Agenda of Extraordinary Meeting of Council

Extraordinary Meeting of Council - 01 June 2018 - Open Agenda Item 1

Agenda Items

1. Submissions for the Long Term Plan 2018-28 Consultation Document

Type of Report:	Legal
Legal Reference:	Local Government Act 2002
Document ID:	477925
Reporting Officer/s & Unit:	Wayne Jack, Chief Executive

1.1 Purpose of Report

To consider submissions received on the Long Term Plan 2018-28 Consultation Document.

Officer’s Recommendation

That Council

a. Resolve that the following officer recommendations be adopted, including any changes and/ or additional recommendations arising from the Hearing and consideration of all submissions to the Long Term Plan 2018-28 (‘LTP’) Consultation Document:

1. De-chlorinated Water Stations

That the proposed option of no de-chlorination stations is retained in the LTP.

2. Napier Aquatic Centre Development

That Council proceed with the proposed 25m x 25m Pools and Play option (new location) and retain the allocated $41.3 million for this project in the LTP.

3. Ahuriri Masterplan

That Council proceed with the 12 proposed Ahuriri Masterplan projects and retain the allocated $21.4 million for these projects in the LTP.

4. National Aquarium of New Zealand

That Council

(i) proceed with the preferred option, and allocate $10.2M in the LTP as Council’s contribution towards the $53M full expansion project, and

(ii) proceed to full business case and design concept following Government endorsement of the indicative business case.

5. Leasehold Land

That Council proceed with the preferred option to enable the sale of non-strategic leasehold land on a case by case basis.

b. Resolve that officers be requested to prepare the Long Term Plan 2018-28 document in accordance with the recommendations.

c. Resolve that the submitters be advised of Council’s decision in relation to their submission at the time of the adoption of the Long Term Plan 2018-28 on 29 June 2018.

Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

1.2 Background Summary

The Council is required to consider all submissions to the Long Term Plan and recommend:

§ any changes to the Plan, and

§ Council’s response to the submissions.

Attachment A contains the Report on Submissions to the Consultation Document for Napier City Council Long Term Plan 2018-2028. The deliberations will follow the order of this report. Online submissions to the LTP Consultation Document are contained within this report.

Written submissions to the LTP Consultation Document are included in Attachment B (parts one and two).

The timetable of submitters supporting their submission with an oral presentation in included in Attachment C.

1.3 Issues

The following officer submissions on other relevant issues have been identified since the adoption of the Consultation Document for inclusion in the LTP:

Funding request

Amount

Funding

Rates impact

Housing review

$200,000

(one off)

Funded from ring fenced housing fund

Nil

Consent for dredge disposal at Westshore

$25,000

(per year for years 1 & 2)

Cost can be funded from existing budgets in Reserves

Nil

Officers request that $200,000 is set aside from the housing fund to fund a review of the housing portfolio that will provide sufficient information for Council to make a decision on whether to keep status quo with changes that ensures future sustainability prior to investigating the two alternative options.

It is anticipated that there will be costs associated with resourcing the proposed projects in the LTP. These costs are currently included in the capital budgets for the various projects and will be transferred from capital to staff costs as they are incurred.

The Hawkes Bay Regional Council has approved funding in its LTP for the administration and delivery of Civil Defence Emergency Management (CDEM) in Hawke’s Bay. The reduction in Council’s Civil Defence budget has been accounted for and was signalled in NCC’s Consultation Document.

The Committee will consider the consultation issues as presented in Attachment A and amend any recommendations as a result of hearing and considering all submissions.

The report includes information and recommendations on the five consultation issues included in the Consultation Document and all other issues identified by the submitters.

1.4 Significance and Engagement

Consultation was carried out in conjunction with the Long Term Plan 2018-28, from 14 April 2018 to 14May 2018 in accordance with the Local Government Act (2002).

1.5 Options

a) Adopt recommendations in the report on Submissions

b) Amend recommendations in the report on Submissions

1.5 Attachments

a Report on Submissions (Under Separate Cover) ⇨

b Written Submissions to Consultation Document - Part 1 (Under Separate Cover) ⇨

c Written Submissions to Consultation Document - Part 2 (Under Separate Cover) ⇨

d Timetable of Submitters ⇩

e Additional submission documentation ⇩

Extraordinary Meeting of Council - 01 June 2018 - Open Agenda Item 2

2. Supplementary report to the Long Term Plan 2018-28

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	483346
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

2.1 Purpose of Report

To consider adjustments to the Prospective Statement of Changes in Reserve Funds in the Long Term Plan 2018-28.

Officer’s Recommendation

That Council:

a. Resolve that the following officer recommendations be adopted:

1. Animal Control

That revenue from dog registrations is adjusted from year two to recognise increased number of dog owners, including minor adjustments to revenue to recognise additional costs relating to the provision of the service in line with costs

2. Public toilets

That capital expenditure on public toilets in years 6 to year 10 is reduced by $2.2m (inflated)

3. Anderson Park upgrade stage 2

That capital expenditure totalling $1.2m for the Anderson Park upgrade is removed from the capital plan ($112k in year 6 and $1.1m year 7)

Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

2.2 Background Summary

Council, at its meeting on 10 April 2018, adopted the Prospective Statement of Changes in Reserve Funds (special funds) as part of the supporting documentation for the Consultation Document for the 2018-28 Long Term Plan.

Officers have since undertaken a further review of the special funds which has resulted in an adjustment to the animal control account and IAR fund. It is possible that there may be further changes to the special funds as a result of Council deliberations relating to the Long Term Plan hearings, audit and finalisation of the Long Term Plan.

2.3 Issues

The proposed changes to the special funds do not impact on rates, i.e. there is no change to the proposed rates increases contained in the Long Term Plan 2018-28.

Dog Control Account

It is proposed that revenue for animal control is increased each year from year 2 to meet the cost of the service. The increase in revenue recognises additional income from new dog owner registrations and equates to approximately $1.2m (inflated) from year 2 to year 10 of the LTP.

Public toilets IAR fund

It has been identified that the capital spend on public toilets in years 6 to 10 was based on the more expensive Spriggs Park design. Officers are recommending a total reduction in funding of $2.2m (inflated) to bring the cost in line with that of standard toilet blocks.

This would require a reduction to public toilet funding for the following years:

LTP year	IAR funding reduced by
Year 6	$503,100
Year 7	$629,750
Year 8	$234,800
Year 9	$270,900
Year 10	$587,575

Anderson Park upgrade (stage 2) IAR fund

The review has also identified a budget duplication in years 6 and 7 for stage 2 of the Anderson Park upgrade. Officers are recommending that this duplication is removed from the LTP resulting in a reduction in the funding requirement from the IAR fund of $112k (inflated) in year 6 and $1.1m (inflated) in year 7.

2.4 Significance and Engagement

N/A

2.5 Implications

Financial

N/A

Social & Policy

N/A

Risk

N/A

2.6 Attachments

Nil

Council Members	Mayor Dalton (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
Officer Responsible	Chief Executive
Administration	Governance Team
	Next Council Meeting Tuesday 26 June 2018