NAPIER
CITY COUNCIL
Civic Building
231 Hastings Street, Napier
Phone: (06) 835 7579
www.napier.govt.nz
Audit and Risk Committee
MINUTES
Meeting Date: |
Thursday 12 October 2017 |
Time: |
1.03pm – 1.05pm |
Venue: |
Breakout Room 1 |
Present: |
John Palairet (In the Chair), Mayor Bill Dalton, Geoff Foster, Councillor Claire Hague, Councillor Kirsten Wise |
In Attendance: |
Stephen Lucy – Audit New Zealand Martin Solomon – Crowe Horwath Chief Executive, Director Corporate Services, Director Infrastructure, Chief Financial Officer, Manager Asset Strategy, Manager Business Transformation and Excellence |
Administration: |
Governance Team |
Apologies
Nil
CONFLICTS OF INTEREST
Nil
Public forum
Nil
Announcements by the Mayor
Nil
Announcements by the Chairperson
Nil
Announcements by the Management
Nil
Confirmation of Minutes
That the Minutes of the meeting held on 15 June 2017 were taken as a true and accurate record of the meeting. |
Notification and Justification of Matters of Extraordinary Business
(Strictly for information and/or referral purposes only).
PUBLIC EXCLUDED ITEMS
That the public be excluded from the following parts of the proceedings of this meeting, namely:
1. Update on Water Supply- Drinking Water Quality Improvements 2. Napier City Council Internal Audit 3. Transfer Station Cash Handling Review 4. Internal Audit Cash Handling Reviews 5. LTP Update from Audit New Zealand 6. Audit Long Term Plan Self Assessment 7. Letters of Representation 8. Draft 2016/17 Annual Report 9. Risk Management Report October 2017 10. Napier City Council Deloitte Report Update 11. Tax Risk Governance Framework 12. Napier City Council Investment and Debt Report 13. Health and Safety Report 30 September 2017 14. Review of Audit and Risk Committee
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The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED |
REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER |
GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION |
1. Update on Water Supply- Drinking Water Quality Improvements |
7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
2. Napier City Council Internal Audit |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
3. Transfer Station Cash Handling Review |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
4. Internal Audit Cash Handling Reviews |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
5. LTP Update from Audit New Zealand |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
6. Audit Long Term Plan Self Assessment |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
7. Letters of Representation |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
8. Draft 2016/17 Annual Report |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied 7(2)(c)(ii) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
9. Risk Management Report October 2017 |
7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
10. Napier City Council Deloitte Report Update |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person 7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
11. Tax Risk Governance Framework |
7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
12. Napier City Council Investment and Debt Report |
7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
13. Health and Safety Report 30 September 2017 |
7(2)(d) Avoid prejudice to measures protecting the health and safety of members of the public |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
14. Review of Audit and Risk Committee |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
The meeting moved into committee at 1.05pm
APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING
CHAIRPERSON:_____________________________
DATE OF APPROVAL:____________________
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