Maori Consultative Committee
– 09 August 2017 –
Open Minutes
KARAKIA
A mihi was given from Mr Tiwana Aranui
and followed by a Karakia.
Apologies
|
Apologies
|
|
Maori Consultative Committee's Recommendation
L
Ratima / T Aranui
That
the apology from George Reti be accepted.
CARRIED
|
CONFLICTS OF
INTEREST
Nil
Public forum
Nil
Announcements by
the Chairperson
Nil
Announcements by
the Management
Management made the following
announcements:
1)
Cato Road
-
Council
is considering an application for a licence to occupy a current driveway as an
accessway for a new childcare facility (on private land) and some public land
as part of a carpark. The land in question is part of the Wharerangi
Cemetery. Council are currently undertaking engagement with the public
and there is an opportunity to provide feedback via the Council’s
website.
2)
Composition
of Māori Consultative Committee
-
The Mayor
noted that he selects the members of the committee and takes advice from the
Chair on this.
3)
Official
Opening of Marine Parade
-
The Māori
Consultative Committee were invited to attend the official opening of the
Marine Parade by Council.
.
4)
Council’s
Strategic Maori Advisor
-
Mr
Charles Ropitini, Council’s Strategic Māori Advisor, originally
based at the MTG, is now reporting directly to the Community Services Director
and will take on a role of advising on Māori issues across Council and
establishing partnerships with Māori across Council’s work.
Confirmation of
Minutes
|
Mayor Dalton / Councillor Tapine
That the Minutes of the meeting held
on 10 May 2017 were taken as a true and accurate record of the meeting.
CARRIED
|
A comment on the ongoing
discussion around the cemetery was made. Since the last meeting, Mr
Tiwana Aranui has been working with the Board of Trustees of the Marae on how
to address their concerns about the high cost of funerals. In particular,
how expenses could be reduced with less time on the Marae.
Officers will report back to
the Committee on whether there is a facility in Napier for cremation.
New Items for Maori Consultative Committee
1. Update on review of Maori Consultative
Committee TOR
|
Type of Report:
|
Information
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
380264
|
|
Reporting Officer/s & Unit:
|
Jane McLoughlin, Team Leader Governance
|
1.1 Purpose
of Report
To
outline progress since the last update on the review of the Maori Consultative
Committee’s Terms of Reference (TOR).
|
At the Meeting
Councillor Tapine spoke to this item.
In particular, there had been some
difficulty in progressing this work, and it was noted that the committee
members had large workloads. To date, one out of four proposed meetings had
been undertaken as well as a meeting with Wairoa District Council.
|
|
Maori
Consultative Committee's Recommendation
T Aranui / L Ratima
That
the Maori Consultative Committee:
a. Receive
a verbal update on progress of the review of the Maori Consultative
Committee.
CARRIED
|
2. Maori Wards
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Electoral Act 1991
|
|
Document ID:
|
378551
|
|
Reporting Officer/s & Unit:
|
Jane McLoughlin, Team Leader Governance
|
2.1 Purpose
of Report
To
outline the process for consideration of Māori Wards for the 2019
elections.
|
At the Meeting
Key points of discussion included:
- Across the country, the
results of a poll on Māori Wards have generally been against
establishing them.
- Voter turnout is low,
particularly for Māori.
- If Māori Wards were
introduced in Napier, this may reduce the number of votes for Māori
representatives.
- Despite some reservations
about Māori Wards, the Committee welcomed the opportunity to consult on
it.
|
|
Maori
Consultative Committee's Recommendation
L Ratima / T Aranui
That
the Māori Consultative Committee
a. Receive
the report titled Māori Wards.
b. Note
that there is an opportunity to discuss and consult with local Māori
prior to the decision on Māori Wards being put to Council.
c. Discuss
and provide direction on preferred consultation options for Māori
Wards.
d. Note
that staff will undertake consultation and report back to the Māori
Committee and the Council on views received to inform Council’s
decision-making. A report back will be provided at the 20 September
Māori Consultative Committee meeting.
CARRIED
|
REPORTS FROM STANDING COMMITTEES
MAORI
CONSULTATIVE COMMITTEE RECOMMENDATION
|
That the Maori Consultative
Recommendations arising from the discussion of the Committee reports, be
submitted to the Council meeting for consideration.
|
Reports
from Strategy and Infrastructure Committee
held 19 July 2017
1. Matariki Regional Economic Development
Strategy
|
Type of Report:
|
Enter Significance of Report
|
|
Legal Reference:
|
Enter Legal Reference
|
|
Document ID:
|
375927
|
|
Reporting Officer/s & Unit:
|
Wayne Jack, Chief Executive
|
1.1 Purpose
of Report
To endorse the governance structure,
delivery and funding model for Mataraki – Hawke’s Bay Regional
Economic Development Strategy.
|
At the Maori Consultative
Committee meeting
A brief discussion was had on this
item, noting that benefits of the Matariki Regional Economic Development
Strategy are already being realised. In particular, an increase in
employment, and a number of workshops to assist people around starting a
business and running a small business.
|
|
Councillor Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
White / Wise
That
Council
a. Endorse the governance
structure, delivery and funding model for the Matariki Regional Economic
Development Strategy.
CARRIED
|
2. Napier Aquatic Centre Business Case:
Options for Expansion
|
Type of Report:
|
Enter Significance of Report
|
|
Legal Reference:
|
Enter Legal Reference
|
|
Document ID:
|
375027
|
|
Reporting Officer/s & Unit:
|
Glenn Lucas, Manager Sport & Recreation
|
2.1 Purpose
of Report
To seek Council approval of the Napier
Aquatic Centre Expansion Business Case and engage with the community on the
recommended options.
|
At the Maori Consultative
Committee meeting
Officers noted the three options that
have been put out for public consultation.
|
|
L Ratima / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Brosnan / Taylor
That Council
a. Approves
the Napier Aquatic Centre: Options for Expansion Business case
b. Progresses
community engagement and consultation on the recommended three options.
CARRIED
|
3. Draft Ahuriri Estuary & Coastal Edge
Masterplan - Consultation
|
Type of Report:
|
Procedural
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
373788
|
|
Reporting Officer/s & Unit:
|
Fleur Lincoln, Strategic Planning Lead
|
3.1 Purpose
of Report
The
purpose of the report is to obtain endorsement of the Final Draft Ahuriri
Estuary and Coastal Edge Masterplan, and of the community engagement plan in
advance of the community consultation phase.
|
At the Maori Consultative
Committee meeting
A brief discussion was had on this
item; it was noted that the Masterplan is robust and now moving into the
consultation period. A seminar will be provided to the Committee on the
Masterplan.
|
|
Councillor Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Boag / Taylor
That Council
a. endorse
the Final Draft Ahuriri Estuary and Coastal Edge Masterplan.
b. endorse
the Community Engagement Plan.
CARRIED
|
4. Permanent Commercial Activity on Marine
Parade
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
352651
|
|
Reporting Officer/s & Unit:
|
Fleur Lincoln, Strategic Planning Lead
|
4.1 Purpose
of Report
The
purpose of this report is to obtain a Council decision on whether to allow a
commercial activity to operate on Marine Parade’s foreshore reserve
throughout the year on a more permanent basis.
|
At the Maori Consultative
Committee meeting
No discussion was held on this
item.
|
|
Mayor Dalton / Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Jeffery / White
That
Council
a. Agree
to grant a ‘licence to occupy’ for the northern end of the Marine
Parade foreshore reserve (adjacent to the petanque court) to a food and
beverage-related commercial business.
b. Agree
that the license to occupy be managed as a 3 year contract with a review
after each year.
c. Direct
officers to hold an open tender process to determine who will be granted this
licence to occupy.
d. Require
the future proprietor to cover all costs associated with the provision of
infrastructure.
CARRIED
|
5. Hawke's Bay Airport Ltd - Reappointment
of Director
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
Enter Legal Reference
|
|
Document ID:
|
376916
|
|
Reporting Officer/s & Unit:
|
Caroline Thomson, Chief Financial Officer
|
5.1 Purpose
of Report
To
seek endorsement from Council for the re-appointment of Sarah Park as a
Director to Hawke’s Bay Airport Ltd.
|
At the Maori Consultative
Committee meeting
No discussion was held on this item.
|
|
Mayor Dalton / T Aranui
That the Council resolve that the Committee’s
recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Mayor
Dalton / Councillor Brosnan
That
Council
a. Endorse
the re-appointment of Sarah Park for a further term as Director of the
Hawke’s Bay Airport Ltd.
CARRIED
|
Reports
from Regulatory Committee held 19 July 2017
1. Gambling Venues Policy - Hearing Report
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Gambling Act 2003
|
|
Document ID:
|
356506
|
|
Reporting Officer/s & Unit:
|
Kim Anstey, Planner Policy/Analyst
|
1.1 Purpose
of Report
This
report provides an analysis of submissions received on the Gambling Venues
Policy review and outlines the officer’s recommendations on these
submissions.
|
At the Maori Consultative
Committee meeting
The Mayor gave an update on the
Hearing.
|
|
Mayor Dalton / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Jeffery / Brosnan
That Council
a. Hear
the submissions on the Gambling Venues Policy and determine whether any changes
are required to the proposed policy.
CARRIED
|
2. Set Parking Fees and Charges - 292
Hastings Street
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
Traffic Regulations, Parking Control Bylaw 2008
|
|
Document ID:
|
374136
|
|
Reporting Officer/s & Unit:
|
Hayleigh Brereton, Manager Regulatory
Solutions
|
2.1 Purpose
of Report
To
seek Council’s approval for establishing parking fees for a property at
292 Hastings Street, Napier, which has recently been acquired by Council to
bolster the supply of parking options in the city.
|
At the Maori Consultative
Committee meeting
No discussion was held on this
item.
|
|
Mayor Dalton / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Wright / White
That Council
a. Establish
the property at 292 Hastings Street, Napier, as an all-day casual car park.
b. Agree
that the parking fees be set at $1 per hour with an all-day rate of $5 per
day
c. Agree
that the car park be trialled as a technology only payment system, with
payment made by car parking App Parkmate.
CARRIED
|
3. Funding application for Elite Road
National Cycling Champs
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
374244
|
|
Reporting Officer/s & Unit:
|
Kevin Murphy, Event Manager
|
3.1 Purpose
of Report
To
seek approval for the Marketing Department to apply for external funding to
support the Elite Road National Cycling Champs to be held in Napier 5-8 January
2018
|
At the Maori Consultative
Committee meeting
No discussion was held on this
item.
|
|
Mayor Dalton / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Mayor
Dalton / Councillor Taylor
That Council
a. Approve an application
for funding being made to the Lion Foundation for $50,000 to assist with
costs to manage the Elite Road national Cycling Champs in January 2018.
CARRIED
|
4. Street Naming
As a courtesy to the Committee, the Committee was advised
of the Street Naming paper of 150 Guppy Road which was submitted to
Council. The Committee noted the paper and the relationship between
Chinese and Tangata Whenua.
Reports
from Finance Committee
held 2 August 2017
1. Cato Road Accessway
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Public Works Act 1981
|
|
Document ID:
|
377905
|
|
Reporting Officer/s & Unit:
|
Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds
|
1.1 Purpose
of Report
To
gain Council approval for a Licence to Occupy. The proposed Licence to Occupy
relates to a piece of land which forms part of the Wharerangi Cemetery and a
portion of Council’s Paper Road.
The
purpose of the Licence is for a road to access a commercial childcare centre
that is proposed on an adjoining site. The childcare centre is subject to
Resource Consent which is currently being considered by Council’s
Planning Team.
|
At the Maori Consultative
Committee meeting
No further discussion on this item was
held.
|
|
Councillor Tapine / Mayor Dalton
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Taylor / Tapine
That
Council
a. Receive
the report titled Cato Road Accessway.
b. Consider
the information provided, including the issues and options outlined in this
report.
c. Approve
the Licence to Occupy for the part of the cemetery and paper road as shown in
Attachment A.
d.
