Agenda of Maori Consultative Committee

Maori Consultative Committee – 01 November 2017 – Open Agenda

Reports from Community Services Committee
held 25 October 2017

1. Maori Wards

*Type of Report:*	Legal
*Legal Reference:*	Local Electoral Act 2001
*Document ID:*	387769
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

1.1 Purpose of Report

To outline the feedback received from the community engagement on Māori Wards and seek a decision from Council on whether to establish Māori Wards for the 2019 election.

Committee's Recommendation

Councillors Wright / Brosnan

That Council

a. Do not establish Māori Wards in Napier City for the 2019 and 2022 local elections.

CARRIED

Boag against

1.2 Background Summary

At the Council meeting on 16 August 2017, Council was provided with a background paper on Māori Wards (Attachment A). Since that time, Officers have engaged with the public, primarily through a survey as well as meetings with leaders of Maori organisations. Outlined below is a summary of the data collected during this engagement to inform Council on the public’s view on Māori Wards. This information was presented to the Māori Consultative Committee at their meeting on 20 September 2017.

Engagement summary 28 August to 2 October:

 2 Adverts in Napier Mail

 Various social media (Facebook) engagement across the two weeks, in particular a post in Te Reo during Māori Language Week.

 Māori Wards poster and cards at Civic Building reception and Napier Library.

 Online survey through Survey Monkey from 28 August to 15 September.

In addition to the online survey, leaders of Māori Organisations in Napier City have been contacted with an opportunity to meet with the Mayor and the Chief Executive to discuss Māori Wards from their perspective. Organisations include:

 Mana Ahuriri Trust Board

 Maungaharuru- Tangitū Trust Board

 Maraenui and District Marae Committee

 Pukemokimoki Marae Trust Board

 Te Kupenga Hauora

 Te Taiwhenua o te Whanganui a Orotū Board.

Ngāti Pārau Hapū Trust and the Chairperson, Ngāhiwi Tōmoana of Ngāti Kahungungu Incorporated, both advised Council that they are against establishing Māori Wards, primarily because there are talented and capable Māori that can stand on their own merits as general candidates. Ngāti Kahungungu also provide support and backing to all Māori candidates across all local bodies in their tribal region.

Acting Chief Executive of Te Kupenga Hauora advised they are for establishing Māori Wards as a way of achieving greater Māori representation, as are the Board of Te Taiwhenua o Te Whanganui-a-Orotū.

Overview of survey results

The majority of public feedback was against establishing Māori Wards, specifically:

 78% of public feedback was against establishing Māori Wards

 22% of public feedback was in support of establishing Māori Wards.

Chart 1: Public feedback on Māori Wards

Key themes from comments on the survey included:

For Māori Wards:

 Tangata whenua are entitled to more of a voice as per the Treaty of Waitangi.

 A Māori perspective would be brought to Council.

 A way of assisting the Māori community to be represented on Council.

Against Māori Wards:

 Candidates should be voted for on their merits, not by ethnicity.

 Māori Wards is perceived as creating a division in Council and in the community.

 There are already adequate opportunities for Māori to input to Council business.

Respondents of the survey that identified as being Māori made up 22% of all responses. Of these, 50% were in support of establishing Māori Wards, and 50% were against establishing them.

Chart 2: Feedback from respondents who identified as Māori

The table below outlines the data collected.

Table 1: Overview of data collected

Means	Number of data collected	In support of Maori Wards	Against Maori Wards
Survey	147	33 (22%)	114 (78%)
Council’s Facebook page (multiple conversations within discussion threads)	106 comments overall on first post 65 likes	13* (27%)	36* (73%)
	53 comments overall on Te Reo post 26 likes	5* (42%)	7* (58%)
Māori Wards card and poster at Civic Building reception/library	11 cards filled out	6 (54%)	5 (45%)
	67 stickers placed on posters	21 (31%)	46 (69%)
Submissions	2	0	2
Total	477	78 (27%)	210 (73%)

*One response counted per individual (some individuals comment multiple times during a discussion thread).

For further breakdown of the survey results including by age and ethnicity, and other verbatim comments refer to the Attachments.

1.3 Issues

N/A

1.4 Significance and Consultation

N/A

1.5 Implications

Financial

N/A

Social & Policy

N/A

Risk

N/A

1.6 Options

The options available to Council are as follows:

1. Establish Māori Wards in Napier City for 2019 and 2022 Elections (any changes to Māori Wards must apply to the next two general elections).

2. Continue with the status quo which is no Māori Wards in Napier City (technically this does not need a resolution).

3. Resolve to hold a poll on Māori Wards to apply for the 2019/22 elections by 21 May 2018. A poll is likely to cost up to $100,000.

1.7 Development of Preferred Option

Option 2 is the preferred option because it reflects public feedback on the process from both Māori organisations and the general public.

Options 1 & 3 are not preferred options due to the majority of the feedback from the public being against establishing Māori Wards at this time. If the public wish Napier City Council to revisit this, they are able to make a demand for a poll at any time (in accordance with the Local Electoral Act 2001).

At the Meeting

In response to questions from Councillors it was clarified that:

 Information on Māori Wards had been taken to the Māori Consultative Committee at two of their formal meetings, with opportunities for the members to discuss the options and provide feedback. The Mayor noted that he had discussed the topic with members of the Committee as part of other meetings he had held with members at separate times.

 Further to the Consultative Committee, hui had taken place with mana whenua on several occasions.

 It is intended that any recommendation from today’s meeting be taken to the Māori Consultative Committee at their meeting on 1 November 2017, as part of the standard meeting protocols.

 The Strategic Māori Advisor role was created to facilitate more regular and meaningful hui with mana whenua. It is hoped that political engagement and representation will increase as on consequence of this.

1.8 Attachments

a Council paper, 16 August 2017

b Survey Results

c Facebook results

d Cards and Posters at Civic Reception and Library

e Submissions

Maori Consultative Committee – 01 November 2017 – Open Agenda

2. Napier Aquatic Centre Expansion

*Type of Report:*	Operational and Procedural
*Legal Reference:*	N/A
*Document ID:*	394789
*Reporting Officer/s & Unit:*	Glenn Lucas, Manager Sport & Recreation

2.1 Purpose of Report

To present the results of the community engagement and consultation, and to proceed with design, schedule and costings on the basis that Option 3 is the preferred option. The preferred option will be considered during the 2018-28 Long Term Plan (LTP) process.

Committee's Recommendation

Councillors Taylor / Price

That Council

a. Receive the summary of community engagement.

b. Support the development of designs, schedule and costings for Option 3 to be considered during the 2018-28 LTP process.

CARRIED

2.2 Background Summary

As a result of the development of the Napier Aquatic Strategy in 2015 which identified issues with the projected life of the Greendale Pool, a Council-funded condition assessment was carried out, followed by a feasibility study into options for pool provision in Taradale.

The Taradale Aquatics Feasibility Study Demand Assessment completed early in 2016, concluded that it was in the Council’s best interest to develop facilities at the Napier Aquatic Centre rather than invest in Greendale (Taradale Primary School) or alternative new facilities in Taradale. It was recommended that a business case and master plan were developed to determine the best long-term solution to expand and upgrade Napier Aquatic Centre at Onekawa Park.

In 2016, Global Leisure Group Ltd, supported by Create Ltd were contracted to carry out the business case development and make recommendations on the preferred options.

In response to these identified community needs, four options to expand the Napier Aquatic Centre were developed and assessed. These four options range in scope, benefits delivered, capital cost and operational impact.

The four options considered were:

 No frills replacement – an option that retains the existing Ivan Wilson Pool Complex and replaces the ‘Old Pool’ and existing Learn to Swim Pool with new pools

 Expand Ivan Wilson - an extension of existing facilities at a build cost of $19.5 million

 New build 25m - a new pool complex comprising three new pools, a café and a water play area, with a new community fitness and wellness centre, at a build cost of $37 million

 New build 50m - a new pool complex comprising three new pools including a 50m pool, a café and a water play area, with a new community fitness and wellness centre, at a build cost of $38 million.

Of these options, Council approved proceeding to informal community consultation with the options; Expand Ivan Wilson, New build 25m and New build 50m.

The purpose of the Napier Aquatic Centre Redevelopment community engagement was to provide opportunities for the public to give feedback on their preference of the three redevelopment options for the Aquatic Centre based in Onekawa.

2.3 Issues

The three Napier Aquatic Centre redevelopment options are:

 Option 1: Ivan Wilson expansion – an extension of existing facilities at a build cost of $19.5 million

 Option 2: The 25 metre new build – a new pool complex comprising three new pools, a café and a water play area, with a new community fitness and wellness centre, at a build cost of $37 million

 Option 3: The 50 metre new build – a new pool complex comprising three new pools including a 50m pool, a café and a water play area, with a new community fitness and wellness centre, at a build cost of $38 million.

The final option that Council will proceed with, will be approved through the formal LTP consultation process.

The community engagement results returned a different preferred option than what was recommended in the options for expansion business case. While Option 3 is projected to be a little more costly to build and more costly to operate, the unequivocal nature of the consultation results indicates that this is the community’s preferred option.

The designs of Option 3 included a 50m x 21m pool based on the requirements of the Napier Community. It has since been indicated that a 50m x 25m pool would be preferable to enable the pool to be divided into separate pool tanks across the width to cater for a greater number of activities; this will be reviewed during the design and costing phase.

The designs for Option 3 also include a programme pool that is 8m x 15m. Feedback from Aquatic Centre staff and from some users indicate that these dimensions may be too small to properly cater for the programme activities. This needs to be considered during detailed design factoring the configuration, depth and temperature of the 50m pool to ensure that each user group is catered for.

2.4 Significance and Consultation

Feedback on the redevelopment options for Napier Aquatic Centre was sought from aquatic facility users, immediate neighbours, businesses and stakeholders, and the wider community between 21 August and 18 September 2017.

This feedback was sought via:

 A morning tea meeting was held with aqua class and other pool users at the Aquatic Centre.

 Letters and surveys were sent to residents, businesses and stakeholders in the immediate area.

 A Spring Open Day was held with free entry to the Aquatic Centre.

 Voting boxes for each of the three options were placed in the Aquatic Centre, with users asked to vote for their preferred option using a token.

 Information was posted on Napier City Council’s website (www.napier.govt.nz) and Facebook page.

Through each of these events and forums, people were encouraged to complete a survey to indicate their preferred option for the Napier Aquatic Centre redevelopment. In addition to the survey, which was the more formal component of the consultation, more informal consultation was conducted through online feedback through the Napier City Council website, Facebook feedback and the use of voting boxes in the Aquatic Centre.

Survey results

Out of the 339 surveys received, 76.5% indicated a preference for Option 3.

Figure 1: Napier Aquatic Expansion Survey results – Preferred option

Respondents to the survey were asked to indicate the method of payment they would prefer for redevelopment of the Aquatic Centre. Three quarters (74.8%) selected a mix of rates and user pays.

Reasons for using the pools also varied – with the highest levels of use for either leisure and play (56%) or health and fitness (52%). The pool complex is also used for sports club training (10%) and/or swimming lessons (19%). Note that people could indicate more than one reason for using the pools (Figure 3).

Figure 2: Napier Aquatic Expansion Survey results - Type of use

Other Engagement:

Online (web) feedback

People were given the opportunity to provide feedback online (www.napier.govt.nz keyword #talkaquatic) from 24 August 2017. They were also able to select their preferred option for expansion of the Aquatic Centre through an informal online poll.

This poll ran for a short time to give an alternative to a radio poll that had been established, in order for Napier City Council to receive some immediate feedback on the options out in the media.

Figure 3: Napier Aquatic Expansion - Online feedback results

Aquatic Centre voting boxes

People using the Aquatic Centre after the Spring Open Day were invited to place a bingo ‘token’ into one of three voting boxes, each representing the three proposed Aquatic Centre options. It should be noted that regular users of the existing facility had multiple opportunities to vote using the voting boxes, which is reflected in the response to the 50m New Build opition.

Figure 4: Napier Aquatic Expansion – Voting box results

All channels

While combining the results of the survey and the results of other consultation methods is not necessarily statistically relevant, it nonetheless paints an interesting picture of the total consultation results.

Figure 5: Total results combined

Across all engagement channels, a wide range of feedback about the redevelopment was provided. The main themes were:

 Future proofing – ensuring any new development is built with a long term vision in mind so that additional costs are not incurred by the City at a later date

 Investment – recognising that the redevelopment offers an opportunity for the residents of Napier, visitors and the economy alike

 Accessibility – ensuring the redevelopment adequately considers accessibility, including disability access for adults and children, and their caregivers

 Multiple use – making sure lane swimming, training, and leisure pool use can all be accommodated at the same time

 Variety – excitement about the range of activities offered by Options 2 and 3, including high levels of interest in the lazy river, bombing pool, outdoor activities, and the pool options

 Competitions – encouraging national and international competitions in Napier through the inclusion of a 50m pool

 Gym facility – some respondents questioned the need for a gym with some perceiving an over-supply of gyms in Napier, while other recognised the need to have a gym facility on site for wrap-around rehabilitation and wellbeing services. It should be noted that the proposed gym is intended for community fitness and programmes such as the existing Aquamax programme. It is not intended to be a conventional commercial gym facility.

 Spa pools – ensuring adequate numbers of spa pools, some within eyesight of children’s pool areas, and others located in a quieter space.

Facebook feedback

Napier City Council placed six posts to the Council’s Facebook page. Posts were made on 21, 22, and 30 August. Then on 3 and 4 September.

The first post (21 August) received the greatest response: 1,005 reactions, comments and shares. There were 13,953 post clicks.

The final post on 4 September included the cost clarification information – this received 24 likes and 590 post clicks.

An analysis of the Facebook comments shows that most people support Option 3, with the 50 metre pool (of all comments indicating support for one of the options, approximately nine out of ten stated a preference for Option 3). Many commented that such a facility will service the needs of residents into the future.

The complete Record of Community Engagement: Napier Aquatic Centre Redevelopment – October 2017 report is attached.

2.5 Implications

Financial

A project design, schedule and cost estimate is being developed for inclusion in the 2018/28 LTP. A preliminary cost estimate of $38m was used for consultation purposes as an indicator of likely capital costs. The preferred option will now be developed further through detailed designs and costings and included in the Long Term Plan consultation document.

Risk

There are financial risks around the costs of construction associated with the current buoyant construction market, the nature of the soil on the site, the phasing of the build process to minimise disruption to activity within the current facility and the potential additional infrastructure requirements. These risks will be mitigated through the Napier Aquatic Centre Project Schedule and Cost Estimate work currently underway.

There is a risk associated with proceeding with the largest option that it will provide more capacity than the community requires, therefore incurring costs without the offsetting revenue from high utilisation.

There is a construction risk associated with the fact that the site is an old landfill, which may contribute to the costs of site preparation. While it is not estimated that the landfill material is too deep into the ground, the material is potentially hazardous. This risk is recognised and will be mitigated through proper investigation of the site.

2.6 Options

The options available to Council are as follows:

1. To receive the consultation summary and progress Option 3 for developed design, costing and scheduling.

2. To receive the consultation summary and progress an alternative option.

2.7 Development of Preferred Option

The community have overwhelmingly supported Option 3 – the 50m New Build option. While the 50m New Build comes at a comparatively small increased capital cost, it is considered that with new technologies the pool space will be able to provide flexible pool tanks to cater for greater numbers, offsetting the operational costs further. These technological advancements will be explored further in the design component and costings. For these reasons Option 3 is the preferred option.

Consultants been engaged to develop an initial cost loaded project schedule for the Napier Aquatic centre project. This work will identify the capital budget required to be incorporated to the first three years of the LTP. The cost loaded schedule is expected to be completed by early December 2017 and will be included in the draft LTP for formal community consultation.

At the Meeting

Council noted that the thorough consultation on this matter had resulted in very clear feedback from the community on the preferred option. It would be important during the LTP process to be particularly clear about the total costs of Option 3 so that the impact on rates was well understood.

In response to questions from Councillors it was advised that:

 Risk related to a 50m pool also being constructed at the Regional Sports Park was minimal. Currently it is a concept only and no funding is available. It was further noted that should a 50m pool be constructed at the Park in future it was most likely to be used for elite athletes and competition, and would not draw customers away from the Napier Aquatic Centre.

 The option to design a pool with dimensions 50m x 25m has been considered and costings are to be developed in more detail to be brought back to Council during the LTP process. This would allow flexibility in how the pool was used.

2.8 Attachments

a Record of Community Engagement: Napier Aquatic Centre Redevelopment - October 2017

Maori Consultative Committee – 01 November 2017 – Open Agenda

3. NRB Survey 2017

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	391673
*Reporting Officer/s & Unit:*	Elaine Cooper, Corporate Planner

3.1 Purpose of Report

To advise Council on the results of the NRB survey carried out in 2017.

Committee's Recommendation

Councillors Hague / Wise

That the Council

a. Receive the results of the NRB survey 2017.

CARRIED

3.2 Background Summary

As part of its ongoing commitment to actively seek the opinions and involvement of citizens, Napier City Council commissions the National Research Bureau Ltd to conduct a wide ranging survey of its citizens. This is the 25^th year Council has commissioned this survey. The results of the survey are used in the Council’s planning processes and are also included in the annual report performance results for the various significant activities.

The Communitrak Survey is a scientifically prepared service based on a random probability sample. The 2017 survey is based on a sample of 450 telephone interviews which gives a margin of error of 5%. Weightings are then applied to the data to reflect the actual male/female/age/ethnic proportions in these areas. The survey results give comparisons with New Zealand as a whole and a Peer Group Average (similarly constituted Local Authorities). The results are analysed on the basis of the four wards; Ahuriri, Onekawa-Tamatea, Nelson Park and Taradale, in line with the electoral boundaries.

3.3 Overall Results

Overall satisfaction levels with various services and facilities are comparable with those in the 2016 survey with only a few changes. Public Gardens, Street beds and trees, Parks and Reserves and Refuse Collection remain the top scoring activities and the lower scoring activities are Swimming pools, MTG Hawke's Bay and Council’s Policies to promote job opportunities. As in past years Napier continues to score well in comparison to the New Zealand average and the peer group comparison.

The satisfaction levels have increased for Parking in the Suburbs (up 6%), Town Planning (up 7%) and Library Services (up 5%).

Decreases in satisfaction were with Water Supply (down 25%), Job Promotion (down 6%) and Swimming Pools (down 4%).

The significant decrease in water supply satisfaction is the result of five water supply bacteriological compliance transgressions that occurred in the network and the ensuing chlorination of the Napier water supply, Chlorination commenced on 24 May 2017 and the NRB Survey interviews were conducted two weeks after this between Friday 9th June and Sunday 18th June 2017. Council has included an additional 1% increase in rates in the 2017/18 Annual Plan for drinking water related works.

The decrease in satisfaction for Job Promotion results from a 9% increase in “don’t know” responses and the swimming pool satisfaction decrease resulted from the Ivan Wilson Complex being closed while work was done to bring it up to seismic standards. Council is currently considering options for the Napier Aquatic Centre expansion project. The inclusion of Job promotion in future surveys will be assessed as Council does not actually perform a job promotion function within its function of economic development and is therefore an incorrect and misleading measure.

A summary of the results with comparisons to the previous years are included below. These graphs give a good indication of trends which are important elements to the Council’s planning and budgeting process.

3.4 Other Specific Results

Council Policy and Direction

55% of Napier City residents have in mind a recent Council action, decision or management they approve of (up from 50% in 2016).

The main actions/decisions/management mentioned are:

 Marine Parade development/upgrade, mentioned by 19% of all residents,

 Water supply issues/handling of water situation, 7%

 appearance/clean/tidy/beautification/gardens, 6%

 Cycleways/riding trails, 6%

 Walkways, 5%.

47% of Napier City residents have in mind a recent Council action, decision or management they disapprove of (29% in 2016).

The main actions/decisions/management mentioned are:

 War Memorial, mentioned by 11% of all residents,

 Water issues/chlorination/the dam, 8%

 Lack of consultation/communication/information/don’t listen, 8%

 Expenditure/wasting money/overspend/spend on themselves, 4%

 Marine Parade development/taking too long, 4%

Rates Issues

Overall, 87% of residents are satisfied with the way rates are spent on the services and facilities provided by Council, with 89% of ratepayers being satisfied. These readings are similar to the 2016 results.

The percentage not very satisfied (7%) is below the Peer Group and National Averages, and the same as last year’s reading.

Main Sources of Information about Council

The main source of Information is Newspapers (49%), Council Website (19%), Newsletters (10%) and Personnel contact (7%). Newspapers are down from 57% in 2016 and Council’s website, Facebook and Internet/online all show increases.

Of those who say Newspapers the HB Today ranked 77%, Napier Mail 74% and Courier 71%. The movement from last year is from HB Today to Napier Mail and the Courier.

Consultation

When asked how much consultation they would like the Mayor and Councillors to have with its citizens, 62% opted for Council consulting with people on major issues only (54% in 2016), otherwise getting on with the job they are elected to do. This percent is the same as the Peer Group and National Averages.

20% of Napier residents want Councillors to get on with the job, but keep the public informed (32% in 2016), whilst 17% want consultation on most issues (14% in 2016).

Local Issues

64% of residents said there is a significant project or issue they would like Council to give priority to in the next ten years (62% in 2016). The four most mentioned major concerns about the community as a whole are:

 swimming pools, 23%,

 water supply, 12%,

 development of Marine Parade, 7%,

 Sportsfields/sporting facilities/Anderson Park, 7%,

At the Meeting

Thanks were extended to staff for the work undertaken around the city – the cleanliness and aesthetic always receive very positive feedback from visitors and the community.

The strongly positive comments suggest that the greater proportion of the community are very happy with council’s performance and provides some balance to the impression that the community as a whole are unhappy.

It was noted that matters that are ‘top of mind’ when the survey is run one year may not be the next and this accounts for some variability in what is considered important to the community in their feedback.

3.5 Attachments

a NRB Survey 2017 Results

Maori Consultative Committee – 01 November 2017 – Open Agenda

NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone: (06) 835 7579

www.napier.govt.nz

Māori Consultative Committee

Open

MINUTES

Meeting Date:

Wednesday 20 September 2017

Time:

3pm-3.53pm

Venue:

Small Exhibition Hall

Napier Conference Centre

Marine Parade

Napier

Present:	P Prentice (In the Chair), Mayor Dalton, Cr. A Tapine, T Aranui [from 3.12pm]
In Attendance:	Chief Executive, Director City Strategy, Strategic Maori Advisor, Strategic Planning Lead, Manager Community Strategies
Administration:	Governance Team

KARAKIA

Charles gave a karakia and Piri responded.

Apologies

Maori Consultative Committee's Recommendation

Councillor Tapine / Mayor Dalton

That the apology from George Reti be accepted.

CARRIED

CONFLICTS OF INTEREST

Nil

Public forum

Nil

Announcements by the Chairperson

The Chair announced that there are several events coming up including: the blessing of the Pou at Awatoto, a hui on the National Aquarium, the 10 year celebration of the Pukemokimoki Marae, and 150year celebration of St Joseph’s School.

A discussion will also occur on how to bless the Pou on the Marine Parade redevelopment.

Announcements by the Management

The presentation on the Ahuriri Masterplan was well received by stakeholders; a further presentation was made at today’s meeting of Te Taiwhenua o Te Whanganui-a-Orotū. Stakeholders have been supportive and excited about the proposals. Te Taiwhenua o Te Whanganui-a-Orotū would like to clarify their role and representation in the process going forward.

Confirmation of Minutes

Mayor Dalton / Councillor Tapine

That the Minutes of the meeting held on 9 August 2017 were taken as a true and accurate record of the meeting.

CARRIED

New Items for Maori Consultative Committee

1. Consultation on Maori Wards update

*Type of Report:*	Information
*Legal Reference:*	Local Government Act 2002
*Document ID:*	387578
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

1.1 Purpose of Report

To update the Māori Consultative Committee on community feedback on the survey on whether to establish Māori Wards in Napier City.

At the Meeting

The Mayor provided feedback from the meeting with the Te Taiwhenua o Te Whanganui-a-Orotū earlier today, who had advised they support Māori Wards. Some key points of discussion included:

- As a nation, perhaps we are not quite ready to engage effectively on the issue of Māori representation.

- Young people appear to be more amenable to Māori representation (as outlined in the survey results).

- We should have an ongoing conversation around representation in general.

- It was pleasing to see that more Māori are interested in having representation for themselves.

Maori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee

a. Receive the update on engagement with the public on Māori Wards to date.

b. Note that Council has approached leaders of Māori Organisations to discuss Māori Wards.

c. Note that Council will report back to the Māori Consultative Committee on 1 November 2017 with any further feedback received from Māori Organisations, and at that point, the Committee will be asked to make a recommendation to Council.

d. Note that Council’s decision on Māori Wards will be put to Council for decision on 8 November 2017.

CARRIED

2. Update on Review of Māori Consultative Committee TOR

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	390365
*Reporting Officer/s & Unit:*	Charles Ropitini, Strategic Maori Advisor

2.1 Purpose of Report

To outline progress since the last update on the review of the Māori Consultative Committee’s Terms of Reference (TOR).

At the Meeting

The Strategic Māori Advisor advised that he will work on the review and is connecting with Māori across local government to obtain TOR from other councils. Before the next meeting, he will engage with each committee member on a proposal for the purpose and make-up of the Committee.

Maori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee:

a. Receive a verbal update on progress of the review of the Māori Consultative Committee.

CARRIED

REPORTS FROM STANDING COMMITTEES

MAORI CONSULTATIVE COMMITTEE RECOMMENDATION

Mayor Dalton / Councillor Tapine

That the Maori Consultative Recommendations arising from the discussion of the Committee reports, be submitted to the Council meeting for consideration.

CARRIED

Reports from Strategy and Infrastructure Committee
held 30 August 2017

1. Pedestrian safety on Gloucester Street adjacent to Atawhai Retirement Village

*Type of Report:*	Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	380677
*Reporting Officer/s & Unit:*	Tony Mills, Senior Roading Engineer

1.1 Purpose of Report

The purpose of this report is to identify the different options considered for the provision of a safe pedestrian crossing facility on Gloucester Street adjacent to Atawhai Retirement Village, and to obtain a decision supporting the provision of a central refuge and additional road markings and signage.

This proposal arises from the community concern around the safety of the existing crossing facility.

At the Maori Consultative Committee meeting

In response to a question from Committee members, it was clarified that the Roading Team had assessed the current and future traffic impact and there are no significant changes in traffic count.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Wright / Wise

That Council

a. Approve the installation of an upgrade to the existing crossing facility to include a central pedestrian refuge.

b. Direct Officers to undertake a review of the installation after 6 months to assess its effectiveness.

CARRIED

2. Revocation of Meeanee Quay - Declaration of Prebensen Drive

*Type of Report:*	Information
*Legal Reference:*	Enter Legal Reference
*Document ID:*	380678
*Reporting Officer/s & Unit:*	Tony Mills, Senior Roading Engineer

2.1 Purpose of Report

The purpose of this report is:

· To update Council on the intended declaration of Prebensen Drive from the expressway to Hyderabad Road as State Highway and the revocation of SH2 from Watchman Road to Hyderabad Road to Napier City Council control.

· To seek delegated authority for the Director of Infrastructure to negotiate a final agreement with NZTA.

At the Maori Consultative Committee meeting

It was noted that the transfer of roads will enable Council to consider how best to use the current SH2 around the Ahuriri Estuary as part of the Ahuriri Masterplan.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Jeffery / Dallimore

That Council

a. receives this report for information; and

b. Delegates authority to the Director of Infrastructure to finalise an agreement with NZTA in relation to the State Highway declaration and revocation processes identified in this report.

CARRIED

3. Electoral Systems for Election 2019

*Type of Report:*	Legal
*Legal Reference:*	Local Electoral Act 1991
*Document ID:*	378902
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

3.1 Purpose of Report

To outline the feedback received from the community consultation on the electoral systems and seek a decision from Council on which electoral system to use for the 2019 election.

At the Maori Consultative Committee meeting

No discussion.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Decision of Council

Councillors Brosnan/ Wise

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

CARRIED

Council Resolution

Councillors Wright / Hague

That Council

Retain First Past the Post as the electoral system for the 2019 elections.

CARRIED

4. Representation Review

*Type of Report:*	Information
*Legal Reference:*	Local Electoral Act 2001
*Document ID:*	383447
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

4.1 Purpose of Report

To introduce the key legislative requirements for undertaking a representation review and outline the process for the review of Napier City’s representation arrangements for 2018.

At the Maori Consultative Committee meeting

No discussion.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Hague / McGrath

That Council

a. Receive the report titled Representation Review.

b. Note that pre-consultation will be undertaken with the public to help inform the Council of local issues and needs. Pre-consultation will occur prior to a representation model being developed, and then formal consultation will occur with the public on the model.

c. Note that Council will be asked to make a decision on the representation model in March 2018, which is then put through the statutory process of consultation.

CARRIED

5. National Aquarium of New Zealand Expansion Project

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	383013
*Reporting Officer/s & Unit:*	Sally Jackson, Manager Visitor Experience

5.1 Purpose of Report

To request that Council accept the Indicative Business Case for the Expansion project of the National Aquarium of New Zealand and to instruct Council officers to proceed with the next steps of the project.

At the Maori Consultative Committee meeting

It was noted by Councillor Tapine that he is working with staff to ensure accessibility to the aquarium for Napier residents, as affordability is an issue.

It was also noted that there is provision within the budget for accessibility each year, which is not solely related to school oriented programmes.

Staff presented at Hawke’s Bay Regional Council and noted they are very supportive of the catchment and environmental enhancements.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillor Wise / Councillor Brosnan

That Council:

a. Accept the Indicative Business Case for the Expansion project for the National Aquarium of New Zealand.

b. Instruct officers to proceed with the next steps of the project, specifically

i. Present the final indicative business case to Central Government agencies and seek their feedback and endorsement.

ii. Include funding in the Long Term Plan of $7,000,000 to be spread across two financial years with timings to be determined.

iii. Report back to Council on the development of the next stage of the business case following endorsement from Central Government.

CARRIED

Councillors Boag and Tapine against

6. Multi-Use Sports Facility Business Case

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	383123
*Reporting Officer/s & Unit:*	Antoinette Campbell, Director Community Services

6.1 Purpose of Report

To seek a decision from Council to suspend further progress on the Detailed Business Case for the Multi-Use Sports Facility and that the information developed in the draft business case is provided to the Regional Indoor Sports and Events Centre (RISEC) Trust for the purpose of developing an independent Detailed Business Case for Indoor Courts.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Wise / Wright

a. That the progress on the Multi-Use Sports Facility Business Case is suspended until such a time that national community recreation projects are prioritised and sequenced in the future by Sport New Zealand.

b. That funding allocated for the Multi-Use Sports Facility be reallocated through the Long Term Plan 2018-28 process to other projects that support community well-being.

c. That Council officers work with the Regional Indoor Sports and Events Centre (RISEC) Trust in the development of a detailed business case for additional indoor court space at Pettigrew Green Arena.

CARRIED

7. Omarunui Refuse Landfill Joint Committee - draft minutes 28 July 2017

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	382394
*Reporting Officer/s & Unit:*	Deborah Smith, Governance Advisor

7.1 Purpose of Report

To present to Council the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Tapine / Wright

That Council

a. Receive the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.

CARRIED

Reports from Regulatory Committee
held 30 August 2017

1. Freedom Camping Working Group Recommendations

*Type of Report:*	Legal and Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	382371
*Reporting Officer/s & Unit:*	Kim Anstey, Planner Policy/Analyst Paulina Wilhelm, Manager City Development

1.1 Purpose of Report

The purpose of this report is to recommend that Council adopt the Napier City Council Freedom Camping Working Group recommendations to manage freedom camping in Napier.

At the Maori Consultative Committee meeting

Councillor Tapine advised that the Working Group had taken a principle-based approach and the recommendations will be tested out this summer.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Hague / Boag

That the Council

a. Adopt the following working group recommendations:

i. That the current provision of freedom camping sites for self-contained vehicles be confirmed.

ii. That the foreshore reserve site for non-self-contained vehicles be reduced from 35 spaces to 8 clearly marked spaces from 1 November 2017.

iii. That officers report back to Council on the monitoring outcomes for the foreshore reserve non-self-contained site by May 2018.

b. That the revised programme of non-regulatory and regulatory methods and tools to manage freedom camping over the coming summer be undertaken and monitored.

CARRIED

Crs Price and McGrath against

Cr Dallimore abstained

2. Set Time Restrictions for Riverside Park Parking

*Type of Report:*	Legal and Operational
*Legal Reference:*	Traffic Regulations
*Document ID:*	380071
*Reporting Officer/s & Unit:*	Hayleigh Brereton, Manager Regulatory Solutions

2.1 Purpose of Report

To consider enforcing P120 time restriction for parking at the recreational facilities at Riverside Park.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Wise / Wright

a. That a P120 time restriction apply to the Riverside Park parking area accessed from Gloucester Street.

CARRIED

3. Annual Dog Control Report 2016/17

*Type of Report:*	Legal
*Legal Reference:*	Dog Control Act 1996
*Document ID:*	380169
*Reporting Officer/s & Unit:*	Hayleigh Brereton, Manager Regulatory Solutions

3.1 Purpose of Report

To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2016 – 30 June 2017, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Brosnan / Price

a. That the Napier City Council Annual Dog Control Report 2016/17 be adopted by Council, submitted to the Secretary for Local Government, and published in accordance with the Dog Control Act 1996.

CARRIED

4. City Strategy Regulatory Activity Reports

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	374549
*Reporting Officer/s & Unit:*	Hayleigh Brereton, Manager Regulatory Solutions Malcolm Smith, Manager Building Consents Paul O'Shaughnessy, Team Leader Resource Consents

4.1 Purpose of Report

To provide an information update on regulatory activity in the city in each quarter. The attached reports covers cover the quarters from 1 January until 31 March 2017 and 1 April until 30 June 2017.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Brosnan / Wright

That Council

a. Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 January 2017 to 31 March 2017.

b. Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 April 2017 to 30 June 2017.

CARRIED

Reports from Finance Committee
held 13 September 2017

1. Statement of Proposal - Civic Site Optimisation

*Type of Report:*	Procedural
*Legal Reference:*	Local Government Act 2002
*Document ID:*	383441
*Reporting Officer/s & Unit:*	Fleur Lincoln, Strategic Planning Lead

1.1 Purpose of Report

The purpose of this report is to approve the Statement of Proposal that provides Council with the option to divest, by way of sale or long-term lease, the site currently occupied by the Civic Administration Building to a private developer for commercial development. The Statement of Proposal contains an outline of what is proposed; the reasons for the proposal; the options being considered their advantages and disadvantages; and the feasibility of the preferred option.

The Business Case contains the detailed information and analysis supporting the option put forward in the Statement of Proposal.

An Engagement Plan summary and methodology is also provided for Council approval.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Jeffery / Wright

a. That the Statement of Proposal – Civic Site Optimisation be approved for consultation in accordance with the Engagement Plan Summary.

b. That the Statement of Proposal is notified to the public on the 4^th October 2017, with submissions closing 3 November 2017.

CARRIED

2. Loan Raising 2017/18

*Type of Report:*	Procedural
*Legal Reference:*	Local Government Act 2002
*Document ID:*	371199
*Reporting Officer/s & Unit:*	Ian Condon, Revenue and Treasury Manager

2.1 Purpose of Report

To approve new loan authorities and loan raising for 2017/18.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Jeffery / Price

That the Council resolve as follows:

a. That Council borrow such amounts and enter into such incidental arrangements on such terms and conditions as any of the Authorised Persons named in Resolution d. below may determine from time to time.

b. That every borrowing or incidental arrangement incurred or entered into by the Council on the terms and conditions determined by any of the Authorised Persons shall:

i. Be for the purposes specified below, or for general working capital purposes of the Council, subject, in each case, to the financial limitations contained in the Liability Management Policy.

NAME	PURPOSE	AMOUNT
Roading Loan 2017	Embankment Road Bridge	1,050,000
CBD Development Loan 2017	CBD Development	833,000
Whakarire Loan 2017	Whakarire Ave Groyne	500,000
Park Island Loan 2017	Park Island Expansion	1,260,000
Sportsgrounds Loan 2017	Sportsgrounds Infrastructure	2,268,000
Sportsgrounds Growth Loan 2017	Sportsgrounds Development	657,000
City General Loan 2017	General Borrowing	400,000
CBD Stormwater Loan 2017	CBD Stormwater Upgrade	355,000
Taradale Stormwater Loan 2017	Taradale Stormwater Upgrade	350,000
Conference Centre Loan 2017	Conference Centre Upgrade	1,115,000
		$8,788,000

ii. Be secured by and have the benefit of a Debenture Trust Deed, creating a charge over rates.

c. That the Council considers that the financial limitations contained in the Ten Year Plan and Liability Management Policy address the risks and benefits of the proposed loan and security to be given by the Council.

d. That the persons holding the following offices with the Council be designated as “Authorised Persons”:

i. Director Corporate Services

ii. Chief Financial Officer

iii. Revenue and Treasury Manager

e. That any of the Authorised Persons are hereby authorised, empowered and appointed, on behalf of the Council, (but subject to Resolutions a. and b. above) to:

i. Negotiate and approve the specific terms and conditions of the borrowing in accordance with the financial limitations contained in the Liability Management Policy;

ii. Negotiate, execute and deliver such documents and take all actions as any of the Authorised Persons may consider necessary for the purpose of giving effect to the borrowing and the security which may be given in respect thereof; and

iii. Sign, despatch, any letter, acknowledgement, notice, certificate, authority, approval, payment, or other document on behalf of the Council as any of the Authorised Persons may consider necessary or desirable in connection with, or incidental to, the matters referred to or authorised in paragraphs i or ii above.

f. That all further actions, documents, agreements, authorities, letters, payments, approvals or notices required in connection with the matters approved and authorised by these Resolutions be from time to time undertaken, executed, entered into, or given on behalf of the Council by any Authorised Persons, such further matters to be in the form and/or on the terms and conditions approved by an Authorised Person and the execution of any document/s relating to such matters by an Authorised Person shall be conclusive evidence of the agreement to and authorisation, approval and confirmation of that matter by the Council and the Authorised Persons.

g. That the authorisations set out in Resolutions d. to f. inclusive above shall remain in full force and effect until written notice of their revocation by resolution of the Council has been received by the Authorised Persons, provided that any person dealing with the Authorised Persons shall be entitled to assume that the Authorisations have not been revoked and remain in full force and effect and, in so assuming, shall be protected unless and until he or she has actual notice of such revocation

h. That the Council provides for the repayment of loans through the establishment of Redemption Funds or by such other mechanisms that are in accordance with the Liability Management Policy.

i. That copies of this resolution and all other resolutions, orders and documents relating to the said loans, certified by the Mayor and Chief Executive as correct extracts from the minutes of all proceedings of the Council may from time to time be sealed with the Common Seal of the Council as evidence of the same and issued as required.

CARRIED

3. Budgets to be carried forward to 2017/18

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	384406
*Reporting Officer/s & Unit:*	Mary Quinn, Senior Management Accountant Caroline Thomson, Chief Financial Officer

3.1 Purpose of Report

To seek Council approval to carry forward budgets into 2017/18.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Committee's Recommendation

Councillors Hague / Brosnan

That Council

a. Approve carrying forward budgeted expenditure of $1,499,000 from 2016/17 into 2017/18.

b. Approve the release of additional budget of $200,000 for the skate ramps at Bay Skate funded from the capital reserve.

c. Approve unbudgeted expenditure of $35,000 for street lighting for safety purposes at the Dickens Street West carpark, funded from the parking fund.

CARRIED

4. Christmas Cheer Funding Applications

*Type of Report:*	Operational
*Legal Reference:*	N/A
*Document ID:*	382414
*Reporting Officer/s & Unit:*	Belinda McLeod, Community Funding Advisor

4.1 Purpose of Report

To seek approval to apply for external funding to support the Christmas Cheer Appeal for 2017.

At the Maori Consultative Committee meeting

No discussion was held.

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Decision of Council

Councillors Wright / Taylor

CARRIED

Council Resolution

Councillors Brosnan / Price

That the Council apply to external funders as outlined in Table a.

Table a

Funder	Up To
Returned Service Association Napier	6,000
Returned Service Association Taradale	6,000
Infinity Foundation	6,000
Total	$18,000

CARRIED

An update of the celebrations of the Pukemokimoki was given.

A seminar on the Ahuriri masterplan was received by members of the committee.

The meeting closed at 3.53pm.

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING

CHAIRPERSON:_____________________________

DATE OF APPROVAL:____________________

Council Members	Piri Prentice (In the Chair), Mayor Bill Dalton, Cr Api Tapine, Tiwana Aranui, Liz Ratima and George Reti
Officer Responsible	Director Community Services
Administration	Governance Team

Project Name	Applicant	Approved Funding
HB Christmas at the Park	Kaisen Trust	4,000
Battle in the Bay	ZEAL	1,553
Festival of Noise	ZEAL	2,000
West African songs, drumming and dance workshops	Robert Fugah	1,500
Music Lessons for low decile Napier schools	Annabelle Flood	2,000
Song writing workshop with Jon Toogood	Annabelle Flood	1,700
Pre Christmas choral of Handel's Messiah plus Mozart and Beethoven	Napier Civic Choir	1,500
Ahuriri Mural	John Berryman	1,500
Beauty and the Beast Jr	Napier Operatic Society	1,000
DIY Drama Day - children's workshop	Creative Arts Napier	420
Kiwi As Pre-loved and Pre-worked'	Ani Tylee	1,500
The E.A.I T-shirt Design workshop	Kelly Anne McGrath	2,000
Droplets	Campbell Burns	1,000
	Total Funding Distributed	$21,673