Māori Consultative Committee

Open Minutes

 

Meeting Date:

Wednesday 13 December 2017

Time:

3pm - 3.29pm

Venue

Small Exhibition Hall

Napier Conference Centre

Marine Parade

Napier

 

 

Present:

Piri Prentice (In the Chair), Councillor Apiata Tapine, Liz Ratima, Tiwana Aranui, Mayor Bill Dalton

In Attendance:

Chief Executive, Director Community Services, Strategic Māori Advisor, Manager Community Strategies

Administrator

Governance Team

 


Maori Consultative Committee - 13 December 2017 - Open Minutes

 

Karakia

A karakia was delivered by the Chair and responded to by Tiwana Aranui.

Apologies

Apologies

Mayor Bill Dalton / Tiwana Aranui

That the apologies from George Reti be accepted.

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

Nil

Announcements by Management

Nil

Confirmation of minutes

Mayor Bill Dalton / Tiwana Aranui

That the Minutes of the meeting held on 1 November 2017 were taken as a true and accurate record of the meeting.

 

 

 


Maori Consultative Committee - 13 December 2017 - Open Minutes

New Items for Māori Consultative Committee

 

1.    Update on Review of Māori Consultative Committee

Type of Report:

Enter Significance of Report

Legal Reference:

Local Government Act 2002

Document ID:

428400

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1   Purpose of Report

To update the Committee on progress made of the review of the Māori Consultative Committee which has occurred since the last meeting. 

 

At the Meeting

The Strategic Māori Advisor spoke to the report noting that this is progressing well. The next step is to meet with the Mayor and Chief Executive to discuss the recommendation.

The Mayor requested that this matter be treated with urgency in the new year to have this framework in place as soon as possible.

MAORI CONSULTATIVE COMMITTEE’S RECOMMENDATION

That the Committee:

a.     Receive the verbal updated provided by the Strategic Māori Advisor on the review of the Māori Consultative Committee. 

 

  

 

 

 

 

 

 

 

 

 

Reports from standing committees

Maori Consultative Committee's Recommendation

Tiwana Aranui / Liz Ratima

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

 

Reports from Strategy and Infrastructure Committee held 22 November 2017

 

1.    Hawke's Bay Drinking Water Joint Committee Terms of Reference

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

416006

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

1.1   Purpose of Report

To present to Council the minutes of the inaugural meeting of the Hawke’s Bay Drinking Water Joint Committee and the ensuing Terms of Reference for adoption.

 

 

At the Maori Consultative Committee meeting

The Mayor spoke to the report and advised that the likely result from the Havelock North Drinking Water Inquiry is that councils will be required to chlorinate drinking water. There will be push back from councils but the end result is likely to be chlorination. It was noted that Napier’s chlorination levels are much lower than other cities such as Auckland.   

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

Committee's recommendation

Chairperson Price / Councillor Wise

        That Council

 

a.     Receive the minutes of the inaugural meeting of the Hawke’s Bay Drinking Water Joint Committee, held on 24 October 2017.

 

b.     Adopt the Terms of Reference for the Hawke’s Bay Drinking Water Joint Committee.

 

c.     Agree the Mayor will be appointed as an alternate representative for Napier City Council on the Hawke’s Bay Drinking Water Joint Committee.  

 

Carried

 

 

Reports from Regulatory Committee held 22 November 2017

 

1.      Adoption and Notification of Plan Change 11 - Park Island Reconfiguration

Type of Report:

Operational and Procedural

Legal Reference:

Resource Management Act 1991

Document ID:

399787

Reporting Officer/s & Unit:

Dean Moriarity, Team Leader Policy Planning

 

1.1     Purpose of Report

The purpose of this report is for Council to adopt Plan Change 11 - Park Island Reconfiguration, its accompanying Section 32 report and authorise officers to publicly notify the change for public submissions. This plan change is to give effect to the newly adopted Park Island Master Plan (May 2017).

 

At the Maori Consultative Committee meeting

There was no discussion on this item. 

 

Decision of Council

Councillors White / Brosnan

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

Carried

 

 

Council Resolution

Councillors Wright / Taylor

a.     That the Council resolve:

b.     That Council adopt Plan Change 11, its accompanying Section 32 report and authorise officers to publicly notify the change for public submissions.

c.     That the closing date for submissions be an extended period no less than 1.5x the statutory minimum of 20 working days after the date of public notification (to recognise and provide for the holiday period).

 

Carried

 

 

2.    Temporary Liquor Ban - Christmas in the Park

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

400881

Reporting Officer/s & Unit:

Hayleigh Brereton, Manager Regulatory Solutions  

 

2.1   Purpose of Report

To consider the request from the New Zealand Police for a temporary liquor ban at Anderson Park and the surrounding roads during 2017 Christmas in the Park event.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

 

Decision of Council

Mayor Dalton / Councillor Price

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

Carried

 

 

Council Resolution

Councillors Hague / Wise

a.     That pursuant to section 147 of the Local Government Act 2002 and the Napier City Council Public Places Liquor Control Bylaw 2014. Council approve the following areas as a “Specified Public Place” where consumption, possession and bringing of alcohol into is prohibited from 1200 hours on the 9th December 2017 to 2359 hours on the 9th December 2017.

b.     That the following areas be designated as “Specified Public Place” are all those public, places, reserves, roads and footpaths on both sides of the road within the area described as;

·      Auckland Road       from Lannie Place to York Avenue

·      Freyberg Avenue  from York Avenue to Islington Place

·      Islington Place        full length

·      Kennedy Road       from Auckland Road to Taradale Road and 424                                 Kennedy Road

·      Taradale Road       from Kennedy Road to adjacent to the boundary                               of 362 & 360 Taradale Road

·      York Avenue          from Auckland Road to Freyberg Avenue

 

Carried

 

 

 

 

Reports from Finance Committee held 6 December 2017

 

1.    revaluation of napier city 2017

Type of Report:

Procedural

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

415248

Reporting Officer/s & Unit:

Ian Condon, Revenue and Treasury Manager

 

1.1   Purpose of Report

Quotable Value NZ (QV), Council’s contractor for rating valuation services, will make a presentation to Council on the triennial revaluation of Napier City recently undertaken.

 

 

At the Maori Consultative Committee meeting

The Chief Executive clarified that the rating revaluation occurs every 3 years and does not necessarily result in rates increases. Any rates increases come from a Decision of Council as part of the Long Term Plan process.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Hague / Brosnan

That Council

 

a.     Receive the presentation.

 

Carried

 

 

2.    Setting General Rates - Overview

Type of Report:

Legal

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

412497

Reporting Officer/s & Unit:

Ian Condon, Revenue and Treasury Manager

 

2.1   Purpose of Report

To provide background information on the underlying basis and process for applying general rate differentials. The information will enable a better understanding of the purpose of other rating related items on the agenda, and how each relates to the rate setting process.

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wright / Price

That Council

a.     Receive the report titled Setting General Rates – Overview.

 

Carried

 

 

3.    Rating - 2017 Revaluation of Napier City

Type of Report:

Procedural

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

412911

Reporting Officer/s & Unit:

Ian Condon, Revenue and Treasury Manager

 

3.1   Purpose of Report

To summarise the changes in rateable value resulting from the triennial revaluation of Napier City in 2017, and to outline the rating effect of the revaluation on broad property categories, and on a range of selected residential, commercial and industrial properties.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wright / White

That Council

 

a.     Receive the report titled Rating – 2017 Revaluation of Napier City.

 

Carried

 

 

4.    Allocation of General Rate-Funded Costs

Type of Report:

Procedural

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

412969

Reporting Officer/s & Unit:

Ian Condon, Revenue and Treasury Manager

 

4.1   Purpose of Report

To review the allocation of general rate-funded costs between residential and non residential properties as part of the process of establishing the differential to apply to general rates following the 2017 revaluation of Napier City.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors White / Taylor

 

That Council

 

a.     Approve the allocation of general rate funded costs on the basis of 70% residential / 30% non-residential, to apply from 1 July 2018.

 

 

Carried

 

 

5.    Cost of Council Services Supplied to Bayview

Type of Report:

Procedural

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

414420

Reporting Officer/s & Unit:

Ian Condon, Revenue and Treasury Manager

 

5.1   Purpose of Report

To review the assessed cost of general rates funded services provided to Bay View as part of the process of establishing the differential to apply to general rates following the 2017 revaluation of Napier City.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Tapine

That Council

 

a.     Approve that the differential applying to the Bay View Rating Area be adjusted for 2018/19 to enable the assessed cost of supplying general rate funded services to Bay View properties be fully recovered collectively from these properties.

 

Carried

 

 

6.    Cost of Council Services Supplied to Rural Properties

Type of Report:

Procedural

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

414427

Reporting Officer/s & Unit:

Ian Condon, Revenue and Treasury Manager

 

6.1   Purpose of Report

To review the assessed cost of general rates funded services provided to rural properties as part of the process of establishing the differential to apply to general rates following the 2017 revaluation of Napier City.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wright / White

That Council

 

a.     Approve that the differentials applying to rural properties be adjusted for 2018/19 to enable the assessed costs of supplying general rate funded services to rural property to be recovered collectively from these properties. 

 

Carried

 

 

7.    Representation Review: Engagement Update

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

406865

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

7.1   Purpose of Report

To provide an update on the Representation Review project, data-gathering and pre-consultation phase. 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Boag / Hague

That Council:

 

a.     Receive the report titled ‘Napier City Council Representation Review Survey’ prepared by SIL Research. 

 

b.     Note the summary report from Officers on the engagement undertaken during the pre-consultation phase of the Representation Review project. 

 

c.     Note that Officers will next report to Council early next year once modelling options have been prepared for consideration.

 

Carried

 

 

8.    Quarterly Report for September 2017

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

423027

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

8.1  Purpose of Report

       To consider the Quarterly Report on performance by Activity Group for the period 1 July 2017 to 30 September 2017.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wise / Boag

That the Committee

a.   Receive the Quarterly Report for the period 1 July 2017 to 30 September 2017.

 

Carried

 

 

9.    Significance and Engagement Policy

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

426034

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

Natasha Carswell, Manager Community Strategies

 

9.1   Purpose of Report

1.1. The Local Government Act 2002, Section 76AA requires every local authority to adopt a policy setting out how the local authorities determine significance of proposals and decisions in relation to issues, assets and other matters.  The policy determines how the criteria or procedure are applied and how the community engagement and/or consultation will be carried out.

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION

Lis Ratima / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Wright

That Council:

a.     approve and adopt the Significance and Engagement Policy as attached.

 

Carried

Councillor Tapine against

 

 

 

 

Reports from Community Services Committee held 6 December 2017

 

1.    HOURS OF OPERATION - MTG HAWKE'S BAY AND NAPIER LIBRARIES

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

420487

Reporting Officer/s & Unit:

Sally Jackson, Manager Visitor Experience

 

1.1   Purpose of Report

To review the MTG Hawke’s Bay and the Napier Libraries hours of operation to better meet the needs of the community during the temporary co-location of the two facilities.

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

Maori Consultative Committee's Recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Hague / Boag

That Council:

a.     Approve that commencing 7 February 2018, the MTG Hawke’s Bay and Napier City Library and the Taradale Library change its hours of operation to be open to the general public as follows:

·      The MTG Hawke’s Bay and temporary Napier City Library open Monday to Sunday 9.30am – 5.00pm, and

·      The Taradale Library open Monday to Friday 9.30am – 5.30pm and Saturday & Sunday from 10.00am – 4pm.

b.     Approve that the hours of operation for both the MTG Hawke’s Bay and the Napier Libraries are reviewed at the end of the temporary co-location period.

Carried

 

 

2.    Library Fees and Charges

Type of Report:

Operational and Procedural

Legal Reference:

N/A

Document ID:

421204

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

2.1   Purpose of Report

To seek approval to remove the Reservations Fees in place for the Napier Libraries.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

 

Decision of Council

Councillors Wright / Wise

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

Carried

 

 

Council Resolution

Councillors Taylor / Hague

That Council:

 

a)     Approve that the Reservations Fees be removed from the Napier City Council Fees and Charges schedule effective immediately;

 

b)    Review the removal of this fee at the end of the temporary transition period.

 

Carried

 

 

3.    Joint Alcohol Strategy Review

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

422034

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

3.1   Purpose of Report

To update Council on the feedback process for the revised Joint Alcohol Strategy, and to request adoption of the revised Strategy.

 

 

At the Maori Consultative Committee meeting

There was no discussion on this item.

Maori Consultative Committee's Recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Price / White

a.     That Council adopts the revised Joint Alcohol Strategy 2017.

 

Carried

 

 

 

general business

1.    The Manager Community Strategies confirmed that she will advise Housing NZ about the furniture presently dumped on a Geddis Avenue property.

 

2.    The Mayor advised the committee that council staff will be relocating to their new offices this week.

 

3.    The Strategic Māori Advisor updated the committee on the possible sainthood of Suzanne Aubert. She was based here for 12 years, and in Pakipaki for 2 of those years – she is being recognised for her work healing Māori people. The formal process has begun and should she be recognised as a saint there may be a visit by the Pope to Hawke’s Bay and Pakipaki in the next 2 years.  

 

4.    Following questions by the committee the Chief Executive advised Napier City Council will go out for consultation on the long term plan in the first half of next year.   

 

 

The Chair asked Clr Apiata Tapine to close the meeting.

 

The meeting was closed at 3.29pm.  

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................