Māori Consultative Committee

Open Agenda

 

Meeting Date:

Tuesday 8 May 2018

Time:

3.00pm

Venue:

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Committee Members

Piri Prentice (In the Chair), Councillor Apiata Tapine, Tiwana Aranui, Hori Reti and Te Whetu Henare

Officer Responsible

Director Community Services

Administration

Governance Team

 

Next Māori Consultative Committee Meeting

Tuesday 19 June 2018

 

 


Māori Consultative Committee - 08 May 2018 - Open Agenda

ORDER OF BUSINESS

Karakia

Apologies

Nil

Conflicts of interest

Public forum

Nil

Announcements by the Chairperson

Announcements by the management

Confirmation of minutes

A copy of the Minutes from the meeting held on Tuesday, 27 March 2018 are attached on page    63

New Items for Māori Consultative Committee 

Reports from Standing Committees

Reports from Finance Committee held 1 May 2018

1      Water Supply Update...................................................................................................... 3

2      Quarterly Report for the nine months ended 31 March 2018........................................... 9

3      Grant Applications for External Funding........................................................................ 61

  


Māori Consultative Committee - 08 May 2018 - Open Agenda

Reports from standing committees

Māori CONSULTATIVE COMMITTEE RECOMMENDATION

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

 

 

 

 

Reports from Finance Committee held 1 May 2018

 

1.    Water Supply Update

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

465890

Reporting Officer/s & Unit:

Chris Dolley, Manager Asset Strategy

 

1.1   Purpose of Report

To provide an update to Council on:

-     Program of work to improve security of source.

-     Progress of the Water Safety Plan Improvement Plan.

 

Committee's recommendation

Councillors Price / Brosnan

The Finance Committee:

a.     Note that

·      Substantial progress has been made in addressing the condition of the bore headworks.

·      Progress has been made with the Water Safety Plan Improvement Plan.

·      Chlorination will continue for the Napier water supply.

 

Carried

 

1.2   Background Summary

Security of Headworks

A gap analysis between the condition of the water supply headworks and the New Zealand Drinking Water Standard (NZDWS) was undertaken in July 2017. Since that time we have been working on each of the bore to meet the NZDWS.

In order for the water supply to meet the NZDWS this must be verified by an independent assessor and a report submitted to the Drinking Water Assessor (DWA). Although Napier City Council no longer relies on the “secure bore status” as the sole barrier from pathogens for the water supply we are continuing this work to meet the NZDWS and provide for an additional barrier to contamination.

The physical work to the bore headworks is now complete. Work is continuing on assessing the condition of each bore casing, providing additional protection from nearby waste water assets and verifying aquifer characteristics.

Water Safety Plan- Improvement Plan

Our Water Safety Plan contains an Improvement Plan to address risks determined through the assessment of the water supply. We are required to deliver this improvement plan to comply with the NZDWS. This is a live document that is maintained to reflect current knowledge.

Ongoing Management of the Napier Water Supply and Water Quality Improvement Program

As advised in the 20th December 2017 Update report to Council, Napier’s water supply will continue to be treated through chlorination as a result of adopting the early and urgent recommendations of the Havelock North Inquiry Stage 2. In addition, Napier City Council has received letters from the Director General Health and the Chief Executive Hawkes Bay District Health Board encouraging Napier to adopt the recommendations of the Inquiry.

A program of work has been created to provide for permanent water treatment facilities and improvements to water quality in the distribution network, with this work identified in the Long Term Plan (LTP).

1.3   Issues

        De-Chlorinated Drinking Water Taps

        The provision of de-chlorinated drinking water taps located around Napier is being consulted on through the LTP process.

1.4   Significance and Engagement

        The provision of de-chlorinated drinking water taps are being consulted on as part of the LTP.  In addition, the LTP identifies the work to be undertaken as part of the part of Water Safety Improvement Plan.

 

1.5   Implications

Financial

This work is funded from existing budget (17/18) and proposed LTP budget.

        Social & Policy

N/A

Risk

Failure to meet New Zealand Drinking Water Standards will mean that our water supply may be deemed non-compliant by the Drinking Water Assessor and may lead to prosecution.

