Community Services Committee

Open Agenda

 

Meeting Date:

Tuesday 24 July 2018

Time:

Following the Finance Committee

Venue:

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Committee Members

Mayor Dalton, Deputy Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Wise and Wright

Officer Responsible

Director Community Services

Administration

Governance Team

 

Next Community Services Committee Meeting

Tuesday 4 September 2018

 

 


Community Services Committee - 24 July 2018 - Open Agenda

ORDER OF BUSINESS

Apologies

Councillor Taylor

Conflicts of interest

Public forum

Nil

Announcements by the Mayor

Announcements by the Chairperson

Announcements by the management

Confirmation of minutes

That the Minutes of the Community Services Committee meeting held on Wednesday, 6 December 2017 be taken as a true and accurate record of the meeting........................................................................ 13

Notification and justification of matters of extraordinary business

(Strictly for information and/or referral purposes only).

Agenda items

1      Nyree Dawn Porter Commemoration.............................................................................. 3

2      Final Ahuriri Estuary & Coastal Edge Masterplan............................................................ 6

3      Increase in Event Funding.............................................................................................. 9  

Public excluded ............................................................................................................. 12


Community Services Committee - 24 July 2018 - Open Agenda                                                                                                                                Item 1

Agenda Items

 

1.    Nyree Dawn Porter Commemoration

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

513398

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

 

1.1   Purpose of Report

The purpose of this report to present options to celebrate and commemorate the achievements of Napier born and raised Nyree Dawn Porter, a celebrated actress, singer, and dancer, who made it to the West End in numerous shows, as well as film and television appearances abroad. Ms Porter passed away in London in 2001. She continues to have family residing in Napier.

 

Officer’s Recommendation

The Community Services Committee:

a.     Endorse the proposal to rename the Municipal Theatre’s dress circle the ‘Nyree Dawn Porter Circle’, and to provide further exposure of Ms Porter’s achievements by displaying informational material within the theatre foyer for a limited time.

b.     Approve that further opportunities to celebrate Ms Porter’s achievements are explored as projects and funding opportunities arise.

 

 

Chairperson’s Recommendation

That the Committee resolve that the officer’s recommendation be adopted.

1.2   Background Summary

The current MTG exhibition celebrating the life and achievements of Napier-born and raised Nyree Dawn Porter has been well-received, and has raised the level of awareness in the community about who she was, and her contribution to theatre and entertainment. It is understood that Ms Porter’s step brother Bob Johnstone and others have recently requested that Council acknowledge Ms Porter’s achievements in some way within the city.

Any proposal put forward would need to be commensurate to the mana and achievements of Ms Porter, and would need to be relevant and appropriate to her achievements in theatre and entertainment. For example, simply naming a garden or walkway after her would have no reference to who she was during her lifetime.

Main proposals

One of the main proposals is to name the Municipal Theatre dress circle the Nyree Dawn Porter Circle. The name will appear on the two directional signs within the theatre, and a small plaque will be erected within the dress circle area to provide further identification. Ms Porter performed on the stage of the Municipal Theatre as she was developing her theatrical talents. The dress circle is considered the most spectacular place in which to be seated for a performance, commanding the best views over the theatre and stage.

Supporting ideas

To coincide with the unveiling of the new name for the dress circle, some of the key displays of the Nyree Dawn Porter exhibition could be replicated within the foyer of the Municipal Theatre for a period of time, to provide additional educational opportunities for the public. This idea would need to be further explored with the MTG Curator and designer.

The pedestrian crossing lights at the Tennyson Street/Dalton Street intersection could be changed to display a custom designed outline of Ms Porter in both standing and dancing position. This will be similar to the Sheila Williams and her dog pedestrian crossing lights at the Emerson Street/Hastings Street intersection. A small sign at this intersection would need to provide the public with additional information about who the ‘lady in the lights’ is.

1.3   Issues

Many of the rooms and areas in the Municipal Theatre have allocated naming rights in perpetuity. The dress circle currently has no name allocated to it. Should Council wish to proceed with the renaming of the dress circle,

There are limited funds available for delivering these proposals.

1.4   Significance and Engagement

The proposals being presented have been discussed with Ms Porter’s close friend and family members. They are very supportive of any proposal that is appropriate and would celebrate the life and achievements of Ms Porter, which they have expressed over the telephone and via email.

1.5   Implications

Financial

The financial implications of renaming the dress circle after Ms Porter is limited to the design and production of a small plaque (approximately $300). Additional expenses are incurred if the supporting proposals are taken up, including the cost of production of information displays for the foyer (approximately $1000 for 4x displays), new pedestrian crossing lights, and the bronze statue. The costs associated with the plaque and displays could be covered by internal operating budgets. The estimated cost of new pedestrian lights is $10,000 - $12,000 (not currently budgeted for).

Social & Policy

The proposal is consistent with the City Vision, primarily the principle of ‘Our People, Our Stories’.

Risk

N/A

1.6   Options

The options available to Council are as follows:

a.     Adopt the Officer’s recommendation to rename the Municipal Theatre dress circle the ‘Nyree Dawn Porter Circle’, and to showcase this name change on Municipal Theatre ticketing and with the erection of a small plaque within the dress circle area, and to explore proposals that further support the commemoration of Ms Porter as described in this report; or

b.     Do not adopt the Council Officer’s recommendation, and decide against renaming the Municipal Theatre dress circle after Ms Porter, but further explore the supporting proposals as alternative proposals; or

c.     Direct the Council officer to explore alternative proposals to commemorate and celebrate Ms Porter’s achievements; or

d.     Direct the Council Officer to not undertake any further work on this matter.

1.7   Development of Preferred Option

One of the main proposals presented, the naming of the Municipal Theatre’s dress circle has received significant support from Ms Porter’s family and her close friend. As outlined above, it is considered that the gesture is both appropriate and relevant; it can also be implemented almost immediately and with minimal cost. This option also presents the opportunity to extend the MTG exhibition into the Theatre for a period of time to further inform the public of her achievements. Other options being presented could be further explored as work programmes and funding allow.

 

1.8   Attachments

Nil


Community Services Committee - 24 July 2018 - Open Agenda                                                                                                                                Item 2

2.    Final Ahuriri Estuary & Coastal Edge Masterplan

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

522119

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

 

2.1   Purpose of Report

The purpose of this report is to outline the changes that have been made to the Draft Ahuriri Estuary and Coastal Edge Masterplan, and to adopt the Final Ahuriri Estuary and Coastal Edge Masterplan as provided in the attachment.

 

Officer’s Recommendation

The Community Services Committee:

a.     Adopt the Final Ahuriri Estuary and Coastal Edge Masterplan.

 

Chairperson’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

2.2   Background Summary

The Draft Ahuriri Estuary and Coastal Edge Masterplan establishes a strong vision for the Ahuriri estuary, inner harbour and Ahuriri coastline, with a focus on improving environmental outcomes (City Vision’s Ecological Excellence principle). The Masterplan has undergone extensive stakeholder and community engagement. The Masterplan’s vision and many of the initiatives proposed were widely supported, however a number of changes were also requested, both as a result of the community engagement and from Council staff internally. The changes have been reviewed internally and by key stakeholders to create the final Masterplan.

The Draft Masterplan and a number of priority projects were also considered as part of the Long Term Plan engagement. Submitters favoured Council funding ‘the first 12 projects’ of this Masterplan – a move that was accepted by Council when it adopted the Long Term Plan.

A summary of the changes made to the Draft Masterplan are provided below:

·     Reduction of the three geographic areas into 2 areas

·     Grouping of all the storm water related projects as well as all the inner harbour related projects

·     Removal of initiatives 7 (recreation pathway along north side of channel), 18 (relocate Westshore Holiday Park), and 35 (Port Beach access)

·     Inclusion of timeframe and estimated costs where possible into each of the initiatives descriptions (to align with LTP)

·     Removal/alteration to many of the conceptual designs for streets, reserves and other public areas, and privately-owned sites

 

·     Removal of initiatives that are superseded by the decisions made in relation to the HB Coastal Hazards Strategy

 

Other smaller changes, including wording changes, changes to location of projects, and ideas that could be implemented in a number of projects. A copy of the amended and Final Ahuriri Estuary & Coastal Edge Masterplan is at Attachment A.

 

2.3   Issues

It is important the final masterplan is consistent with the decisions made in the recent Long Term Plan hearings. The changes made do not impact on the projects that were consulted on with the Long Term Plan.

 

2.4   Significance and Engagement

As outlined above, the Draft Masterplan has been through extensive community and stakeholder engagement, with further consultation being provided by the Long Term Plan concluding with a review of the Final Masterplan with key stakeholders.

2.5   Implications

Financial

Although the Masterplan does not carry any statutory weight, it does provide holistic direction to the Council and an overall strategy for the community of the initiatives and projects that council would like to promote for the estuary. The Masterplan projects that have been approved and  funded within the 2018-28 Long Term Plan are:

Project name

Estimated cost

Estimated timeframe

1 Ahuriri Masterplan Stormwater Study

$307k

2018-2021

1A Stormwater treatment wetland

$2.626m

2023-2025

1C Improvements to direct outfalls

$1.253m

2020-2021

1D Upper Catchment Stormwater Quality Improvements

$1.080m

2021-2023

1F Pandora Catchment (Thames-Tyne) stormwater quality system

$1.248m

2019-2021

6 Pandora Road upgrade

$1.186m

2026-2028

8 Meeanee Quay upgrade

$2.950m

2022-2027

10 Thames/Severn Streets stormwater management

$541k

2020-2021

12D West Quay north upgrade

$829k

2019-2021

14 West Quay Carpark

$2.645m

2020-2022

17 Bridge Street improvements

$5.148m

2025-2028

Reserves projects

 

 

4 Future use of Lagoon Farm

 

 

 

$1.510m

 

 

 

2019-2023

5 Humber Street Reserve upgrade

12B Create headland destination and pathway (Westshore Point)

12C Upgrade West Quay south reserve

 

Any other projects will need to be completed within existing operational budgets as prioritises and opportunities arise, or re-assessed and prioritised as part of the next LTP in 3 years.

Social & Policy

The Ahuriri Estuary and Coastal Edge Masterplan is consistent with the City Vision, and provides the next level of planning to bring the City Vision alive. It is complementary to the aspirations of Te Muriwai o te Whanga, and the Hawkes Bay Regional Council’s agenda for the Estuary.

Risk

The major risk of not adopting the Masterplan is the loss of community trust and damage to Council’s reputation. After the extensive consultation and unanimous support shown by the community, there would be substantial consequences if Council does not adopt the Final Masterplan.

2.6   Options

The options available to Council are as follows:

a.     Adopt the Final Ahuriri Estuary and Coastal Edge Masterplan

b.     Do not adopt the Final Ahuriri Estuary and Coastal Edge Masterplan and seek further changes.

2.7   Development of Preferred Option

As outlined above, the Masterplan has been through an extensive consultation process, with the key stakeholders approving the final Masterplan document. In addition, the LTP has now been adopted, which sets out when many of the projects included in the Masterplan will be implemented. There is stakeholder and community expectation that Council will now adopt this Masterplan.

 

2.8   Attachments

a     Ahuriri Estuary Masterplan_FINAL 10 June 2018 (Under Separate Cover)   


Community Services Committee - 24 July 2018 - Open Agenda                                                                                                                                Item 3

3.    Increase in Event Funding

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

524714

Reporting Officer/s & Unit:

Kevin Murphy, Event Manager

 

3.1   Purpose of Report

To increase event funding for two existing supported events; the Hawke’s Bay Arts Festival and the Horse of the Year.

 

 

Officer’s Recommendation

The Community Services Committee:

a.     Approve an increase in Council funding for the next two year funding cycle for the following events:

i.      Hawkes Bay Arts Festival to the level of $20k (per year); and

ii.     Horse of the Year to the level of $30k (per year).

b.     That a DECISION OF COUNCIL is required urgently as planning is being undertaken now for both events and marketing promotion will soon be underway.

 

 

 

Chairperson’s Recommendation

That the Committee resolve that the officer’s recommendation be adopted.

3.2   Background Summary

Napier City Council has been supporting both the Hawkes Bay Arts Festival ($15k) and the Horse of the Year ($20k) for the last two years via the Event Fund.

        Both of these events are about to enter a new two year funding cycle and due to increased costs would like to increase funding support, as well as look at opportunities to increase other revenue streams.

Hawke’s Bay Arts Festival

The Hawke’s Bay Arts Festival has been an incredible event for the region, which now is able to sit alongside other Arts festivals in other regions around the country. The festival is a great event for the community and has had over 15,000 people attend all shows including some that were free.

