Agenda of Ordinary Meeting of Council

Ordinary Meeting of Council – 16 August 2017 – Open Agenda

2. Hawke's Bay Drinking Water Governance Joint Committee implementation

*Type of Report:*	Legal and Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	380967
*Reporting Officer/s & Unit:*	Deborah Smith, Governance Advisor

2.1 Purpose of Report

The purpose of this report is to obtain a decision from the Council on a proposal to establish a governance Joint Committee to provide oversight of drinking water matters within the Hawke’s Bay region.

Officer’s Recommendation

That Council

a. Resolve to establish the Hawke’s Bay Drinking Water Governance Joint Committee, subject to the agreement of the other participating agencies.

b. Adopt the Terms of Reference for the Hawke’s Bay Drinking Water Governance Joint Committee, subject to the agreement of the other participating agencies.

c. Appoint the Chair of the Infrastructure and Strategy Committee and the Finance Committee to the Committee as standing appointments.

MAYOR’S RECOMMENDATION

That the Council resolve that the officer’s recommendation be adopted.

2.2 Background Summary

This proposal arises from discussions between the councils in the region and other stakeholders, following on from the Havelock North water contamination event, and the establishment of an officer level joint working group (JWG) by the Hawke’s Bay District Health Board (HBDHB), the Hawke’s Bay Regional Council (HBRC) and the Hastings District Council (HDC), joined more latterly by the Napier City Council (NCC). The JWG has focused on normalising collaboration and working together between the parties aimed at ensuring drinking water safety.

The proposal for a governance Joint Committee is designed to provide joined up governance oversight of drinking water safety and the work of JWG. It is intended to provide a focus on collaboration in drinking water safety work beyond the life of the Government Inquiry into Havelock North Drinking Water which is currently taking a strong interest in the work of the JWG.

The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

The objective of this decision relevant to the purpose of local government is to provide governance arrangements that support and provide oversight to the collaborative work necessary to promote and help ensure safe drinking water.

The Havelock North water contamination event highlighted the need for greater collaboration between health, environment and water supply agencies in work to ensure drinking water safety. This is particularly important with the ‘multiple barrier’ approach required by legislation, and which is international best practice, where multiple agencies need to work together to ensure multiple risks are comprehensively managed. At the initiative of the Chief Executive of the HBDHB, a JWG was established between the HBDHB, the HBRC and HDC to help normalise and drive greater collaboration on drinking water safety matters. NCC also joined the group once it was established.

The JWG has been working effectively since late 2016 under the leadership of Mr Chris Tremain, the independent chairperson appointed by the parties. The JWG has overseen implementation of Government Inquiry recommendations, and is addressing a number of policy and coordination matters relating to drinking water safety, agency collaboration, catchment protection and effective use of statutory policy and planning tools.

2.3 Current Situation

The JWG currently exists on the agreement of the chief executives of the participating agencies. It has also been tasked with various activities by the Government Inquiry. It formally reports to the chief executives and, in effect, to the Government Inquiry.

The chief executives agree that the JWG has added significant value in systematising and resourcing collaborative work between the agencies that contributes to drinking water safety, and therefore this momentum should not be lost.

The Government Inquiry is due to complete its work in December 2017. While the JWG will continue to operate and operationally report to respective chief executives, it is also considered desirable in terms of focus and accountability for there to be an ongoing level of governance oversight of the activities of the JWG, particularly when the oversight focus brought to bear by the Inquiry is no longer present.

Discussions between a number of the governance and management leaders of stakeholder organisations has led to the development of a proposal to establish a Hawke’s Bay Drinking Water Governance Joint Committee.

2.4 Proposed Joint Committee

Attachment 1 is the proposed terms of reference for the Hawke’s Bay Drinking Water Governance Joint Committee.

The Joint Committee will be established between the HBDHB, the HBRC and those territorial authorities that wish to participate in the Joint Committee. The geographic jurisdiction for the Joint Committee will be across the area of the territorial authorities that elect to participate in the Joint Committee and such other land and catchment areas within the jurisdiction of the HBRC that have an impact on drinking water matters within the participating territorial authorities.

The Joint Committee will focus on drinking water matters, including in particular drinking water adequacy, quality and safety. The Joint Committee will be able to consider other network infrastructure matters (e.g. stormwater and wastewater) and other freshwater matters to the extent that they impact on drinking water. The Joint Committee will be able to make decisions within its own terms of reference, but will also be empowered to make recommendations to its member organisations’ other decision making and policy fora as appropriate (e.g. TANK, the Regional Planning Committee).

During discussions over the form and function of this Committee it was unclear as to whether iwi wished to participate as members of the Joint Committee. Iwi representatives engaged noted the statutory provisions that allow them to input into and challenge decision making in relation to water matters.

Iwi participation in the Joint Committee has therefore been left open within the terms of reference and can be revisited if iwi organisations determine they do wish to participate within the joint committee structure.

2.5 Significance and Consultation

The proposal recommended in this report relates to governance and administrative arrangements. It is not considered to trigger the thresholds contained in Council’s significance policy.

2.6 Implications

Financial

The financial implications of establishing the Joint Committee are not significant and will largely be met from within Council’s existing governance and leadership budgets. Policy and technical work to support the Joint Committee work programme is already being carried out under the auspices of the JWG and is funded by the agencies involved.

Social & Policy

Establishing the Joint Committee and adopting the Terms of Reference will enable a regional approach to governance over drinking water matters and drinking water safety to be established, and will further reinforce and systematise the interagency collaboration that is desirable to ensure a strong focus on drinking water safety and adequacy. By overseeing drinking water management collectively as a region, a more consistent and mutually reinforcing approach can be taken to the management of shared water resources. Furthermore the experience of larger and better resourced parts of the region can be shared with all.

Risk

Not resolving to establish the Joint Committee would mean that the Council was forgoing the opportunity to establish regional governance to reinforce collaboration in respect of drinking water matters. While this course is open to the Council, this is seen as neglecting an opportunity to strengthen desirable inter agency collaboration in this area.

2.5 Options

5.1 The Council can either:

• Proceed to establish the proposed Joint Committee on the basis of the proposed Terms of Reference.

• Seek to modify the form and/or terms of reference for the Joint Committee.

• Decline to establish the Joint Committee.

2.6 Development of Preferred Option

The preferred option is to resolve to establish the Joint Committee and adopt the terms of reference. This will enable a regional approach to governance over drinking water matters and drinking water safety to be established, and will further reinforce and systematise the interagency collaboration that is desirable to ensure a strong focus on drinking water safety and adequacy.

2.7 Attachments

a Hawke's Bay Drinking Water Governance Committee Terms of Reference ⇩

Ordinary Meeting of Council – 16 August 2017 – Open Agenda

Hawke’s Bay Drinking Water Governance Joint Committee

Terms of Reference

1. Background

1.1. In August 2016 a significant water contamination event occurred that affected the Hawke’s Bay community of Havelock North. The Government established an Inquiry into the Havelock North water supply.

1.2. It became apparent during the Government Inquiry that in order to achieve a systematic approach to ensuring safe and reliable drinking water, there was a need to strengthen interagency working relationships, collaboration and information sharing pertaining to drinking water.

1.3. The Inquiry asked a Joint Working Group (JWG) initially comprising staff representatives of the

1.4. Hawke’s Bay District Health Board, Hawke’s Bay Regional Council and the Hastings District Council to implement its 17 initial recommendations. As this group has evolved it has become apparent that many drinking water issues will require an ongoing forum for regional collaboration and decision making. Napier City Council have also joined the Joint Working Group, as well as a Drinking- Water Assessor from the Central North Island Drinking Water Assessment Unit.

1.5. Ngāti Kahungunu Iwi Incorporated have called for the agencies involved in water management to view water as a taonga, the lifeblood of the land and people. They consider that drinking water should be set as the number one priority for water use in decision-making processes related to water.

1.6. It is within this context that the Hawke’s Bay Drinking Water Governance Joint Committee has been established. The principal focus of the Committee is on drinking water, however drinking water cannot be considered in isolation from other fresh water management issues. For that that reason the focus of the Committee will be twofold:

1.6.1. To provide governance oversight for planning and decision making on regional drinking water matters; and

1.6.2. To consider and make recommendations where appropriate to decision-making bodies with responsibility for broader freshwater management issues or planning or infrastructure issues that have implications for drinking water and/or drinking water safety.

2. Purpose

2.1. The parties agree that water is a taonga, the lifeblood of the land and people. They further agree that the Joint Committee established under this Terms of Reference is intended to give practical meaning and effect to this agreement.

2.2. The Committee is established to provide governance oversight to the existing JWG regarding the implementation of recommendations from the Inquiry Panel and then the evolution of the JWG into a more permanent officials working group.

2.3. In the context of this agreement including 2.1 and 2.2 above, the purpose of the Hawke’s Bay Regional Drinking Water Governance Joint Committee is to give governance oversight and direction in respect of the following matters:

2.3.1. Programmes and initiatives to protect and enhance drinking water quality, safety and reliability

2.3.2. Improving and maintaining effective inter-agency working relationships relating to drinking water, including monitoring the extent and effectiveness of cooperation, collaboration and information sharing between the agencies, monitoring mechanisms to achieve these desired outcomes, and encouraging member parties to give adequate consideration to the safety and reliability of drinking water in the carrying out of their range of functions

2.3.3. Provision of governance oversight of strategies, priorities and implementation monitoring related to drinking water management, including drinking water sources, infrastructure matters and drinking water emergency response

2.3.4. To recommend to relevant bodies and decision making for a (including bodies with responsibility for regional and district level planning), initiatives and priorities affecting drinking water andchanges to strategies and work programmes to protect and enhance drinking water quality, safety and reliability, having regard to the needs of the region for adequate and secure water resources suitable for the supply of safe drinking water.

2.4. The geographic scope of the Joint Committee’s jurisdiction shall be over drinking water related matters on the land and catchment areas within territorial authorities who elect to be members of the Joint Committee (the participating territorial authorities) plus such other land and catchment areas within the authority of the Hawke’s Bay Regional Council that have an impact upon drinking water within the participating territorial authorities.

3. Members/Parties

3.1. If they elect to take up membership and establish the Joint Committee, each of the following shall be a Member Organisation of the Hawke’s Bay Drinking Water Governance Joint Committee and a party to this document and the establishment of the Joint Committee:

3.1.1. Hawke’s Bay District Health Board

3.1.2. Hawke’s Bay Regional Council

3.1.3. Central Hawke’s Bay District Council

3.1.4. Hastings District Council

3.1.5. Napier City Council

3.1.6. Wairoa District Council

3.2. Each member organisation may appoint two (2) representatives.

3.3. To ensure the work of the joint Committee is not unreasonably disrupted by absences each party may appoint alternative representatives.

3.4. The Joint Committee shall appoint an Independent Chairperson of the Joint Committee.

3.5. Water is of particular importance to Māori, and Māori have certain statutory rights in respect of decision making relating to water under the Resource Management Act 1991 and the Local Government Act 2002. Some iwi representatives have been involved in discussions leading to the proposal for this Joint Committee but have not determined whether or not they wish to formally participate in the Joint Committee. Provision is made for iwi representation to be added to the Committee should iwi organisations with authority in respect of the geographic areas over which this Joint Committee has jurisdiction indicate that they wish to formally join the Committee.

3.5.1. Notwithstanding any decision by iwi organisations under e. above, the member organisations will take steps to consult with, and take into account the interests of, Māori as appropriate in terms of local authority decision making requirements in respect of matters before the Joint Committee.

4. Name

4.1. The Hawke’s Bay Drinking Water Governance Joint Committee shall be known as the Hawke’s Bay Drinking Water Governance Joint Committee (HBDWGJC).

5. Status

5.1. By agreement of the local authority members, the Hawke’s Bay Drinking Water Governance Joint Committee is established as a Joint Committee under clause 30 and clause 30A of Schedule 7 of the Local Government Act 2002. It is a Committee of each of the member local authorities.

5.2. By this agreement between the parties, the Committee shall also include members who are not local authorities.

6. Delegated Authority

6.1. The Hawke’s Bay Water Governance Joint Committee shall have authority to undertake such steps as are necessary to give effect to the purpose of the Hawke’s Bay Water Governance Joint Committee including:

6.1.1. Reviewing and amending as necessary the Terms of Reference for the Joint Working Group that comprises officers working for the member organisations

6.1.2. Receiving reports from and giving direction to the officials Joint Working Group that leads interagency cooperation and work programmes on drinking water quality, safety and reliability and/or the Chief Executives of the member agencies

6.1.3. Commissioning reports and studies

6.1.4. Making recommendations to members related to the security, safety and reliability of drinking water

6.1.5. Making recommendations to member organisations relating to strategies, priorities and work programmes.

6.1.6. Making recommendations to appropriate parties on matters within the purpose of the Joint Committee.

7. Administering Authority and Servicing

7.1. The members of the Hawke’s Bay Drinking Water Governance Joint Committee shall work with the JWG established to lead interagency cooperation and work programmes on drinking water quality, safety and reliability. The JWG, together with the Chief Executives of the member agencies, will provide reports and information to the Joint Committee.

7.2. The Administering Authority of the Joint Committee shall be the Hawke’s Bay Regional Council.

8. The Remuneration

8.1. Each member organisation of the Hawke’s Bay Drinking Water Governance Joint Committee shall be responsible for the cost of its participation on the Joint Committee.

8.2. The Joint Committee shall agree on the apportionment of the costs of the Independent Chairperson on the recommendation of the JWG.

8.3. The JWG shall agree the apportionment of any costs arising from the work of the Joint Committee.

9. Meetings

9.1. The Standing Orders of the Hawke’s Bay Regional Council will be used to conduct Joint Committee meetings.

9.2. The Joint Committee shall meet not less than 6 monthly or at such other times and places as agreed for the achievement of the purpose of the Joint Committee.

10. Quorum

10.1. The quorum at any meeting shall be not less than half of the member representatives on the Joint Committee plus one representative.

11. Voting

11.1. The membership shall strive at all times to reach a consensus.

11.2. Each representative and the Independent Chairperson shall be entitled to one vote on any item of business.

11.3. There shall be no casting vote.

12. Chairperson and Deputy Chairperson

12.1. Member representatives shall appoint, by agreement, an Independent Chairperson who shall be entitled to one vote, and in the case of an equality of votes does not have a casting vote.

12.2. The Joint Committee shall also appoint, by simple majority vote from among the representatives, a Deputy Chairperson.

13. Variations

13.1. Any Member may propose an amendment (including additions or deletions) to the Terms of Reference which may be agreed to by the Joint Committee as a recommendation for consideration by the member organisations.

13.2. Once agreed to by the Joint Committee, amendments to the Terms of Reference shall have no effect until each member organisation has agreed to the amendment.

14. Good Faith

14.1. The parties to this Terms of Reference agree to act in good faith towards each other and to give effect to the purpose of the Joint Committee.

Dated: 26 July 2017

Signed on behalf of the Hawke’s Bay Regional Council

Ordinary Meeting of Council – 16 August 2017 – Open Agenda

Apologies

COUNCIL RESOLUTION

Councillors Boag / Wright

That the apologies from Deputy Mayor Faye White be accepted.

CARRIED

CONFLICTS OF INTEREST

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Management

The viewing platform has been temporarily closed following another act of vandalism against the glass. The glass will be replaced next week and other options are being investigated moving forward.

With the adjustments required to the venues of Council’s public meeting rooms, the opportunity will be taken to increase accessibility to the public through using a variety of suburban locations including the Taradale Hall, Napier Girls High School, Pukemokimoki Marae, as well as the conference centre. Meeting venues will be confirmed as soon as possible.

Confirmation of Minutes

COUNCIL RESOLUTION

Councillors Price / Wise

That the Draft Minutes of the Ordinary meeting held on 17 May 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Taylor / McGrath

The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

CARRIED

New Reports

1. Adoption of Amended Capital Plan for Inclusion in the Annual Plan 2017/18

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	373607
*Reporting Officer/s & Unit:*	Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

To adopt the amended Capital Plan for inclusion in the Napier City Council Annual Plan 2017/18.

At the Meeting

It was agreed that, while typically a rates increase of 1% would be an uncomfortable decision, the purpose of the increased funding is considered responsible and essential in allowing Council to optimise its potable water services.

COUNCIL RESOLUTION

Councillors Jeffery / Wise

That Council

a. Resolve that the amended Capital Plan be adopted and included in the Napier City Council Annual Plan 2017/18.

CARRIED

2. Adopting of Annual Plan 2017/18

*Type of Report:*	Procedural
*Legal Reference:*	Local Government Act 2002
*Document ID:*	371021
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services

2.1 Purpose of Report

To adopt the 2017/18 Annual Plan in accordance with the Local Government Act 2002.

At the Meeting

It was noted that the capital plan is significant, particularly in the next financial year, and it will be important to give it due focus over the upcoming year/s.

COUNCIL RESOLUTION

Councillors Wise / Wright

That Council

a. Resolve that the Napier City Council Annual Plan 2017/18 be received.

b. Adopt the Annual Plan 2017/18 subject to any minor changes or recommendations from Council on the water related issue.

