Minutes of Ordinary Meeting of Council

Ordinary Meeting of Council - 07 August 2018 - Open Minutes

Agenda Items

1. Elected Members Remuneration Determination 2018/19

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	531256
Reporting Officer/s & Unit:	Deborah Smith, Acting Team Leader Governance

1.1 Purpose of Report

Te present to Council the 2018/19 determination of the Remuneration Authority on remuneration for Elected Members.

At the Meeting

In discussion Councillors noted that:

· The 2018/19 Determination is part of a transition to the Remuneration Authority’s new process which will be rolled out more fully in 2019.

· When Council is able to allocate its own funding pool, it was recommended that a greater differential be created between the Deputy Mayoralty and Chairs of Standing Committees in recognition of the responsibilities held by a Deputy Mayor.

Cr Boag spoke against the recommendation in principle, noting that Council has not yet made a decision to move all employees to the living wage.

It was advised in response to questions from councillors that the details of staff not currently on the living wage are being worked through, as part of the larger body of work in relation to government’s indicated likely raise of the minimum wage.

Council resolution

Councillors White / Tapine

That Council:

a. Adopt the remuneration levels advised by the national Remuneration Authority for the year 2018/19.

b. Note the three-phase implementation of changes to how elected member remuneration will be set by the Remuneration Authority, starting with the 2018/19 Determination.

Cr Boag against

Meeting Date:	Tuesday 7 August 2018
Time:	3.00pm – 3.20pm
Venue	Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier

Present	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
In Attendance	Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Manager Community Strategies, Manager Business Excellence and Transformation, Manager City Development, Manager Regulatory Solutions, Strategic Planning Lead
Administration	Governance Team

Type of Report:	Information
Legal Reference:	Local Electoral Act 2001
Document ID:	603337
Reporting Officer/s & Unit:	Deborah Smith, Acting Team Leader Governance

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	552594
Reporting Officer/s & Unit:	Steve King, Policy and Standards Engineer

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	549821
Reporting Officer/s & Unit:	Rebecca Huckle, Personal Assistant to the Mayor

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	522046
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Agenda Items
1. Amendment of Resolution - Civic Awards	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Land acquisition - McLeod Road	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Strategy and Infrastructure Committee held 10 July 2018
1. Citizen's Civic Award Recommended Recipients	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Audit and Risk Committee held 19 July 2018
1. Risk Management - Health and Safety Reports to 30 June 2018	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Internal Audit - Cash Handling Review	6(a) Prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Composition and Tenure	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Finance Committee held 24 July 2018
1. Battery Road Development Options	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Bad Debt Write Off	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Community Services Committee held 24 July 2018
1. Grants Allocation Sub Committee 2018/19 - Funding Allocations	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.