Hearings Committee

(For the Consideration of Tenders)

Open Minutes

Meeting Date:	Friday 11 May 2018
Time:	2.00pm-2.01pm
Venue	Ikatere Room Level 2, Capeview Building 265 Marine Parade Napier

Present	Councillor Jeffery (In the Chair) Councillors Taylor and Wright
In Attendance	Director Infrastructure Services, Team Leader Transportation, Project Engineer, Urban Design Lead, Transportation Operations Coordinator
Administration	Governance Team

Hearings Committee (For the Consideration of Tenders) - 11 May 2018 - Open Minutes

Apologies

Nil

Conflicts of interest

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Jeffery / Taylor

That the Minutes of the meeting held on 23 March 2018 were taken as a true and accurate record of the meeting.

Carried

Hearings Committee (For the Consideration of Tenders) - 11 May 2018 - Open Minutes

PUBLIC EXCLUDED ITEMS

Councillors Jeffery / Taylor

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1.         CONTRACT 1183 - PROCUREMENT OF LED LUMINAIRES FOR UPGRADE OF NAPIER CITY COUNCIL STREET LIGHTS 2018

2.         Contract 1133 Hastings Street Upgrade Stages 6 & 7

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.
1.  CONTRACT 1183 - PROCUREMENT OF LED LUMINAIRES FOR UPGRADE OF NAPIER CITY COUNCIL STREET LIGHTS 2018	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2.  Contract 1133 Hastings Street Upgrade Stages 6 & 7	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into committee at 2.01pm.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................