CARRIED

3. Transitional provisions for section 17A of Local Government Act

*Type of Report:*	Legal and Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	372046
*Reporting Officer/s & Unit:*	Rachael Horton, Manager Business Excellence & Transformation

3.1 Purpose of Report

The purpose of the report is to update Council on compliance with the transitional provision for section 17A service reviews, under the Local Government Act.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Hague / Brosnan

That Council:

a. Note that Napier City Council has complied with the transitional provision requiring councils to review all services by 8 August 2017, as set out in Clause 2, Schedule 1AA of the Local Government Act.

b. Note that section 17A service delivery reviews will continue on a prioritised basis as already reported to Council at the Finance Committee meeting on 14 June [refer report 356245: Section 17A Review Work Programme Plan].

CARRIED

4. Local Government New Zealand GST Remit Proposal

*Type of Report:*	Procedural
*Legal Reference:*	N/A
*Document ID:*	359080
*Reporting Officer/s & Unit:*	Bill Dalton, Mayor

4.1 Purpose of Report

To obtain Council support for a GST Remit being proposed by Gisborne District Council for the 2017 Annual General Meeting of Local Government New Zealand (LGNZ) to be held on 25 July 2017.

At the Meeting

Napier City Council has been asked to support this remit by the Mayor of Gisborne District Council. While it not expected that central government would ever contribute a portion of GST back into the regions, it is hoped that the remit will raise the topic and therefore create the opportunity to discuss other options as to how regional tourism may be contributed to. For example, one option may be to introduce a border levy for tourists entering the country, which is apportioned annually into regions according to credit spend in their region.

It was agreed that delegates to the Local Government New Zealand AGM would report back following the conference on the remits raised, the new president and other items of interest.

COUNCIL RESOLUTION

Mayor Dalton / Councillor Jeffery

That Council:

a. Receive the report;

b. Formally support the GST Remit being submitted to Local Government New Zealand for consideration at the 2017 Annual General Meeting

CARRIED

5. Clifton to Tangoio Coastal Hazards Strategy Joint Committee - Draft Minutes 6 June 2017

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	359254
*Reporting Officer/s & Unit:*	Deborah Smith, Governance Advisor

5.1 Purpose of Report

To present to Council the draft minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meeting held on 6 June 2017.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Jeffery / Dallimore

That Council

a. Receive the draft minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meeting held on 6 June 2017.

CARRIED

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

Reports from Strategy and Infrastructure Committee
held 31 May 2017

1. Retail Strategy

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	354524
*Reporting Officer/s & Unit:*	Dean Moriarity, Team Leader Policy Planning

1.1 Purpose of Report

The purpose of this report is for Council to acknowledge its existing Retail Strategy, confirm its philosophical approach as still sound, and to authorise officers to review the strategy to ensure it remains fit for purpose for the next several years.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Price / Tapine

That Council

a. Acknowledge that the basic philosophical approach and strategic direction of the existing Retail Strategy (2003) remains fundamentally sound and

b. Authorise a review of the existing Retail Strategy, including a seminar for elected members, to ensure it remains ‘fit for purpose’ whilst noting the intention to retain the current overall strategic direction.

CARRIED

2. Heritage Improvement Grant Administration Changes

*Type of Report:*	Operational and Procedural
*Legal Reference:*	N/A
*Document ID:*	350991
*Reporting Officer/s & Unit:*	Fleur Lincoln, Strategic Planning Lead

2.1 Purpose of Report

The purpose of this report is to obtain Council’s approval to redistribute Napier City Council’s Heritage Improvement Grant to the Art Deco Trust, so that it may be added to a much larger funding pool available for the restoration of Napier’s heritage.

At the Meeting

It was noted that the $20,000 in funding is to be drawn from a combination of the signage fund and heritage grants fund which together total $25,000. The signage fund is under-subscribed so this provides a good purpose for the money.

COUNCIL RESOLUTION

Councillors Wright / Hague

That Council:

a. Agree to disestablish the Napier City Council Heritage Improvement Grant annual fund of $10,000 per year as of 30 June 2016, and combine the funding with the signage fund to form a total pool of $25,000.

b. Approve that for the 2017/18 financial year, the combined fund allocation to a total of $20,000 be transferred to the Art Deco Trust to combine with a larger Robert McGregor Heritage Fund; and

c. Approve that an agreement to manage the administration and expectations associated with this be prepared.

d. Direct that a report be prepared to Council by the Art Deco Trust six months after the launch of the Heritage Fund, advising on any external funding sourced.

CARRIED

3. Clifton to Tangoio Coastal Hazards Strategy 2120 - Progress Update

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	352640
*Reporting Officer/s & Unit:*	James Minehan, Development Planner

3.1 Purpose of Report

To inform and update Council about the progress on the Clifton to Tangoio Coastal Hazard Strategy since the last report presented to Council in June 2016 and to obtain approval of funding additional unbudgeted expenditure.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Dallimore / Jeffery

That Council:

a. Receives the Officer’s Report Clifton to Tangoio Coastal Hazards Strategy 2120 – Progress Update.

b. Receives the following reports adopted by the Clifton to Tangoio Coastal Hazards Strategy Joint Committee (28 February 2017):

- Clifton to Tangoio Coastal Hazards Strategy 2120: Coastal Hazard Assessment, Tonkin & Taylor, May 2016 (Attachment A).

- Clifton to Tangoio Coastal Hazards Strategy 2120: Coastal Risk Assessment Tonkin & Taylor, May 2016 (Attachment B)

- Stage Two Report: Decision Making Framework, Mitchell Daysh, February 2017, (Attachment C)

c. Endorses the updated Terms of Reference (Attachment D) adopted by the Clifton to Tangoio Coastal Hazards Strategy Joint Committee (5 December 2016).

d. Notes that the forecast project costs have now been incurred and that funding of $110,000 will be sourced from year end budgets.

CARRIED

4. Land legalisation - 2 Hastings Street & 12 Browning Street, Napier

*Type of Report:*	Legal
*Legal Reference:*	Public Works Act 1981
*Document ID:*	352620
*Reporting Officer/s & Unit:*	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

4.1 Purpose of Report

To obtain Council approval, pursuant to Section 114 of the Public Works Act 1981 to declare the land in the Schedule to be road.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Price / Brosnan

That Council

a. Consents, in accordance with Section 114 of the Public Works Act 1981, to the land described in the Schedule hereto to be declared road and vested in the Napier City Council.

SCHEDULE

Hawke’s Bay Land District – Napier City

Area (ha)	Legal Description	Certificate of Title
0.0001	Lot 8 DP 6356	HB 56/57
0.0002	Lot 9 DP 6356	HB 56/59

CARRIED

Reports from Finance Committee
held 14 June 2017

1. Funding Applications

*Type of Report:*	Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	351363
*Reporting Officer/s & Unit:*	Belinda McLeod, Community Funding Advisor

1.1 Purpose of Report

To seek approval to apply for external funding to purchase two all-terrain wheelchairs for community use on the foreshore and inline hockey rink boards for Bay Skate.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Wise / McGrath

That Council:

a. Approve that applications for external funding are made to purchase of two all-terrain wheelchairs.

b. Approve that applications for external funding are made to purchase inline hockey rink boards for Bay Skate.

CARRIED

2. Fees & Charges 2017/18

*Type of Report:*	Operational
*Legal Reference:*	Local Government Act 2002
*Reporting Officer/s & Unit:*	Caroline Thomson, Chief Financial Officer

2.1 Purpose of Report

To approve Fees and Charges for the year commencing 1 July 2017.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

At the Finance Committee meeting held on Wednesday, 14 June 2017 the following committee recommendation was ratified as a DECISION OF COUNCIL.

Councillors Price / Tapine

That Council

a. Adopt the Schedule of Fees and Charges for 2017/18.

b. Note that once the Schedule of Fees and Charges for 2017/18 has been adopted, it will form part of the supporting information for the 2017/18 Annual Plan.

CARRIED

3. Section 17A Review Work Programme Plan

*Type of Report:*	Legal and Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	356245
*Reporting Officer/s & Unit:*	Rachael Horton, Manager Business Excellence & Transformation

3.1 Purpose of Report

The purpose of this paper provide Council with an update on the progress of the Local Government Act (2002) Section 17A service delivery reviews

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Wright / Hague

That Council

a. Note that Local Government Act Section (2002) 17A of the Local Government Act places an obligation on local authorities to routinely review their services for cost effectiveness.

b. Note the timeframe for the reviews Napier City Council will undertake.

c. Endorse the proposed schedule of Section 17A reviews.

CARRIED

4. HB LASS Limited - Statement of Intent

*Type of Report:*	Operational and Procedural
*Legal Reference:*	Local Government Act 2002
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services

41.1 Purpose of Report

To receive the Final Statement of Intent 2017/18 for Hawke’s Bay Local Authority Shared Services Limited (HB LASS Ltd) to Council as part of the reporting requirements for Council-Controlled Organisations.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Wise / Boag

That Council:

a. Receive the Final approved Statement of Intent for 2017/18 for HB LASS Limited (HB LASS Ltd).

CARRIED

5. HB Museums Trust Statement of Intent 2017 - 19

*Type of Report:*	Legal
*Legal Reference:*	Local Government Act 2002
*Document ID:*	358905
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services

5.1 Purpose of Report

To receive the final Statement of Intent 2017 – 19 for the Hawke’s Bay Museums Trust to Council required for reporting requirements for Council-Controlled Organisations.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Wright / Brosnan

That Council:

Receive the final Hawke’s Bay Museums Trust Statement of Intent 2017 – 19.

CARRIED

6. Hawke's Bay Airport Limited - Statement of Intent

*Type of Report:*	Operational and Procedural
*Legal Reference:*	Local Government Act 2002
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services

61.1 Purpose of Report

To receive the final Statement of Intent 2017/18 for Hawke’s Bay Airport Limited (HBAL) to Council required for reporting requirements for Council-Controlled Organisations.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Taylor / Tapine

That Council:

a. Receive the final Statement of Intent for 2017/18 for Hawke’s Bay Airport Limited (HBAL).

CARRIED

Reports from Community Services Committee
held 14 June 2017

1. Taradale Community Rooms Refurbishment Proposal

*Type of Report:*	Operational
*Legal Reference:*	N/A
*Document ID:*	341015
*Reporting Officer/s & Unit:*	Natasha Carswell, Manager Community Strategies

1.1 Purpose of Report

To seek Council’s approval to continue to use the Taradale Community Rooms, once refurbished, to accommodate community groups, with the building to be used as transitionary or permanent accommodation for the Napier Community Hub and to investigate the potential for the rooms becoming a multi-use community centre in the future.

At the Meeting

In response to a question from Councillors it was advised that there is no update on feedback from community groups currently based in the Hub as officers have been waiting for the final approval from Council at this meeting prior to further communications to them.

COUNCIL RESOLUTION

Councillors Wright / Taylor

That Council

a. Approve that the Taradale Community Rooms continue to accommodate the community groups, and

b. Note that further investigation will be undertaken to determine how the rooms could be run as a multi-use community centre in the future.

CARRIED

Reports from Audit and Risk Committee
held 15 June 2017

1. Tax update

*Type of Report:*	Legal and Operational
*Legal Reference:*	N/A
*Document ID:*	359225
*Reporting Officer/s & Unit:*	Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

To provide the Committee with an update on tax matters relating to Council.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Wise / Taylor

That the Committee

a. Receive the presentation by Phil Fisher on tax matters.

CARRIED

2. Update on Water Risk

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	359224
*Reporting Officer/s & Unit:*	Caroline Thomson, Chief Financial Officer

2.1 Purpose of Report

To provide the Committee with an update on Council’s water risk.

At the Meeting

It was advised that the water risk update was moved into the public excluded section of the Audit and Risk meeting during the meeting.

Reports Under Delegated Authority

1. Requests for official information

*Type of Report:*	Information
*Legal Reference:*	Local Government Official Information and Meetings Act 1987
*Document ID:*	371554
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

1.1 Purpose of Report

To report on requests made under the Local Government Official Information and Meetings Act 1987 (LGOIMA) for the period ending 6 June 2017.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Jeffery / Tapine

That Council:

a. Receive the report Requests for official information received for the period ending 19 June 2017.

b. Note the release of information on the War Memorial Hall from public excluded meetings including 30 June 2015, Extraordinary meeting of council; 12 August 2015, Council meeting; and 27 January 2016, City Services Committee.

CARRIED

2. Resource Consents issued under delegated authority

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	371551
*Reporting Officer/s & Unit:*	Sarah Ashworth, PA to Chief Executive

2.1 Purpose of Report

To present the report on Resource consents issued under delegated authority from 18 May 17 to 09 June 17.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Jeffery / Tapine

That Council:

Receive the report on Resource consents issued under delegated authority from 18 May 2017 to 9 June 2017.

CARRIED

3. Tenders Let

*Type of Report:*	Information
*Legal Reference:*	Local Government Act 2002
*Document ID:*	371553
*Reporting Officer/s & Unit:*	Sarah Ashworth, PA to Chief Executive

3.1 Purpose of Report

To report on tenders let under delegated authority from 16 May 2017 to 09 June 2017.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Jeffery / Tapine

That Council:

Receive the report on tenders let under delegated authority from 16 May 2017 to 9 June 2017.

CARRIED

4. Documents Executed Under Seal

*Type of Report:*	Information
*Legal Reference:*	Local Government Act 2002
*Document ID:*	371556
*Reporting Officer/s & Unit:*	Sarah Ashworth, PA to Chief Executive

4.1 Purpose of Report

To provide the Schedule of Documents Executed Under Seal from 18 May 2017 to 16 June 2017.

At the Meeting

There was no discussion on this item.

COUNCIL RESOLUTION

Councillors Jeffery / Tapine

That Council:

Receive the report of Documents executed under seal from 18 May 2017 to 16 June 2017.

CARRIED

PUBLIC EXCLUDED ITEMS

COUNCIL RESOLUTION

Councillors Wright / Price

That the public be excluded from the following parts of the proceedings of this meeting.

CARRIED

New Reports

1. Decisions made by Grants Allocation subcommittee

Reports from Finance Committee held 14 June 2017

1. Hawke's Bay Airport Limited - Report to Shareholders

2. Bad Debt Write Off

Reports from Audit and Risk Committee held 15 June 2017

1. Napier City Council Annual Plan 2017/18

2. Risk Management Report May 2017

3. HB LASS Provision of Internal Audit Services

4. Audit NZ - Interim Management Report

5. Napier City Council Investment and Debt Report

6. Health and Safety Report 31 May 2017

7. Insurance Update

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
New Reports
1. Decisions made by Grants Allocation subcommittee	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Finance Committee held 14 June 2017
1. Hawke's Bay Airport Limited - Report to Shareholders	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Bad Debt Write Off	7(2)(a) Protect the privacy of natural persons, including that of a deceased person 7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Audit and Risk Committee held 15 June 2017
1. Napier City Council Annual Plan 2017/18	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Risk Management Report May 2017	7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. HB LASS Provision of Internal Audit Services	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
4. Audit NZ - Interim Management Report	7(2)(g) Maintain legal professional privilege	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
5. Napier City Council Investment and Debt Report	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
6. Health and Safety Report 31 May 2017	7(2)(d) Avoid prejudice to measures protecting the health and safety of members of the public	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
7. Insurance Update	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting concluded at 3.17pm.

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE

MEETING

CHAIRPERSON:_____________________________

DATE OF APPROVAL:____________________

Apologies

COUNCIL RESOLUTION

Councillors Wright/ Brosnan

That the apologies from Cr Claire Hague be accepted.

CARRIED

CONFLICTS OF INTEREST

Nil

Public forum

Clare Plug spoke to Council regarding her concerns on the proposed rates increase and particularly the 1% increase directly attributable to changes in water services. She noted that her household, along with many others, was on a fixed income with little ability to absorb increases in costs, and suggested that savings should be found within existing programmes of work, or that proposed projects not progress in order to redirect the savings into the water space.

Announcements by the Mayor

The Mayor advised that the trip to Canada as a sister city delegate to their anniversary celebrations had been very successful and those who had attended had represented the particular strengths of Napier, including Art Deco, very well.

Announcements by the Management

Nil

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Wise / Price

CARRIED

New Reports

1. Formal Resolution - Rates 2017/18

*Type of Report:*	Procedural
*Legal Reference:*	Local Government (Rating) Act 2002
*Document ID:*	371351
*Reporting Officer/s & Unit:*	Ian Condon, Revenue and Treasury Manager

1.1 Purpose of Report

To set rates for 2017/18 in accordance with the Local Government (Rating) Act 2002.

At the Meeting

The Chief Executive spoke briefly to the item, noting:

· The proposed rates increase of 4.9% remains within and slightly lower than the 5% increase forecast for the year within the Long Term Plan.

· Napier City Council’s rates remains lower than comparable Councils by an approximate average of $300 per ratepayer.

· The big driver for the water specific rates increase are the changing expectations following the inquiry into the Havelock North water borne illness, much of which could not be forecast. For example:

o The creation of a new Drinking Water Quality Manager role

o Undertaking a significant testing regime

o Additional network maintenance and

o Capital works.

· Efficiencies are actively sought across all Council activities both through the Local Government Excellence Programme and the s17a reviews, and any savings identified are reallocated within existing activities.

In response to questions from Councillors it was advised that:

· The $150,000 for water capital works is primarily related to moving the 11 bore heads as required following water inquiry identification of issues around bore security.

Several Councillors spoke to the item, noting:

· There is a high awareness amongst the elected members of the impacts of a rates increase on some households, and that rates increases do get passed on as rent increases therefore widening the overall implications for the city.

· Notwithstanding this, it is believed that the rates increase, while not considered palatable is necessary at this point in time to ensure that the core business of infrastructure is able to be addressed now, and possible future changes (such as chlorination and UV treatment of drinking water) prepared for.

