Extraordinary Meeting of Council

Open Minutes

 

Meeting Date:

Friday 29 June 2018

Time:

3.00pm – 4.27pm

Venue

Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

 

Present

The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright

In Attendance

Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Strategy, Manager Communications and Marketing, Manager City Development, Chief Financial Officer, Manager Business Excellence & Transformation, Manager Sport & Recreation, Senior Management Accountant, Corporate Planner, Venues Manager, Marketing Manager.

Administration

Governance Team

 


Extraordinary Meeting of Council - 29 June 2018 - Open Minutes

 

Apologies

Nil

Conflicts of interest

Nil

Public forum

Craig Morley

Mr Morley spoke to the War Memorial design, opposing the officer’s recommendation, Option three – landscape design, for the following reasons:

·         The design is underwhelming, with no wow factor.

·         The lack of visual connection between the proposed landscape site and with the war memorial building.

·         The proposed design lacks shelter and is not enclosed; the roll of honour (ROH) and eternal flame were originally outside but were moved inside after exposure to the elements and vandals caused problems.

·         The design does not meet the design brief, and there has been no consultation with Heritage New Zealand or Heritage Hawke’s Bay.

·         The war memorial was originally intended to be a building and option three is not a building.

 

He noted that at the public meeting held at the MTG in 2017, the public were advised that all designs would go out for public consultation, this has not happened.

In response to questions from Councillors, Mr Morley advised that the WW100 fund was established to expand and enhance memorials throughout New Zealand, but that funding must be applied for by Council as they own the memorial.

 

Les Hewett – President, Royal New Zealand Air Force Assn., Hastings Branch

Mr Hewett spoke on behalf of his membership in relation to the War Memorial design item. The design options should be democratically shared with the community as a whole. Due to the amount of information and suggestions made in the Agenda for this meeting, he noted that he was not qualified to make a comment on the design outlined and he did not believe that it was prudent for the final decision on the design to be made by Council at this meeting.

The preferred design appears to be a two-stage memorial site, being the forecourt and the memorial itself. This is not what the public that attended the 2017 public meetings were anticipating.  

 

Announcements by the Mayor

Nil

Announcements by the management

Nil

 

 

 

 

 

 

Confirmation of minutes

Council resolution

Councillors Dalton / Hague

That the Draft Minutes of the Extraordinary meeting held on 1 June 2018 be confirmed as a true and accurate record of the meeting, noting the minor correction to a submission speaker.

 


Extraordinary Meeting of Council - 29 June 2018 - Open Minutes

New Reports

 

1.    War Memorial Design

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

519623

Reporting Officer/s & Unit:

Charles Ropitini, Strategic Māori Advisor

 

1.1   Purpose of Report

To consider and approve the Roll of Honour and preferred design for the reinstatement of the memorial elements and signage to the War Memorial Centre.

 

At the meeting

The Mayor advised that the recommendation would be taken in parts to allow Councillors to speak to each matter separately.

A substitute motion to Part B of the officer’s recommendation was moved, proposing that all three designs should go out for public consultation, requesting feedback and input into the potential modifications.

In discussion, the following reasons were noted in favour of all three designs going out for public consultation:

·         Guy Natusch, the architect of the original memorial, does not endorse the officer’s preferred option, and has not been asked to provide formal feedback into the design.

·         The lack of shelter and connectivity to the building.

·         The memorial should be at forecourt level and not below in the sunken garden, facing towards the centre.

·         Council can learn from the community on this matter.

·         A number of Councillors noted that they have concerns about all three designs.

·         Design by consultation can be difficult but this does not override Council’s responsibility to allow the community to be involved in the process.

·         The community will tolerate further delay in order to get this right.

The reasons opposing all three options going out for public consultation were noted as being:

·         Council should go out with a preferred option, noting the other two options and explaining why they had been ruled out.

·         It can be incredibly difficult to get the community to agree on a single design. Council are not going to be able to satisfy all members of the community by going out with all three designs

·         Option three is a blank canvas; going out with a preferred option allows Council to ask the public what modifications they would like made to that design.

·         This is an emotive issue and consulting on all three options will delay the process even further. There is a genuine desire in our community to resolve this matter in a timely manner.

An amendment to Part C of the officer’s recommendation was moved, adding that the words ‘Napier War Memorial Centre’ be placed on the external curved wall of the ballroom. A further addition was made to the amendment that the name should be returned to the building by 1 October 2018, providing this can be physically done.

A number of Councillors agreed that it was important for the name to be returned to the building.

 

Officer’s Recommendation

That Council:

a.     Approve display conventions for the presentation of names on the War Memorial Roll of Honour as follows:

i.      Rank | Surname | First Name in Full | Middle Initials | Military Awards

b.     Approve Option 3 (landscape solution) as the preferred design to move forward to a detailed design phase and public consultation:

c.     Approve external signage placement in accordance with Option two in centre of building forecourt as demarcation of the War Memorial Centre as a site of significance.

 

Council resolution

Councillors Taylor / Wright

That Council:

a.     Approve display conventions for the presentation of names on the War Memorial Roll of Honour as follows:

i.      Rank | Surname | First Name in Full | Middle Initials | Military Awards

 

Carried

 

Substitute motion

Council resolution

Councillors Wise / Wright

That Council:

b.     Approve that all three designs go out for public consultation requesting, not only feedback, but input into the potential modifications.