Failure to adopt the Havelock North Inquiry Stage 2 Early and Urgent recommendation may lead to being directed to adopt the recommendations.

Failure to complete the outstanding work in relation to the Headworks Gap to NZDWS will mean that secure bore status cannot be recognised as a barrier. It is possible that this will lead to non-compliance for the provision of a barrier to Protozoa contamination. The protozoa risk associated with groundwater is very low. Protozoa risk is treated for via UV treatment which may be included in the permanent treatment plant. We are working through this issue with the Drinking Water Assessor.

1.6 Conclusion

Summary of Bore Headworks Gap to NZDWS

All physical work for improving the bore headworks has been completed and assessed by the independent assessor and the Drinking Water Assessor as fit for purpose. T4 (located adjacent to a waste water pump station) has been physically and electrically isolated from the water supply.

 

The outstanding work is:

-     CCTV of each bore column to assess bore column condition

-     Maintaining positive artesian pressure for T1 and T5 (Bore pressure SCADA lockout)

-     Assessment of aquifer conditions for T2, T5 and T7

-     Addressing close proximity of waste water infrastructure from T1, T5 and T7

 

        This work is scheduled to be complete by July 2018 and summarised in the Table below:

 

 

Bore Site

CCTV, Cleaning & Developing

Bore Casing Pressure Test

Bore Pressure Scada Lockout

Relining of Wastewater Main

Assessment of Aquifer Confining Layer

T1

Due to a water quality issue this bore is isolated from supply and is only available to supply in outstanding emergency situations.

T2

Completed

Completed

Not Required

Not Required

Scheduled
May 2018

T3

Scheduled May 2018

Scheduled May 2018

Scheduled /May 2018

Not Required

Not Required

T4

Due to the bore location within 5m of an NCC Main Wastewater Pump Station this bore is isolated from supply and is only available to supply in emergency situations.

T5

Scheduled July 2018

Scheduled July 2018

Scheduled May 2018

Scheduled June 2018

Scheduled
May 2018

T6

Schedule
May 2018

Not Required

Not Required

Not Required

Not Required

T7

Completed

Completed

Scheduled May 2018

Scheduled
May 2018

Scheduled
May 2018

C1

Scheduled May 2018

Scheduled May 2018

Scheduled May 2018

Not Required

Not Required

A1

Not Required

Not Required

Not Required

Not Required

Not Required

 

 

 

        Summary of Water Safety Improvement Plan

        The current Improvement Plan is an ambitious plan with 28 areas of improvements that address a number of legacy issues. The plan has recently been updated in consultation with the Drinking Water Assessor to reflect the ongoing development of the Water Safety Plan and improved knowledge around our risks.

        Current state is as follows:

-     14 items are complete or transitioned to ongoing business as usual

-     five items are on track for completion

-     seven items have been rescheduled in the new Water Safety Plan- Improvement Plan currently being assessed by the Drinking Water Assessor

-     two items have been removed from the plan.

        This represents good progress since the last report in Dec 2017 with an additional three items being completed and the nine items behind schedule being rescheduled in consultation with the Drinking Water Assessor. The reasons for items being rescheduled fall into 3 categories:

-     improved understanding of scope

-     availability of budget

-     availability of resources

        A copy of the plan is shown at Attachment A.

 

        Summary of Water Quality Improvement Program

 

The first step of our water quality program is to provide for automation and alarms on our current fleet of manual chlorinators. This work is currently underway.

 

We have also introduced a Critical Control Point as an additional barrier for our water supply. Our interim critical control is monitoring of turbidity or clarity of the source water. Should the source water clarity shift outside a predetermined level then the water source (single bore) will be shut down as a precautionary measure and cause investigated.

 

The draft LTP contains a comprehensive $9.6m program to provide for a permanent water treatment plant and network improvements to minimise water quality risk as follows:

 

-     Replace four existing below ground bores.

 

-     Consolidate treatment from 10 incident class to two permanent treatment plants.

 

-     Install dedicated trunk main from bores to reservoirs.

 

-     Install dedicated inlet and outlets to reservoirs replacing common inlet/outlets.

 

 

At the Meeting

Security of Headworks

Following the self-assessment in July 2017, a large amount of work has been undertaken on the bore headworks, redesigning and lifting many above ground to ensure their security. Through this process, a number of other actions have been identified and initiated to further improve the water network, including asset inspections, addressing geotechnical aspects of the aquifers, and correcting the few instances where wastewater infrastructure has been laid in too close proximity to potable water piping.

Water Safety Plan

It was noted that the Water Safety Plan is an iterative document, regularly updated in conjunction with the Drinking Water Assessor and fully reviewed very three years. Since the last update to Council, three projects have now been completed. Some rescheduling of others has been required due to lack of resource availability.

Thompson Road site

In response to questions from councillors it was clarified that the Thompson Road site is a reservoir; all the T bores are in the Taradale area. Fencing options are being looked at for the site, to ensure both the security of the site and people’s safety.

General

It was noted that the report is a comprehensive one and very useful information for the public to keep up-to-date with work underway in the water space.

It was requested that a map be provided with future reports to clarify the locations of sites under discussion (such as the T bores).

It was noted that the seismic assessment of reservoir assets has been programmed for next financial year.

 

1.7   Attachments

a     Water Safety Improvement Plan (Under Separate Cover)   


Māori Consultative Committee - 08 May 2018 - Open Agenda

 

2.    Quarterly Report for the nine months ended 31 March 2018

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

466202

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

2.1   Purpose of Report

To consider the Quarterly Report for the nine months ended 31 March 2018.

 

Committee's recommendation

Councillors Taylor / Boag

That the Committee

a.     Receive the Quarterly Report for the nine months ended 31 March 2018.

 

Carried

 

2.2   Background Summary

The Quarterly Report summarises the Council’s progress in the third quarter of 2017/18 towards fulfilling the intentions outlined in the Annual Plan. Quarterly performance is assessed against income, total operating expenditure, and capital expenditure.

2.3   Issues

No issues.

2.4   Significance and Consultation

N/A

2.5   Implications

Financial

N/A

Social & Policy

N/A

Risk

N/A

 

At the Meeting

In response to questions from councillors it was clarified that:

·     Some additional works were required to the next stage of the Parklands development which delayed the issuing of the as-builts; these included levelling bulk earthworks and ensuring that the capacity of underground utilities was such that there was no unintended limitation on future development created at this point in the process.

·     A specific report will be brought back to Council advising on the status of the Parklands development.

·     ‘on-call’ funding has been set at the current levels based on current Council policy and posited timing of projects. Now that the Long term Plan has been reviewed the project timing is more specifically allocated and funding availability can be adjusted accordingly.

·     Ways of better communicating to Councillors upcoming events that Council has contributed sponsorship towards will be actioned; it was noted by councillors that it is useful to know this information in advance both as an opportunity to share the upcoming event and also to ensure that funding is being provided to a wide variety of types of events.

 

2.6   Attachments

a     Quarterly report - third quarter   

 


Māori Consultative Committee - 08 May 2018 - Open Agenda


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Māori Consultative Committee - 08 May 2018 - Open Agenda

 

3.    Grant Applications for External Funding

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

460290

Reporting Officer/s & Unit:

Belinda McLeod, Community Funding Advisor

 

3.1   Purpose of Report

a)    To seek approval to apply for external funding to support three projects:

·     New Year’s Eve event for 2018-2019.

·     Napier Positive Ageing Strategy.

·     Rangatahi Summit.

 

Committee's recommendation

Councillors Wright / White

That Council

a.     Approve the applications being made to external funding providers for grants for the following projects:

·      Napier City Council New Year’s Eve event 2018/19

·      Positive Ageing Strategy

·      Rangatahi Summit

 

Carried

 

3.2   Background Summary

a)       New Year’s Eve event - this event was initiated in its current form in 2000 by the Millennium Committee. The event is held at the Soundshell each New Year’s Eve.  PM Management gave notice that 2017 would be their last event. Beth Elstone, of ‘Little Stone’ worked alongside Peter for the 2017 event and has been contracted to manage the 2018 event. This family event is well attended by a range of people in the community, drawing a crowd of around 23,000 people each year. The event draws a multi-generational crowd and behavioural issues are minimal. This is an alcohol and smoke free event.

 

b)      Positive Ageing Strategy Council is in the process of developing a Positive Ageing Strategy for Napier. Ministry of Social Development has started a new fund to encourage projects that support older people. The application from Council is to pilot Massey University’s OPERAT tool (Older People’s External Residential Assessment Tool). The tool is used to assess the suitability of residential areas for older people with different physical and cognitive capabilities, by older people.

 

 

c)       Rangatahi Summit – This project has been initiated by the community strategies team to support Māori Youth development. It will bring together Rangatahi and inspirational Māori leaders under a Te Ao Māori framework.

3.3   Issues

No Issues

3.4   Significance and Consultation

Grant applications do not require consultation as they are an operational procedure.

3.5   Implications

Financial

a)   New Year’s Eve event - Council provides $40,000 for the event and seeks external funding for the remainder. In recent year’s due to the decline of funding available from external sources, costs have had to be cut back to enable the event to go ahead. The total cost of the event is between $70,000 and $76,000 each year.

 

b)   Positive Ageing Strategy – We will apply for the full project cost ($11,000). Should the application be declined, the project will not proceed until funding can be identified.

 

c)   Rangatahi Summit – $5,000 for this project has been allocated (from the Community Development funding). The remaining costs $13,800 will be sought from external funders. The project will be scaled back depending on the funding secured.

Social & Policy

All projects contribute to strengthening the community and support council strategies (eg Positive Ageing Strategy and Matariki REDs).

Risk

The main risk is that sufficient funding is not secured for the projects. Projects will be scaled back or withdrawn should this happen.

3.6   Options

The options available to Council are as follows:

a)   Do not seek external funding for the projects. This would require Council to fully fund the projects.

b)   Scale back the projects with Council funding only. There is external funding available, and should our application be successful, the projects would have greater impact.

c)   Seek external funding to contribute to project costs (preferred option)

 

 

 

 

 

        Table A

Funder

Apply for Funding up to:

Pub Charity

25,000

Eastern & Central Community Trust

15,000

First Sovereign Trust

10,000

North & South Trust

10,000

Infinity Foundation

8,000

Total:

$68,000

 

Table B

Funder

Apply for Funding up to:

Ministry of Social Development - Community Connects Grant

11,000

Total:

$11,000

 

Table C

Funder

Apply for Funding up to:

Youthtown

9,550

Ministry of Youth Development

1,700

Anahera o Te Rangi Charitable Trust

1,700

Ngati Kahungunu Iwi Inc

850

Total:

$13,800

 

 

 

At the Meeting

There was no discussion on this item.

 

3.7   Attachments

Nil

 

  


Māori Consultative Committee - 08 May 2018 - Open Agenda

MĀori Consultative Committee

Open Minutes

 

Meeting Date:

Tuesday 27 March 2018

Time:

3.00pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Councillor Apiata Tapine (In the Chair), Mayor Bill Dalton, Tiwana Aranui

In Attendance

Strategic Māori Advisor

Cr Maxine Boag

Administration

Governance Team

 

 

Karakia

Tiwana Aranui opened the proceedings with a karakia

Apologies

Mayor Dalton/ Mr Aranui

That the apologies from Piri Prentice, Hori Reti and Chief Executive Wayne Jack be accepted.

 

Carried

 

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

Nil

Announcements by the Mayor

The Mayor advised that he had received and accepted formal notification of Liz Ratima’s resignation from the Māori Consultative Committee.

A nomination to fill the empty position has been made by Tiwana Aranui and a meeting is to be arranged for the Mayor to meet with the proposed nominee.

Confirmation of minutes

Mr Aranui / Mayor Dalton

That the Minutes of the meeting held on 13 February 2018 were taken as a true and accurate record of the meeting.

 

Carried

  


 

Reports from standing committees

Mr Aranui / Mayor Dalton

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Carried

 

Reports from Strategy and Infrastructure Committee held 6 March 2018

 

1.    Name of the Conference Centre Building

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

449068

Reporting Officer/s & Unit:

Charles Ropitini, Strategic Māori Advisor

Antoinette Campbell, Director Community Services

 

1.1   Purpose of Report

To consider the name of the Napier Conference Centre building.

 

 

At the Māori Consultative Committee meeting

The Committee noted that a community must acknowledge the price of citizenship somehow and one way the Napier Community does this is through the war memorial building. One of the reasons that we are able to meet freely now is the sacrifices made by previous generations. It was important not to lose recognition of this over the years.

It was noted that Council has removed ‘war memorial’ from the name of the building in 2016, and the general feeling now was that it should be reinstated. The main discussion at the committee meeting had focussed around whether the word ‘conference’ should also be included in the name itself or become a by-line.

The Strategic Māori Advisor is involved in a separate project focussed on the roll of honour and eternal flame. It was noted that a substantial number (over 200) of Napier’s fallen were not actually recognised on the original roll of honour and it has been an important part of the project to date to ensure that all soldiers are remembered. Of those now included, about 96 served in the Australian Army. It was recently discovered that one of these combatants, who was of Māori descent although he enlisted under an English name, had received the Distinguished Conduct Medal; this means there werr two Napier residents who received this honour.

The Committee briefly discussed whether it was appropriate that New Zealand’s own wars be recognised at this memorial; it was noted that advice had been received that it was more appropriate that memorials for the New Zealand wars be placed at the sites where conflicts took place.

It was expected that the wording on the wall of remembrance would be presented in both English and Te Reo.

It was queried as to whether a Māori name for the War Memorial Building would be considered once the English name has been finalised.

 

Māori Consultative Committee's recommendation

Mr Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

Officer’s Recommendation

That Council

 

a.   Rename the conference centre building to War Memorial Napier Conference Centre.

 

Substitute Motion

Councillors Wise / White

 

That Council

 

a.    Reinstates the words ‘War Memorial’ to the currently named Napier Conference Centre, the name becoming ‘Napier War Memorial Centre’.

 

b.   Resolve the building branding, including signage, forms part of the War Memorial design concepts being brought to Council later this year.

Amendment

Councillors Brosnan / Wise

 

That Council

 

a.   Reinstates the words ‘War Memorial’ to the currently named Napier Conference Centre, the name becoming ‘Napier War Memorial Centre’.

 

b.   Resolve the building branding, including signage, forms part of the War Memorial design concepts being brought to Council in June 2018.

 

 

Committee’s recommendation

Councillors Brosnan / Wise

That Council

 

a.   Reinstates the words ‘War Memorial’ to the currently named Napier Conference Centre, the name becoming ‘Napier War Memorial Centre’.

 

b.   Resolve the building branding, including signage, forms part of the War Memorial design concepts being brought to Council in June 2018.

 

Mayor Dalton against

Carried

 

 

2.    Coastal Hazards Strategy

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

449684

Reporting Officer/s & Unit:

Dean Moriarity, Team Leader Policy Planning

Caroline Thomson, Chief Financial Officer

 

2.1   Purpose of Report

To receive and consider the Clifton to Tangoio Coastal Hazards Strategy - Joint Committee’s (the Joint Committee) recommendation, on the final report of the Northern and Southern Cell Assessment Panels.

 

 

At the Māori Consultative Committee meeting

It was noted that if the figures are correct regarding the anticipated speed of sea levels rising, there will be significant impacts across New Zealand, with coastal communities having to be abandoned.

 

Māori Consultative Committee's recommendation

Mr Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

Committee's recommendation

Councillors Brosnan / Wright

That Council

 

a.     Receive the draft minutes of the Clifton to Tangoio Coastal Joint Committee 20 February 2018,

b.     Endorse the Report of the Northern and Southern Cell Assessment Panels and adopt the recommendations of this report,

c.     Agree to commence Stage 4 (Implementation) of the Clifton to Tangoio Coastal Hazards Strategy 2120, and

d.     Consider any funding implications during the Long Term Plan process. 

Carried

 

 

3.    Traffic Safety Improvements - Jervoistown

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

448099

Reporting Officer/s & Unit:

Robin Malley, Team Leader Transportation

 

3.1   Purpose of Report

To provide an update to Council on the consultation process undertaken with the Jervoistown community regarding road safety issues; and to recommend the installation of traffic calming features on Jervois Road and Napier Street in response.

 

 

At the Māori Consultative Committee meeting

It was advised that there has been ongoing conversation with the community at Jervoistown for some time on traffic calming options; the community has not been supportive of calming measures due to the impacts on the semi-rural feel of the neighbourhood. However, agreement has now largely been reached.

It was requested that a similar emphasis be placed on safety measures for Maraenui roads, noting that there are a lot of children in the area that are currently at risk.

 

Māori Consultative Committee's recommendation

Mr Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Taylor / Wright

That Council

 

a.     Notes the results of engagement with the Jervoistown community

b.     Approves the installation of a series of traffic calming features on Jervois Road and Napier Street.

 

Carried

 

 

4.    20 & 21 Chambers Street, land legalisation - land to be declared road

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

448863

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

4.1   Purpose of Report

To obtain a formal declaration from Council under Section 114 of the Public Works Act 1981 that the land in question be declared road.

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

Māori Consultative Committee's recommendation

Mr Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

Committee's recommendation

Councillors Wise / Brosnan

a.      That Council resolve to re-approve, under Section 114 of the Public Works Act 1981, to declare the land in the Schedule below to be road.

 

 

Schedule

 

Hawkes Bay Land District – Napier City

 

 

Area

Legal Description

Part of Certificate of Title

0.0053 ha

Section 1 SO Plan 511878

HB A3/562

0.0122 ha

Section 3 SO Plan 511878

Proc 179673, HB W3/362

 

Carried

 

 

 

Reports from Finance Committee held 20 March 2018

 

1.    Hawkes Bay Local Authority Shared Services - Structure change

Type of Report:

Legal

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

447078

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

 

1.1   Purpose of Report

To propose the legal structure of Hawke’s Bay Local Authority Shared Services Limited (HBLASS) become dormant in order to focus attention and resources on the purpose of HBLASS and reduce compliance costs for all the councils.

 

At the Māori Consultative Committee meeting

It was noted that all Councils are committed to continuing to work collaboratively at all levels; the proposal will help remove some unnecessary overheads to this work.

 

Māori Consultative Committee's recommendation

Mr Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

Committee's recommendation

Mayor Dalton / Councillor Wright

That the Council:

a.     Agree HBLASS, as a legal entity will be dormant in the short term; with the ability for the legal entity able to be reactivated in the future.

b.     Note that the dormant status of HBLASS is effective on receipt of agreement by all members of the Board.

c.     Note that the decision on the dormant status of HBLASS will be determined by the majority of councils.

d.     Note that each Council will continue its participation in a Collaborative approach that has proven effective in a pilot: Hawke’s Bay Councils delivering Service and Value.

e.     That the Councils approve the exemption of HBLASS from the Council Controlled Organisation requirements (Local Government Act Section 7(3))

 

f.     Note that each Council will actively support shared and common goal setting, decision-making, resourcing including financial contribution, staff and communication.

 

Carried

 

 

2.    Representation Review

Type of Report:

Legal

Legal Reference:

Local Electoral Act 2001

Document ID:

441536

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

Rachael Horton, Manager Business Excellence & Transformation

 

2.1   Purpose of Report

To determine Council’s initial proposal for representation arrangements for the 2019 and 2022 elections.

 

At the Māori Consultative Committee meeting

At the invitation of the Chair, the Governance Advisor provided a brief overview of what  a representation review involves, the process to date and a short timeline of the remaining steps to be worked through.

The Committee provided positive feedback on the level and thoroughness of the analysis undertaken by officers.

The Elected Members present each spoke on their current position on the matter, noting that it is anticipated that there will be much further discussion at the upcoming Council meeting:

·         Cr Boag advised that she had been extremely impressed by the work undertaken by officers and supported the original Officer’s recommendation to consult on a full ward system as this was borne out in the analysis. She further noted that as a ward councillor for the current Nelson Park ward, she felt that increasing the number of ward councillors to four as proposed in this recommendation would offer the constituents of this area even better support and representation.

·         Mayor Dalton spoke to his position, advising his concern that moving to a ward-only system would reduce the number of elected members a person could vote for.

·         Cr Tapine advised that the ward system allowed people the opportunity to stand for Council that may not otherwise be able to afford to stand; the costs of running a ward candidacy were much lower than the costs of standing “at large”. He also believed that the ward system tended to encourage people who had a particular interest in the ward area to stand, strengthening the level of representation and advocacy for the ward at the Council table. He himself had stood at the request of the community to ensure that the needs of the suburb(s) were not subsumed to town centre development.

 

Māori Consultative Committee's recommendation

Mr Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

Officer’s Recommendation

That Council:

Approve the initial proposal for representation arrangements for the 2019 and 2022 elections, and that the proposal be distributed for public consultation, that initial proposal being:

a.     the basis of election is Ward-only based on the current Ward structure:

i.      that two Elected Members be elected by the electors of the Ahuriri Ward

ii.     that two Elected Members be elected by the electors of the Onekawa-Tamatea Ward

iii.    that four Elected Members be elected by the electors of the Nelson Park Ward

iv.    that four Elected Members be elected by the electors of the Taradale Ward 

 

b.     the total number of Elected Members is 12 and the Mayor

 

c.     that there be no community boards within Napier City. 

 

 

 

 

Committee's recommendation

Councillor Price / Mayor Dalton

That Council:

Approve the initial proposal for representation arrangements for the 2019 and 2022 elections, and that the proposal be distributed for public consultation, that initial proposal being:

 

a.     retain the status quo of representation arrangements as they currently stand; 12 Elected Members, current ward structure, mixed system of six Elected Members at large, and six Elected Members elected via wards

Cr Boag against

 

b.     the total number of Elected Members is 12 and the Mayor

 

c.     that there be no community boards within Napier City. 

 

Carried

 

 

3.    Financial Forecast to 30 June 2018

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

445812

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

3.1   Purpose of Report

To report to Council the financial forecast to the 30 June 2018 for the whole of Council.

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

 

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

 

Committee's recommendation

Councillors Hague / Taylor

That the Committee

a.     Receive the financial forecast to 30 June 2018.

 

Carried

 

 

4.    Hawke's Bay Museums Trust - Draft Statement of Intent 2018 - 20

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

435714

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

4.1   Purpose of Report

To provide the draft Statement of Intent 2018 – 20 for the Hawke’s Bay Museums Trust to Council for its consideration as part of the reporting requirements for council-controlled organisations.

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

Committee's recommendation

Mayor Dalton / Councillor Hague

That Council

a.     Receive the Hawke’s Bay Museums Trust Draft Statement of Intent 2018 - 20 and provide any feedback to the Trust for their consideration.

 

Carried

 

 

5.    Hawke's Bay Museums Trust - Half Yearly Report to 31 December 2017

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

435717

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

5.1   Purpose of Report

To provide the half-yearly report for 2017/18 for the Hawke’s Bay Museums Trust for adoption.

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

Māori Consultative Committee's recommendation

Councillor Tapine / BD Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Wright / Price

That Council

a.     Receive the half-yearly report for 2017/18 from the Hawke’s Bay Museums Trust.

 

Carried

 

 

6.    Quarterly Report for the six months ended 31 December 2017

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

446664

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

6.1   Purpose of Report

To consider the Quarterly Report for the six months ended 31 December 2017.

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Taylor / Brosnan

That the Committee

a.     Receive the Quarterly Report for the six months ended 31 December 2017.

 

Carried

 

 

The meeting closed at 3.50pm

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................