· The Long Term Planning process is now beginning and this is an excellent and appropriate time to consult with the community on what they see as the most important areas for Council to focus on over the next ten years. There may be a change in priorities through this process.

· Napier not only has very low rates comparable to other Councils but also includes a great deal within these rates that other areas pay for separately (for example, rubbish collection).

COUNCIL RESOLUTION

Mayor Dalton / Councillor Wise

That the Napier City Council

set the following rates under the Local Government (Rating) Act 2002, on rating units in the city for the financial year commencing on 1 July 2017 and ending on 30 June 2018, and that all such rates shall be inclusive of Goods and Services Tax (GST).

(A) GENERAL RATE

A general rate set under Section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis on the rateable land value to apply to the Differential Groups and Differential Codes as follows:

Differential Group	Differential Code		General rate - cents in the $
1				0.65023
2				1.63201
3	Except 3.3.8		0.65023
		3.3.8		0.00000
4				0.41030
5				0.41030
6				0.44027

(B) UNIFORM ANNUAL GENERAL CHARGE

A Uniform Annual General Charge of $366.00 per separately used or inhabited part of a rating unit for all rateable land (except that under Differential Code 3.3.8), set under Section 15 of the Local Government (Rating) Act 2002.

A nil UAGC will apply for land included in 3.3.8.

(C) WATER RATES as follows:

1. Fire Protection Rate

A targeted rate for fire protection, set under Section 16 of the Local Government (Rating) Act 2002 on a differential basis and on the rateable capital value on every rating unit connected to either the City Water Supply System, or the Bay View Water Supply System, such rates to apply to the Differential Groups and Differential Codes as follows:

Differential Group	Differential Code	Fire Protection Rate - Cents in the $
1		0.00678
2	2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.2.4	0.02712
	2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 2.4.3, 2.4.4, 2.4.5, 2.6.1, 2.6.2, 2.7.1	0.01356
	2.5.1, 2.5.2	0.00678
3	All except 3.3.7 and 3.3.8	0.00678
4		0.00678
5		0.00678
6		0.00678

A nil rate will apply for land included in 3.3.7 and 3.3.8.

The following rate will apply on the rateable capital value for those rating units not connected to either the City water supply system or the Bay View water supply system, but located within 100 metres of either system.

Differential Group	Differential Code	Fire Protection Rate - Cents in the $
1		0.00339
2		0.00339
3	All except 3.3.7 and 3.3.8	0.00339
4		0.00339
5		0.00339
6		0.00339

A nil rate will apply for land included in 3.3.7 and 3.3.8.

2. City Water Rate

A targeted rate for water supply, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the City water supply system, such rate to apply to the Differential Groups and Differential Codes as follows:

Differential Group	Differential Code	Water Rate
1			$175.00
2			$175.00
3	All except 3.3.7 and 3.3.8		$175.00
4				$175.00
5				$175.00

A nil rate will apply for land included in 3.3.7 and 3.3.8.

The following rate will apply for each rating unit not connected to the City water supply system but located within 100 metres of the system.

Differential Group	Differential Code		Water Rate
1		$87.50
2		$87.50
3	All except 3.3.7 and 3.3.8		$87.50
4		$87.50
5		$87.50

A nil rate will apply for land included in 3.3.7 and 3.3.8.

3. Bay View Water Rate

A targeted rate for Water Supply, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the Bay View water supply system, such rate to apply to the Differential Groups as follows:

Differential

Group

Water Rate

$175.00

The following rate will apply for each rating unit not connected to the Bay View water supply system but located within 100 metres of the system:

Differential

Group

Water Rate

$87.50

4. Water by Meter Charge

A targeted rate for water supply, set under Section 19 of the Local Government (Rating) Act 2002, on a differential basis per cubic metre of water consumed after the first 300m³per annum, to all metered rating units as follows:

	Water Meter Charge
Non-Domestic Supplies ($/m³)	$0.41468
Metered Domestic Supplies ($/m³)	$0.76946

(D) REFUSE COLLECTION AND DISPOSAL RATE

A targeted rate for refuse collection and disposal, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit, for which a weekly rubbish collection service is available, with the rate being 2 or 3 times the base rate for those units where 2 or 3 collections per week respectively is available. The rate to apply to the Differential Groups and Differential Codes as follows:

		RATE
DIFFERENTIAL GROUP	DIFFERENTIAL CODE	1 COLLECTION PER WEEK	2 COLLECTIONS PER WEEK	3 COLLECTIONS PER WEEK
1		$66.00	$132.00	$198.00
2		$66.00	$132.00	$198.00
3	All except 3.3.7 and 3.3.8	$66.00	$132.00	$198.00
4		$66.00	$132.00	$198.00
5		$66.00	$132.00	$198.00
6		$66.00	$132.00	$198.00

A nil rate will apply for land included in 3.3.7 and 3.3.8.

(E) KERBSIDE RECYCLING RATE

A targeted rate for Kerbside Recycling, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit for which the Kerbside recycling collection service is available, such rate to apply to the Differential Groups as follows:

Differential Group		Kerbside Recycling Rate
1		$18.00
3		$18.00
4		$18.00
5		$18.00
6		$18.00

(F) SEWERAGE RATE

A targeted rate for sewerage treatment and disposal, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the City Sewerage system (including the Bay View Sewerage Scheme), such rate to apply to the Differential Groups and Differential Codes as follows:

Differential Group	Differential Code	Sewerage Rate
1		$337.00
2		$337.00
3	All except 3.3.7 and 3.3.8	$337.00
4		$337.00
5		$337.00
6		$337.00

A nil rate will apply for land included in 3.3.7 and 3.3.8.

The following rate will apply for each rating unit (excluding Bay View properties) not connected to the City Sewerage system but located within 30 metres of the system.

Differential Group	Differential Code	Sewerage Rate
1		$168.50
2		$168.50
3	All except 3.3.7 and 3.3.8	$168.50
4		$168.50
5		$168.50

A nil rate will apply for land included in 3.3.7 and 3.3.8.

