Maori Consultative Committee
– 10 May 2017 –
Open Minutes
KARAKIA
Apologies
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Apologies
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MĀori Consultative
Committee's Recommendation
Councillors Tapine / Prentice
That the Committee:
Accept the apology from Liz Ratima and
George Reti
Accept the apology from Tiwana Aranui
for lateness.
CARRIED
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CONFLICTS
OF INTEREST
Nil
Public
forum
Nil
Announcements
by the Chairperson
The
Chair presented his completed Register of Interests form and noted that other
members of the committee should be presented with their forms to
complete.
In
response to the Chair’s concern on a proposal for a sinking trawler to be
positioned in the reef for the use of diving, it was clarified that:
-
Any
consents of this nature do not fall under Napier City Council’s purview,
but are likely to fall under Hawke’s Bay Regional Council.
-
The Mayor
shares similar concerns including of retaining cleanliness of the dive site.
-
Cr.
Tapine as a newly appointed member on the Hawke’s Bay Regional Council
planning committee will find out more about the consent and report back to the
Committee.
Announcements
by the Management
Quorum
The
Mayor noted that it was often difficult to achieve quorum with the current
number of members on this committee and proposed that appointing a further
member may help address this. Cr Tapine advised that he anticipated that the
process of reviewing the Terms of Reference of the committee, with the
requisite consultation involved, may well bring the committee to the attention
of more whanau and spark renewed interest in participation. It was also
suggested that the meeting time could be adjusted to better meet the needs of
the committee members; 3pm could be difficult to navigate with work and other
commitments.
Tiwana
Aranui joined the meeting at 3.15pm
Cemetery
Hours
The
Director City Infrastructure responded to a query regarding the cemetery
operating hours that had been raised at the previous meeting.
The
cemetery is open 8am – 4pm Monday to Friday, and 8am-12noon on Saturdays.
It is not open on Sundays or public holidays. Burials outside of these times
may take place by arrangement with the Sexton, however this will incur extra
charges to cover the costs of providing the services.
It
was noted that Saturdays and public holidays are particularly difficult for
whanau, as the practices appropriate to a tangi take some time.
The
Director City Infrastructure noted that no extra charges are incurred for
bookings that have been made for times within normal cemetery hours and happen
to take longer than the usual hours, or where parties are late as long as they
arrive within the opening hours.
The
Director will email the current cemetery hours and charges to the Committee.
It
was agreed that the Chair and Tiwana Aranui would confirm the specific issues (for
example, weighing up the costs to the marae of hosting mourners for a longer
period of time compared with the extra costs of a burial out of ordinary
hours).
Confirmation
of Minutes
|
Councillor Tapine / Mayor
Dalton
That the Minutes of the meeting held
on 29 March 2017 were taken as a true and accurate record of the meeting.
CARRIED
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New Items for MĀori Consultative Committee
1. Update on proposed process for reviewing
the Terms of Reference of the MĀori Consultative Committee
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Type of Report:
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Information
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Legal Reference:
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Local Government Act 2002
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Document ID:
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352298
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Reporting Officer/s & Unit:
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Jane McLoughlin, Team Leader Governance
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1.1 Purpose
of Report
To
review the notes from the Terms of Reference (‘TOR’) intersessional
meeting and agree the next steps and time frame for the TOR.
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At the Meeting
Cr Tapine advised that research has
been undertaken into the processes that other similar organisations have been
through to review their own TOR.
It is anticipated that the process of
reviewing the TOR will contribute in its own right to building engagement and
creating new or greater interest in participating in and with this Committee.
Representatives from Wairoa District
Council have agreed to meet with this Committee to go through their own
recent experiences with their equivalent Committee and renewing its TOR.
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MĀori Consultative Committee's Recommendation
Mayor Dalton / Tiwana Aranui
The
Committee:
a. Discuss
the proposed Terms of Reference for reviewing the Māori Consultative
Committee.
b. Agree
to the proposed Terms of Reference for reviewing the Māori Consultative
committee, including the proposed timeframe.
c. Note
the invitation by Wairoa’s Standing Committee to speak to the Committee
about the changes they have implemented and lessons learnt.
CARRIED
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REPORTS FROM STANDING COMMITTEES
MĀORI
CONSULTATIVE COMMITTEE RECOMMENDATION
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T Aranui / Mayor
Dalton
That the Māori Consultative
Recommendations arising from the discussion of the Committee reports, be
submitted to the Council meeting for consideration.
CARRIED
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Reports
from Strategy and Infrastructure Committee
held 19 April 2017
1. Park Island Master Plan Review
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Type of Report:
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Legal and Operational
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Legal Reference:
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Resource Management Act 1991
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Document ID:
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347334
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Reporting Officer/s & Unit:
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Antoinette Campbell, Director Community Services
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1.1 Purpose
of Report
To outline the process undertaken in
reviewing the 2013 Park Island Master Plan and provide the updated Park Island
Master Plan 2016 for Council’s consideration.
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At the Māori
Consultative Committee meeting
The Director Community Services
advised that the Park Island Master Plan was reviewed in 2016 and the updated
document taken to the recent Strategy and Infrastructure Committee meeting.
Multiple new artificial turfs are proposed, along with increased lighting,
which will improve the longevity of the fields and increase the times of day
available for training. There will also be an overall increase in the
amount of sports space.
Since that meeting further updates
have been made following new information from the Hawke’s Bay Rugby
Union regarding the structure and layout of their fields and club building.
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MĀori Consultative
Committee's Recommendation
Councillor Tapine / Tiwana Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Councillor
Brosnan / Councillor Hague
That
Council
a. Adopt the
Park Island Master Plan 2016 and
b. That
a District Plan Change is
initiated to rezone Park Island’s Northern Sports Hub to meet the
Master Plan objectives.
CARRIED
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2. McLean Park Re-turf Project
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Type of Report:
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Operational and Procedural
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Legal Reference:
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Enter Legal Reference
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Document ID:
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348170
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Reporting Officer/s & Unit:
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Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds
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2.1 Purpose
of Report
The
purpose of this report is to update Council on the Mclean Park Re-turf Project
and seek approval for an additional $330,000 to be transferred from the
Sportsground Renewal fund to enable the hybrid turf to be secured this
(2016/17) financial year.
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Committee's Recommendation
Councillors
Jeffery / Wise
That
Council:
a. receive
the report titled McLean Park Re-Turf Project.
b. approve
an additional $330,000 to be transferred to the McLean Park Re-turf Project
from the Sportsground Renewal fund to be spent in the 2016/2017 financial
year.
CARRIED
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3. Ground lease - Hawke's Bay Speedway Club
Incorporated
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Type of Report:
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Legal
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Legal Reference:
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Reserves
Act 1977
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Document ID:
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347418
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Reporting Officer/s & Unit:
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Bryan Faulknor, Manager Property
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3.1 Purpose
of Report
To
obtain Council approval to grant a new ground lease to the Hawke’s Bay
Speedway Club Incorporated for the land occupied by the Club’s racetrack
and buildings at Papakura Domain for a term of ten years with one ten year
right of renewal.
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At the Māori
Consultative Committee meeting
No discussion was had on this item.
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MĀori Consultative
Committee's Recommendation
Councillor Tapine / Tiwana Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Councillor
Brosnan / Councillor McGrath
That
Council
a. Grant
a new ground lease to the Hawke’s Bay Speedway Club Incorporated for
the land occupied by the Club’s racetrack and buildings at Papakura
Domain for a term of ten years with one ten year right of renewal; and
b. That
the terms and conditions of the lease will be as per Council’s standard
terms for leases on Reserve land to community groups.
CARRIED
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4. Ground lease - hawke's bay seafarers
welfare society incorporated
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Type of Report:
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Legal
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Legal Reference:
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Reserves Act 1977
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Document ID:
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347419
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Reporting Officer/s & Unit:
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Bryan Faulknor, Manager Property
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4.1 Purpose
of Report
To
obtain Council approval to grant a new ground lease to the Hawke’s Bay
Seafarers Welfare Society Incorporated, for the land occupied by the Seafarers
Centre on Marine Parade, for a term of 15 years with one fifteen year right of
renewal.
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At the Māori
Consultative Committee meeting
No discussion was had on this item.
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MĀori Consultative
Committee's Recommendation
Councillor Tapine / Tiwana Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Councillor
Brosnan / Councillor Wise
That Council
a. Grant
a new ground lease to the Hawke’s Bay Seafarers Society Incorporated,
for the land occupied by the Seafarers Centre on Marine Parade, for a term of
15 years with one 15 year right of renewal; and
b. That
the terms and conditions of the lease will be as per Council’s standard
terms for leases on Reserve land to community groups.
CARRIED
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5. Omarunui Refuse Landfill Joint Committee
Minutes, 17 March 2017
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Type of Report:
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Information
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Legal Reference:
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Local Government Act 2002
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Document ID:
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347158
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Reporting Officer/s & Unit:
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Jon Kingsford, Director Infrastructure Services
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5.1 Purpose
of Report
To
provide key points of interest and a copy of the minutes from the Omarunui
Refuse Landfill Joint Committee meeting held on 17 March 2017.
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At the Māori
Consultative Committee meeting
No discussion was had on this item.
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MĀori Consultative
Committee's Recommendation
Councillor Tapine / Tiwana Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Councillor
Wise / Councillor White
That Council:
a. receive
the minutes from the Omarunui Refuse Landfill Joint Committee held on 17
March 2017.
CARRIED
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Reports
from Regulatory Committee
held 19 April 2017
1. Adoption of the 2016 Review of the
Heretaunga Plains Urban Development Strategy
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Type of Report:
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Enter Significance of Report
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Legal Reference:
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Enter Legal Reference
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Document ID:
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344792
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Reporting Officer/s & Unit:
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Dean Moriarity, Team Leader Policy Planning
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1.1 Purpose
of Report
The
purpose of this report is for the Council to adopt
the 2016 Review of the Heretaunga Plains Urban Development Strategy
(HPUDS2016).
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At the Māori
Consultative Committee meeting
Mayor Dalton provided a brief overview
of the intentions of the HPUD strategy.
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MĀori Consultative Committee's
Recommendation
Mayor Dalton / Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Councillors
Jeffery / White
That
Council:
a. receives
and notes the HPUDS Implementation Working Groups Hearing meeting record and
the recommendation reports
b. adopts
the Review of
the Heretaunga Plains Urban Development Strategy (HPUDS2016) in accordance with the Joint Working
Group’s recommendations on submissions, as set out in the appendices
attached to this report, as the regional strategy to direct urban development
from 2015 to 2045.
c. appoints
Councillor White as the second elected member (in addition to Councillor
Jeffery) on the Implementation
Working Group
of HPUDS to represent Napier City Council’s interest.
d. approves the Terms of
Reference for the Heretaunga Plains Urban Development Strategy Implementation
Working Group for the 2016-19 Triennium, conditional on the other two partner
councils (Hawkes Bay regional Council and Hastings District Council) also
agreeing to the same Terms of Reference.
CARRIED
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2. Freedom Camping Working Group Update
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Type of Report:
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Procedural
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Legal Reference:
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N/A
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Document ID:
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347883
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Reporting Officer/s & Unit:
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Kim Anstey, Planner Policy/Analyst
Paulina Wilhelm, Manager City Development
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2.1 Purpose
of Report
The
purpose of this report is update Council on the progress of the Freedom Camping
Working Group and present the terms of reference (ToR) that the group have
adopted.
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At the Māori
Consultative Committee meeting
Cr Tapine provided a short update on
the status of the Freedom Camping Working Party.
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MĀori Consultative
Committee's Recommendation
Mayor Dalton / Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Councillors
White / Wise
That
Council
a. Approve
the Freedom Camping Working Group Terms of Reference.
CARRIED
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3. Street Naming - Te Awa Estate
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Type of Report:
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Procedural
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Legal Reference:
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N/A
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Document ID:
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347705
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Reporting Officer/s & Unit:
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Paul O'Shaughnessy, Team Leader Resource Consents
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3.1 Purpose
of Report
The
purpose of this report is obtain Council approval for three new street names
within stages X, XI, XII and XIII of the Te Awa Estates residential subdivision
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At the Māori
Consultative Committee meeting
The Mayor advised that it had been
noted by councilors that there were no local rivers in the three proposed
names. The list that the names were chosen from has already been carefully
researched and brought to both Council and this Committee some years ago. It
was also noted that many local rivers have already been recognised in
existing street names and duplication was important to avoid, particularly
for emergency services.
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MĀori Consultative
Committee's Recommendation
Mayor Dalton / Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Mayor
Dalton / Councillor White
That
the Council
a. Approve
three new streets within the Te Awa Estates subdivision (consent plan 09067
approved in August 2010) as follows:
Road
3 (stages XI and XII) - Hurunui Drive
Road
12 (stage X) - Kaituna Place
Road
11 (stage XIII) - Arrow Place
CARRIED
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Reports
from Finance Committee
held 3 May 2017
1. HB LASS Limited - Draft Statement of
Intent
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Type of Report:
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Operational and Procedural
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Legal Reference:
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Local Government Act 2002
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Reporting Officer/s & Unit:
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Adele Henderson, Director Corporate Services
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11.1 Purpose
of Report
To
provide the draft Statement of Intent 2017/18 for Hawke’s Bay Local
Authority Shared Services Limited (HB LASS Ltd) to Council for its consideration as
part of the reporting requirements for council-controlled
organisations.
