NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Ordinary Meeting of Council

 

 

Open

MINUTES

 

 

Meeting Date:

Wednesday 21 September 2016

Time:

3.00pm – 4.25pm

Venue:

Main Committee Room
3rd floor Civic Building
231 Hastings Street
Napier

 

 

Present:

The Mayor (In the Chair), Councillors Boag, Brosnan, Hamilton, Herbert, Jeffery, McGrath, Price, Pyke, Taylor, White and Wise

In Attendance:

Chief Executive, Director Corporate Services, Director Infrastructure Services, Director City Strategy, Director Community Services, Director City Services, Manager Communications and Marketing, Corporate Planning, Senior Management Accountant, Finance Accountant, Personal Assistant to the Mayor, Team Leader Governance, Manager Community Strategies, Community Funding Advisor, Communications Specialist, Economic Development Manager and Committee Advisor

 

 

 


Ordinary Meeting of Council21 September 2016 Open Minutes

CONFLICTS OF INTEREST

Councillor Herbert declared a conflict of interest and abstained from any voting or discussions on the report on Liquor Licences, in the Reports Under Delegated Authority section of the agenda.

Confirmation of Minutes

COUNCIL RESOLUTION

Councillors Pyke / Herbert

That the Minutes of the Ordinary meeting held on 10 August 2016 be confirmed as a true and accurate record of the meeting.

CARRIED

 

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Price / Wise

In terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

CARRIED

 

New Reports

1.     Remuneration Policy 2016 - 2019

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

313799

Reporting Officer/s & Unit:

Wayne  Jack, Chief Executive

1.1   Purpose of Report

To provide overarching principles to guide the remuneration of Napier City Council employees.

 

COUNCIL RESOLUTION

Councillors Herbert / McGrath

That the Remuneration Policy 2016 - 2019 be adopted.

CARRIED

 


 

2.     Annual Report Year Ended 30 June 2016

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

313796

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

2.1   Purpose of Report

To adopt the Annual Report of Napier City Council 2015/16 year.

 

At the Meeting

The final Annual report was tabled at the meeting with lists of the changes requested by the Auditors, and the Auditor’s  opinion.

 

Councillor Jeffery requested that the Clifton to Tangoio Coastal Hazards Strategy 2120 be included in the section where Shared Services were mentioned, as this is probably the most important initiative in the future of this Council.

 

COUNCIL RESOLUTION

Councillors Jeffery / Boag

That the Annual Report for Napier City Council for 2015/16 be adopted as tabled at the meeting.

CARRIED

 

 

3.     Licence to Occupy Agreement -Residential Development

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

313062

Reporting Officer/s & Unit:

Jason Pratt, Projects & Development Engineer

3.1   Purpose of Report

To request from Council approval of a licence to occupy agreement between Silver Lake Trust and Napier City Council.

 

COUNCIL RESOLUTION

Councillors Brosnan / Wise

That a licence to occupy agreement between Silver Lake Trust and Council be approved for:

a.   Private water and storm water services within Puketapu Road; and

b.   Provisional approval for private water and storm water services within the development road being vested to Council.

CARRIED

 


 

4.     Skate Park Funding Applications

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

313789

Reporting Officer/s & Unit:

Belinda  McLeod, Admin Team Leader (Community Development)

4.1   Purpose of Report

To seek approval to apply for external funding to support the ‘fit out’ for the reception area of the Napier Skate Park.

 

At the Meeting

The Director of Community Services told the meeting that the development was progressing and staff were on track working with Napier Skating Club regarding moving into the new park.  Staff are also working on an operational business plan, which will indicate how the park is to be managed into the future.

COUNCIL RESOLUTION

Councillors Price / Brosnan

That Council resolves to apply for funding to support this project by applying to the following organisations:

Organisation

Funding up to:

Lion Foundation

$10,000

Infinity Foundation

$15,000

New Zealand Community Trust

$5,000

North and South Trust

$10,000

Unison

$15,000

Total Amount of Funding:

$55,000.00

CARRIED

 

5.     HB Crematorium Committee

Type of Report:

Information

Legal Reference:

N/A

Document ID:

309921

Reporting Officer/s & Unit:

Judy Buttery, Committee Advisor

5.1   Purpose of Report

To present to Council the minutes of an extraordinary meeting of the HB Crematorium Committee held 26 August 2016.

 

COUNCIL RESOLUTION

Councillors Taylor / Pyke

That the minutes of the HB Crematorium Committee meeting be received.

CARRIED

 


 

6.     Civil Defence Emergency Management Joint Committee

Type of Report:

Information

Legal Reference:

N/A

Document ID:

313822

Reporting Officer/s & Unit:

Wayne  Jack, Chief Executive

6.1   Purpose of Report

To present to Council the minutes of the Civil Defence Emergency Management (CDEM) Joint Committee meeting held 22 August 2016.

 

COUNCIL RESOLUTION

Councillors Wise / Hamilton

That the minutes of the Civic Defence Emergency Management Joint Committee be received.

CARRIED

  

 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

 

MAORI CONSULTATIVE COMMITTEE MEETING - 14 September 2016

 

 

COUNCIL RESOLUTION

Councillors Boag / Pyke

That the Maori Consultative Committee Minutes be received.

CARRIED

 

Note:   The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.


 

Reports from Finance Committee
held 7 September 2016

 

1.     Loan Raising 2016/17

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

307133

Reporting Officer/s & Unit:

Ian  Condon, Finance Manager

1.1   Purpose of Report

To approve new loan authorities and loan raising for 2016/17.

 

Maori Consultative Committee's Recommendation

L Ratima / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Wise / Taylor

That the Council resolve as follows:

a.   That Council borrow such amounts and enter into such incidental arrangements on such terms and conditions as any of the Authorised Persons named in Resolution d. below may determine from time to time.

 

b.   That every borrowing or incidental arrangement incurred or entered into by the Council on the terms and conditions determined by any of the Authorised Persons shall:

 

i.      Be for the purposes specified below, or for general working capital purposes of the Council, subject, in each case, to the financial limitations contained in the Liability Management Policy.

 

NAME

PURPOSE

AMOUNT

Roading Loan 2016

Embankment Road Bridge

450,000

Napier Skate Park Loan 2016

Napier Skate Park Development

1,285,000

Halls Upgrade Loan 2016

Taradale Community Rooms Refurbishment

279,000

War Memorial Loan 2016

War Memorial Conference Centre Upgrade

1,746,000

Napier i-Site Loan 2016

Par2 Minigolf Upgrade

196,000

Property Loan 2016

Seismic Strengthening Council Buildings

1,500,000

Civic Building Upgrade Loan 2016

Civic Buildings Upgrade

540,000

City General Loan 2016

General Borrowing

400,000

CBD Stormwater Loan 2016

CBD Stormwater Upgrade

839,000

Taradale Stormwater Loan 2016

Taradale Stormwater Upgrade

200,000

Waipatiki Property Grant Loan 2016

Waipatiki Beach Holiday Park Purchase

                                   300,000

 

 

$7,735,000

 

ii.     Be secured by and have the benefit of a Debenture Trust Deed, creating a charge over rates.

 

c.   That the Council considers that the financial limitations contained in the Ten Year Plan and Liability Management Policy address the risks and benefits of the proposed loan and security to be given by the Council.

 

d.   That the persons holding the following offices with the Council be designated as “Authorised Persons”:

i.      The Director Corporate Services

ii.     The Finance Manager

 

e. That any of the Authorised Persons are hereby authorised, empowered and appointed, on behalf of the Council, (but subject to Resolutions a. and b. above) to:

i.      Negotiate and approve the specific terms and conditions of the borrowing in accordance with the financial limitations contained in the Liability Management Policy;

ii.     Negotiate, execute and deliver such documents and take all actions as any of the Authorised Persons may consider necessary for the purpose of giving effect to the borrowing and the security which may be given in respect thereof; and

iii.    Sign, dispatch, any letter, acknowledgement, notice, certificate, authority, approval, payment, or other document on behalf of the Council as any of the Authorised Persons may consider necessary or desirable in connection with, or incidental to, the matters referred to or authorised in paragraphs i or ii above.

