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Meeting Date: |
Tuesday 20 February 2018 |
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Time: |
3.00pm – 3.19pm |
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Venue |
Council
Chamber |
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Present |
The Mayor (In the Chair), Councillors Boag, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright |
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In Attendance |
Chief Executive Officer, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Strategic Planning Lead, Manager Regulatory Solutions |
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Administration |
Governance Team |
Apologies
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Council resolution |
That the apology from Councillor Brosnan be accepted. |
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Mayor
It was noted that Councillor Annette Brosnan’s absence is due to the birth of her second child just last week. Congratulations were expressed to Councillor Brosnan and her family.
The Mayor also congratulated everyone involved in Art Deco Weekend, particularly noting the work of Shane Gorst and Glen Pickering from the Art Deco Trust. The 2018 event was very successful and the Mayor acknowledged the efforts of Napier City Council staff throughout the festival, requesting the Director City Services to communicate this to his staff.
Announcements by the management
Nil
Confirmation of minutes
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Council resolution |
That the Draft Minutes of the Ordinary meeting held on 20 December 2017 be confirmed as a true and accurate record of the meeting.
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Ordinary Meeting of Council - 20 February 2018 - Open Minutes
1. Provision of De-Chlorinated Water
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Type of Report: |
Operational |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
440735 |
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Reporting Officer/s & Unit: |
Chris Dolley, Manager Asset Strategy |
1.1 Purpose of Report
To provide information in order for Council to give direction on:
- Whether de-chlorinated water taps should be provided.
- How many water taps should be provided, and where, if this option is favoured.
- Any other advice on the matter that Council feels is necessary.
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At the Meeting In response to questions from councillors the following points were clarified: · this report outlines the options available regarding possible provision of de-chlorinated water taps, as requested by Councillors at the December 2017 Council meeting and in order for Councillors to advise on their preferred next steps. Councillors expressed their preference for consultation to be undertaken with the community in relation to the provision of de-chlorinated water taps in Napier, and for this to take place through the Long Term Plan process.
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Officer’s Recommendation |
a. Provide direction on whether de-chlorinated water taps should be provided in the Napier City water supply.
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Amendment by general consensus: new substantive motion |
That Council: a. Consult on whether de-chlorinated water taps should be provided in the Napier City water supply through the Long Term Plan process.
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Council Resolution |
That Council: a. Consult on whether de-chlorinated water taps should be provided in the Napier City water supply through the Long Term Plan process.
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REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES
Māori CONSULTATIVE COMMITTEE MEETING - 13 February 2018
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Council resolution |
That the Māori Consultative Committee Minutes be received. |
Note: The Māori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.
Reports from Strategy and Infrastructure Committee held 30 January 2018
1. Leasehold Land Policy Review
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Type of Report: |
Legal and Operational |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
430497 |
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Reporting Officer/s & Unit: |
Richard Munneke, Director City Strategy Kim Anstey, Planner Policy/Analyst Bryan Faulknor, Manager Property |
1.1 Purpose of Report
The purpose of this report is for Council to consider a review of the Investment Property Portfolio policy through the long term plan process.
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MĀORI CONSULTATIVE COMMITTEE’S RECOMMENDATION Liz Ratima / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item.
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Council resolution |
That Council
a. Direct officers to consult on the proposed Investment Property Portfolio policy changes as part of the Long Term Plan process, including the following amendments:
· To allow freeholding of specific land identified in the June 2016 Boffa Miskell report “Napier City Investment Portfolio: Urban Landscape Strategic review” as non-strategic, on a case by case basis and only when alternative and suitable investments can be found. · That recommendations on the freeholding of all identified non- strategic land be considered by the Audit and Risk Committee in the first instance for recommendation to Council. · That the sale of leasehold land be a delegation of Council. · That a divestment procedure be established and approved by Council resolution prior to the release of any leasehold land, should the policy be adopted. |
2. Summer Street Party - Sale of Food
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Type of Report: |
Operational |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
440277 |
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Reporting Officer/s & Unit: |
Fleur Lincoln, Strategic Planning Lead |
2.1 Purpose of Report
To obtain a Council resolution to allow food trucks to operate within Emerson Street at the upcoming Summer Street Party on 17 March 2018 in accordance with the Trading in Public Places Bylaw 2014.
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MĀORI CONSULTATIVE COMMITTEE’S RECOMMENDATION Liz Ratima / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting Due to the cancellation of the Mission Concert and changes to the Summer Street Party event, the Mayor (with the agreement of the original mover Councillor Wise), proposed a substituted motion. The area in which mobile food vendors will operate is to be extended to include the public spaces of Marine Parade.
In response to questions raised by councillors the Strategic Planning Lead confirmed that Napier City and Marine Parade business owners have been consulted with and are satisfied with the proposed changes.
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Officer’s Recommendation |
That Council
a. Allow mobile food vendors to operate within the public spaces of Emerson Street on the 17th March 2018 as part of the Summer Street Party event, and as approved by Council’s events team.
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Substituted Motion |
That Council
a. Allow mobile food vendors to operate within the public spaces of Emerson Street and Marine Parade as part of the public event scheduled for Saturday 17th March 2018, and as approved by Council’s events team.