 

The division was declared carried by 8 votes to 5 votes, the voting being as follows:

For:                 Councillors Boag, Brosnan, Dallimore, Jeffery, McGrath, Tapine, Wise and Wright

Against:         Mayor Dalton, Councillors Hague, Price, Taylor and White

Carried

 

Substitute motion

Council resolution

 

Councillors Brosnan / Wright

That Council:

c.     Approve external signage Option two placement in the forward-most centre of the building forecourt as demarcation of the War Memorial Centre as a site of significance; and that the words ‘Napier War Memorial Centre’ be placed on the external curved wall of the ballroom, and that the name be returned to the building by 1 October 2018.

 

 

 

The meeting adjourned briefly at 3.41pm to allow those attending the War Memorial item only to vacate. The meeting reconvened at 3.42pm.

2.    Amendment to Fees and Charges 2018/19

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

461999

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

 

2.1   Purpose of Report

To amend the fees for water connections fees contained in the Schedule of Fees and Charges for 2018/19 for 15mm connection fees

 

At the meeting

No discussion was held on this item.

 

Council resolution

Councillors White / Brosnan

a.     That the amended fees of $1,040 + GST for 15mm water connections contained in the Schedule of Fees and Charges for 2018/19 be updated and approved

 

 

 

 


 

 

3.    Carry forward of projects in progress to the Long Term Plan 2018-28

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

461984

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

3.1   Purpose of Report

To approve the carry forward of projects in progress, funded from prior years in the capital plan of the Napier City Council Long Term Plan 2018-2028.

 

At the meeting

The low carry forward amount was commended.

 

Council resolution

Councillors Wright / Brosnan

a.     To approve the carry forward of projects in progress funded from prior years in the capital plan of the Napier City Council Long Term Plan 2018-2028.

 

 

 

 


 

 

4.    Adoption of the updated underying documents associated with the Long Term Plan 2018-28

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

461993

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

4.1   Purpose of Report

To adopt the amended Capital Plan, Financial Strategy, Infrastructure Strategy, Significant planning assumptions and Council policies for inclusion in the Napier City Council Long Term Plan 2018-28.

 

At the meeting

In response to questions from Councillors it was noted that the process requires the adoption of the underlying documents prior to adopting the Long Term Plan.

 

Council resolution

Councillors Taylor / Price

That Council:

 

a.     Adopt the amended Capital Plan, Financial Strategy, Infrastructure Strategy, Significant planning assumptions and Council policies for inclusion in the Napier City Council Long Term Plan 2018-28.

 

 

 

 


 

 

5.    Adoption of Development and Financial Contribution Policy

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

461998

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

5.1   Purpose of Report

To adopt the Development and Financial Contributions policy to be effective 1 July 2018

 

At the meeting

No discussion was held on this item.

 

Council resolution

Councillors Hague / Brosnan

That Council:

 

a)      Resolve that the Development and Financial Contributions policy be adopted to be effective 1 July 2018.

 

 

 

 


 

 

6.    Adoption of Long Term Plan 2018 - 2028

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

461997

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

6.1   Purpose of Report

To adopt the Long Term Plan 2018 – 2028 in accordance with the Local Government Act 2002

 

At the meeting

The Mayor introduced the item, acknowledging that this marks the end of a very long process that commenced a year ago with public pre-consultation. Council received 812 submissions, the highest ever received by Napier. The Long Term Plan (LTP) outlines Council’s intentions at this point in time, and as Council progresses through the delivery of these projects, multiple other decision points will be reached.  

The LTP has received an unqualified Audit opinion; if any changes of significance are now resolved, Council would be required to undertake an amendment to the LTP. This would result in further consultation, which would be unlikely to commence before early 2019.

A minor amendment was made to the officer’s recommendation, noting that adoption of the LTP included the minor changes from Audit New Zealand.

Councillors discussed the LTP, highlighting the major projects, and noting the following points:

·         This LTP is an ambitious work programme - $534Million capital programme, with infrastructure as Council’s highest priority and a clear focus on environment, water and community needs.

·         This LTP commits Council to protecting the Estuary and its surrounds through the Ahuriri Masterplan.

·         The National Aquarium of New Zealand expansion is an exciting project; however, an exit strategy is available to Council should external funding not be attained.

·         The need for chlorination in Napier’s drinking water was acknowledged. Council are pleased to be able to offer an alternative to the community through de-chlorinated water stations.

·         This Council does not appear to have an appetite to sell community housing.

·         It is important to adopt the LTP today to allow these projects to get underway.

·         Differing views were expressed by Councillors in relation to the proposed aquatic centre, specifically around the new location and information provided to Councillors.

·         Council has received information including seminars etc. to overcome any areas of concern regarding the aquatic centre.

·         A number of Councillors expressed concerns but advised they were prepared to support the adoption of the LTP, subject to the advice given to them by management that gateways will be available to them along the way, to seek further information and make changes, where required.

·         One councillor expressed specific concerns around what this LTP signals to Napier’s population, especially lower income earners.

 

 

Officer’s Recommendation

 

a.     That Council adopt the Long Term Plan 2018 – 2028 in accordance with the Local Government Act 2002.

b.     That the submitters be advised of the Council’s responses in relation to their submission.

 

Substitute motion

Council resolution

Councillors Hague / Taylor

a.     That Council adopt the Long Term Plan 2018 – 2028 in accordance with the Local Government Act 2002, subject to minor changes from Audit New Zealand.

 

b.     That the submitters be advised of the Council’s responses in relation to their submission.

 

Councillor Tapine against.

 

 

The meeting closed at 4.27pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................