NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Ordinary Meeting of Council

 

 

Open

MINUTES

 

 

Meeting Date:

Wednesday 16 August 2017

Time:

3pm-3.19pm

Venue:

East Coast Lab, Level 1

National Aquarium of New Zealand

Marine Parade,

Napier

 

 

Present:

The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague [from 3.13pm], Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright

In Attendance:

Director Community Services, Director City Services, Director Infrastructure Services, Director Finance, Director City Strategy, Manager Communications, Manager Regulatory Solutions, Senior Policy Advisor, Policy Planner, Manager Community Strategy, Manager Business Transformation and Excellence

Administration:

Governance Team

 

 

 


Ordinary Meeting of Council16 August 2017 Open Minutes

 

Apologies

Apologies

COUNCIL RESOLUTION

Councillors Wright / Boag

That the apology for lateness from Councillor Hague be accepted.

CARRIED

CONFLICTS OF INTEREST

Nil

PUBLIC FORUM

Nil

Announcements by the Mayor

Nil

Announcements by the Management

Nil

Confirmation of Minutes

COUNCIL RESOLUTION

Councillors Wise / Brosnan

That the Draft Minutes of the Ordinary meeting held on 28 June 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Tapine

That the Draft Minutes of the Ordinary meeting held on 12 July 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

 

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Wise / Jeffery

The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

CARRIED

 

New Reports

1.      Cato Road accessway - update to Council

Type of Report:

Information

Legal Reference:

N/A

Document ID:

381826

Reporting Officer/s & Unit:

Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

 

1.1     Purpose of Report

This report is to provide detail on the community engagement that has been undertaken as part of the requested Licence to Occupy for access to The Den childcare facility at Cato Road.

 

 

At the meeting

The Manager Community Strategy spoke to the report, outlining the responses that had been received from the community engagement undertaken and mitigating factors for the few concerns raised through this process.

 

The item was taken to the recent Māori Consultative Committee where no feedback was provided.

Cr Tapine noted that some feedback had been received at a short hui with Taiwhenua – they would have preferred a longer time period within which to be able to comment.  As long as there were no sites of significance in the area (identifiable through the District Plan) they had no objections to the License to Occupy proceeding. 

 

COUNCIL RESOLUTION

Mayor Dalton/ Councillor Price

That Council

a.       Receive the report.

 

CARRIED

 

 

Item 1 of the Finance Committee was then taken as it directly relates to the Cato Road accessway.


 

 

Report from Finance Committee held 2 August 2017

 

1.      Cato Road Accessway

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

377905

Reporting Officer/s & Unit:

Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

 

1.1     Purpose of Report

To gain Council approval for a Licence to Occupy. The proposed Licence to Occupy relates to a piece of land which forms part of the Wharerangi Cemetery and a portion of Council’s Paper Road.

 

The purpose of the Licence is for a road to access a commercial childcare centre that is proposed on an adjoining site. The childcare centre is subject to Resource Consent which is currently being considered by Council’s Planning Team.

 

 

At the meeting

The Councillors thanked officers for undertaking community engagement on a short timeframe, noted the excellent response on the matter, and their appreciation in having the information on making their decision.

It was noted that parts a, b and d of the recommendation have already been undertaken and these will merely be ratified by today’s resolution, and that part c is the primary decision for Council to make at this meeting.

 

COUNCIL RESOLUTION

Councillors Wright / Brosnan

That Council 

a.       Receive the report titled Cato Road Accessway

b.      Consider the information provided, including the issues and options outlined in this report.

c.       Approve the Licence to Occupy for the part of the cemetery and paper road as shown in Attachment A.

d.      Direct officers to undertake engagement with neighbouring residents and cemetery users on the proposed accessway (for example through a letter drop to neighbouring residents, a site notice in the area and social media) prior to the final decision of Council at its meeting scheduled for 16 August 2017.

CARRIED

 

The meeting then returned to the agenda, proceeding with the remaining new reports to Council.

 

New Reports – continued

 

2.      Hawke's Bay Drinking Water Governance Joint Committee implementation

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

380967

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

2.1     Purpose of Report

The purpose of this report is to obtain a decision from the Council on a proposal to establish a governance Joint Committee to provide oversight of drinking water matters within the Hawke’s Bay region.

 

At the Meeting

 

In response to a question from Councillors, it was clarified that:

·         The appointment of the Chair of the Infrastructure and Strategy Committee and the Finance Committee will be standing appointments and not limited to solely the current holders of those positions.

·         If there are new elected members who have a particular background and or knowledge in drinking water, the above appointments could be reconsidered. 

·         There is no additional payment for Councillors who are appointed to the Committee.

 

COUNCIL RESOLUTION

Mayor Dalton / Councillor Taylor

That Council

a.       Resolve to establish the Hawke’s Bay Drinking Water Governance Joint Committee, subject to the agreement of the other participating agencies.

b.      Adopt the Terms of Reference for the Hawke’s Bay Drinking Water Governance Joint Committee, subject to the agreement of the other participating agencies.

c.       Appoint the Chair of the Infrastructure and Strategy Committee and the Finance Committee to the Committee as standing appointments.

 

CARRIED

 


 

 

3.      Maori Wards

Type of Report:

Legal

Legal Reference:

Local Electoral Act 1991

Document ID:

382420

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

3.1     Purpose of Report

To outline the process for consideration of Māori Wards for the 2019 elections.  

 

At the meeting

 

It was remarked that the LGNZ discussion document on relationship with Māori had been very interesting and there were a number of different models of engagement used by other territorial authorities that may work for Napier also. It was noted that the transition of Council’s Maori Strategic Advisor into a cross-Council role is an excellent opportunity to work better with mana whenua, and the review of the Māori Consultative Committee’s Terms of Reference is also an important piece of work.

 

While it was certainly important to build a stronger relationship with mana whenua, it was unclear as to whether Māori Wards was the best approach for this.

 

It was asked whether, should Māori Wards be established, those elected would be expected to act in the best interests of their ward only (in this instance constituents on the Māori roll) or across the City as a whole.  This point will be checked by officers, but the initial view was that, as with other Ward Councillors, each Councillor must make a declaration to act in the best interests of the City when becoming a Councillor (as required under the Local Government Act 2002).

 

Councillor Hague joined the meeting at 3.13pm during this item.  

 

COUNCIL RESOLUTION

Councillors Boag / Tapine

That Council:

a.       Receive the report titled Māori Wards.

b.      Note that staff will undertake consultation including consultation with local Māori, and report back to the Māori Committee and Council on views received to inform decision-making. 

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.      Joint Waste Futures Project Steering Committee - draft minutes 5 July 2017

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

377956

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

4.1     Purpose of Report

To present to Council the draft minutes of the Joint Waste Futures Project Steering Committee from the meeting on 5 July 2017.

 

 

At the meeting

 

No discussion on this item was held.

 

COUNCIL RESOLUTION

Councillors Price / Dallimore

That Council

a.       Receive the draft minutes of the Joint Waste Futures Project Steering Committee from the meeting on 5 July 2017.

CARRIED

 


 

 

 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

 

MAORI CONSULTATIVE COMMITTEE MEETING - 9 August 2017

 

 

 

COUNCIL RESOLUTION

Councillors Tapine / Boag

That the Maori Consultative Committee Minutes be received.

CARRIED

 

 

Reports from Strategy and Infrastructure Committee
held 19 July 2017

 

1.      Matariki Regional Economic Development Strategy

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

375927

Reporting Officer/s & Unit:

Wayne  Jack, Chief Executive

 

1.1     Purpose of Report

To endorse the governance structure, delivery and funding model for Mataraki – Hawke’s Bay Regional Economic Development Strategy.

 

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Price / Taylor

That Council

a.   Endorse the governance structure, delivery and funding model for the Matariki Regional Economic Development Strategy.

 

CARRIED

 

 

 

 

2.      Napier Aquatic Centre Business Case: Options for Expansion

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

375027

Reporting Officer/s & Unit:

Glenn Lucas, Manager Sport & Recreation

 

2.1     Purpose of Report

To seek Council approval of the Napier Aquatic Centre Expansion Business Case and engage with the community on the recommended options.

 

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Price / Taylor

That Council

a.       Approves the Napier Aquatic Centre: Options for Expansion Business case

b.      Progresses community engagement and consultation on the recommended three options.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.      Draft Ahuriri Estuary & Coastal Edge Masterplan - Consultation

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

373788

Reporting Officer/s & Unit:

Fleur  Lincoln, Strategic Planning Lead

 

3.1     Purpose of Report

The purpose of the report is to obtain endorsement of the Final Draft Ahuriri Estuary and Coastal Edge Masterplan, and of the community engagement plan in advance of the community consultation phase.

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Price / Taylor

That Council

a.       endorse the Final Draft Ahuriri Estuary and Coastal Edge Masterplan.

b.      endorse the Community Engagement Plan.

 

CARRIED


 

 

4.      Permanent Commercial Activity on Marine Parade

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

352651

Reporting Officer/s & Unit:

Fleur  Lincoln, Strategic Planning Lead

 

4.1     Purpose of Report

The purpose of this report is to obtain a Council decision on whether to allow a commercial activity to operate on Marine Parade’s foreshore reserve throughout the year on a more permanent basis.

 

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Price / Taylor

That Council

a.       Agree to grant a ‘licence to occupy’ for the northern end of the Marine Parade foreshore reserve (adjacent to the petanque court) to a food and beverage-related commercial business.

b.      Agree that the license to occupy be managed as a 3 year contract with a review after each year.

c.       Direct officers to hold an open tender process to determine who will be granted this licence to occupy.

d.      Require the future proprietor to cover all costs associated with the provision of infrastructure.

 

CARRIED

 


 

 

5.      Hawke's Bay Airport Ltd - Reappointment of Director

Type of Report:

Operational

Legal Reference:

Enter Legal Reference

Document ID:

376916

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

5.1     Purpose of Report

To seek endorsement from Council for the re-appointment of Sarah Park as a Director to Hawke’s Bay Airport Ltd.

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Price / Taylor

That Council

a.       Endorse the re-appointment of Sarah Park for a further term as Director of the Hawke’s Bay Airport Ltd.

 

CARRIED

 


 

 

Reports from Regulatory Committee
held 19 July 2017

 

1.      Gambling Venues Policy - Hearing Report

Type of Report:

Legal

Legal Reference:

Gambling Act 2003

Document ID:

356506

Reporting Officer/s & Unit:

Kim Anstey, Planner Policy/Analyst

 

1.1     Purpose of Report

This report provides an analysis of submissions received on the Gambling Venues Policy review and outlines the officer’s recommendations on these submissions.

 

 

DECISION OF COUNCIL

 

Regulatory Committee

 

19 July 2017

Councillors Brosnan / Wright

That Council

Adopt the intent of the policy as proposed (cap on venues and machines) with the following changes to the relocation clause (N.B. strikethrough indicates those items proposed to be removed):

 

3.1    A Class 4 or TAB gambling licence holder who holds consent from Council to operate in the Napier District may apply for consent to relocate.

3.2  Consent to relocate is subject to the conditions provided in the policy and in accordance with section 97A of the Gambling Act.

3.2    For any site to which an existing Class 4 venue licence operator wishes to relocate, the maximum number of machines approved shall be 9.

3.3    If the venue from which the licence is relocated operates fewer than 9 machines, then the maximum of machines at the newly licenced site shall be the same as the Class 4 venue prior to being relocated.

3.4    The initial licence operated under must be surrendered prior to approval of an application for relocation.

3.5    Applications to relocate an existing Class 4 or TAB venue must meet all the necessary requirements of the policy, as if it was a new application for consent.

 

CARRIED

 

 

2.      Set Parking Fees and Charges - 292 Hastings Street

Type of Report:

Operational

Legal Reference:

Traffic Regulations, Parking Control Bylaw 2008

Document ID:

374136

Reporting Officer/s & Unit:

Hayleigh  Brereton, Manager Regulatory Solutions 

 

2.1     Purpose of Report

To seek Council’s approval for establishing parking fees for a property at 292 Hastings Street, Napier, which has recently been acquired by Council to bolster the supply of parking options in the city.

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Jeffery / McGrath

That Council

a.       Establish the property at 292 Hastings Street, Napier, as an all-day casual car park.

b.      Agree that the parking fees be set at $1 per hour with an all-day rate of $5 per day

c.       Agree that the car park be trialled as a technology only payment system, with payment made by car parking App Parkmate.

 

CARRIED

 


 

 

3.      Funding application for Elite Road National Cycling Champs

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

374244

Reporting Officer/s & Unit:

Kevin Murphy, Event Manager

 

3.1     Purpose of Report

To seek approval for the Marketing Department to apply for external funding to support the Elite Road National Cycling Champs to be held in Napier 5-8 January 2018

 

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Jeffery / McGrath

That Council

a.   Approve an application for funding being made to the Lion Foundation for $50,000 to assist with costs to manage the Elite Road national Cycling Champs in January 2018.

 

CARRIED

 


 

 

Reports from Finance Committee
held 2 August 2017

 

1.      Cato Road Accessway

This item was taken under New Reports to Council.

 

 

2.      Community Outcome, Activities and Activity Groups

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

371697

Reporting Officer/s & Unit:

Elaine  Cooper, Corporate Planner

 

2.1     Purpose of Report

In preparation for the 2018–2028 Long Term Plan (LTP) a number of Policies, Strategies and building blocks are required to be adopted by Council. This report outlines the first set of building blocks to define Council’s overall direction for this LTP: Council’s Mission, Vision, Community Outcomes, Activities and Activity Groups through which Council will deliver on its outcomes. The report also identifies the community outcome to which each activity primarily contributes.

 

These statements provide the strategic direction for the preparation of activity and asset management plans and in the preparation of required policies and strategies.

 

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Wise / Hague

a.       That Council adopt the Mission, Vision, Community Outcomes and Council’s Activities and Activity Groups to be used for the preparation of the 2018 – 2028 LTP and supporting plans, policies and strategies.

 

CARRIED

 


 

 

3.      Civic and Library Building

Type of Report:

Legal and Operational

Legal Reference:

Building Act 2004

Document ID:

378350

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

3.1     Purpose of Report

To formally receive the Detailed Seismic Assessment (DSA) undertaken on the Civic and Library buildings and to approve the decanting of staff into alternative locations until such time a fit for purpose Council building is available.

 

 

DECISION OF COUNCIL

 

Finance Committee

 

2 August 2017

 

Mayor Dalton / Councillor Wright

That Council:

a.       Receive the Detailed Seismic Assessment report undertaken by Strata Group.

b.      Approve the relocation of staff to alternative locations within Napier that meet the due diligence requirements.

c.       Approve the capitalisation of improvement and lease costs associated with alternative premises to be funded from the building upgrade budget.

d.      Seek any variance in funding through the Long Term Plan 2018-28.

e.       Note that Council will undertake a Special Consultative Procedure on the proposed options for the Civic Building and potential Commercial development opportunities approximately October 2017.  A separate consultation on Library options will be undertaken once the Library Strategy has been completed.

f.       Provide the Chief Executive delegation up to $1m per annum to undertake and sign lease negotiations to accommodate staff, customer services and a library service centre for a period of 2/3 years with rights of renewals up to 5 years

g.      Provide the Chief Executive delegation up to $1m to undertake fitout requirements for staff, customer services and library service centre requirements

 

CARRIED

 


 

 

4.      Remuneration of Elected Members

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

378660

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

4.1     Purpose of Report

To advise Council of the proposed remuneration levels to apply for the 2017/2018 year, as received from the Remuneration Authority, and to seek Council approval of these.

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council

a.       Adopt the remuneration levels proposed by the Remuneration Authority for the 2017/18 year.

 

b.       That confirmation be sent to the Remuneration Authority that the adopted remuneration levels will be implemented from 1 July 2017.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.      Electoral Systems for Elections

Type of Report:

Legal

Legal Reference:

Local Electoral Act 1991

Document ID:

377703

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

5.1     Purpose of Report

To outline the process for making any changes to the electoral system to be used for the 2019 elections. 

 

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council

a.       Receive the report titled Electoral Systems for Elections.

b.      Note that if Council wishes to make a decision to change the electoral system to STV for the 2019 elections, a decision will need to be made by 12 September 2017. 

c.       Note that staff will undertake an education campaign and consultation process and report back to Council on the community’s views to inform Council’s decision-making.  A report back will be provided at the Strategy and Infrastructure Committee meeting on 30 August for Council to make a decision on the electoral system.    

