NAPIER
CITY COUNCIL
Civic Building
231 Hastings Street, Napier
Phone: (06) 835 7579
www.napier.govt.nz
Māori Consultative Committee
MINUTES
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Meeting Date: |
Wednesday 29 March 2017 |
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Time: |
3pm-3.42pm |
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Venue: |
Main Committee Room |
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Present: |
Piri Prentice (Chair), Councillor Api Tapine, Tiwana Aranui |
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In Attendance: |
Mayor Bill Dalton, Chief Executive, Director Community Services, Manager Community Strategies, Team Leader Governance |
KARAKIA
The Chair invited Councillor Tapine to deliver a Karakia.
Apologies
Nil
CONFLICTS OF INTEREST
Nil
Public forum
Nil
Announcements by the Chairperson
Nil
Announcements by the Management
The Chief Executive raised the requirement of a more structured approach to registering interests for Committee members. The Chief Executive provided Conflicts of Interests forms to the Committee members to fill out and advised these will be stored in a confidential area. These forms are also filled out by Elected Members and senior staff.
Confirmation of Minutes
1. Opportunities for the role of the MĀori Consultative Committee
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
338316 |
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Reporting Officer/s & Unit: |
Jane McLoughlin, Team Leader Governance |
1.1 Purpose of Report
To outline that Napier City Council will review the Terms of Reference of the Māori Consultative Committee.
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In a discussion on the Terms of Reference, the following points were made: - the representatives of the committee should represent Maori interests in general, not solely organisations they may be part of. Therefore, reference to organisations will be removed from the Terms of Reference. - the Committee should provide a genuine avenue for the members to put forward issues that Maori consider important and to be able to seek resolution of these issues. An example was provided where an issue had been raised at the Maori Consultative Committee over two years ago regarding the timing of burials, but no satisfactory resolution had been forthcoming. This issue was raised again, namely, that due to Council’s business hours for the cemetery, this sometimes resulted in a deceased person not being able to be buried for several days, and the body would be kept on a Marae until it could be buried. This presented an affordability issue for Maori. - in response to the issue of burials, the Mayor advised that Council will look into this and report back at the next Maori Committee meeting. - the review of the Terms of Reference provides an opportunity to reassess who the key stakeholders in the Maori community are and how to feed that back to Council, and to ensure there are robust measures so engagement is effective and genuine. - there was agreement that the Maori Consultative Committee members should set aside some time outside of the meeting to discuss and share ideas for developing the Terms of Reference and to ensure it has solid principles for the future. - The current Terms of Reference should be amended to reflect hat the committee feeds into the decision-making process of council decisions, rather than a focus on stating that the committee does not have any decision-making powers. |
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ACTION: Officials to consider the burial issue raised and report back to the next Maori Consultative Committee meeting. |
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Maori Consultative Committee's Recommendation Councillor Tapine / Mayor That the report titled Opportunities for the role of the Maori Consultative Committee be received. That the Maori Consultative Committee members review the Terms of Reference and bring suggested changes to the Terms of Reference back to Napier City Council officials. That the suggested changes to the Terms of Reference today, namely, the removal of organisations represented by Committee members, and the change from no decision making powers to a focus that the committee feeds into the decision-making process of council decisions, be noted and incorporated into any further changes made by the Maori Consultative Committee members. |
REPORTS FROM STANDING COMMITTEES
MĀORI CONSULTATIVE COMMITTEE RECOMMENDATION
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That the Māori Consultative Recommendations arising from the discussion of the Committee reports, be submitted to the Council meeting for consideration. |
1. Road Stopping - Portion of Rogers Road
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Type of Report: |
Legal |
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Legal Reference: |
Public Works Act 1981 |
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Document ID: |
339644 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
1.1 Purpose of Report
To seek Council’s approval to stop approximately 70 m2 of legal road fronting 107 Rogers Road, Napier, and sell the stopped road to the adjoining landowners.
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Maori Consultative Committee's Recommendation Mayor / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's Recommendation Councillors Brosnan / Jeffery That Council, in accordance with the provisions of Section 116 of the Public Works Act 1981, resolves to stop the road described in the Schedule hereto, and in accordance with the provisions of Section 117 of the Public Works Act 1981 to vest the stopped road to the owners of the adjoining land contained in CFR 95876. SCHEDULE Hawke’s Bay Land District – Napier City
CARRIED
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1. Gambling Venues Policy Review
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Type of Report: |
Legal |
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Legal Reference: |
Gambling Act 2003 |
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Document ID: |
338322 |
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Reporting Officer/s & Unit: |
Kim Anstey, Planner Policy/Analyst |
1.1 Purpose of Report
For Council to adopt the Statement of Proposal for the draft Gambling Venues Policy to enable public consultation to commence.
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At the Māori Consultative Committee meeting The Mayor advised that the review of the policy was a requirement and the Regulatory Committee had ensured there were no increases to gambling venues and in particular, a restriction on gambling places in particular areas in which people are living in hardship. |
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Maori Consultative Committee's Recommendation Councillor Tapine / Mayor That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's Recommendation Councillors White / Wright That Council approve the draft Gambling Venues Policy and Statement of Proposal and authorise officers to proceed with public notification through the special consultative procedure as prescribed in section 83 of the Local Government Act 2002. CARRIED
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2. Establishment of a Freedom Camping Working Group and Draft Terms of Reference
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
339045 |
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Reporting Officer/s & Unit: |
Paulina Wilhelm, Manager City Development Kim Anstey, Planner Policy/Analyst |
2.1 Purpose of Report
To provide Council with a draft Project Plan and Terms of Reference for a Freedom Camping Working Group, in order that Council may agree on the composition of the Working Group, including the appointment of a Chair, Council and community representatives.
