Ordinary Meeting of Council

Open Minutes

 

Meeting Date:

Wednesday 8 November 2017

Time:

3pm – 3.44pm

Venue

Breakout Room 2

Napier Conference Centre

Marine Parade

Napier

 

 

Present:

The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright 

In Attendance:

Chief Executive, Director Corporate Services, Director City Infrastructure, Director City Strategy, Director City Services, Manager Communications and Marketing, Chief Financial Officer, Manager Business Transformation and Excellence, Manager City Development, Manager Community Strategies, Governance Team Leader, Senior Management Accountant, Strategic Planning Lead

Administration:

Governance Team

 

Ordinary Meeting of Council - 08 November 2017 - Open Minutes

 

Apologies

Nil

Conflicts of interest

Nil

Public forum

Richard Catley

Richard spoke on behalf of the Pirimai Residents Association, asking Council to purchase the Ministry of Education land formerly occupied by Pirimai School and adjacent to the Allen Berry Reserve for use as a public park. The full submission is attached to these minutes at page 27.

 

Margret Habib

Margret spoke in relation to the Sunday Market of which she is the organiser. Despite its considerable and growing popularity, the Market has been advised by Council officers that it needs to downsize or move location. Margaret stated that three possible new locations have been proposed by council but none of these are considered viable by the market:

·         The Vautier carpark has no power or toilets and the market have been told they would have to work around any cars still parked there

·         The Ahuriri Park is fully grassed which would not be suitable in winter as the ground would be wet and soft and the stalls would cut up the surface

·         Whitmore Park would only be available when the rugby club is not using it.

 

The market operators want to remain in the current location as it is very popular and well-attended.

 

Jan Daffern

Jan spoke in relation to the Sunday Market, where she has operated a stall for the last eight years, on behalf of the stallholders and attendees. She advised on recent communications from council, noting that despite the market’s longevity and popularity, when the existing license to operate was due to expire at the end of October 2017, only a three month extension was provided with the advice that the license would then be looked at on a month by month basis. Jan stated that the communications made vague reference to complaints received regarding safety and traffic congestion as the reason for this approach; when the market enquired further it transpired that there were three complaints in the last 18 months, all of which had been rectified. Jan noted that the market hires the Maori Wardens to ensure not only the market but also the surrounding area is overseen. Other options for parking had already been looked at by the market, including the Centennial Garden park (although this was not workable) and the market has been and remains keen to work with council on finding a solution to this.

Jan noted that permanent signage had been installed for the market by council. They are unhappy at the new level of uncertainty around the future of the market and would like this addressed.

 

Garth Cooper

Garth spoke in relation to the Sunday Market, which he has attended for several years. He noted that markets add vibrancy and social opportunities to a city. The market is an asset to the city, contributing to the family activity options on the weekend and helping build community. The current location connects well to the town centre and the port, and is well attended by residents, visitors and cruise ship tourists.

 

In response to questions from councillors on the market, it was clarified that:

·         The market was given initial advice in September of an event being booked in the location for November and more than six days’ notice was given to the market that they had to move; an earlier email had been sent notifying the market of the upcoming change but the location to move to was not confirmed at that point.

·         The market has seen increasing use over the years, even following its move from the centre of Marine Parade to its current and preferred location.

Announcements by the Mayor

Nil

Announcements by the management

Nil

Confirmation of minutes

Council resolution

Councillors Brosnan / Wright

That the Draft Minutes of the Ordinary meeting held on 27 September 2017 be confirmed as a true and accurate record of the meeting.

 

 

Council resolution

Councillors Taylor / White

That the Draft Minutes of the Ordinary meeting held on 26 October 2017 be confirmed as a true and accurate record of the meeting.

 

 

Local Government Act 2002

 

Council resolution

Councillors Price / Jeffery

The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

Carried

 

 

Ordinary Meeting of Council - 08 November 2017 - Open Minutes

Agenda Items

 

1.    Rating Outturn Surplus 2016-17

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

393607

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

Ian  Condon, Revenue and Treasury Manager

Caroline Thomson, Chief Financial Officer

 

1.1     Purpose of Report

To report on the Rating Account to 30 June 2017, and to approve allocations from the Rating Surplus.