Direct officers to undertake engagement with
neighbouring residents and cemetery users on the proposed accessway (for
example through a letter drop to neighbouring residents, a site notice in the
area and social media) prior to the final decision of Council at its meeting
scheduled for 16 August 2017.
CARRIED
|
2. Community Outcome, Activities and
Activity Groups
|
Type of Report:
|
Legal and Operational
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
371697
|
|
Reporting Officer/s & Unit:
|
Elaine Cooper, Corporate Planner
|
2.1 Purpose
of Report
In
preparation for the 2018–2028 Long Term Plan (LTP) a number of Policies,
Strategies and building blocks are required to be adopted by Council. This
report outlines the first set of building blocks to define Council’s
overall direction for this LTP: Council’s Mission, Vision, Community
Outcomes, Activities and Activity Groups through which Council will deliver on
its outcomes. The report also identifies the community outcome to which each
activity primarily contributes.
These
statements provide the strategic direction for the preparation of activity and
asset management plans and in the preparation of required policies and
strategies.
|
At the Maori Consultative
Committee meeting
No discussion on this item was held.
|
|
Councillor Tapine / Mayor Dalton
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Hague / Brosnan
a. That
Council adopt the Mission,
Vision, Community Outcomes and Council’s Activities and Activity Groups
to be used for the preparation of the 2018 – 2028 LTP and supporting
plans, policies and strategies.
CARRIED
|
3. Civic and Library Building
|
Type of Report:
|
Legal and Operational
|
|
Legal Reference:
|
Building Act 2004
|
|
Document ID:
|
378350
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
3.1 Purpose
of Report
To
formally receive the Detailed Seismic Assessment (DSA) undertaken on the Civic
and Library buildings and to approve the decanting of staff into alternative
locations until such time a fit for purpose Council building is available.
|
At the Maori Consultative
Committee meeting
Acknowledgement was made of the
courage of Napier City Council staff for remaining in an earthquake prone
building.
|
|
Councillor Tapine / Mayor Dalton
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Item(s)
of business to lie on the table
Councillors
Brosnan / Jeffery
That
pursuant to Standing Order 3.12.1 that Item 3 – Civic and Library
Building lie on the table and will not be further discussed at this meeting
but will be reconsidered at the Council meeting scheduled to be held on 16
August 2017.
LOST
Committee's Recommendation
Councillors
Wise / Brosnan
That Council:
a. Receive
the Detailed Seismic Assessment report undertaken by Strata Group.
b. Approve
the relocation of staff to alternative locations within Napier that meet the
due diligence requirements.
c. Approve
the capitalisation of improvement and lease costs associated with alternative
premises to be funded from the building upgrade budget.
d. Seek
any variance in funding through the Long Term Plan 2018-28.
e. Note
that Council will undertake a Special Consultative Procedure on the proposed
options for the Civic Building and potential Commercial development
opportunities approximately October 2017. A separate consultation on
Library options will be undertaken once the Library Strategy has been
completed.
f. Provide
the Chief Executive delegation up to $1m per annum to undertake and sign
lease negotiations to accommodate staff, customer services and a library
service centre for a period of 2/3 years with rights of renewals up to 5
years
g. Provide
the Chief Executive delegation up to $1m to undertake fitout requirements for
staff, customer services and library service centre requirements
h. That
a DECISION OF COUNCIL is required urgently due to the timeframe within which
lease agreements must be finalised to secure appropriate alternative office
space.
i. This
will require the following resolution to be passed before the decision of
Council is taken:
That, in terms of Section
82 (3) of the Local Government Act 2002, that the principles set out in that
section have been observed in such manner that the Napier City Council
considers, in its discretion, is appropriate to make decisions on the
recommendation.
CARRIED
|
4. Remuneration of Elected Members
|
Type of Report:
|
Operational and Procedural
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
378660
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
4.1 Purpose
of Report
To advise Council of the proposed
remuneration levels to apply for the 2017/2018 year, as received from the
Remuneration Authority, and to seek Council approval of these.
|
At the Maori Consultative
Committee meeting
No discussion on this item was held.
|
|
Councillor Tapine / Mayor Dalton
That the Council resolve that the Committee’s
recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Wright / White
a. That
the remuneration levels proposed by the Remuneration Authority for the
2017/18 year be adopted.
b. That
confirmation be sent to the Remuneration Authority that the adopted
remuneration levels will be implemented from 1 July 2017.
CARRIED
|
5. Electoral Systems for Elections
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Electoral Act 1991
|
|
Document ID:
|
377703
|
|
Reporting Officer/s & Unit:
|
Jane McLoughlin, Team Leader Governance
|
5.1 Purpose
of Report
To
outline the process for making any changes to the electoral system to be used
for the 2019 elections.
|
At the Maori Consultative
Committee meeting
The Mayor outlined that there are two
choices, whether to retain First Past the Post or move to Single Transferable
Vote.
|
|
Councillor Tapine / Mayor Dalton
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Price / McGrath
That Council
a. Receive
the report titled Electoral Systems for Elections.
b. Note
that if Council wishes to make a decision to change the electoral system to
STV for the 2019 elections, a decision will need to be made by 12 September
2017.
c. Note
that staff will undertake an education campaign and consultation process and
report back to Council on the community’s views to inform
Council’s decision-making. A report back will be provided at the
Strategy and Infrastructure Committee meeting on 30 August for Council to
make a decision on the electoral system.
CARRIED
|
6. New Year's Eve Event - Funding
Applications
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
376879
|
|
Reporting Officer/s & Unit:
|
Belinda McLeod, Community Funding Advisor
|
6.1 Purpose
of Report
To
seek approval to apply for external funding to support the New Year’s Eve
event for 2017-18.
|
Decision of
Council
Councillors
Price / Wright
That,
in terms of Section 82 (3) of the Local Government Act 2002, that the
principles set out in that section have been observed in such manner that the
Napier City Council considers, in its discretion, is appropriate to make
decisions on the recommendation.
CARRIED
|
|
Council
Resolution
|
Councillors Wright / Brosnan
That
the Council apply to external funders as outlined in Table a:
|
External
Funder
|
Apply
for funding up to:
|
|
Pub
Charity Ltd
|
23,000
|
|
Eastern
& Central Community Trust
|
14,000
|
|
Youthtown
|
6,000
|
|
North
and South Trust
|
4,000
|
|
First
Sovereign Trust
|
4,000
|
|
Infinity
Foundation
|
10,000
|
|
Grassroots
Trust
|
9,000
|
|
Total
|
$70,000
|
CARRIED
|
Reports
from Community Services Committee
held 2 August 2017
1. Napier Social Monitor report - 2017
|
Type of Report:
|
Enter Significance of Report
|
|
Legal Reference:
|
Enter Legal Reference
|
|
Document ID:
|
377356
|
|
Reporting Officer/s & Unit:
|
Michele Grigg, Senior Advisor Policy
|
1.1 Purpose
of Report
To
provide a summary of findings from the Napier Social Monitor report 2017.
|
At the Maori Consultative
Committee meeting
No discussion on this item was
held.
|
|
Mayor Dalton / L Ratima
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Jeffery / Taylor
That Council
a. receives the Napier
Social Monitor report 2017.
CARRIED
|
Closing
comments
In
response to a question on whether there might be opportunities to receive
external funding for a Waka-Ama event and Waitangi day for 2018, Councillors
invited Councillor Tapine to discuss this directly with the Events Manager and
Community Services Director.
The
Mayor noted that during his recent sister-city visit to British Colombia, the
tangata whenua in that particular area were always honoured in every
speech.
Mr
Tiwana Aranui requested the Veronica Bell for the 10 year celebrations of the
Marae, and advised that invites will be sent to Council for the event.
The
Chair requested Mr Charles Ropitini to close the meeting.
The
meeting concluded at 4.02pm
|
APPROVED
AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING
CHAIRPERSON:_____________________________
DATE
OF APPROVAL:____________________
|
NAPIER
CITY COUNCIL