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Council Resolution |
That Council
a. Allow mobile food vendors to operate within the public spaces of Emerson Street and Marine Parade as part of the public event scheduled for Saturday 17th March 2018, and as approved by Council’s events team. |
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3. Temporary Liquor Ban - Mission Concert
The NZ Police advised between the Strategy and Infrastructure Committee meeting and this Council meeting that a temporary liquor ban on the roads adjacent to the Mission Estate Winery was no longer required as the Mission Concert was not proceeding. Therefore this item was not discussed.
4. Herschell and Byron Street Parking Reconfiguration
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Type of Report: |
Legal and Operational |
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Legal Reference: |
Traffic Regulations |
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Document ID: |
433679 |
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Reporting Officer/s & Unit: |
Hayleigh Brereton, Manager Regulatory Solutions |
4.1 Purpose of Report
To formalise the Herschell Street off street car parking reconfiguration and the Byron Street on street parking charge resulting from the relocation of the Napier Public Library.
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MĀORI CONSULTATIVE COMMITTEE’S RECOMMENDATION Liz Ratima / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item.
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Council resolution |
That Council a. Convert the Herschell Street car park from a leased car park to a pay and display car park. b. Convert the on street car parking on Byron Street to pay and display c. Set the tariff for car parking at $1.00 per hour for both the car park and on street parking.
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5. Ground lease - Eskview and Districts Rugby Football Club Incorporated
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Type of Report: |
Legal |
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Legal Reference: |
Reserves Act 1977 |
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Document ID: |
434200 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
5.1 Purpose of Report
To obtain Council approval to grant a new ground lease to the Eskview and Districts Rugby Football Club Incorporated for the land occupied by the Club’s building on Petane War Memorial Domain for a term of 15 years with one 15 year right of renewal.
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MĀORI CONSULTATIVE COMMITTEE’S RECOMMENDATION Liz Ratima / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item.
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Council resolution |
That Council:
a. Approve a new ground lease be granted to the Eskview and Districts Rugby Football Club Incorporated for the land occupied by the Club’s building on Petane War Memorial Domain for a term of 15 years with one 15 year right of renewal.
b. Approve that the terms and conditions of the lease will be as per Council’s standard terms and conditions for leases of Reserve land to community groups. The initial ground rental will be a nominal rental of $200.00 plus GST per annum, reviewed annually according to the method laid out in the standard terms described above. |
6. 15 Craven Terrace, land legalisation - land to be declared road
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Type of Report: |
Legal |
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Legal Reference: |
Public Works Act 1981 |
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Document ID: |
434199 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
6.1 Purpose of Report
To seek Council’s approval pursuant to Section 114 of the Public Works Act 1981 that the land in question be declared road.
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MĀORI CONSULTATIVE COMMITTEE’S RECOMMENDATION Liz Ratima / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item.
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Council resolution |
That Council
a. Declare that, pursuant to Section 114 of the Public Works Act 1981, the land in the schedule below to be road. SCHEDULE
Hawke’s Bay Land District – Napier City
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7. Joint Council Waste Futures Project Steering Committee - Minutes - 23 November 2017
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Type of Report: |
Procedural |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
430450 |
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Reporting Officer/s & Unit: |
Deborah Smith, Governance Advisor |
7.1 Purpose of Report
To present to Council the draft Minutes of the Joint Council Waste Futures Project Steering Committee from 23 November 2017.
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MĀORI CONSULTATIVE COMMITTEE’S RECOMMENDATION Liz Ratima / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item.
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Council resolution |
That Council
a. Receive the draft Minutes of the Joint Council Waste Futures Project Steering Committee from 23 November 2017. |
Ordinary Meeting of Council - 20 February 2018 - Open Minutes
Reports Under Delegated Authority
1. Official Information requests - 9 December 2017 to 2 February 2018
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
446162 |
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Reporting Officer/s & Unit: |
Deborah Smith, Governance Advisor |
1.1 Purpose of Report
To present the year to date Official Information Request statistics.
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At the Meeting In response to questions from councillors the following points were clarified: · the number of official information requests received and responses sent may differ within a month, as they are reported on monthly but the 20 working day response period may cross over into the following month; · there are a number of reasons why information may be withheld under s6 and s7 of the Local Government Official Information and Meetings Act 1987, including to protect commercial interests or the privacy of a natural person; · the release or otherwise of information is an operational decision which, depending on the sensitivity of the query, is made by the Governance Team and relevant management, with some matters being escalated to the Chief Executive or legal advisor as required.
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Council resolution |
That Council a. Receives the report Official Information requests 1 January to 2 February 2018.
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Type of Report: |
Information |
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Legal Reference: |
Resource Management Act 1991 |
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Document ID: |
446817 |
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Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
2.1 Purpose of Report
To report Tenders Let under delegated authority to 07 February 2018
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council a. Receive the report Tenders Let under delegated to 7 February 2018 |
3. Schedule of Documents Executed Under Seal
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
446822 |
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Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
3.1 Purpose of Report
To report of documents executed under seal from 08 December 2017 to 07 February 2018
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council
a. Receive the Report of document executed under seal from 08 December 2017 to 07 February 2018.
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Type of Report: |
Information |
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Legal Reference: |
Building Act 2004 |
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Document ID: |
446832 |
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Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
4.1 Purpose of Report
To present the report on Resource Consents issued under delegated authority for the period 08 December 2017 – 01 February 2018
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At the Meeting A general discussion was held in relation to consents granted to Housing New Zealand.
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Council resolution |
That Council
a. Receive the report on Resource Consents issued under delegated authority for the period 08 December 2017 – 01 February 2018
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The meeting closed at 3.19pm
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |