Community Services Committee
– 25 October 2017 –
Open Minutes
Apologies
Nil
CONFLICTS
OF INTEREST
Nil
Public
forum
Owen Mata and Lyndal Johansson presented to Council on
the intended “open streets” event to be initiated in Ahuriri. During
the event access roads into the village would be temporarily closed to create a
pedestrian precinct, with a variety of activities available for families to
engage in. The Ahuriri Business Association is supportive of the concept, and
international open streets events have demonstrated a tangible flow on effect
in retail income for businesses in the area. It was noted that an area would be
cordoned off around the working harbour to ensure that any boats that must be
unloaded are able to do so without hindrance.
Councillors noted that Ahuriri does not have
particularly large numbers of retailers proportionately, and asked how it was
selected as the initial area. It was advised that other business associations
had been approached with the concept but were less enthusiastic at this point.
Should the Ahuriri event be successful there would be future opportunities to
hold similar events in different areas of the city – it was intended that
the “open streets” concept become an annual event.
In response to a question from councillors, the
Director City Strategy advised that any links to the City Vision and associated
programmes had not been assessed as this was the first time the concept had
been presented.
Announcements
by the Mayor
Nil
Announcements
by the Chairperson
Nil
Announcements
by the Management
Nil
Confirmation
of Minutes
|
Councillors Taylor / Wise
That the Minutes of the meeting held
on 2 August 2017 were taken as a true and
accurate record of the meeting.
CARRIED
|
Notification
and Justification of Matters of Extraordinary Business
(Strictly for information and/or referral purposes only).
1. Maori Wards
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Electoral Act 2001
|
|
Document ID:
|
387769
|
|
Reporting Officer/s & Unit:
|
Jane McLoughlin, Team Leader Governance
|
1.1 Purpose
of Report
To
outline the feedback received from the community engagement on Māori Wards and seek a decision from Council
on whether to establish Māori Wards for the 2019 election.
|
At the Meeting
In response to questions from Councillors it was
clarified that:
·
Information on
Māori Wards had been taken to the Māori Consultative
Committee at two of their formal meetings, with opportunities for the members
to discuss the options and provide feedback. The Mayor noted that he had
discussed the topic with members of the Committee as part of other meetings
he had held with members at separate times.
·
Further to the
Consultative Committee, hui had taken place with mana whenua on several
occasions.
·
It is intended
that any recommendation from today’s meeting be taken to the Māori
Consultative Committee at their meeting on 1 November 2017, as part of the
standard meeting protocols.
·
The Strategic
Māori Advisor role was created to facilitate more regular and meaningful
hui with mana whenua. It is hoped that political engagement and
representation will increase as on consequence of this.
|
|
Committee's
Recommendation
Councillors Wright /
Brosnan
That Council
a. Do
not establish Māori Wards in Napier City for the 2019 and 2022 local
elections.
CARRIED
Boag
against
|
2. Napier Aquatic Centre Expansion
|
Type of Report:
|
Operational and Procedural
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
394789
|
|
Reporting Officer/s & Unit:
|
Glenn Lucas, Manager Sport & Recreation
|
2.1 Purpose
of Report
To
present the results of the community engagement and consultation, and to
proceed with design, schedule and costings on the basis that Option 3 is the
preferred option. The preferred option will be considered during the
2018-28 Long Term Plan (LTP) process.
|
At the Meeting
Council noted that the thorough consultation on this
matter had resulted in very clear feedback from the community on the
preferred option. It would be important during the LTP process to be
particularly clear about the total costs of Option 3 so that the impact on
rates was well understood.
In response to questions from Councillors it was advised
that:
·
Risk related to a
50m pool also being constructed at the Regional Sports Park was minimal.
Currently it is a concept only and no funding is available. It was further
noted that should a 50m pool be constructed at the Park in future it was most
likely to be used for elite athletes and competition, and would not draw
customers away from the Napier Aquatic Centre.
·
The option to
design a pool with dimensions 50m x 25m has been considered and costings are
to be developed in more detail to be brought back to Council during the LTP
process. This would allow flexibility in how the pool was used.
|
|
Committee's
Recommendation
Councillors Taylor /
Price
That
Council
a. Receive
the summary of community engagement.
b. Support
the development of designs, schedule and costings for Option 3 to be
considered during the 2018-28 LTP process.
CARRIED
|
3. NRB Survey 2017
|
Type of Report:
|
Information
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
391673
|
|
Reporting Officer/s & Unit:
|
Elaine Cooper, Corporate Planner
|
3.1 Purpose
of Report
To
advise Council on the results of the NRB survey carried out in 2017.
|
At the Meeting
Thanks were extended to staff for the work undertaken
around the city – the cleanliness and aesthetic always receive very
positive feedback from visitors and the community.
The strongly positive comments suggest that the greater
proportion of the community are very happy with council’s performance
and provides some balance to the impression that the community as a whole are
unhappy.
It was noted that matters that are ‘top of
mind’ when the survey is run one year may not be the next and this
accounts for some variability in what is considered important to the
community in their feedback.
|
|
Committee's
Recommendation
Councillors Hague /
Wise
That the Council
a.
Receive
the results of the NRB survey 2017.
CARRIED
|
4. Creative Communities Scheme Meeting
September 2017
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
393626
|
|
Reporting Officer/s & Unit:
|
Belinda McLeod, Community Funding Advisor
|
4.1 Purpose of
Report
a) To note the Creative
Communities funding decisions made on 28 September 2017. Council administers
this scheme on behalf of Creative NZ. Funding decisions do not require
ratification from Council.
b) To receive the minutes
from the meeting held on 28 September 2017.
|
At the Meeting
There was no discussion on this item.
|
|
Committee's
Recommendation
Councillors Wright / Boag
That Council
a. Note
the Creative Communities
funding decisions report from 28 September 2017
b. Receive
the minutes from the
Creative Communities meeting held on 28 September 2017
CARRIED
|
PUBLIC
EXCLUDED ITEMS
|
Councillors Wise / Taylor
That
the public be excluded from the following parts of the proceedings of this
meeting, namely:
1. Recycling
Contract Renewal
2. CBD
Security Patrols - Initial Review
CARRIED
|
The
general subject of each matter to be considered while the public was excluded,
the reasons for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution were as
follows:
|
GENERAL SUBJECT OF
EACH MATTER TO BE CONSIDERED
|
REASON FOR PASSING THIS
RESOLUTION IN RELATION TO EACH MATTER
|
GROUND(S) UNDER SECTION
48(1) TO THE PASSING OF THIS RESOLUTION
|
|
1. Recycling
Contract Renewal
|
7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
2. CBD
Security Patrols - Initial Review
|
7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
The
meeting went into committee at 3.32pm
|
APPROVED AND ADOPTED AS A TRUE AND
ACCURATE RECORD OF THE
MEETING
CHAIRPERSON:_____________________________
DATE
OF APPROVAL:____________________
|
NAPIER
CITY COUNCIL