NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Finance Committee

 

 

Open

MINUTES

 

 

Meeting Date:

Wednesday 14 June 2017

Time:

4.01pm

Venue:

Main Committee Room
3rd floor Civic Building
231 Hastings Street
Napier

 

 

Present:

Councillor Wise (In the Chair), Mayor Dalton, Councillors  Boag, Brosnan, Dallimore, Hague, Jeffery, Mcgrath, Price, Tapine, Taylor, White, Wise and Wright

In Attendance:

Director Corporate Services, Director City Infrastructure, Chief Financial Officer, Manager Business Transformation and Excellence, Corporate Planner

Administration:

Governance Team

 

 

 


Finance Committee14 June 2017 Open Minutes

 

Apologies

Nil

CONFLICTS OF INTEREST

Nil

Public forum

Nil

Announcements by the Mayor

A short seminar will be held following this meeting.

Announcements by the Chairperson

Nil

Announcements by the Management

Nil

Confirmation of Minutes

Councillors Brosnan / Wright

That the Minutes of the meeting held on 3 May 2017 were taken as a true and accurate record of the meeting.

CARRIED

 

Notification and Justification of Matters of Extraordinary Business

(Strictly for information and/or referral purposes only).

 

Agenda Items

1.      Funding Applications

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

351363

Reporting Officer/s & Unit:

Belinda  McLeod, Community Funding Advisor

 

1.1     Purpose of Report

To seek approval to apply for external funding to purchase two all-terrain wheelchairs for community use on the foreshore and inline hockey rink boards for Bay Skate.

 

At the Meeting

There was no discussion on this item.

 

Committee's Recommendation

Councillors Wright / Brosnan

That Council:

a.       Approve that applications for external funding are made to purchase of two all-terrain wheelchairs.

b.       Approve that applications for external funding are made to purchase inline hockey rink boards for Bay Skate.

 

CARRIED

 

 

2.      Fees & Charges 2017/18

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

2.1     Purpose of Report

To approve Fees and Charges for the year commencing 1 July 2017.

 

At the Meeting

In  response to questions from Councillors, it was clarified that:

·         On page 58 of the agenda, the MTG Film Admission “concession” is for senior citizens and community services card holders; this will be specified in the fees and charges schedule.

It was noted that there is some perception in the community that our facilities are quite expensive for community groups to hire and people are often surprised when they see the actual costs which much lower than they had expected. It was suggested that better communication of pricing be advertised.

 

ACTION

Officers to advise if the Meanee Quay “living aboard” charge is being monitored, along with any wastewater discharges from the boats.

 

 


 

 

Committee's Recommendation

Councillors Price / Tapine

That Council

 

a.       Adopt the Schedule of Fees and Charges for 2017/18. 

 

          Note that once the Schedule of Fees and Charges for 2017/18 has been adopted,           it will form part of the supporting information for the 2017/18 Annual Plan. 

 

CARRIED

Committee's Recommendation

Councillors Taylor / Brosnan

That Council

 

b.       Resolve that a DECISION OF COUNCIL is required urgently to allow for           notification of the Schedule in advance of it becoming effective on 1 July 2017. 

 

CARRIED

Committee's Recommendation

Councillors Wright / McGrath

 

c.       This will require the following resolution to be passed before the decision of Council     is taken: That, in terms of Section 82 (3) of the Local Government Act 2002. That     the principles set out in that section have been observed in such manner that the     Napier City Council considers, in its discretion, is appropriate to make decisions on     the recommendation.

 

CARRIED

 

 

3.      Section 17A Review Work Programme Plan

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

356245

Reporting Officer/s & Unit:

Rachael Horton, Manager Business Excellence & Transformation

 

3.1     Purpose of Report

The purpose of this paper is to provide Council with an update on the progress of the Local Government Act (2002) Section 17A service delivery reviews

 

At the Meeting

In response to questions from Councillors, it was clarified that:

·         Section 17a reviews are focussed on current services.

·         The priority level of reviews incorporates the cost of the activity and any proposed changes to the levels of service.

·         Where possible, opportunities to work with other local Councils on reviews will be identified via HBLASS – for example a review of transportation may be undertaken jointly with Hastings District Council.

·         The review of security has yet to be scoped but is likely to include items such as uplift of money, alarm monitoring and so on. It would not include community security as this is not a current activity.

·         The intention is to take a wider view on the reviews, meeting our legislative requirements as well as aligning our activities with our strategic goals.

 

Committee's Recommendation

Councillors Hague / White

That Council

a.       Note that Local Government Act Section (2002) 17A of the Local Government Act places an obligation on local authorities to routinely review their services for cost effectiveness.

b.       Note the timeframe for the reviews Napier City Council will undertake. 

c.       Endorse the proposed schedule of Section 17A reviews.

 

CARRIED

 

 

4.      HB LASS Limited - Statement of Intent

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

41.1   Purpose of Report

To receive the Final Statement of Intent 2017/18 for Hawke’s Bay Local Authority Shared Services Limited (HB LASS Ltd) to Council as part of the reporting requirements for Council-Controlled Organisations.    

 

At the Meeting

There was no discussion on this item.

Committee's Recommendation

Mayor Dalton / Councillor White

That Council:

a.   Receive the Final approved Statement of Intent for 2017/18 for HB LASS Limited (HB LASS Ltd).

 

CARRIED

 

 

 

5.      HB Museums Trust Statement of Intent 2017 - 19

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

358905

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

5.1     Purpose of Report

To receive the final Statement of Intent 2017 – 19 for the Hawke’s Bay Museums Trust to Council required for reporting requirements for Council-Controlled Organisations. 

At the Meeting

There were no major changes made to the Statement of Intent from the previous but was rather a ‘fine tuning’ of the document.

 

Committee's Recommendation

Councillors White / Wright

That Council:

Receive the final Hawke’s Bay Museums Trust Statement of Intent 2017 – 19.

 

CARRIED

 

 

6.      Hawke's Bay Airport Limited - Statement of Intent

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

61.1   Purpose of Report

To receive the final Statement of Intent 2017/18 for Hawke’s Bay Airport Limited (HBAL) to Council required for reporting requirements for Council-Controlled Organisations.    

 

At the Meeting

There was no discussion on this item.

Committee's Recommendation

Mayor Dalton / Councillor Taylor

That Council:

a.   Receive the final Statement of Intent for 2017/18 for Hawke’s Bay Airport Limited (HBAL).

 

CARRIED

   

 

 

PUBLIC EXCLUDED ITEMS

 

 

Councillors Hague / Wright

That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

1.         Hawke's Bay Airport Limited - Report to Shareholders

2.         Bad Debt Write Off

 

CARRIED

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

1.  Hawke's Bay Airport Limited - Report to Shareholders

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Bad Debt Write Off

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved into committee at 4.18pm.

 

 

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE

MEETING

 

 

 

 

CHAIRPERSON:_____________________________

 

DATE OF APPROVAL:____________________