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At the Māori
Consultative Committee meeting
The Chief Executive provided a brief
update on HBLASS and the draft Statement of Intent.
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MĀori Consultative
Committee's Recommendation
Tiwana Aranui / Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
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Committee's Recommendation
Councillor
Hague / Councillor Jeffery
That Council:
a. Receive the Draft
Statement of Intent for 2017/18 for HB LASS Limited (HB LASS Ltd) and provide
any feedback to the HB LASS board by 31 May 2017.
CARRIED
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2. Quarterly Report to 31 March 2017
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Type of Report:
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Operational
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Legal Reference:
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Local Government Act 2002
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Document ID:
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347953
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Reporting Officer/s & Unit:
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Mary Quinn, Senior Management Accountant
Caroline Thomson, Chief Financial Officer
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2.1 Purpose
of Report
To
consider the Quarterly Report on performance by Activity Group for the period 1
January 2017 to 31 March 2017 and the Health and Safety Report to March 2017.
|
At the Māori
Consultative Committee meeting
The Chief Executive provided a brief overview
of the report from the third quarter, noting that a surplus had been returned
due to greater tourist revenue than forecast.
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MĀori Consultative
Committee's Recommendation
Tiwana Aranui / Councillor Tapine
That the Council resolve that the Committee’s
recommendation be adopted.
CARRIED
|
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Committee's Recommendation
Councillor
Taylor / Councillor Hague
That Council:
a. Receive
the Quarterly Report for the period 1 January 2017 to 31 March 2017.
b. Receive
the Health and Safety Report to March 2017.
CARRIED
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3. Joint Waste Futures Project Committee -
Terms of Reference
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Type of Report:
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Procedural
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Legal Reference:
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Local Government Act 2002
|
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Document ID:
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349973
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Reporting Officer/s & Unit:
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Deborah Smith, Governance Advisor
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3.1 Purpose
of Report
The
purpose of this report is to obtain approval from Council for the amended Terms
of Reference (ToR) for the Joint Waste Futures Project Steering Committee.
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Committee's Recommendation
Councillors
Dallimore / Tapine
That
Council
a. Approve
the updated Terms of Reference for the Joint Waste Futures Project Steering
Committee.
b. Appoint
Cr Brosnan as the third Napier City Council representative to the Committee.
CARRIED
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4. Hawke's Bay Crematorium Committee -
Minutes of Meeting 10 April 2017
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Type of Report:
|
Information
|
|
Legal Reference:
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Local Government Act 2002
|
|
Document ID:
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350013
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Reporting Officer/s & Unit:
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Deborah Smith, Governance Advisor
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4.1 Purpose
of Report
To
provide the minutes from the Hawke’s Bay Crematorium Committee to
Council.
|
At the Māori
Consultative Committee meeting
No discussion was had on this item.
|
|
MĀori Consultative
Committee's Recommendation
Tiwana Aranui / Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
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Committee's Recommendation
Councillors
Taylor / McGrath
That
Council
a. Receive
the draft minutes of the Hawke’s Bay Crematorium Committee from the
meeting on 10 April 2017
CARRIED
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5. Coastal Hazards Joint Committee - draft
minutes 28 February 2017
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Type of Report:
|
Procedural
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
350014
|
|
Reporting Officer/s & Unit:
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Deborah Smith, Governance Advisor
|
5.1 Purpose
of Report
To
provide Council with the draft minutes from the meeting of the Coastal Hazards
Joint committee on 28 February 2017.
|
At the Māori
Consultative Committee meeting
No discussion was had on this item.
|
|
MĀori Consultative
Committee's Recommendation
Tiwana Aranui / Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Dallimore / Jeffery
That Council
a. Receive
the draft minutes from the Coastal Hazards Joint Committee meeting held on 28
February 2017.
CARRIED
|
A brief round table korero was held where attendees
noted pieces of work that are currently key within their own spheres.
The
meeting closed at 4pm.
|
APPROVED
AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING
CHAIRPERSON:_____________________________
DATE
OF APPROVAL:____________________
|
NAPIER
CITY COUNCIL