The following rate will apply for each rating unit located within the Bay View Stage 1 urban drainage area not connected to the sewerage system but located within 30 metres of the system.

Differential

Group

Sewerage Rate

$168.50

(G) BAY VIEW SEWERAGE CONNECTION RATE

A targeted rate for Bay View Sewerage Connection, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the Bay View Sewerage Scheme, where the lump sum payment option was not elected, such rate to apply to the Differential Groups as follows:

Differential

Group

Bay View Sewerage Connection Rate

$941.36

(H) OFF STREET CARPARKING RATE

A targeted rate to provide funding for additional off street carparking in the Central Business District, Taradale and Suburban Shopping and commercial areas and to maintain existing offstreet parking areas in suburban shopping and commercial areas, set under Section 16 of the Local Government (Rating) Act 2002 on a differential basis and on the rateable land value, to apply to rating units in the Central Business District, Taradale Suburban commercial area, and other suburban shopping centres and commercial properties located in residential areas which are serviced by Council supplied offstreet parking, such rate to apply to the Differential Groups and Differential Codes as follows:

Differential Group		Differential Code	Off Street Carparking Rate – Cents in the $
2		2.1.1	0.14829
	2.1.2		0.07415
	2.3.2		0.10898
	2.4.3		0.10898
	2.4.4		0.10898
	2.4.5		0.10898
3	2.5.2 3.2.1 3.3.3		0.10898 0.07415 0.07415

(I) CBD PROMOTION RATE

A targeted rate to fund at least 70% of the cost of the promotional activities run by the Napier City Business Inc, set under Section 16 of the Local Government (Rating) Act 2002, and applied uniformly on the rateable land value of all rating units in the area defined as the Central Business District, such rate to apply to applicable properties within the Differential Groups and Differential Codes as follows:

Differential

Group

Differential

Code

CBD Promotion Rate – Cents in the $

2.1 & 2.2

0.20129

(J) TARADALE PROMOTION RATE

A targeted rate to fund the cost of the Taradale Marketing Association’s promotional activities, set under Section 16 of the Local Government (Rating) Act 2002 and applied uniformly on the rateable land value of all rating units in the Taradale Suburban Commercial area, such rate to apply to the Differential Groups and Differential Codes as follows:

Differential

Group

Differential

Code

Taradale Promotion Rate – Cents in the $

2.3.1, 2.3.2 & 2.3.3

0.22759

DIFFERENTIAL CATEGORIES

For each of the rates outlined in A to J above, the description of the Differential Groups applying is:

1. City Residential Properties

2. Commercial and Industrial Properties

3. Miscellaneous Properties (e.g. schools and kindergartens, churches, non-profit organisations, halls, private hospitals, etc)

(Council properties (other than leased) are included in 3.3.7 and 3.3.8)

4. Ex-City Rural Areas (i.e. part of Napier City prior to 1.11.89)

5. Other Rural Areas

6. Bay View Differential Rating Area

Full description of the differential groups and differential codes is contained in the 2017/18 Annual Plan.

For the purpose of calculating the General Rate, the differential factor applying for each category is:

1. City Residential	100%
2. Commercial and Industrial	250.99%
3. Miscellaneous	100%
4. Ex-City Rural	63.10%
5. Other Rural	63.10%
6. Bay View	67.71%

DUE DATES FOR PAYMENT OF RATES

Instalment Rating

That rates other than water by meter charges are due and payable in four equal instalments as follows:

Instalment 1 due 23 August 2017

Instalment 2 due 22 November 2017

Instalment 3 due 21 February 2018

Instalment 4 due 23 May 2018

Water by Meter Charges

That water by meter charges are due for payment by the 20^th of the month after the month of invoice as follows:

Metered Domestic Supplies - Invoiced annually

- June 2018, due 20 July 2018

Non-Domestic Supplies - Invoiced quarterly

- September 2017, due 20 October 2017

- December 2017, due 20 January 2018

- March 2018, due 20 April 2018

- June 2018, due 20 July 2018

PENALTIES

That pursuant to Sections 57 and 58 of the Local Government (Rating) Act 2002 a penalty of 10 per cent is added to each instalment or part thereof which is unpaid 2 full working days after the due date for payment. Previous years rates which remain unpaid will have a further 10 per cent added 2 full working days after the due date for instalments one and three.

CARRIED

The meeting closed at 3.18pm

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING

CHAIRPERSON:_____________________________

DATE OF APPROVAL:____________________

Council Members	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
Officer Responsible	Chief Executive, Wayne Jack
Administrator	Governance Team

Total population	61,000
Māori Electoral Population	7,900
General election population	53,100
Total members	12 (excluding the Mayor)
Māori Ward members	1.55 rounded up to 2.

Date	Document	Presenting Officer

12.07.17	Easement in Gross 39 Hetley St	Colin Hunt
12.07.17	License to occupy drainage reserve	Jenny Martin
12.07.17	Merger of Lease Agreement	Jenny Martin
12.07.17	Warrant Issued under Council Parking Control Bylaw 2014	Debbie Heal
12.07.17	Warrant issued under Resource Management Act 1991	Eric Le Roux
12.07.17	Warrant issued under Freedom Camping Act 2011	Hayleigh Brereton
12.07.17	Warrant issued under Freedom Camping Act 2011	Hayleigh Brereton
14.07.17	Easement in Gross – 154 Auckland Rd	Paul O’Shaughnessy
20.07.17	Deed of Surrender if Lease 589 Marine Parade	Jenny Martin
21.07.17	Easement instrument – Airport Noise Boundary	Jenny Martin
21.07.17	Easement instrument – Airport Noise Boundary	Jenny Martin
31.07.17	Easement in Gross	Colin Hunt

Present:	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright
In Attendance:	Chief Executive, Director Corporate Services, Director City Infrastructure, Director City Services, Director Community Services, Manager Communications and Marketing
Administration:	Governance Team