NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Strategy and Infrastructure Committee

 

 

Open

MINUTES

 

 

Meeting Date:

Friday 27 January 2017

Time:

3pm

Venue:

Main Committee Room
3rd floor Civic Building
231 Hastings Street
Napier

 

Present:

The Mayor, Councillor Price (Chair) Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Tapine, Taylor, White, Wise and Wright

In Attendance:

Chief Executive, Director Infrastructure Services, Director City Strategy, Director Community Services, Corporate Management Team, Team Leader Governance, Governance Advisor, Chief Financial Officer, Communication Specialist, Manager Regulatory Solutions, Strategic Planning Lead, Urban Design Lead

 

 


Strategy and Infrastructure Committee27 January 2017 Open Minutes

 

Apologies

NIL

CONFLICTS OF INTEREST

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

The Chair put a motion that the meeting be adjourned following the completion of the open agenda.  

Adjournment of Meeting

Committee's Recommendation

Councillors Brosnan / Wise

That the meeting adjourn after the open agenda to allow the open agenda of the Regulatory Committee to be taken, and that the Strategy and Infrastructure Committee reconvene at the conclusion of the Regulatory Committee.   

CARRIED

 

Announcements by the Management

The Chief Executive advised that there will be upgrades to the technology for meetings such as microphones. 

Confirmation of Minutes

NIL

 

Agenda Items

1.      Application to Significant Projects Fund

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

336131

Reporting Officer/s & Unit:

Antoinette  Campbell, Director Community Services

 

1.1     Purpose of Report

To apply to the Lottery Significant Projects Fund for a grant toward the development of the Multi-Use Sports Facility.

 

Officer’s Recommendation

a.       That an application is made to the Lottery Significant Projects Fund opening on 1st February and closing 15th March 2017, toward the development of a Multi-Use Sports Facility adjacent to Pettigrew Green Arena.

b.       That a resource consent application for the Multi-Use Sports Facility is lodged with Council before the 1st February 2017.

c.      That a DECISION OF COUNCIL is required urgently to meet funding deadline of 15th March 2017. This will require the following resolution to be passed before the decision of Council is taken:

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

 

Amendment

Councillors Wise / Taylor

a.       That an application is made to the Lottery Significant Projects Fund after 22 February 2017 and consideration of the detailed business case, and prior to the closing of the fund application period on 15 March 2017, toward the development of a Multi-Use Sports Facility adjacent to Pettigrew Arena. 

b.       That a resource consent application for the Multi-Use Sports Facility is lodged with Council before the 1st February 2017.

c.       That a DECISION OF COUNCIL is required urgently to enable the resource consent application to be lodged with Council before 1 February 2017.to meet funding deadline of 15th March 2017. This will require the following resolution to be passed before the decision of Council is taken:

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

CARRIED

 

Councillors Wise / Taylor

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

CARRIED

 

Council Resolution

Councillors Wise / Wright

a.       That an application is made to the Lottery Significant Projects Fund after 22 February 2017 and consideration of the detailed business case, and prior to the closing of the fund application period on 15 March 2017, toward the development of a Multi-Use Sports Facility adjacent to Pettigrew Arena. 

b.       That a resource consent application for the Multi-Use Sports Facility is lodged with Council before the 1st February 2017.

c.       That a DECISION OF COUNCIL is required urgently to enable the resource consent application to be lodged with Council before 1 February 2017.to meet funding deadline of 15th March 2017. This will require the following resolution to be passed before the decision of Council is taken:

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

CARRIED

 

 

2.      Ground Lease - Richmondvale Archery Club Incorporated

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

333116

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property 

 

2.1     Purpose of Report

To obtain Council approval to grant a new ground lease to the Richmondvale Archery Club Incorporated for the land occupied by the Club’s building on Park Island for a term of 15 years with one 15 year right of renewal.

 

Committee's Recommendation

Councillor McGrath / Brosnan

a.       That a new ground lease be granted to the Richmondvale Archery Club Incorporated for the land occupied by the Club’s building on Park Island for a term of 15 years with one 15 year right of renewal; and

b.       That the terms and conditions of the lease will be as per Council’s standard terms for leases of reserve land to community groups. The initial ground rental will be a nominal rental of $705 plus GST per annum, to be reviewed annually according to the method laid out in the standard terms described above.

 

CARRIED

 

 

 

 

3.      ROAD STOPPING - PORTION OF BATTERY ROAD

Type of Report:

Legal

Legal Reference:

Local Government Act 1974

Document ID:

333136

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property 

 

3.1     Purpose of Report

To confirm the Council resolution of 10 August 2016, that approximately 65 m2 of legal road fronting 12 – 18, 20 and 22 Battery Road, Napier be stopped and sold to the adjoining land owners.

 

Committee's Recommendation

Councillors Brosnan / Wise

a.       That Council confirm the resolution of 10 August 2016 to declare the part of Battery Road fronting 12 – 18, 20 and 22 Battery Road and described in the Schedule below to be stopped and sold to the adjoining land owners.

SCHEDULE

Hawke’s Bay Land District – Napier City

 

Area

 

Description

0.0023 ha

Section 1 SO Plan 504725

0.0024 ha

Section 2 SO Plan 504725

0.0018 ha

Section 3 SO Plan 504725

 

 

CARRIED

 

 

4.      Part Lee Road Stopping and Vesting

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

333253

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property 

 

4.1     Purpose of Report

To obtain Council approval to stop part of Lee Road, declare the section in question as a Segregation Strip subject to the Reserves Act 1977, and add it to the adjoining existing Segregation Strip.

 

Committee's Recommendation

Councillors Wise / Wright

a.       That Council declare the legal road described in the Schedule as being stopped pursuant to Section 116 of the Public Works Act 1981; and

b.       That Council deal with the stopped road described in the Schedule, pursuant to Section 117(7) of the Public Works Act 1981, by declaring all of the said stopped road to be a Local Purpose (Segregation Strip) Reserve subject to the Reserves Act 1977, and to be added to the intersecting Local Purpose (Segregation Strip) Reserve described as Section 21 SO Plan 491548 and Lot 8 DP 15782.

SCHEDULE

Hawkes Bay Land District – Napier City

Area (ha)

Legal Description

Adjoining

0.0004

Section 20 SO 491458

Certificates of Title:

761479, 761477, HBH3/370, HBH3/372,

HBH4/122, HBH4/123

0.0008

Section 22 SO 491548

HBH4/122, HBH4/123, 761479

 

CARRIED

 

 

5.      Marine Parade Realignment

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

330984

Reporting Officer/s & Unit:

Fleur  Lincoln, Strategic Planning Lead

Georgina King, Urban Design Lead

 

5.1     Purpose of Report

The purpose of the report is to update Council on progress made with the Marine Parade realignment project, including the final design, public engagement and communication strategy, and timeframes.

 

At the Meeting

In response to questions from Councillors, it was confirmed that initial consultation has been undertaken with key parties to the proposed design. Brief clarification was provided on cycling provisions within the design. 

Committee's Recommendation

Councillor Brosnan / McGrath

a.       That the Officer’s update report on Marine Parade Realignment dated 27 January 2017 be received.

CARRIED

 

 

6.      Triennial Agreement 2016-2019

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

334507

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

6.1     Purpose of Report

The purpose of this report is to provide Elected Members with an update on the current status of the Triennial Agreement 2016-2019, and the proposals Napier City Council have made towards creating a more meaningful document.

 

At the Meeting

It was clarified that while Iwi are not party to the Agreement as it is specific to local government authorities, they are considered partners and consulted within existing fora.

It was discussed that the Agreement should focus on a few key priorities and do these well, such as the Matariki – Hawke’s Bay Regional Economic Development Strategy and a Regional infrastructure investment fund.  

In response to a question from Councillors, it was advised that opportunities to regionalise water services, might better be approached through shared services or direct infrastructure management, rather than in this Agreement.  The Chief Executive also advised that under section 17A reviews, opportunities to create efficiencies may be identified. 

Committee's Recommendation

Councillors White / Wise

a.       That the update report titled Triennial Agreement 2016-19 dated 27 January 2017 be received.

CARRIED

 

 

7.      Omarunui Refuse Landfill Joint Committee

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

333707

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

Caroline Thomson, Chief Financial Officer

 

7.1     Purpose of Report

To provide key points of interest and a copy of the minutes from the Omarunui Refuse Landfill Joint Committee meeting held on 9 December 2016.

 

Committee's Recommendation

Councillors Dallimore / Tapine

a.       That the minutes from the Omarunui Refuse Landfill Joint Committee held on 9 December 2016 be received. 

CARRIED

   

 

The meeting was adjourned at 3.16pm in order to commence the open agenda of the Regulatory Committee while the public were present. 

 

The meeting reconvened at 3.20pm. 

 

 

PUBLIC EXCLUDED ITEMS

 

 

Councillor Taylor / Councillor Wright

That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

1.         Omarunui Refuse Landfill Joint Committee

 

CARRIED

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

1.  Omarunui Refuse Landfill Joint Commitee

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 

 

 

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING

 

 

 

 

CHAIRPERSON:________________________DATE OF APPROVAL:____________________