 

f.    That all further actions, documents, agreements, authorities, letters, payments, approvals or notices required in connection with the matters approved and authorised by these Resolutions be from time to time undertaken, executed, entered into, or given on behalf of the Council by any Authorised Persons, such further matters to be in the form and/or on the terms and conditions approved by an Authorised Person and the execution of any document/s relating to such matters by an Authorised Person shall be conclusive evidence of the agreement to and authorisation, approval and confirmation of that matter by the Council and the Authorised Persons.

 

g.   That the authorisations set out in Resolutions d. to f. inclusive above shall remain in full force and effect until written notice of their revocation by resolution of the Council has been received by the Authorised Persons, provided that any person dealing with the Authorised Persons shall be entitled to assume that the Authorisations have not been revoked and remain in full force and effect and, in so assuming, shall be protected unless and until he or she has actual notice of such revocation

 

h.   That the Council provides for the repayment of loans through the establishment of Redemption Funds or by such other mechanisms that are in accordance with the Liability Management Policy.

 

i.    That copies of this resolution and all other resolutions, orders and documents relating to the said loans, certified by the Mayor and Chief Executive as correct extracts from the minutes of all proceedings of the Council may from time to time be sealed with the Common Seal of the Council as evidence of the same and issued as required.

CARRIED

 


 

2.     Napier City Council Financial Delegation - Borrowing

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

309448

Reporting Officer/s & Unit:

Heather Mabin, Strategic Financial Advisor/Analyst  

2.1   Purpose of Report

To request Council to authorise the delegation of Napier City Council authority from the elected members to specified Napier City Council Officers in relation to loan and interest payments of external loans.

 

Maori Consultative Committee's Recommendation

L Ratima / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Wise / Taylor

a.     That the Council authorise the delegation of authority to make loan and interest payments, on behalf of Napier City Council for approved loans to the value included in the Annual Plan, to the role of Director Corporate Services.

b.     That the Council authorise the delegation of authority to make loan and interest payments, on behalf of Napier City Council for approved loans to the value included in the Annual Plan, to the role of Chief Financial Officer.

c.     That the Council authorise the delegation of authority to make loan and interest payments, on behalf of Napier City Council for approved loans to the value included in the Annual Plan, to the role of Revenue and Treasury Manager.

CARRIED

 


 

3.     Napier City Council - Delegations

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

309450

Reporting Officer/s & Unit:

Heather Mabin, Strategic Financial Advisor/Analyst  

3.1   Purpose of Report

To request the Council to authorise the sub-delegation of existing delegated powers and authorities specified in Council approved policies and Bylaws from the old role titles to new role titles under the new organisation chart.

 

Maori Consultative Committee's Recommendation

L Ratima / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Wise / Taylor

a.     That the Council approve the sub-delegation of all powers and authorities specified in Council approved policies and Bylaws held by the Planning Manager to the new role title of Director City Strategy.

b.     That the Council approve the sub-delegation of all powers and authorities specified in Council approved policies and Bylaws held by the Services Manager to the new role title of Director City Services.

c.     That the Council approve the sub-delegation of all powers and authorities specified in Council approved policies and Bylaws held by the Community Services Manager to the new role title of Director Community Services.

d.     That the Council approve the sub-delegation of all powers and authorities specified in Council approved policies and Bylaws held by the Finance Manager to the new role title of Revenue and Treasury Manager.

e.     That the Council approve the sub-delegation of all powers and authorities specified in Council approved policies and Bylaws held by the Rates Supervisor to the new role title of Rates Coordinator

f.      That the Council approve the sub-delegation of all powers and authorities specified in Council approved policies and Bylaws held by the Sexton to the new role title of Team Leader Sexton.

g.     That the Council approve the sub-delegation of all powers and authorities specified in Council approved policies and Bylaws held by the Regulatory Services Manager to the new role title of Manager Regulatory Solutions.

