Minutes of Extraordinary Meeting of Council

Extraordinary Meeting of Council - 10 April 2018 - Open Minutes

New Reports

1. Adoption of Underlying information for Long Term Plan Consultation Document

Type of Report:	Legal
Legal Reference:	Local Government Act 2002
Document ID:	461971
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services

1.1 Purpose of Report

To adopt the Consultation Document for the 2018-28 Long Term Plan and supporting documents. The preparation of the documents, the consultation document and the consultation process are in accordance with Section 93 of the Local Government Act 2002.

At the Meeting

The elected members congratulated council officers involved in the preparation of the 2018-28 Long Term Plan and consultation document.

The Mayor spoke to the consultation document and noted that the Long Term Plan is Council’s key strategic document which sets out the vision for the city and underpins what we do and why we are doing it. Prior to reviewing the Long Term Plan, the following key points were identified as important to the community through early consultation:

· More places to go, and things to do,

· A city that looks after our locals,

· A safe city,

· A new pool, and

· A Council that takes care of our environment.

The agreed Council outcomes for this plan were outlined as being:

· A vibrant, innovative city for everyone,

· Excellence in infrastructure and public services for now and in the future,

· A sustainable city,

· A council that works with and for the community, and

· A safe and healthy city that supports community wellbeing.

It was believed that the Council has achieved a good balance and produced an ambitious but achievable 2018-28 Long Term Plan. All projects and spend are linked to Council outcomes and what the community have highlighted as their priorities.

Through the Long Term Plan, Council has committed to improving the resilience of the water network. Following the recommendations of the Havelock North Water Inquiry Stage 2 report, and at the direction of the Ministry of Health and the District Health Board, Napier has been chlorinating their network. Council has planned to build an automated system to replace the current expensive manual system, as well as two additional treatment plants. Consultation is also underway in relation to de-chlorination water stations.

It was noted that other projects to be consulted on include:

· A new pool

· Implementing the Ahuriri Masterplan

· The National Aquarium of New Zealand Expansion project

· Selling non-strategic leasehold land where an alternative viable option is available.

The Mayor reiterated that Council has started, and will end, the Long Term Plan with no external debt. This is a reflection of Napier City Council’s balance between rates funded activities and utilising other revenue streams.

Consultation on the Long Term Plan will commence on Friday, 13 April 2018.

Following questions from Councillors, the Chief Executive and Director Corporate Services clarified the following:

· Audit have approved the consultation document.

· It was agreed that the wording under MTG Hawkes Bay (page 171) can be amended to note that a new offsite storage facility will be reviewed if the opportunity arises.

· ‘BOOT’ is an acronym for ‘Build-Own-Operate-Transfer’.

· Council officers are comfortable with the interest rate of 3.5%, noting there is the option to review if needed.

· The target of 11 events for McLean Park includes the Magpies and Central Districts games.

· The affordability index is set at 100% to standardise Council’s key measures and ensure they are comparable with other councils. It is a statutory requirement that the maximum level must be articulated through the plan.

ACTION

Council officers will follow-up and provide councillors with the following information:

o the number of ratepayers currently opting to use the rates postponement policy (page 57), and

o the risk related insurance value.

Council resolution

Mayor Dalton / Councillor White

That Council:

a. Adopt the following documents as supporting information for the Consultation Document for the Napier City Council 2018-28 Long Term Plan:

· Council Controlled Organisations

· Council Funding and Financial Policies:

Revenue and Financing Policy

Liability Management Policy

Investment Policy

Rates Remission Policy

Rates Postponement Policy

Policy on Remission and Postponement of Rates on Māori Freehold Land

· Significant Planning Assumptions

· Council Financial Statements:

Statement of Accounting Policies

Prospective Statement of Comprehensive Revenue and Expense

Prospective Statement of Financial Performance

Prospective Statement of Changes in Equity

Prospective Statement of Financial Position

Prospective Statement of Cash Flows

Prospective Statement of Changes in Reserve Funds

· Funding Impact Statement (Whole of Council)

· Capital Programme

· Financial Prudence Benchmarks

· Financial Strategy

· Infrastructure Strategy

· Activity Groups (Statements including FIS)

b. Adopt as a separate consultation item the Draft Development and Financial Contributions Policy.

c. Approve the Consultation Document for Napier City Council 2018-28 Long Term Plan for public consultation.

d. Note that these policies and financial statements are subject to corrections of grammatical errors, minor changes and any changes arising from the consultation and audit processes.

Carried

The meeting closed at 3.20pm.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Present	The Mayor (In the Chair), Councillors Boag, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White and Wright
In Attendance	Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Community Strategies, Corporate Planner, Senior Management Accountant, Accounting Manager, Communications Specialist, Corporate Services Administrator
Administration	Governance Team