During the event (to be held in October 2018) approximately 16 shows will be held in Napier (at Napier Municipal Theatre and MTG) including the White Night street event. This was a particular public favourite at the 2017 event, as evidenced by the many feedback comments, some of which are included below:

“Such a gorgeous night. Nice events, some art shops and galleries open and a wonderful music light show. Everyone out and about and I think the cafes that were open did really well.”

“This was absolutely amazing! I wish it was a monthly event!! I loved exploring the galleries at night”

“It was a fantastic night out for the family for a while. Beautiful light show, colours, must, and darkness really worked out the ambience!”

“Great event that needs to be extended next time. Well done”

“It was a great night. I really enjoyed it. So nice to see so many people out and about. Should definatly [sic] do another one.”

“Was good to see positive Napier night life.. Good concerts on also”

“Would love to see this repeated, it was a great night. How about artists stalls set up in the other section of Herscell [sic] Street, with great lighting of course.”

Horse of the Year

Horse of the Year is one of the biggest annual events in Hawkes Bay; it has been held here for 17 years, with 50,000 attendees and an economic impact of over $5M including over 40,000 visitor nights – many staying in Napier accommodation including Kennedy Park.

The event is the largest equestrian event in the Southern Hemisphere and hosts 17 different equestrian disciplines. It mixes everything from food and wine experiences, fashion and equestrian competition to onsite glamping, night markets and music entertainment.

The promotion of the event has a high profile and last year for the first time featured Live Sky TV coverage.

Ratepayers of Napier received a Residents Promotion via the ratepayers newsletter prior to the show that offered a two-for-one ticketing offer.

3.3   Issues

It is worth noting that like all events, the organisers need sponsorship and funding grants to meet budgets. Without this support, the events struggle for existence. 

3.4   Significance and Engagement

N/A

3.5   Implications

Financial

The increased funding would come from the allocated budget for events already approved.

Social & Policy

N/A

Risk

N/A

3.6   Options

The options available to Council are as follows:

a.     Approve the request

b.     Decline the request

3.7   Development of Preferred Option

It is recommended that the funding support for the Hawke’s Bay Art Festival and the Horse of Year be approved.  The provision of funding support recognises the economic impact these two events bring to Napier and the region, but also the positive social impacts that they provide.

 

 

3.8   Attachments

Nil      


Community Services Committee - 24 July 2018 - Open Agenda

PUBLIC EXCLUDED ITEMS

 

That the public be excluded from the following parts of the proceedings of this meeting, namely:

AGENDA ITEMS

1.         Grants Allocation Sub Committee 2018/19 - Funding Allocations

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

 

Reason for passing this resolution in relation to each matter.

 

Ground(s) under section 48(1) to the passing of this resolution.

 

1.  Grants Allocation Sub Committee 2018/19 - Funding Allocations

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 


Community Services Committee - 24 July 2018 - Open Agenda

 

 

Community Services Committee

Open Minutes

 

Meeting Date:

Wednesday 6 December 2017

Time:

4.01pm – 4.28pm

Venue

Large Exhibition Hall

Napier Conference Centre

Marine Parade

Napier

 

 

Present:

The Mayor, Deputy Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright

In Attendance:

Chief Executive, Director Corporate Services, Director City Infrastructure, Director City Strategy, Director Community Services, Manager Business Transformation and Excellence, Revenue and Treasury Manager, Manager Community Strategies, Manager Visitor Experiences, Libraries Manager, Manager Communications and Marketing,  Senior Advisor Policy, Corporate Accountant

Administration:

Governance Team

 

 

Apologies

Nil

Conflicts of interest

Nil

Public forum

Barbara Walker and Colleen Kaye –

Hawke's Bay Fallen Soldiers' Memorial  Hospital  Chaplaincy Service

Barbara and Colleen spoke on the services offered by the chaplaincy service, including:

·         Providing 24/7 support to those at the hospital and visitors, as well as some in the community

·         Sourcing appropriate guidance for those holding a variety of faiths

·         Blessing hospital transport planes should someone pass away en route

·         Facilitating Anzac and remembrance Day services at the hospital

 

The service currently has 1.6FTE chaplains and a network of volunteers. Cranford Hospice has a separate chaplain, although they work closely together.

They receive funding from the Ministry of Health, the Hawke’s Bay District Health Board, local churches, private businesses and individuals and through their own fundraising.

Ideally they require 2 full time chaplains with administration support.

 

Councillors recommended that the Service contact the Manager Community Strategies to discuss the community funds available to which they may be able to apply for a grant.

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Wright / Wise

That the Minutes of the meeting held on 25 October 2017 were taken as a true and accurate record of the meeting.

 

Carried

 

Notification and justification of matters of extraordinary business

(Strictly for information and/or referral purposes only).

 

Agenda Items

 

1.    HOURS OF OPERATION - MTG HAWKE'S BAY AND NAPIER LIBRARIES

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

420487

Reporting Officer/s & Unit:

Sally Jackson, Manager Visitor Experience

 

1.1   Purpose of Report

To review the MTG Hawke’s Bay and the Napier Libraries hours of operation to better meet the needs of the community during the temporary co-location of the two facilities.

At the Meeting

The Libraries Manager advised that adjustments to the opening hours have been made for simplicity across the two entities (MTG and library). The opening hours have been extended in the morning as the MTG hosts evening events and requires set up time for these from 5pm.

In response to questions from Councillors, it was clarified that:

·         The messaging to the community will be carefully constructed to manage any concerns regarding an overall downsizing of the town library.

·         Some adjustments will need to be made to the gallery work that is completed before the building opens; this will impact on what is done when by whom, but will not require extra staff.

·         Extra cleaning will be required but it is expected that the current budgets will allow for this.

 

 

 

 

 

 

 

 

 

 

 

 

Committee's recommendation

Councillors Hague / Boag

That Council:

a.     Approve that commencing 7 February 2018, the MTG Hawke’s Bay and Napier City Library and the Taradale Library change its hours of operation to be open to the general public as follows:

·      The MTG Hawke’s Bay and temporary Napier City Library open Monday to Sunday 9.30am – 5.00pm, and

·      The Taradale Library open Monday to Friday 9.30am – 5.30pm and Saturday & Sunday from 10.00am – 4pm.

b.     Approve that the hours of operation for both the MTG Hawke’s Bay and the Napier Libraries are reviewed at the end of the temporary co-location period.

Carried

 

 

2.    Library Fees and Charges

Type of Report:

Operational and Procedural

Legal Reference:

N/A

Document ID:

421204

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

2.1   Purpose of Report

To seek approval to remove the Reservations Fees in place for the Napier Libraries.

 

At the Meeting

The Libraries Manager noted that the removal of reservation fees is in line with other libraries across the country and is a good way to ensure that access to books continues over the temporary relocation period.

 

Committee's recommendation

Councillors Jeffery / Wise

That Council:

 

a)     Approve that the Reservations Fees be removed from the Napier City Council Fees and Charges schedule effective immediately;

 

b)    Review the removal of this fee at the end of the temporary transition period.

 

c)     That a DECISION OF COUNCIL is required urgently so officers can promote the change and the extended loan period with the public as soon as possible. This will require the following resolution to be passed before the decision of Council is taken:

 

        That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

 

Carried

 

Decision of Council

Councillors Wright / Wise

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

Carried

 

Council Resolution

Councillors Taylor / Hague

That Council:

 

a)     Approve that the Reservations Fees be removed from the Napier City Council Fees and Charges schedule effective immediately;

 

b)    Review the removal of this fee at the end of the temporary transition period.

 

Carried

 

 

3.    Joint Alcohol Strategy Review

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

422034

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

3.1   Purpose of Report

To update Council on the feedback process for the revised Joint Alcohol Strategy, and to request adoption of the revised Strategy.

 

At the Meeting

The Senior Advisor Policy and team were commended on the Strategy.

In response to questions from councillors it was clarified that:

·         The Strategy will address problem drinking across all sectors of the community; while there is an initial focus on youth and Māori there is a recognition that problem drinking occurs across all demographics and one is not being penalised while another is ignored.

·         The selected indicators have existing baseline data and ongoing sources to feed into annual reporting and five yearly reviews of the Strategy.

Committee's recommendation

Councillors Price / White

a.     That Council adopts the revised Joint Alcohol Strategy 2017.

 

Carried

  

 The meeting closed at 4.28pm

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................