 

CARRIED

 


 

 

6.      New Year's Eve Event - Funding Applications

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

376879

Reporting Officer/s & Unit:

Belinda  McLeod, Community Funding Advisor

 

6.1     Purpose of Report

To seek approval to apply for external funding to support the New Year’s Eve event for 2017-18.

 

DECISION OF COUNCIL

 

Finance Committee

 

2 August 2017

 

Councillors Wright / Brosnan

That the Council apply to external funders as outlined in Table a:

External Funder

Apply for funding up to:

Pub Charity Ltd

23,000

Eastern & Central Community Trust

14,000

Youthtown

6,000

North and South Trust

4,000

First Sovereign Trust

4,000

Infinity Foundation

10,000

Grassroots Trust

9,000

Total

$70,000

 

 

CARRIED


 

 

 

Reports from Community Services Committee
held 2 August 2017

 

1.      Napier Social Monitor report - 2017

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

377356

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

1.1     Purpose of Report

To provide a summary of findings from the Napier Social Monitor report 2017.

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors White / Wright

That Council

a.   receives the Napier Social Monitor report 2017.

 

CARRIED

 


 

 

Reports from Maori Consultative Committee
held 9 August 2017

 

1.      Update on review of Maori Consultative Committee TOR

Type of Report:

Information

Legal Reference:

N/A

Document ID:

380264

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To outline progress since the last update on the review of the Maori Consultative Committee’s Terms of Reference (TOR).

 

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Tapine / Wise

T Aranui / L Ratima

That the Maori Consultative Committee:

a.       Receive a verbal update on progress of the review of the Maori Consultative Committee.

CARRIED

 

CARRIED

 


 

 

2.      Maori Wards

Type of Report:

Legal

Legal Reference:

Local Electoral Act 1991

Document ID:

378551

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

2.1     Purpose of Report

To outline the process for consideration of Māori Wards for the 2019 elections.  

 

 

This item was superseded by Item 3 under New Reports to Council.   

 

 

 

Reports Under Delegated Authority

1.      Requests for Official Information

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

379692

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

1.1     Purpose of Report

To report on written requests for official information received to 31 July 2017.

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Jeffery / Wright

That Council

a.   Receive the report Local Government Official Information Requests to 31 July 2017.

 

CARRIED

 


 

 

2.      Tenders Let

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

379696

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

2.1     Purpose of Report

To report on Tenders Let under delegated authority from 07 July 2017 to 31 July 2017

 

There were no tenders for this reporting period.

 

 

 

3.      Schedule of Documents Executed Under Seal

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

379698

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

3.1     Purpose of Report

To report of documents executed under seal from 07 July 2017 to 31 July 2017

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Jeffery / Wright

That Council

a.   Receive the report.

 

CARRIED

 


 

 

4.      Resource Consents

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

379699

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

4.1     Purpose of Report

To present the report on Resource Consents issued under delegated authority for 13 June to 1 August 2017

 

At the Meeting

No discussion was held on this item.

 

COUNCIL RESOLUTION

Councillors Jeffery / Wright

That Council

a.   Receive the report.

 

CARRIED

  

 

 

PUBLIC EXCLUDED ITEMS

 

 

COUNCIL RESOLUTION

Councillors Hague / White

That the public be excluded from the following parts of the proceedings of this meeting.

CARRIED

 

New Reports

1.         Taradale Community Rooms - Refurbishment Funding

Reports from Strategy and Infrastructure Committee held 19 July 2017

1.         CBD Security Patrols

2.         Citizen's Civic Award recommended recipients

Reports from Regulatory Committee held 19 July 2017

1.         Street Naming-150 Guppy Road

Reports from Community Services Committee held 2 August 2017

1.         Arts Advisory Panel Recommendations - Doris Tragedy Commission

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

New Reports

1.  Taradale Community Rooms - Refurbishment Funding

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Strategy and Infrastructure Committee held 19 July 2017

1.  CBD Security Patrols

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Citizen's Civic Award recommended recipients

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Regulatory Committee held 19 July 2017

1.  Street Naming-150 Guppy Road

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Community Services Committee held 2 August 2017

1.  Arts Advisory Panel Recommendations - Doris Tragedy Commission

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting concluded at 3.19pm. 

                                       

 

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING

 

 

 

 

CHAIRPERSON:_____________________________

 

DATE OF APPROVAL:____________________