 

At the Meeting

In response to questions from councillors it was confirmed that the $300K for IT projects was already included in later years of the LTP, but is required to be brought forward as the work is required following the move of staff to new buildings.

 

 

 

Council Resolution

Councillors Wise / Price

a.     That the 2016/17 net rating surplus of $1,238,100 be transferred to the Capital Reserve Account where it is available for future commitments.

 

b.     That $300,000 is allocated from the Capital reserve to fund IT projects that have been bought forward as a result of the office relocation requirements.

 

 

2.    Joint Council Waste Futures Project Steering Group Committee - Minutes 14 September 2017

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

397233

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

2.1     Purpose of Report

To present to Council the open minutes of the Joint Council Waste Futures Project Steering Group Committee September meeting.

 

At the Meeting

Cr Tapine advised that he had been liaising with Hastings District Council to ensure the meeting times are arranged to allow him to attend around his other work commitments.

 

 

 

Council Resolution

Councillors Tapine / McGrath

That Council

 

a.     Receive the minutes of the Joint Council Waste Futures Project Steering Group Committee meeting on 14 September 2017.

  


 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

MINUTES OF MĀORI CONSULTATIVE COMMITTEE MEETING - 1 November 2017

 

Council resolution

Councillors Hague / Wright

That the Māori Consultative Committee Minutes be received.

 

Note:       The Māori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

 

Reports from Strategy and Infrastructure Committee held 11 October 2017

 

1.    20 & 21 Chambers Street, land legalisation - land to be declared road

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

387052

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

1.1     Purpose of Report

To obtain a formal declaration from Council as required under the Public Works Act that the land in question be declared road.

 

 

Māori Consultative Committee's recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

 

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Price / Brosnan

That Council

a.       Resolves pursuant to Section 115 of the Public Works Act 1981, to declare the land in the schedule below to be road.

 

SCHEDULE

Hawke’s Bay Land District – Napier City

Area

Legal Description

Part of Certificate of Title

0.0053 ha

Section 1 SO Plan 511878

HB A3/562

0.0122 ha

Section 3 SO Plan 511878

Proc 179673, HB W3/362

 

 

2.    Kaiangaroa Place land legalisation

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

387429

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

2.1     Purpose of Report

To seek Council’s approval pursuant to Section 114 of the Public Works Act 1981, to declare the land in the Schedule to this report to be road.

 

 

Māori Consultative Committee's recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

 

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Price / Brosnan

That Council

a.       Resolves pursuant to Section 114 of the Public Works Act 1981,  to declare the land in the Schedule below to be road.

SCHEDULE

Hawke’s Bay Land District – Napier City

 

Area (ha)

Legal Description

Certificate of Title

0.0008

Lot 11 DP 314817

58488

0.0008

Lot 12 DP 314817

58489

 

 

 

 

 

3.    Property Purchases - Gloucester Street

Type of Report:

Operational

Legal Reference:

Enter Legal Reference

Document ID:

390966

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

3.1     Purpose of Report

To obtain Council approval to purchase portions of residential property on Gloucester Street, Taradale affected by Planning Designation 153.

 

 

Māori Consultative Committee's recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Price / Brosnan

That Council

a.       Approve the purchase of portions of residential property on Gloucester Street, Taradale affected by Planning Designation 153.

 

Reports from Community Services Committee held 25 October 2017

 

1.    Maori Wards

Type of Report:

Legal

Legal Reference:

Local Electoral Act 2001

Document ID:

387769

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To outline the feedback received from the community engagement on Māori Wards and seek a decision from Council on whether to establish Māori Wards for the 2019 election.

 

 

Māori Consultative Committee's recommendation

L Ratima / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

At the Meeting

Cr Boag advised that there was an issue of under-representation of Māori on Council which Māori Wards would go some way to addressing. Napier’s history demonstrated that typically Maori candidates do not get voted onto Council.

It was noted that Māori are split on the issue, with the results of the extensive public surveying showing a 50:50 split in views held by Māori on the matter. The Māori Consultative Committee also has mixed views; discussions at the committee resulted in the view that early engagement with Council on projects is the most important focus now, recognising that the public needs to be significantly better informed in order to have a truly useful debate on Māori Wards.

Council resolution

Councillors Wise / Taylor

That Council

a.       Do not establish Māori Wards in Napier City for the 2019 and 2022 local elections.

 

Carried

Boag against

 

 

2.    Napier Aquatic Centre Expansion

Type of Report:

Operational and Procedural

Legal Reference:

N/A

Document ID:

394789

Reporting Officer/s & Unit:

Glenn Lucas, Manager Sport & Recreation

 

2.1     Purpose of Report

To present the results of the community engagement and consultation, and to proceed with design, schedule and costings on the basis that Option 3 is the preferred option.  The preferred option will be considered during the 2018-28 Long Term Plan (LTP) process.

 

 

Māori Consultative Committee's recommendation

L Ratima / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

At the Meeting

It was noted that this is an extremely exciting project, with a clear steer from the community as to the direction they want to take with it. It was pointed out that this project does not replace but will run alongside other important works such as the potable water improvements.

 

Council resolution

Councillors Wright / Taylor

That Council

a.       Receive the summary of community engagement.

b.       Support the development of designs, schedule and costings for Option 3  to be considered during the 2018-28 LTP process.

 

3.    NRB Survey 2017

Type of Report:

Information

Legal Reference:

N/A

Document ID:

391673

Reporting Officer/s & Unit:

Elaine  Cooper, Corporate Planner

 

3.1     Purpose of Report

To advise Council on the results of the NRB survey carried out in 2017.

 

 

Māori Consultative Committee's recommendation

L Ratima / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

At the Meeting

It was noted that this survey is an independent assessment of Council’s work by a highly reputable company and council and officers should be extremely proud of the positive feedback received, as it reflects the hard work undertaken across the city.

 

Council resolution

Councillors Wright / Taylor

That the Council

a.       Receive the results of the NRB survey 2017.


 

4.    Creative Communities Scheme Meeting September 2017

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

393626

Reporting Officer/s & Unit:

Belinda  McLeod, Community Funding Advisor

 

4.1     Purpose of Report

a)   To note the Creative Communities funding decisions made on 28 September 2017.

Council administers this scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.

 

b)   To receive the minutes from the meeting held on 28 September 2017,

 

 

Māori Consultative Committee's recommendation

L Ratima / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Wright / Taylor

That Council

a.       Note the Creative Communities funding decisions report from 28 September          2017

b.       Receive the minutes from the Creative Communities meeting held on 28 September 2017

 

 

 

Reports from Maori Consultative Committee held 1 November 2017

 

1.    Update on Review of Terms of Reference for Maori Consultative Committee

Type of Report:

Enter Significance of Report

Legal Reference:

Local Government Act 2002

Document ID:

399951

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To update the Committee on discussions to review the TOR of the Māori Consultative Committee which have occurred since the last meeting. 

 

 

Māori Consultative Committee's recommendation

L Ratima / T Aranui

That the Committee

a.     Receive the verbal update provided by the Strategic Māori Advisor on the review of the TOR of the Māori Consultative Committee. 

 

Carried

 

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Brosnan / Dallimore

That Council

a.     Receive the verbal update provided by the Strategic Māori Advisor on the review of the TOR of the Māori Consultative Committee. 

 

 

 

Ordinary Meeting of Council - 08 November 2017 - Open Minutes

Reports Under Delegated Authority

 

1.    Requests for Official Information

Type of Report:

Information

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

401541

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

1.1   Purpose of Report

To report on requests for information received to 27 October 2017.

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Jeffery / Hague

 

That Council:

 

a.     Receive the report Local Government Official Information Requests to 27 October 2017.

 

 

2.    Tenders Let

Type of Report:

Information

Legal Reference:

Enter Legal Reference

Document ID:

401542

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

2.1   Purpose of Report

To report on Tenders Let under delegated authority to 31 October 2017 


 

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Jeffery / Hague

 

That Council:

 

a.     Receive the report of Tenders Let to 31 October 2017. 

 

 

 

3.    Schedule of Documents Executed Under Seal

Type of Report:

Information

Legal Reference:

Enter Legal Reference

Document ID:

401548

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

3.1   Purpose of Report

To report on documents executed under seal from 15 September 2017 to 27 October 2017.

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Jeffery / Hague

 

That Council:

 

a.     Receive the report Schedule of Documents Executed Under Seal from 15 September 2017 to 27 October 2017.

 

 

 

4.    Resource Consents

Type of Report:

Information

Legal Reference:

Resource Management Act 1991

Document ID:

401552

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

4.1   Purpose of Report

To present the Resource Consents issued under delegated authority

 

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Jeffery / Hague

 

That Council:

 

a.     Receive the report Resource Consents issued under delegated authority

 

 

  

 

Ordinary Meeting of Council - 08 November 2017 - Open Minutes

PUBLIC EXCLUDED ITEMS

 

Council resolution

Councillors Price / McGrath

That the public be excluded from the following parts of the proceedings of this meeting, with the exception of the representatives of the Hawke’s Bay Airport Ltd who will remain for the duration of the three Airport related items.

 

Agenda Items

1.         Hawke's Bay Airport Ltd Annual Report 2017

2.         Hawke's Bay Airport Ltd report - June Quarter 2016/17

3.         Hawke's Bay Airport Ltd Report - September Quarter 2016/17

4.         Joint Council Waste Futures Project Steering Group - Public Excluded Minutes - 14 September 2017

Reports from Audit and Risk Committee held 12 October 2017

1.         Update on Water Supply- Drinking Water Quality Improvements

2.         Napier City Council Internal Audit

3.         Transfer Station Cash Handling Review

4.         Internal Audit Cash Handling Reviews

5.         LTP Update from Audit New Zealand

6.         Audit Long Term Plan Self Assessment

7.         Letters of Representation

8.         Draft 2016/17 Annual Report

9.         Risk Management Report October 2017

10.       Napier City Council Deloitte Report Update

11.       Tax Risk Governance Framework

12.       Napier City Council Investment and Debt Report

13.       Health and Safety Report 30 September 2017

14.       Review of Audit and Risk Committee

Reports from Community Services Committee held 25 October 2017

1.         Recycling Contract Renewal

2.         CBD Security Patrols - Initial Review

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

 

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Agenda Items

1.  Hawke's Bay Airport Ltd Annual Report 2017

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Hawke's Bay Airport Ltd report - June Quarter 2016/17

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

3.  Hawke's Bay Airport Ltd Report - September Quarter 2016/17

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

4.  Joint Council Waste Futures Project Steering Group - Public Excluded Minutes - 14 September 2017

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Audit and Risk Committee held 12 October 2017

1.  Update on Water Supply- Drinking Water Quality Improvements

7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Napier City Council Internal Audit

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

3.  Transfer Station Cash Handling Review

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

4.  Internal Audit Cash Handling Reviews

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

5.  LTP Update from Audit New Zealand

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

6.  Audit Long Term Plan Self Assessment

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

7.  Letters of Representation

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

8.  Draft 2016/17 Annual Report

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

7(2)(c)(ii) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

9.  Risk Management Report October 2017

7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

10.     Napier City Council Deloitte Report Update

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

11.     Tax Risk Governance Framework

7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

12.     Napier City Council Investment and Debt Report

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

13.     Health and Safety Report 30 September 2017

7(2)(d) Avoid prejudice to measures protecting the health and safety of members of the public

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

14.     Review of Audit and Risk Committee

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Community Services Committee held 25 October 2017

1.  Recycling Contract Renewal

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  CBD Security Patrols - Initial Review

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved into committee at 3.44pm

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................