CARRIED

4.     Centennial Gardens Pond Restoration

Type of Report:

Information

Legal Reference:

N/A

Document ID:

309704

Reporting Officer/s & Unit:

Debra Stewart, Reserves Asset Manager

4.1   Purpose of Report

To seek Council support for investigations, and development of design and costings, into the replacement of the Centennial Gardens Pond.

 

Maori Consultative Committee's Recommendation

L Ratima / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Wise / Taylor

That Council note for information that the project will proceed to a Design stage, when there will be a better understanding of the costs and timeframes for the project.  If acceptable, construction could start in April 2017.

CARRIED

 

5.     NRB Survey

Type of Report:

Information

Legal Reference:

N/A

Document ID:

310244

Reporting Officer/s & Unit:

Elaine  Cooper, Corporate Business Analyst  

 

5.1   Purpose of Report

To advise Council on the results of the NRB Survey carried out in 2016.

 

Maori Consultative Committee's Recommendation

L Ratima / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Wise / Taylor

That the information be received.

CARRIED

 


 

Reports from Regulatory Committee
held 7 September 2016

 

1.     Marine Parade Realignment

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

300679

Reporting Officer/s & Unit:

Fleur  Lincoln, Resource Consents Planner (Heritage)

Georgina King, Senior Landscape Architect

1.1   Purpose of Report

To obtain Council approval to commence the detailed design and construction phase of the Marine Parade Realignment project, and to approve funding for the proposed roundabout.

 

Maori Consultative Committee's Recommendation

T Aranui / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Pyke / Hamilton

a.   That the Marine Parade realignment project be furthered to the detailed design and implementation stages.

b.   That the proposed roundabout at the intersection of Marine Parade and Vautier Street be funded through a Rates Loan.

c.   That the construction of the proposed roundabout be timed to commence from March 2017.

d.   That the Council acknowledges the concerns raised by the Ahuriri Business Association and will meet with New Zealand Transport Authority before work on the Marine Parade begins in March 2017.  Council will strongly urge them to implement safety measures on heavy traffic areas in Ahuriri.

CARRIED

 


 

2.     Class 4 Gambling Policy

Type of Report:

Legal

Legal Reference:

Gambling Act 2003

Document ID:

301747

Reporting Officer/s & Unit:

Kim Anstey, Planner Policy/Analyst

2.1   Purpose of Report

To advise Council that the Class 4 Gambling and TAB venue policy is due for its statutory, three year review.

 

Maori Consultative Committee's Recommendation

T Aranui / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Pyke / Hamilton

That officers begin a review of this policy and report back to Council with recommendations for policy options.

CARRIED

 


 

3.     William Colenso and John Close Bequest Funds

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

302328

Reporting Officer/s & Unit:

Belinda  McLeod, Admin Team Leader (Community Development)

3.1   Purpose of Report

To request Council to approve the distribution recommendations for the William Colenso and John Close Bequests, for the next three years (2016 to 2020).

 

Maori Consultative Committee's Recommendation

T Aranui / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Pyke / Hamilton

a.   That the surplus funds to be allocated as follows.

 

William Colenso Bequest

John Close Bequest

Secondary Schools (8 book prizes of $100 each)

$800

Community Christmas lunch

$400

Life Restoration Trust

$200

St Vincent de Paul Napier (firewood)

$674

Total

$1,000

Total

$1,074

 

b.   That any further grants are suspended to Christmas Cheer and to the Napier Community Food bank for the next three years to rebuild the capital.

CARRIED

 


 

4.     Freedom Camping Bylaw Review

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

306483

Reporting Officer/s & Unit:

Kim Anstey, Planner Policy/Analyst

 

4.1   Purpose of Report

To seek Council approval of the draft Napier City Freedom Camping Bylaw 2016, the accompanying Statement of Proposal and to authorise officers to commence the special consultative procedure.

 

Maori Consultative Committee's Recommendation

T Aranui / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Decision of Council

Councillors Price / White

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

CARRIED

COUNCIL RESOLUTION

At the Regulatory Committee meeting held on Wednesday, 7 September, the following committee recommendation was ratified as a DECISION OF COUNCIL.

Councillors Herbert / Hamilton

a.   That Council confirm the review of the Napier City Freedom Camping Bylaw 2014 and approve the draft Napier City Freedom Camping Bylaw 2016 and Statement of Proposal.

b.   That officers be authorised to proceed with public notification and the special consultative procedure as prescribed in the Local Government Act 2002.

c.   That officers continue working on a freedom camping strategy which will include site specific assessments of Council owned or managed areas to determine their suitability to accommodate freedom campers

CARRIED

 


 

5.     Christmas Arts Market

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

307165

Reporting Officer/s & Unit:

Fleur  Lincoln, Resource Consents Planner (Heritage)

5.1   Purpose of Report

To gain approval from Council to trade in a public place within an area prohibited by the Trading in Public Places Bylaw 2014.

 

Maori Consultative Committee's Recommendation

T Aranui / G Reti

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Pyke / Hamilton

That Council resolve to permit the Christmas Arts Market to occupy Market Street between the hours of 9.30am and 1.00pm (with associated pack in and pack down time) on the 26 November 2016, subject to the obtaining of all required permits and licences.

CARRIED

 


 

Reports Under Delegated Authority

1.     Requests for Official Information

Type of Report:

Information

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

312286

Reporting Officer/s & Unit:

Wayne  Jack, Chief Executive

1.1   Purpose of Report

To report on written requests for official information received since the Council Meeting held 10 August 2016.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That the requests for official information be received.

CARRIED

 

2.     Liquor Licences

Type of Report:

Information

Legal Reference:

Sale and Supply of Alcohol Act 2012

Document ID:

312287

Reporting Officer/s & Unit:

Richard  Munneke, Director City Strategy

2.1   Purpose of Report

To report on the Liquor Licences issued under delegated authority for August 2016.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That the report be received.

CARRIED

 

3.     Resource Consents

Type of Report:

Information

Legal Reference:

Resource Management Act 1991

Document ID:

312288

Reporting Officer/s & Unit:

Paul O'Shaughnessy, Senior Resource Consent Planner

3.1   Purpose of Report

To present the report on Resource Consents issued under delegated authority for August 2016.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That the report be received.

CARRIED

4.     Tenders Let

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

312289

Reporting Officer/s & Unit:

Jon  Kingsford, Director Infrastructure Services

 

4.1   Purpose of Report

To report on Tenders let under delegated authority from 30 July 2016 to 14 September 2016.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That the report be received.

CARRIED

 

 

5.     Schedule of Documents Executed Under Seal

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

312290

Reporting Officer/s & Unit:

Wayne  Jack, Chief Executive

 

5.1   Purpose of Report

To report of documents executed under seal, from 2 August 2016 to 16 September2016.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That the report be received.

 

CARRIED

  


 

 

PUBLIC EXCLUDED ITEMS

 

 

COUNCIL RESOLUTION

Councillors Wise / Price

That the public be excluded from the following parts of the proceedings of this meeting.

CARRIED

 

New Reports

1.      Land Purchases

2.      Chief Executive's Performance and Salary – LIMITED CIRCULATION

Reports from Finance Committee held 7 September 2016

1.      Property Purchase

Reports from Audit and Risk Committee held 8 September 2016

1.      Draft Annual Report

2.      War Memorial Project Report

3.      Napier City Council Investment and Debt Report

4.      Water -  Background Information

5.      Water Risk Review

6.      Napier City Council Internal Audit

7.      Internal Audit - Approach to Audit Delivery

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

New Reports

1.  Land Purchases

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Chief Executive's Performance and Salary

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Finance Committee held 7 September 2016

1.  Property Purchase

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Audit and Risk Committee held 8 September 2016

1.  Draft Annual Report

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

7(2)(c)(ii) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  War Memorial Project Report

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

3.  Napier City Council Investment and Debt Report

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

4.  Water -  Background Information

7(2)(c)(ii) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

5.  Water Risk Review

7(2)(c)(ii) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

6.  Napier City Council Internal Audit

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

7.  Internal Audit - Approach to Audit Delivery

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 

 

 

 

 

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE

MEETING

 

 

 

 

 

CHAIRPERSON:_____________________________DATE OF APPROVAL:____________________