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Meeting Date: |
Tuesday 27 March 2018 |
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Time: |
3.00pm |
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Venue |
Council
Chamber |
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Present |
Councillor Apiata Tapine (In the Chair), Mayor Bill Dalton, Tiwana Aranui |
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In Attendance |
Strategic Māori Advisor Cr Maxine Boag |
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Administration |
Governance Team |
Karakia
Tiwana Aranui opened the proceedings with a karakia
Apologies
Mayor Dalton/ Mr Aranui
That the apologies from Piri Prentice, Hori Reti and Chief Executive Wayne Jack be accepted.
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Chairperson
Nil
Announcements by the Mayor
The Mayor advised that he had received and accepted formal notification of Liz Ratima’s resignation from the Māori Consultative Committee.
A nomination to fill the empty position has been made by Tiwana Aranui and a meeting is to be arranged for the Mayor to meet with the proposed nominee.
Confirmation of minutes
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That the Minutes of the meeting held on 13 February 2018 were taken as a true and accurate record of the meeting.
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Reports from standing committees
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That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration. |
Reports from Strategy and Infrastructure Committee held 6 March 2018
1. Name of the Conference Centre Building
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Type of Report: |
Procedural |
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Legal Reference: |
N/A |
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Document ID: |
449068 |
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Reporting Officer/s & Unit: |
Charles Ropitini, Strategic Māori Advisor Antoinette Campbell, Director Community Services |
1.1 Purpose of Report
To consider the name of the Napier Conference Centre building.
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At the Māori Consultative Committee meeting The Committee noted that a community must acknowledge the price of citizenship somehow and one way the Napier Community does this is through the war memorial building. One of the reasons that we are able to meet freely now is the sacrifices made by previous generations. It was important not to lose recognition of this over the years. It was noted that Council has removed ‘war memorial’ from the name of the building in 2016, and the general feeling now was that it should be reinstated. The main discussion at the committee meeting had focussed around whether the word ‘conference’ should also be included in the name itself or become a by-line. The Strategic Māori Advisor is involved in a separate project focussed on the roll of honour and eternal flame. It was noted that a substantial number (over 200) of Napier’s fallen were not actually recognised on the original roll of honour and it has been an important part of the project to date to ensure that all soldiers are remembered. Of those now included, about 96 served in the Australian Army. It was recently discovered that one of these combatants, who was of Māori descent although he enlisted under an English name, had received the Distinguished Conduct Medal; this means there werr two Napier residents who received this honour. The Committee briefly discussed whether it was appropriate that New Zealand’s own wars be recognised at this memorial; it was noted that advice had been received that it was more appropriate that memorials for the New Zealand wars be placed at the sites where conflicts took place. It was expected that the wording on the wall of remembrance would be presented in both English and Te Reo. It was queried as to whether a Māori name for the War Memorial Building would be considered once the English name has been finalised.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee’s recommendation Councillors Brosnan / Wise That Council
a. Reinstates the words ‘War Memorial’ to the currently named Napier Conference Centre, the name becoming ‘Napier War Memorial Centre’.
b. Resolve the building branding, including signage, forms part of the War Memorial design concepts being brought to Council in June 2018.
Mayor Dalton against Carried
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2. Coastal Hazards Strategy
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Type of Report: |
Enter Significance of Report |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
449684 |
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Reporting Officer/s & Unit: |
Dean Moriarity, Team Leader Policy Planning Caroline Thomson, Chief Financial Officer |
2.1 Purpose of Report
To receive and consider the Clifton to Tangoio Coastal Hazards Strategy - Joint Committee’s (the Joint Committee) recommendation, on the final report of the Northern and Southern Cell Assessment Panels.
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At the Māori Consultative Committee meeting It was noted that if the figures are correct regarding the anticipated speed of sea levels rising, there will be significant impacts across New Zealand, with coastal communities having to be abandoned.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Councillors Brosnan / Wright That Council
a. Receive the draft minutes of the Clifton to Tangoio Coastal Joint Committee 20 February 2018, b. Endorse the Report of the Northern and Southern Cell Assessment Panels and adopt the recommendations of this report, c. Agree to commence Stage 4 (Implementation) of the Clifton to Tangoio Coastal Hazards Strategy 2120, and d. Consider any funding implications during the Long Term Plan process. Carried
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3. Traffic Safety Improvements - Jervoistown
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
448099 |
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Reporting Officer/s & Unit: |
Robin Malley, Team Leader Transportation |
3.1 Purpose of Report
To provide an update to Council on the consultation process undertaken with the Jervoistown community regarding road safety issues; and to recommend the installation of traffic calming features on Jervois Road and Napier Street in response.
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At the Māori Consultative Committee meeting It was advised that there has been ongoing conversation with the community at Jervoistown for some time on traffic calming options; the community has not been supportive of calming measures due to the impacts on the semi-rural feel of the neighbourhood. However, agreement has now largely been reached. It was requested that a similar emphasis be placed on safety measures for Maraenui roads, noting that there are a lot of children in the area that are currently at risk.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Councillors Taylor / Wright That Council
a. Notes the results of engagement with the Jervoistown community b. Approves the installation of a series of traffic calming features on Jervois Road and Napier Street.
Carried
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4. 20 & 21 Chambers Street, land legalisation - land to be declared road
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Type of Report: |
Legal |
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Legal Reference: |
Public Works Act 1981 |
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Document ID: |
448863 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
4.1 Purpose of Report
To obtain a formal declaration from Council under Section 114 of the Public Works Act 1981 that the land in question be declared road.
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At the Māori Consultative Committee meeting There was no discussion on this item.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Councillors Wise / Brosnan a. That Council resolve to re-approve, under Section 114 of the Public Works Act 1981, to declare the land in the Schedule below to be road.
Schedule
Hawkes Bay Land District – Napier City
Carried
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Reports from Finance Committee held 20 March 2018
1. Hawkes Bay Local Authority Shared Services - Structure change
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Type of Report: |
Legal |
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Legal Reference: |
Local Government Official Information and Meetings Act 1987 |
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Document ID: |
447078 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
1.1 Purpose of Report
To propose the legal structure of Hawke’s Bay Local Authority Shared Services Limited (HBLASS) become dormant in order to focus attention and resources on the purpose of HBLASS and reduce compliance costs for all the councils.
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At the Māori Consultative Committee meeting It was noted that all Councils are committed to continuing to work collaboratively at all levels; the proposal will help remove some unnecessary overheads to this work.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Mayor Dalton / Councillor Wright That the Council: a. Agree HBLASS, as a legal entity will be dormant in the short term; with the ability for the legal entity able to be reactivated in the future. b. Note that the dormant status of HBLASS is effective on receipt of agreement by all members of the Board. c. Note that the decision on the dormant status of HBLASS will be determined by the majority of councils. d. Note that each Council will continue its participation in a Collaborative approach that has proven effective in a pilot: Hawke’s Bay Councils delivering Service and Value. e. That the Councils approve the exemption of HBLASS from the Council Controlled Organisation requirements (Local Government Act Section 7(3))
f. Note that each Council will actively support shared and common goal setting, decision-making, resourcing including financial contribution, staff and communication.
Carried
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Type of Report: |
Legal |
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Legal Reference: |
Local Electoral Act 2001 |
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Document ID: |
441536 |
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Reporting Officer/s & Unit: |
Jane McLoughlin, Team Leader Governance Rachael Horton, Manager Business Excellence & Transformation |
2.1 Purpose of Report
To determine Council’s initial proposal for representation arrangements for the 2019 and 2022 elections.
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At the Māori Consultative Committee meeting At the invitation of the Chair, the Governance Advisor provided a brief overview of what a representation review involves, the process to date and a short timeline of the remaining steps to be worked through. The Committee provided positive feedback on the level and thoroughness of the analysis undertaken by officers. The Elected Members present each spoke on their current position on the matter, noting that it is anticipated that there will be much further discussion at the upcoming Council meeting: · Cr Boag advised that she had been extremely impressed by the work undertaken by officers and supported the original Officer’s recommendation to consult on a full ward system as this was borne out in the analysis. She further noted that as a ward councillor for the current Nelson Park ward, she felt that increasing the number of ward councillors to four as proposed in this recommendation would offer the constituents of this area even better support and representation. · Mayor Dalton spoke to his position, advising his concern that moving to a ward-only system would reduce the number of elected members a person could vote for. · Cr Tapine advised that the ward system allowed people the opportunity to stand for Council that may not otherwise be able to afford to stand; the costs of running a ward candidacy were much lower than the costs of standing “at large”. He also believed that the ward system tended to encourage people who had a particular interest in the ward area to stand, strengthening the level of representation and advocacy for the ward at the Council table. He himself had stood at the request of the community to ensure that the needs of the suburb(s) were not subsumed to town centre development.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Officer’s Recommendation That Council: Approve the initial proposal for representation arrangements for the 2019 and 2022 elections, and that the proposal be distributed for public consultation, that initial proposal being: a. the basis of election is Ward-only based on the current Ward structure: i. that two Elected Members be elected by the electors of the Ahuriri Ward ii. that two Elected Members be elected by the electors of the Onekawa-Tamatea Ward iii. that four Elected Members be elected by the electors of the Nelson Park Ward iv. that four Elected Members be elected by the electors of the Taradale Ward
b. the total number of Elected Members is 12 and the Mayor
c. that there be no community boards within Napier City.
Committee's recommendation Councillor Price / Mayor Dalton That Council: Approve the initial proposal for representation arrangements for the 2019 and 2022 elections, and that the proposal be distributed for public consultation, that initial proposal being:
a. retain the status quo of representation arrangements as they currently stand; 12 Elected Members, current ward structure, mixed system of six Elected Members at large, and six Elected Members elected via wards Cr Boag against
b. the total number of Elected Members is 12 and the Mayor
c. that there be no community boards within Napier City.
Carried
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3. Financial Forecast to 30 June 2018
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Type of Report: |
Enter Significance of Report |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
445812 |
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Reporting Officer/s & Unit: |
Caroline Thomson, Chief Financial Officer |
3.1 Purpose of Report
To report to Council the financial forecast to the 30 June 2018 for the whole of Council.
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At the Māori Consultative Committee meeting There was no discussion on this item.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Councillors Hague / Taylor That the Committee a. Receive the financial forecast to 30 June 2018.
Carried
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4. Hawke's Bay Museums Trust - Draft Statement of Intent 2018 - 20
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Type of Report: |
Enter Significance of Report |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
435714 |
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Reporting Officer/s & Unit: |
Caroline Thomson, Chief Financial Officer |
4.1 Purpose of Report
To provide the draft Statement of Intent 2018 – 20 for the Hawke’s Bay Museums Trust to Council for its consideration as part of the reporting requirements for council-controlled organisations.
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At the Māori Consultative Committee meeting There was no discussion on this item.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Mayor Dalton / Councillor Hague That Council a. Receive the Hawke’s Bay Museums Trust Draft Statement of Intent 2018 - 20 and provide any feedback to the Trust for their consideration.
Carried
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5. Hawke's Bay Museums Trust - Half Yearly Report to 31 December 2017
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Type of Report: |
Enter Significance of Report |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
435717 |
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Reporting Officer/s & Unit: |
Caroline Thomson, Chief Financial Officer |
5.1 Purpose of Report
To provide the half-yearly report for 2017/18 for the Hawke’s Bay Museums Trust for adoption.
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At the Māori Consultative Committee meeting There was no discussion on this item.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Councillors Wright / Price That Council a. Receive the half-yearly report for 2017/18 from the Hawke’s Bay Museums Trust.
Carried
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6. Quarterly Report for the six months ended 31 December 2017
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Type of Report: |
Enter Significance of Report |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
446664 |
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Reporting Officer/s & Unit: |
Caroline Thomson, Chief Financial Officer |
6.1 Purpose of Report
To consider the Quarterly Report for the six months ended 31 December 2017.
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At the Māori Consultative Committee meeting There was no discussion on this item.
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Māori Consultative Committee's recommendation That the Council resolve that the Committee’s recommendation be adopted. |
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Committee's recommendation Councillors Taylor / Brosnan That the Committee a. Receive the Quarterly Report for the six months ended 31 December 2017.
Carried
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The meeting closed at 3.50pm
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |