Hearings Committee (For the Consideration of Tenders)

Open Agenda

 

Meeting Date:

Friday 23 March 2018

Time:

2.00pm

Venue:

Ikatere Room
Level 2, Capeview Building
265 Marine Parade
Napier

 

 

Committee Members

Councillor Jeffery (In the Chair) Councillors Taylor, White and Wright

Officer Responsible

Director Corporate Services

Administration

Governance Team

 

Next Hearings Committee (For the consideration of Tenders) Meeting to be confirmed

 

 

 

Hearings Committee (For the Consideration of Tenders) - 23 March 2018 - Open Agenda

ORDER OF BUSINESS

Apologies

Nil

Conflicts of interest

Public forum

Nil

Announcements by the Chairperson

Announcements by the management

Confirmation of the minutes

A copy of the Open Minutes from the meeting held on Thursday, 8 February 2018 are attached on page 4.

Agenda items

Nil  

Public excluded ............................................................................................................... 3

     

Hearings Committee (For the Consideration of Tenders) - 23 March 2018 - Open Agenda

 

 

PUBLIC EXCLUDED ITEMS

 

That the public be excluded from the following parts of the proceedings of this meeting, namely:

AGENDA ITEMS

1.         Retail Electricity Supply Contract

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

 

Reason for passing this resolution in relation to each matter.

 

Ground(s) under section 48(1) to the passing of this resolution.

 

1.  Retail Electricity Supply Contract

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hearings Committee (For the Consideration of Tenders)

Open Minutes

 

Meeting Date:

Thursday 8 February 2018

Time:

2.01pm – 2.04pm

Venue

Tangaroa Room
Floor 2
Capeview Building
265 Marine Parade
Napier

 

 

Present:

Councillor Jeffery (In the Chair) Councillors Taylor and Wright

In Attendance:

Director Infrastructure Services, Transportation Operations Coordinator, Transportation Team Administrator & EA to Chief Executive

Administrator

Governance Team

 

Hearings Committee (For the Consideration of Tenders) - 23 March 2018 - Open Agenda

 

 

Apologies

Apologies received from Deputy Mayor Faye White, Councillor Wise and Councillor Brosnan

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

Nil

Announcements by the Management

Nil

 

Councillor Taylor / Councillor Wright

That the Minutes of the meeting held on 17 November 2017 were taken as a true and accurate record of the meeting.

 

    

 

Hearings Committee (For the Consideration of Tenders) - 23 March 2018 - Open Agenda

 

PUBLIC EXCLUDED ITEMS

Councillor Taylor / Councillor Wright

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1.         CONTRACT 1164 - RESURFACING OF CITY CARRIAGEWAYS 2017/2018

 

 

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1.  CONTRACT 1164 - RESURFACING OF CITY CARRIAGEWAYS 2017/2018

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

Date of approval ......................................................................................................................