Committee
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Meeting Date: |
Thursday 7 December 2017 |
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Time: |
1pm – 1.10pm |
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Venue |
Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier |
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Present: |
John Palairet (In the Chair), Mayor Bill Dalton, Geoff Foster, Councillor Kirsten Wise, Councillor Claire Hague |
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In Attendance: |
Chief Executive, Director Corporate Services, Director City Infrastructure, Director Community Services, Manager Asset Strategy, Manager Business Transformation and Excellence, Manager People and Capability [Item 1]
Stephen Lucy – Audit New Zealand |
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Administration: |
Governance Team |
Apologies
Nil
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Mayor
Nil
Announcements by the Chairperson
Nil
Announcements by the management
Nil
Confirmation of minutes
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That the Minutes of the meeting held on 12 October 2017 were taken as a true and accurate record of the meeting.
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Notification and justification of matters of extraordinary business
(Strictly for information and/or referral purposes only).
Transfer of items
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Councillors Hague / Wise That the Committee a. Transfer the following papers form the Public Excluded to the Open agenda of this meeting: Item 2 – Health and Safety Report 31 October 2017 Item 3 – Audit and Risk Meeting Schedule 2017-18 Item 6 – Napier City Council Investments and Debt Report Item 9 – Audit and Risk Charter Review
Carried |
Agenda Items
2. Health and Safety Report 31 October 2017
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
340075 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
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Reason for Exclusion |
Section 7(2)(d) Avoid prejudice to measures protecting the health and safety of members of the public. |
2.1 Purpose of Report
To table to the Committee the Napier City Council Health & Safety report as at 31 October 2017 for their review.
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The Manager People and Capability spoke to the report noting: · There has been one lost time injury this quarter · The intention is to provide systems that will allow for real time reporting via a variety of devices · There remains some education needs in identifying what is a ‘near miss’ and ensuring that they are reported · It is now possible to begin identifying trends from the reporting; to date there have been no expected trends observed. · There have been improvements in the Health and Safety practices of our contractors as they work through the SiteWise programme.
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That the Committee a. Receive the Napier City Council Health and Safety report as at 31 October 2017.
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3. Audit and Risk Meeting Schedule 2017-18
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Type of Report: |
Operational and Procedural |
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Legal Reference: |
N/A |
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Document ID: |
424601 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
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Reason for Exclusion |
Section 7(2)(g) Maintain legal professional privilege. |
3.1 Purpose of Report
To consider the proposed timetable of meetings for the Audit and Risk Committee in 2018, as detailed below.
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It was agreed that the proposed June meeting will be moved to mid-July as The Chair will be away during the month of June. |
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That the Committee a. Receive the proposed timetable of meetings for the Audit and Risk Committee for 2018.
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6. Napier City Council Investment and Debt Report
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
340069 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
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Reason for Exclusion |
Section 7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
6.1 Purpose of Report
To consider the snapshot report on Napier City Council’s Investment and Debt as at 31 October 2017.
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The report was taken as read. |
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That the Committee a. Receive the snapshot report on Napier City Council’s Investment and Debt as at 31 October 2017.
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9. Audit and Risk Charter Review
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
426002 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
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Reason for Exclusion |
Section 7(2)(g) Maintain legal professional privilege. |
9.1 Purpose of Report
To present and make recommendations on amendments to the Audit and Risk Committee Charter and Terms of Reference.
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The proposed amendments were taken as read and agreed to be logical recommendations by the Committee.
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That the Committee a. Receive the report titled Audit and Risk Charter Review.
b. Recommend to Council that the amendments to the Audit and Risk Committee Charter and Terms of Reference be approved.
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Audit and Risk Committee - 07 December 2017 - Open Minutes
PUBLIC EXCLUDED ITEMS
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
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1. Update on Water Supply- Drinking Water Quality Improvements |
7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
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4. Audit NZ - Management Letter 2016/17 |
7(2)(g) Maintain legal professional privilege |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
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5. Risk Management Report December 2017 |
7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
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7. Internal Audit Data Analytics |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
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8. Tax Risk Governance Framework |
7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved into committee at 1.10pm
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |