Strategy and Infrastructure Committee

Open Minutes

 

Meeting Date:

Tuesday 6 March 2018

Time:

3pm – 4.03pm

Venue

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Mayor Dalton, Councillors Price (In the Chair), Councillors Boag, Brosnan, Hague, Jeffery, McGrath, Tapine, Taylor, White, Wise and Wright

In Attendance

Chief Executive Officer, Director Corporate Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Community Strategies, Team Leader Policy Planning, Communications Specialist, Māori Strategic Advisor

Administration

Governance Team

 


Strategy and Infrastructure Committee - 06 March 2018 - Open Minutes

 

Apologies

Councillors Wright / Brosnan

That the apology from Councillor Dallimore be accepted.

 

Carried

 

Conflicts of interest

Nil

Public forum

Guy Natusch – Item 1 Name of the Conference Centre Building

Mr Natusch, as the original architect of the building in question, spoke to its history and advised that the name he wished to be considered was ‘War Memorial Centre’. He would be happy for ‘community events and conferences’ to be noted below.

 

He stated that he could not support any of the names proposed by Council and requested that conferences not take precedence over the war memorial function of the building. The community centre aspect was a requirement for the building to be eligible for government funding when first built, but the primary purpose of the building was intended as a memorial.  

 

Mr Natusch tabled his speaking notes, shown at Appendix One.

 

Craig Morley – Item 1 Name of the Conference Centre Building

Speaking as a Napier resident and an ex member of the Royal New Zealand Air Force, Mr Morley advised that he attended all of the public meetings on the War Memorial and noted that the two proposed names were not raised or discussed at the public meetings. At the public meeting held at the Napier RSA the majority of attendees voted to reinstate the name ‘War Memorial Centre’.

 

Mr Morley stated that ‘War Memorial Centre’ should be in large font and any other uses, i.e. community events or conferences, should be in smaller font and positioned below. He asked that Napier City Council refer to the Memorial Trust Guidelines and the 2010 ICOMOS New Zealand Charter for the Conservation of Places of Cultural Heritage Value (tabled at the meeting, shown as Appendix Two).

 

Following questions from Councillors, Mr Morley clarified that Taradale RSA did not move any motion to reinstate the name ‘War Memorial Centre’ at the public meeting held in Taradale.

 

Alan Rhodes – Item 1 Name of the Conference Centre Building

Mr Rhodes noted that he has previously addressed Council on the issue of the War Memorial, the first time being 10 months ago. He advised that as 80% of the original building cost was paid for by public donation and subsidy, he believed the whole site should be returned to memory.

 

Mr Rhodes stated that Councillors, as caretakers of the site, had no right to commercialise the memorial and he felt that the community was looking for an apology from Council.

 

He noted that the recommendations put forward in the item to this committee have not been consulted on and reiterated that Councillors need to listen to the public and return Napier’s Memorial.

 

John Purcell – Item 2 Name of the Conference Centre Building

Mr Purcell introduced himself as President of the Napier RSA and a past member of the Senior Service. He confirmed that the Napier RSA resolved at their AGM on Sunday 25th June 2017 to reinstate the name ‘Napier War Memorial Centre’. The Napier RSA membership also requested at this meeting that the eternal flame and roll of honour be returned to the original site, noting however that if this was not practical that any new site being considered should be situated on the Marine Parade. 

 

Prompted by questions from Councillors, Mr Purcell noted that his members preferred the name “Napier War Memorial Centre’ with other building uses noted below the main title.

This was followed by a general discussion around the history and iterations of the building name.

 

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Wright / Brosnan

That the Minutes of the meeting held on 30 January 2018 were taken as a true and accurate record of the meeting.

 

Carried

 

Notification and justification of matters of extraordinary business

(Strictly for information and/or referral purposes only).

 


Strategy and Infrastructure Committee - 06 March 2018 - Open Minutes

Agenda Items

 

1.    Name of the Conference Centre Building

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

449068

Reporting Officer/s & Unit:

Charles Ropitini, Strategic Maori Advisor

Antoinette Campbell, Director Community Services

1.1   Purpose of Report

To consider the name of the Napier Conference Centre building.

 

At the Meeting

In response to questions from Councillors it was advised that the name the building was rededicated under in 1995 was the ‘Napier War Memorial Centre’, with subtitles relating to its usage. However some records differ on this matter and Officers were directed to confirm the formal name of the building in 1995 to Council at its meeting on 3 April 2018.

During discussion on this item the following points were raised:

·         The Working Party, which drew on input from a variety of external subject matter experts, did not make any recommendation to Council on the naming of the building, as the intent in forming the group was to assist council officers in formulating a paper to bring to Council.

·         The whole Council agreed that reinstating ‘War Memorial’ in the building title would appropriately reflect the building’s history and original intent.

·         There was some debate about the appropriateness of including ‘conference’ in the building name. The Mayor noted that he was certainly not against having ‘War Memorial’ in the title but that it was also important to incorporate the word ‘conference’ so that the current primary function of the facility is recognised and can be used in the branding.

·         Dissenting views noted that the formal name and the branding are two different things, and it was felt by some Councillors that excluding the word ‘conference’ from the formal name would not affect bookings or online search results.

·         It was further noted that while it was understood that commercial activity is undertaken in the building, that this should not be the primary focus.

·         It was noted that the building was established as a conference centre by a previous Council in 1995. The renovations in 2016 were intended to ensure the building was then fit for this purpose.

·         The preferred option of those members of the public who have spoken to Council appears to be ‘Napier War Memorial Centre’. Councillors were encouraged to seek a wide range of views from the community prior to the final decision of Council.

·         It was hoped that, moving forward, both history and contemporary use could be embraced in the building.

·         It was noted that, should a name change be ratified by Council, there would be associated costs to rebranding the building and any collateral associated with conferences and events. Council officers were requested to provide the anticipated costs of rebranding to Council at its meeting on 3 April 2018.

During the discussion, Councillor Wise moved a substitute motion to the Officer’s recommendation which, following a small amendment specifying the time frame by which design concepts should be brought to Council, became the substantive motion. 

Officer’s Recommendation

That Council

 

a.    Rename the conference centre building to War Memorial Napier Conference Centre.

Substitute Motion

Councillors Wise / White

 

That Council

 

a.     Reinstates the words ‘War Memorial’ to the currently named Napier Conference Centre, the name becoming ‘Napier War Memorial Centre’.

 

b.    Resolve the building branding, including signage, forms part of the War Memorial design concepts being brought to Council later this year.

Amendment

Councillors Brosnan / Wise

 

That Council

 

a.    Reinstates the words ‘War Memorial’ to the currently named Napier Conference Centre, the name becoming ‘Napier War Memorial Centre’.

 

b.    Resolve the building branding, including signage, forms part of the War Memorial design concepts being brought to Council in June 2018.

Committee’s recommendation

Councillors Brosnan / Wise

That Council

 

a.    Reinstates the words ‘War Memorial’ to the currently named Napier Conference Centre, the name becoming ‘Napier War Memorial Centre’.

 

b.    Resolve the building branding, including signage, forms part of the War Memorial design concepts being brought to Council in June 2018.

 

Mayor Dalton against

 

2.    Coastal Hazards Strategy

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

449684

Reporting Officer/s & Unit:

Dean Moriarity, Team Leader Policy Planning

Caroline Thomson, Chief Financial Officer

 

2.1   Purpose of Report

To receive and consider the Clifton to Tangoio Coastal Hazards Strategy - Joint Committee’s (the Joint Committee) recommendation, on the final report of the Northern and Southern Cell Assessment Panels.

 

At the Meeting

In discussion Councillors noted the following:

·         All assessment panel members for the Northern Cell have signed the recommendation put to the committee;

·         A thorough and robust process has been followed to identify the preferred pathways, using state of the art methodology;

·         The questions raised by Councillor Dallimore via email prior to the meeting relate to Stage 4 which will not commence until July.

·         Representatives of the Northern and Southern panels will be presenting to Council at the meeting on 3 April 2018.

Committee's recommendation

That Council

 

a.     Receive the draft minutes of the Clifton to Tangoio Coastal Joint Committee 20 February 2018,

b.     Endorse the Report of the Northern and Southern Cell Assessment Panels and adopt the recommendations of this report,

c.     Agree to commence Stage 4 (Implementation) of the Clifton to Tangoio Coastal Hazards Strategy 2120, and

d.     Consider any funding implications during the Long Term Plan process. 

 

 

 

 

3.    Traffic Safety Improvements - Jervoistown

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

448099

Reporting Officer/s & Unit:

Robin Malley, Team Leader Transportation

 

3.1   Purpose of Report

To provide an update to Council on the consultation process undertaken with the Jervoistown community regarding road safety issues; and to recommend the installation of traffic calming features on Jervois Road and Napier Street in response.

 

At the Meeting

In discussion it was noted that Council officers have consulted and worked closely with the Jervoistown community on this issue.

The recommendation is intended to slow traffic and reduce driving speeds through this suburb without adversely affecting the residents’ rural outlook.

It was noted that should speeds increase again in future then further action may be required by Council.

Committee's recommendation

That Council

 

a.     Notes the results of engagement with the Jervoistown community

b.     Approves the installation of a series of traffic calming features on Jervois Road and Napier Street.

 

 

 

4.    20 & 21 Chambers Street, land legalisation - land to be declared road

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

448863

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

4.1   Purpose of Report

To obtain a formal declaration from Council under Section 114 of the Public Works Act 1981 that the land in question be declared road.

 

At the Meeting

There was no discussion on this item.

Committee's recommendation

a.     That Council resolve to re-approve, under Section 114 of the Public Works Act 1981, to declare the land in the Schedule below to be road.

 

Schedule

 

Hawkes Bay Land District – Napier City

 

 

Area

Legal Description

Part of Certificate of Title

0.0053 ha

Section 1 SO Plan 511878

HB A3/562

0.0122 ha

Section 3 SO Plan 511878

Proc 179673, HB W3/362

 

 

    

 


Strategy and Infrastructure Committee - 06 March 2018 - Open Minutes

PUBLIC EXCLUDED ITEMS

 

Councillors White / Boag

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1.         Reappointment of Chair to Hawke's Bay Museums Trust

2.         Council Projects Fund - Application

 

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1.  Reappointment of Chair to Hawke's Bay Museums Trust

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Council Projects Fund - Application

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved into committee at 4.03pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................

 


 

Appendix One

 

 

 

 


 

Appendix Two