NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Ordinary Meeting of Council

 

 

Open

MINUTES

 

 

Meeting Date:

Wednesday 27 September 2017

Time:

3.30pm-4.22pm

Venue:

School Hall,

Napier Girls’ High School,

Clyde Road, Bluff Hill,

Napier

 

 

Present:

The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright

In Attendance:

Chief Executive, Director Community Services, Director City Services, Director Infrastructure Services, Director Finance, Director City Strategy, Manager Communications, Manager Regulatory Solutions, Policy Planner, Strategic Planning Lead, Manager Business Transformation and Excellence, Manager City Development

 

 

 


Ordinary Meeting of Council27 September 2017 Open Minutes

 

Apologies

Nil

CONFLICTS OF INTEREST

Nil

Public forum

Mr Selwyn Hawthorne spoke to his petition on the Re-instatement of the War Memorial and Eternal Flame and presented a written submission that he tabled with Councillors. He also noted the apology of Peter Grant of the Taradale RSA and following his submission recited the Ode. In particular he spoke regarding:

-       Public unease of consultation on the original decision to remove the War Memorial aspects out of the building and change the name.

-       The importance of War Memorials; they are a place of respect and mana and exist in perpetuity.

-       The History of the War Memorial Hall.

-       Napier’s War Memorial Hall was a place of respect to all those who lost their lives. 

-       That there should be open and meaningful consultation with the public on design and on the name.

 

    There were no questions from Councillors. 

 

Dr Robin Gwynn, and Mike McNab from First Union, spoke to their petition on Easter Sunday Trading.  In particular, Dr Gwynn spoke regarding:

 

-       That the process Council undertook to reach their decision was unfair and Council did not fully consult with all key stakeholders, in particular the churches, and the retail workers.  The timing of the consultation, at a very busy time for churches, made it difficult for churches to be involved. 

-       Council should reconsider their decision by undertaking a new process, in particular, which is a fair and balanced process – in which the key stakeholders are all consulted with, and in a way that they can fully participate.   

 

Mr McNab, from First Union spoke regarding:

 

-       His organisation had received no contact from Council despite Council advising that they had in fact emailed the organisation. 

-       Retail workers want a fair say. 

 

In response to questions raised by Councillors, it was clarified by the petitioners that:

-       Any new consultation should be undertaken away from December, which is a busy time for churches, but in time to meet legislative deadlines for the decision to take effect next Easter.

-       It was unknown how many retail workers were represented by the Union, but the Union representative would find this information out and provide it to Council. 

Announcements by the Mayor

Nil

Announcements by the Management

Nil

Confirmation of Minutes

COUNCIL RESOLUTION

Councillors Brosnan / Wright

That the Draft Minutes of the Ordinary meeting head on 16 August 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

 

COUNCIL RESOLUTION

Councillors Hague / Dallimore

That the Draft Minutes of the Ordinary meeting head on 4 September 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

 

COUNCIL RESOLUTION

Councillors Taylor / Wright

That the Draft Minutes of the Ordinary meeting head on 8 September 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

 

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Brosnan / Boag

The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

CARRIED

 

 


 

 

New Reports

1.      War Memorial and Roll of Honour

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

391117

Reporting Officer/s & Unit:

Sally Jackson, Manager Visitor Experience

 

1.1     Purpose of Report

To update the Napier City Council on the preferred location of Napier’s War Memorial.

 

At the meeting

 

An amendment to the Officer’s recommendation was raised straight away by Councillor Wise, for reasons that:

-       the community in Napier has demonstrated their passion about the War Memorial Hall, in particular, across all demographics, and whether they have a connection with the military or not.

-       the community has told Council they are unhappy with previous decisions that Council has made on the War Memorial.

-       in order to listen to the community and provide an opportunity to consult with them on future decisions on the War Memorial.

-       at the public meeting held recently, there was a promise made to the community that Council will consult fully with them on the design concept and name. 

 

Other comments raised by Councillors included:

-       Council must restore mana and memories and undo the mistakes of previous decisions.

-       Council must ensure consultation will take place on the plaques, and separate the War Memorial aspects from the conversation on commercialism, and redefine the War Memorial as a special place, respecting the words, ‘lest we forget’.

-       Memorials are in perpetuity, the hall will always be the War Memorial, and any new place of remembrance will be in addition to that. 

-       Once the design concept has been decided upon over the upcoming months, consultation should occur on that and the name. 

 

COUNCIL RESOLUTION

Councillors Wise / White

That Council:

i.              Approve that the current Floral Clock site is the new location for the War Memorial incorporating the Eternal Flame and updated Roll of Honour with the Floral Clock to be relocated to the Sunken Gardens.

ii.            Note that the existing Roll of Honour plaques be retained in storage until consultation is undertaken with the community to decide how they could be incorporated into the new War Memorial.

iii.           Note Council Officers will report back to Council with detailed design concepts and project costs for the War Memorial and that the original architect Guy Natusch will be consulted on the design.

iv.           Note that additional funding will be allocated to the project upon completion of the decision concepts and associated costings.

v.            Agree that community consultation is undertaken on the future of the existing Roll of Honour plaques, the design concept and the name of the centre. 

CARRIED

 

 

 

2.      MTG Fees and Charges Review

Type of Report:

Procedural

Legal Reference:

Enter Legal Reference

Document ID:

387748

Reporting Officer/s & Unit:

Antoinette  Campbell, Director Community Services

 

2.1     Purpose of Report

To revise the 2017-18 schedule of fees and charges set for MTG Hawke’s Bay.

 

At the meeting

 

In response to a question from Councillors, it was clarified that staff had not explored a tourist charge because logistically that would be difficult to implement.  Staff advised that they could explore a local discount in the future.  

COUNCIL RESOLUTION

Councillors White / Price

That Council

a.       Remove the current general admission fee from Monday 2nd October 2017 and amend this to “No Charge” for the following admissions:

i.        Adults                                                                    

ii.       Student (15 years plus with Student ID)           

iii.      Senior Citizens (65+)

and Community Services Card holders            

iv.      Group – 10 or more Adults                                 

b.      Add the following admission charge:

i.        Touring exhibition Price to be determined.

 

CARRIED

 

 

 

 

 

3.      Ground lease - Blokart Hawkes Bay Incorporated

Type of Report:

Legal and Operational

Legal Reference:

N/A

Document ID:

387051

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

3.1     Purpose of Report

To obtain Council approval to a ground lease to Blokart Hawkes Bay Incorporated for part of Council’s property known as Lagoon Farm for a term of five years with one five-year right of renewal.

 

COUNCIL RESOLUTION

Councillors Wise / McGrath

That Council

a.       Approve a ground lease to Blokart Hawkes Bay Incorporated for part of Council’s property known as Lagoon Farm for a term of five years with one five-year right of renewal.

b.      That the terms and conditions of the lease be as per Council’s standard terms for leases to community groups.

 

CARRIED

 

 

4.      Council meeting schedule 2018

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

390768

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

4.1     Purpose of Report

To provide an updated schedule for Standing Committees and Council meetings for Napier City Council for 2018.

 

At the meeting

 

In response to questions from Councillors, it was clarified that:

-        the meeting schedule could be amended to accommodate a new time for the Maori Consultative Committee meetings, should that occur. 

-       Council staff would look into the value proposition of live-streaming Council meetings given the new venue at the Hawke’s Bay Regional Council has the facilities. 

COUNCIL RESOLUTION

Councillors Tapine / Boag

That Council

a.       Endorse the schedule of Standing Committees and Council meetings for Napier City Council for 2018. 

b.      Note that additional ordinary, extraordinary and multi-day meetings may be scheduled from time to time in consultation with the Mayor and Chief Executive.

c.       Note that meeting times for other committees and subcommittees will be formally notified when they are required in accordance with the Local Government Official Information and Meetings Act 1987 and Local Government Act 2002. 

 

CARRIED

 

 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

 

MAORI CONSULTATIVE COMMITTEE MEETING - 20 September 2017

 

 

COUNCIL RESOLUTION

Councillors Tapine / Hague

That the Maori Consultative Committee Minutes be received.

CARRIED

 

Note:     The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

 

Reports from Strategy and Infrastructure Committee
held 30 August 2017

 

1.      Pedestrian safety on Gloucester Street adjacent to Atawhai Retirement Village

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

380677

Reporting Officer/s & Unit:

Tony Mills, Senior Roading Engineer

 

1.1     Purpose of Report

The purpose of this report is to identify the different options considered for the provision of a safe pedestrian crossing facility on Gloucester Street adjacent to Atawhai Retirement Village, and to obtain a decision supporting the provision of a central refuge and additional road markings and signage.

 

This proposal arises from the community concern around the safety of the existing crossing facility.

 

 

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a.       Approve the installation of an upgrade to the existing crossing facility to include a central pedestrian refuge.

b.      Direct Officers to undertake a review of the installation after 6 months to assess its effectiveness.

 

CARRIED

 

2.      Revocation of Meeanee Quay - Declaration of Prebensen Drive

Type of Report:

Information

Legal Reference:

Enter Legal Reference

Document ID:

380678

Reporting Officer/s & Unit:

Tony Mills, Senior Roading Engineer

 

2.1     Purpose of Report

The purpose of this report is:

   To update Council on the intended declaration of Prebensen Drive from the expressway to Hyderabad Road as State Highway and the revocation of SH2 from Watchman Road to Hyderabad Road to Napier City Council control.

   To seek delegated authority for the Director of Infrastructure to negotiate a final agreement with NZTA.

 

 

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a.       receives this report for information; and

b.      Delegates authority to the Director of Infrastructure to finalise an agreement with NZTA in relation to the State Highway declaration and revocation processes identified in this report.

 

CARRIED

 

3.      Electoral Systems for Election 2019

Type of Report:

Legal

Legal Reference:

Local Electoral Act 1991

Document ID:

378902

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

3.1     Purpose of Report

To outline the feedback received from the community consultation on the electoral systems and seek a decision from Council on which electoral system to use for the 2019 election. 

 

This was already a decision of Council at the Strategy and Infrastructure Committee on 30 August 2017.

 

4.      Representation Review

Type of Report:

Information

Legal Reference:

Local Electoral Act 2001

Document ID:

383447

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

4.1     Purpose of Report

To introduce the key legislative requirements for undertaking a representation review and outline the process for the review of Napier City’s representation arrangements for 2018.

 

 

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a.       Receive the report titled Representation Review.

b.      Note that pre-consultation will be undertaken with the public to help inform the Council of local issues and needs.  Pre-consultation will occur prior to a representation model being developed, and then formal consultation will occur with the public on the model.

c.       Note that Council will be asked to make a decision on the representation model in March 2018, which is then put through the statutory process of consultation.  

 

CARRIED

 

 


 

 

 

5.      National Aquarium of New Zealand Expansion Project

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

383013

Reporting Officer/s & Unit:

Sally Jackson, Manager Visitor Experience

 

5.1     Purpose of Report

To request that Council accept the Indicative Business Case for the Expansion project of the National Aquarium of New Zealand and to instruct Council officers to proceed with the next steps of the project. 

 

 

At the meeting

 

In response to questions from Councillors, it was clarified that:

-       Securing funding from central government is essential for the viability of the project. 

-       The resolution on the table today is not requesting Councillors to approve a second business case. 

-       Council staff have approached Hawke’s Bay Regional Council who have been very receptive and supportive of the project, particularly due to the focus on the environment and marine science.

-       Council will present the project to other Territorial Local Authorities however they are unlikely to be key funders of the project. 

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wright / Taylor

That Council:

 

a.    Accept the Indicative Business Case for the Expansion project for the National Aquarium of New Zealand.

b.    Instruct officers to proceed with the next steps of the project, specifically

i.       Present the final indicative business case to Central Government agencies and seek their feedback and endorsement.

ii.      Include funding in the Long Term Plan of $7,000,000 to be spread across two financial years with timings to be determined.

iii.     Report back to Council on the development of the next stage of the business case following endorsement from Central Government. 

Councillor Boag abstained

 

CARRIED

 

6.      Multi-Use Sports Facility Business Case

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

383123

Reporting Officer/s & Unit:

Antoinette  Campbell, Director Community Services

 

6.1     Purpose of Report

To seek a decision from Council to suspend further progress on the Detailed Business Case for the Multi-Use Sports Facility and that the information developed in the draft business case is provided to the Regional Indoor Sports and Events Centre (RISEC) Trust for the purpose of developing an independent Detailed Business Case for Indoor Courts.

 

 

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Hague

a.       That the progress on the Multi-Use Sports Facility Business Case is suspended until such a time that national community recreation projects are prioritised and sequenced in the future by Sport New Zealand.

b.      That funding allocated for the Multi-Use Sports Facility be reallocated through the Long Term Plan 2018-28 process to other projects that support community well-being.

c.       That Council officers work with the Regional Indoor Sports and Events Centre (RISEC) Trust in the development of a detailed business case for additional indoor court space at Pettigrew Green Arena.

 

CARRIED

 

7.      Omarunui Refuse Landfill Joint Committee - draft minutes 28 July 2017

Type of Report:

Information

Legal Reference:

N/A

Document ID:

382394

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

7.1     Purpose of Report

To present to Council the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.

 

 

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a.       Receive the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.

 

CARRIED


 

 

Reports from Regulatory Committee
held 30 August 2017

 

1.      Freedom Camping Working Group Recommendations

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

382371

Reporting Officer/s & Unit:

Kim Anstey, Planner Policy/Analyst

Paulina Wilhelm, Manager City Development

 

1.1     Purpose of Report

The purpose of this report is to recommend that Council adopt the Napier City Council Freedom Camping Working Group recommendations to manage freedom camping in Napier.

 

 

At the meeting

Councillors Price and Wright declared their interest in the foreshore reserve site.

Speaking against the resolution, Councillor Price commented that although he is not opposed to freedom camping, Council should ensure first and foremost that it should not impact on Napier residents.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Brosnan / Hague

That the Council

a.       Adopt the following working group recommendations:

i.    That the current provision of freedom camping sites for self-contained vehicles be confirmed.

ii.   That the foreshore reserve site for non-self-contained vehicles be reduced from 35 spaces to 8 clearly marked spaces from 1 November 2017.

iii.  That officers report back to Council on the monitoring outcomes for the foreshore reserve non-self-contained site by May 2018.

b.      That the revised programme of non-regulatory and regulatory methods and tools to manage freedom camping over the coming summer be undertaken and monitored.

 

Councillors Price and McGrath against

Councillor Dallimore abstained

 

CARRIED

 

2.      Set Time Restrictions for Riverside Park Parking

Type of Report:

Legal and Operational

Legal Reference:

Traffic Regulations

Document ID:

380071

Reporting Officer/s & Unit:

Hayleigh  Brereton, Manager Regulatory Solutions 

 

2.1     Purpose of Report

To consider enforcing P120 time restriction for parking at the recreational facilities at Riverside Park.

 

 

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Brosnan / Boag

a.       That a P120 time restriction apply to the Riverside Park parking area accessed from Gloucester Street.

 

CARRIED

 

3.      Annual Dog Control Report 2016/17

Type of Report:

Legal

Legal Reference:

Dog Control Act  1996

Document ID:

380169

Reporting Officer/s & Unit:

Hayleigh  Brereton, Manager Regulatory Solutions 

 

3.1     Purpose of Report

To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2016 – 30 June 2017, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.

 

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Brosnan / Boag

a.       That the Napier City Council Annual Dog Control Report 2016/17 be adopted by Council, submitted to the Secretary for Local Government, and published in accordance with the Dog Control Act 1996. 

 

CARRIED

 

4.      City Strategy Regulatory Activity Reports

Type of Report:

Information

Legal Reference:

N/A

Document ID:

374549

Reporting Officer/s & Unit:

Hayleigh  Brereton, Manager Regulatory Solutions

Malcolm Smith, Manager Building Consents

Paul O'Shaughnessy, Team Leader Resource Consents

 

4.1     Purpose of Report

To provide an information update on regulatory activity in the city in each quarter. The attached reports covers cover the quarters from 1 January until 31 March 2017 and 1 April until 30 June 2017.

 

 

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Brosnan / Boag

That Council

a.   Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 January 2017 to 31 March 2017.

b.   Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 April 2017 to 30 June 2017.

 

CARRIED


 

 

Reports from Finance Committee
held 13 September 2017

 

1.      Statement of Proposal - Civic Site Optimisation

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

383441

Reporting Officer/s & Unit:

Fleur  Lincoln, Strategic Planning Lead

 

1.1     Purpose of Report

The purpose of this report is to approve the Statement of Proposal that provides Council with the option to divest, by way of sale or long-term lease, the site currently occupied by the Civic Administration Building to a private developer for commercial development. The Statement of Proposal contains an outline of what is proposed; the reasons for the proposal; the options being considered their advantages and disadvantages; and the feasibility of the preferred option.

 

The Business Case contains the detailed information and analysis supporting the option put forward in the Statement of Proposal.

 

An Engagement Plan summary and methodology is also provided for Council approval.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Taylor / Wright

a.       That the Statement of Proposal – Civic Site Optimisation be approved for consultation in accordance with the Engagement Plan Summary.

b.      That the Statement of Proposal is notified to the public on the 4th October 2017, with submissions closing 3 November 2017.

CARRIED

 

2.      Loan Raising 2017/18

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

371199

Reporting Officer/s & Unit:

Ian  Condon, Revenue and Treasury Manager

 

2.1     Purpose of Report

To approve new loan authorities and loan raising for 2017/18.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Taylor / Wright

That the Council resolve as follows:

a.   That Council borrow such amounts and enter into such incidental arrangements on such terms and conditions as any of the Authorised Persons named in Resolution d. below may determine from time to time.

 

b.   That every borrowing or incidental arrangement incurred or entered into by the Council on the terms and conditions determined by any of the Authorised Persons shall:

 

i.   Be for the purposes specified below, or for general working capital purposes of the Council, subject, in each case, to the financial limitations contained in the Liability Management Policy.

 

NAME

PURPOSE

AMOUNT

Roading Loan 2017

Embankment Road Bridge

1,050,000

CBD Development Loan 2017

CBD Development

833,000

Whakarire Loan 2017

Whakarire Ave Groyne

500,000

Park Island Loan 2017

Park Island Expansion

1,260,000

Sportsgrounds Loan 2017

Sportsgrounds Infrastructure

2,268,000

Sportsgrounds Growth Loan 2017

Sportsgrounds Development

657,000

City General Loan 2017

General Borrowing

400,000

CBD Stormwater Loan 2017

CBD Stormwater Upgrade

355,000

Taradale Stormwater Loan 2017

Taradale Stormwater Upgrade

350,000

Conference Centre Loan 2017

 

Conference Centre Upgrade

                                   1,115,000

 

 

                        $8,788,000

 

ii.  Be secured by and have the benefit of a Debenture Trust Deed, creating a charge over rates.

 

c.   That the Council considers that the financial limitations contained in the Ten Year Plan and Liability Management Policy address the risks and benefits of the proposed loan and security to be given by the Council.

 

d.   That the persons holding the following offices with the Council be designated as “Authorised Persons”:

i.       Director Corporate Services

ii.      Chief Financial Officer

iii.     Revenue and Treasury Manager

 

e.   That any of the Authorised Persons are hereby authorised, empowered and appointed, on behalf of the Council, (but subject to Resolutions a. and b. above) to:

i.   Negotiate and approve the specific terms and conditions of the borrowing in accordance with the financial limitations contained in the Liability Management Policy;

ii.  Negotiate, execute and deliver such documents and take all actions as any of the Authorised Persons may consider necessary for the purpose of giving effect to the borrowing and the security which may be given in respect thereof; and

iii. Sign, despatch, any letter, acknowledgement, notice, certificate, authority, approval, payment, or other document on behalf of the Council as any of the Authorised Persons may consider necessary or desirable in connection with, or incidental to, the matters referred to or authorised in paragraphs i or ii above.

 

f.    That all further actions, documents, agreements, authorities, letters, payments, approvals or notices required in connection with the matters approved and authorised by these Resolutions be from time to time undertaken, executed, entered into, or given on behalf of the Council by any Authorised Persons, such further matters to be in the form and/or on the terms and conditions approved by an Authorised Person and the execution of any document/s relating to such matters by an Authorised Person shall be conclusive evidence of the agreement to and authorisation, approval and confirmation of that matter by the Council and the Authorised Persons.

 

g.   That the authorisations set out in Resolutions d. to f. inclusive above shall remain in full force and effect until written notice of their revocation by resolution of the Council has been received by the Authorised Persons, provided that any person dealing with the Authorised Persons shall be entitled to assume that the Authorisations have not been revoked and remain in full force and effect and, in so assuming, shall be protected unless and until he or she has actual notice of such revocation

 

h.   That the Council provides for the repayment of loans through the establishment of Redemption Funds or by such other mechanisms that are in accordance with the Liability Management Policy.

 

i.    That copies of this resolution and all other resolutions, orders and documents relating to the said loans, certified by the Mayor and Chief Executive as correct extracts from the minutes of all proceedings of the Council may from time to time be sealed with the Common Seal of the Council as evidence of the same and issued as required.

CARRIED

 

3.      Budgets to be carried forward to 2017/18

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

384406

Reporting Officer/s & Unit:

Mary  Quinn, Senior Management Accountant

Caroline Thomson, Chief Financial Officer

 

3.1     Purpose of Report

To seek Council approval to carry forward budgets into 2017/18.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Taylor / Wright

That Council

a.       Approve carrying forward budgeted expenditure of $1,499,000 from 2016/17 into 2017/18.

b.      Approve the release of additional budget of $200,000 for the skate ramps at Bay Skate funded from the capital reserve.

c.       Approve unbudgeted expenditure of $35,000 for street lighting for safety purposes at the Dickens Street West carpark, funded from the parking fund.

 

CARRIED


 

 

4.      Christmas Cheer Funding Applications

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

382414

Reporting Officer/s & Unit:

Belinda  McLeod, Community Funding Advisor

 

4.1     Purpose of Report

To seek approval to apply for external funding to support the Christmas Cheer Appeal for 2017.

 

This was already a decision of Council at the Finance Committee meeting held on 13 September 2017. 

 

 

 

Reports from Maori Consultative Committee
held 20 September 2017

 

1.      Consultation on Maori Wards update

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

387578

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To update the Māori Consultative Committee on community feedback on the survey on whether to establish Māori Wards in Napier City.   

 

 

Maori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee

a.       Receive the update on engagement with the public on Māori Wards to date. 

b.       Note that Council has approached leaders of Māori Organisations to discuss Māori Wards.

c.       Note that Council will report back to the Māori Consultative Committee on 1 November 2017 with any further feedback received from Māori Organisations, and at that point, the Committee will be asked to make a recommendation to Council. 

d.       Note that Council’s decision on Māori Wards will be put to Council for decision on 8 November 2017.   

CARRIED

 

COUNCIL RESOLUTION

Councillors Tapine / Boag

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee

a.       Receive the update on engagement with the public on Māori Wards to date. 

b.      Note that Council has approached leaders of Māori Organisations to discuss Māori Wards.

c.       Note that Council will report back to the Māori Consultative Committee on 1 November 2017 with any further feedback received from Māori Organisations, and at that point, the Committee will be asked to make a recommendation to Council. 

d.      Note that Council’s decision on Māori Wards will be put to Council for decision on 8 November 2017.  

CARRIED

 

2.      Update on Review of Māori Consultative Committee TOR

Type of Report:

Information

Legal Reference:

N/A

Document ID:

390365

Reporting Officer/s & Unit:

Charles Ropitini, Strategic Maori Advisor

 

2.1     Purpose of Report

To outline progress since the last update on the review of the Māori Consultative Committee’s Terms of Reference (TOR). 

 

 

Maori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee:

a.       Receive a verbal update on progress of the review of the Māori Consultative Committee. 

CARRIED

 

COUNCIL RESOLUTION

Councillors Tapine / Boag

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee:

a.       Receive a verbal update on progress of the review of the Māori Consultative Committee. 

CARRIED

 

 

Reports Under Delegated Authority

1.      Requests for Official Information

Type of Report:

Information

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

391501

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

1.1     Purpose of Report

To report on written requests for official information received to 15 September 2017.

 

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

Receives the report. 

 

CARRIED

 

 

2.      Tenders Let

Type of Report:

Information

Legal Reference:

Enter Legal Reference

Document ID:

391504

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

2.1     Purpose of Report

To report on Tenders Let under delegated authority from 1 August to

15 September.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

Receives the report.  

 

CARRIED

 

 

3.      Resource Consents

Type of Report:

Information

Legal Reference:

Resource Management Act 1991

Document ID:

391507

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

3.1     Purpose of Report

To present the report on Resource Consents issued under delegated authority from 2 August to 19 September.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

 Receives the report.

 

CARRIED

 

 

4.      Schedule of Documents Executed Under Seal

Type of Report:

Information

Legal Reference:

N/A

Document ID:

391511

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

4.1     Purpose of Report

To report Documents Executed Under Seal from 1 August to 15 September.

 

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

Receives the report. 

 

CARRIED

 


 

 

 

PUBLIC EXCLUDED ITEMS

 

 

COUNCIL RESOLUTION

Councillors Wise / Tapine

That the public be excluded from the following parts of the proceedings of this meeting.

CARRIED

 

Reports from Finance Committee held 13 September 2017

1.         Service Delivery Review (17A) for Transport

2.         Service Delivery Review for Waste Minimisation

3.         Council Projects Fund - Applications

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Reports from Finance Committee held 13 September 2017

1.  Service Delivery Review (17A) for Transport

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Service Delivery Review for Waste Minimisation

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

3.  Council Projects Fund - Applications

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting closed at 4.22pm. 

 

 

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING

 

 

 

 

 

CHAIRPERSON:_____________________________

DATE OF APPROVAL:____________________