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At the Māori Consultative Committee meeting The Mayor advised that regulating freedom camping is an issue that every council in New Zealand is facing and expressed how difficult it can be to enforce rules in this area. |
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Maori Consultative Committee's Recommendation T Aranui /Mayor That the Council resolve that the Committee’s recommendation be adopted. Councillor Tapine abstained from the vote as he is a member of the working group. |
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Committee's Recommendation Councillors Dallimore / Taylor a. That the Council resolve that the Officer’s Recommendation be adopted: “That Council establish a Freedom Camping Working Group composed of key stakeholders, Councillors and Council officers to consider freedom camping issues and to report back to Council with recommendations on potential solutions”; and
b. That Council invites and appoints the following community representatives to the Working Group:
President of the Taradale Development Association to represent general residents; and Secretary of the Westshore Resident and Development Association to represent coastal residents; and
c. That Council appoint Councillor Hague (as Chair) and Councillor Tapine to the Working Group.
d. That the third guiding principle outlined in the draft Terms of Reference be expanded to read develop guiding principles on how freedom camping should be managed whilst minimising impact on the residents of Napier. CARRIED
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3. Annual Dog Control Report 2015/16
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Type of Report: |
Legal |
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Legal Reference: |
Dog Control Act 1996 |
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Document ID: |
334560 |
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Reporting Officer/s & Unit: |
Hayleigh Brereton, Manager Regulatory Solutions |
3.1 Purpose of Report
To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2015 – 30 June 2016, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.
1. Hawke's Bay Airport Limited - Statement of Intent
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Type of Report: |
Procedural |
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Legal Reference: |
N/A |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
1.1 Purpose of Report
To identify any changes or any comment Council wishes to make to Hawke’s Bay Airport Limited in regard to the Draft Statement of Intent.
2. Hawke's Bay Airport Limited Half Yearly Report
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Type of Report: |
Legal and Operational |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
340167 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
2.1 Purpose of Report
To receive the half-yearly report to shareholders from Hawke’s Bay Airport Limited to 31 December 2016.
3. Business Hawke's Bay Report
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Type of Report: |
Procedural |
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Legal Reference: |
N/A |
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Document ID: |
344753 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
3.1 Purpose of Report
To provide Council with an update report from Business Hawke’s Bay (BHB).
4. Hawke's Bay Museums Trust - Half yearly report to 31 December 2016
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Type of Report: |
Legal |
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Legal Reference: |
Local Government Official Information and Meetings Act 1987 |
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Document ID: |
345481 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
4.1 Purpose of Report
To provide the half-yearly report for 2016/17 for the Hawke’s Bay Museum’s Trust for adoption.
5. HB Museums Trust Statement of Intent 2017 - 19
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Type of Report: |
Legal |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
345482 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
5.1 Purpose of Report
To provide the draft Statement of Intent 2017 – 19 for the Hawke’s Bay Museums Trust to Council for its consideration as part of the reporting requirements for council-controlled organisations.
6. HB LASS Limited - Half Yearly Report
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Type of Report: |
Legal and Operational |
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Legal Reference: |
Local Government Act 2002 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
6.1 Purpose of Report
To consider the Hawke’s Bay Local Authority Shared Services Limited (HB LASS Ltd) half yearly report to 31 December 2016.
7. Seismic Assessments of Council Buildings
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
344798 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
7.1 Purpose of Report
To update Council on the progress regarding Seismic Assessments of Council owned buildings.
1. Joint Alcohol Strategy Review - Public feedback
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
340799 |
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Reporting Officer/s & Unit: |
Michele Grigg, Senior Advisor Policy |
1.1 Purpose of Report
To advise Council on the process undertaken in reviewing the Joint Alcohol Strategy with Hastings District Council, and to request approval to release the draft Strategy for stakeholder and public feedback prior to finalisation of the document, and adoption by each Council.
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At the Māori Consultative Committee meeting A discussion on the review of the Strategy occurred. In response to a question about what Council proposes to focus on in supporting Maori as an identified target group in the Strategy, officials advised the following: - Maori have been identified as being affected by alcohol-related harm, - Council will work with target groups, such as Maori to develop approaches to addressing the target group. A number of Maori stakeholders are listed in the strategy and they will all have input to shape how Council delivers services to the target group. - the public consultation for the strategy will be open for 3 weeks and that provides an opportunity to comment on the strategy. |
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Maori Consultative Committee's Recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's Recommendation Councillors Wright / Wise a. That Council approve the release of the draft Joint Alcohol Strategy for stakeholder and public feedback; and b. That Council nominate the Community Services Committee Chair and Councillor Keith Price to consider any feedback jointly with the nominated Hastings District Councillors prior to the finalisation of the draft Strategy. CARRIED
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The meeting concluded at 3.42pm
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APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING
CHAIRPERSON:_____________________________ DATE OF APPROVAL:____________________
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