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Meeting Date: |
Tuesday 18 September 2018 |
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Time: |
3.00pm-3.15pm |
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Venue |
Council
Chamber |
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Present |
The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, McGrath, Price, Tapine, Wise and Wright |
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In Attendance |
Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Manager Community Strategies, Waste Minimisation Lead |
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Administration |
Governance Team |
Apologies
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Council resolution |
That the apologies from Councillor White, Councillor Taylor and Councillor Jeffery be accepted. |
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Mayor
Nil
Announcements by the management
Nil
Confirmation of minutes
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Council resolution |
That the Draft Minutes of the Ordinary meeting held on 7 August 2018 be confirmed as a true and accurate record of the meeting.
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1. Audit and Risk Committee Charter 2018
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
617763 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
1.1 Purpose of Report
The Audit and Risk Committee Charter is set to be reviewed every 2 years, and this requires Council approval and adoption.
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At the Meeting It was noted that the proposed changes are highlighted in the agenda item and further explanatory points will be provided to Councillors for completeness.
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Council resolution |
That Council: a. Adopt the Audit and Risk Committee Charter dated 18th September 2018. |
2. HB Drinking Water Governance Joint Committee Minutes
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
625406 |
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Reporting Officer/s & Unit: |
Cheree Ball, Governance Advisor |
2.1 Purpose of Report
To present to Council the unconfirmed minutes of the HB Drinking Water Governance Joint Committee meeting, held on 15 August 2018.
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Receive the unconfirmed minutes of the HB Drinking Water Governance Joint Committee meeting from 15 August 2018.
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REPORTS / RECOMMENDATIONS FROM THE STANDING COMMITTEES
Māori CONSULTATIVE COMMITTEE MEETING - 11 September 2018
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Council resolution |
That the Māori Consultative Committee Minutes be received. |
Note: The Māori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.
Reports from Strategy and Infrastructure Committee held 21 August 2018
1. Marine Parade Traffic Calming - Update
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Type of Report: |
Information |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
486985 |
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Reporting Officer/s & Unit: |
Fleur Lincoln, Strategic Planning Lead |
1.1 Purpose of Report
The purpose of the report is to provide Council with a progress update, and to outline the proposed approach moving forward for this project.
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Māori Consultative Committee's recommendation T Aranui / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Note the update provided by the Council Officer. |
2. District Plan Review - Project Launch
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Type of Report: |
Procedural |
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Legal Reference: |
Resource Management Act 1991 |
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Document ID: |
603455 |
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Reporting Officer/s & Unit: |
Dean Moriarity, Team Leader Policy Planning |
2.1 Purpose of Report
The purpose of this report is to follow up on the seminar held with Council on 23 July 2018 regarding initiating a review of the District Plan and for Council to approve ‘in principle’ both the overall strategic direction for the review and the indicative overall process the review of the District Plan will follow.
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Māori Consultative Committee's recommendation T Aranui / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Resolve to formally initiate the review of the current District Plan. b. Endorse ‘in principle’ both the overall strategic direction for the review and the indicative overall process the review of the District Plan will follow. |
Reports from Regulatory Committee held 21 August 2018
1. Annual Dog Control Report 2017/18
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Type of Report: |
Legal |
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Legal Reference: |
Dog Control Act 1996 |
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Document ID: |
559263 |
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Reporting Officer/s & Unit: |
Hayleigh Brereton, Manager Regulatory Solutions |
1.1 Purpose of Report
To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2017 – 30 June 2018, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.
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Māori Consultative Committee's recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Adopt the Napier City Council Annual Dog Control Report 2017/18. i. That the report be submitted to the Secretary for Local government and published in accordance with the Dog Control Act 1996. |
Reports from Finance Committee held 4 September 2018
1. Joint Waste Management and Minimisation Plan
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Type of Report: |
Operational and Procedural |
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Legal Reference: |
Waste Minimisation Act 2008 |
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Document ID: |
619564 |
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Reporting Officer/s & Unit: |
Rhett van Veldhuizen, Waste Minimisation Lead |
1.1 Purpose of Report
The purpose of this report is to obtain a decision from the Council on the adoption of the Joint Waste Management and Minimisation Plan (Plan) 2018-2024.
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Māori Consultative Committee's recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting It was noted that the adoption of the Joint Waste Management and Minimisation Plan 2018-24 (Plan) would not adversely affect privately owned providers, as Council is only changing the receptacle and the Plan creates other opportunities for these providers regarding waste management. As green waste is currently being managed efficiently it was decided not to enter this market. In response to questions from Councillors it was clarified that the statistics on plastic bottle collection show no change as a result of chlorination, and work in relation to the de-chlorinated water stations is now underway. |
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Council resolution |
That Council: a. Adopt the Joint Waste Management and Minimisation Plan 2018-24 in accordance with section 43 of the Waste Minimisation Act 2008 without further amendment which revokes the previous Joint Waste Management and Minimisation Plan 2012-2018.
b. Delegate to the Joint Council Waste Futures Project Steering Committee the authority to implement updates and changes that may be required due to wider environmental factors, while keeping within the intent of the strategy.
c. Acknowledge the recommendation from the Joint Council Waste Futures Project Steering Committee that additional resource is urgently required to implement the Waste Management and Minimisation Plan. |
2. Joint Waste Futures Steering Committee Unconfirmed Minutes
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
618626 |
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Reporting Officer/s & Unit: |
Cheree Ball, Governance Advisor |
2.1 Purpose of Report
To present to Council the unconfirmed minutes of the Joint Council Waste Futures Project Steering Committee meeting, held on 25 July 2018.
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Māori Consultative Committee's recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Receive the unconfirmed minutes of the Joint Council Waste Futures Project Steering Committee meeting from 25 July 2018. |
3. Coastal Hazards Joint Committee Membership
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
621251 |
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Reporting Officer/s & Unit: |
Deborah Smith, Acting Team Leader Governance |
3.1 Purpose of Report
To seek approval from Council for the nomination of a further member of the Coastal Hazards Joint Committee.
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Māori Consultative Committee's recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Approve the nomination of Cr Brosnan to the Clifton to Tangoio Coastal Hazards Strategy Joint Committee. |
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
619834 |
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Reporting Officer/s & Unit: |
Steve Gregory, Transformation Lead |
4.1 Purpose of Report
To advise Council on the results of the NRB survey carried out in 2018.
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Māori Consultative Committee's recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Resolve that the 2018 NRB Survey results be received. |
5. Investment Property Portfolio Policy
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Type of Report: |
Operational and Procedural |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
622351 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
5.1 Purpose of Report
To seek Council’s approval of a Policy relating to the Investment Property Portfolio (Leasehold Land).
The resolution of Council of 1 June 2018 (as outlined below) required that a divestment, and investment policy for the sale proceeds, is established and approved by Council resolution prior to the release of any leasehold land.
The attached policy has been developed in response to the resolution. It outlines the terms and conditions on which Council may sell non-strategic land included in the portfolio. The policy also provides guidance relating to the investment of the proceeds of sale.
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Māori Consultative Committee's recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting It was noted that this decision represents a significant change in Council policy. |
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Council resolution |
That Council: a) Approve the Investment Property Portfolio Policy. |
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Type of Report: |
Operational and Procedural |
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Legal Reference: |
Napier Borough Endowments Act 1876, Napier Borough Endowments Amendment Act 1999, Sections 140 and 141 of the Local Government Act 2002 (LGA). Section 40 of the Public Works Act 1981 (PWA). |
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Document ID: |
622679 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
6.1 Purpose of Report
To seek Council’s approval to sell certain land which is subject to the Napier Borough Endowments Act 1876 and is part of Council’s Investment Property Portfolio. Any sale is to be considered on a case by case basis and is subject to the terms and conditions of the Investment Property Portfolio Policy.
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Māori Consultative Committee's recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: Resolve: a. To allow the sale, after consideration on a case by case basis, of the land included in the schedule below, being endowment land which is subject to the Napier Borough Endowments Act 1876. b. That considerations and process is to comply with Council’s Investment Property Portfolio Policy. c. To record that this decision represents a discretion to be executed by Council on a case by case basis, nothing in this decision represents a right for any person to insist or require Council to sell to them and the sale by Council of any land under this decision does not create precedence or expectation that other land held by Council (whether of a similar nature or not) will be sold. d. That the process requirements set out in Sections 140 and 141 of the Local Government Act 2002 are to be complied with. e. To record that Council has considered the issue of an offer back obligation to the Crown under Section 40 of the Public Works Act 1981. Legal advice has confirmed that in the particular circumstances surrounding the land, there are relevant exceptions to any offer back obligation based on the criteria set out in Section 40(2) and (4) of the Public Works Act 1981, and therefore there is no offer back requirement.
Schedule of land: 48 West Quay Lot 1 DP 478612, CFR664012 40 West Quay Lot 2 DP 4786142, CFR 664012 14 Bridge Street Lot 2 DP 17631, CFR HBK2/1415 16 Bridge Street Lot 1 DP 17631, CFR HBK2/1415 22 Bridge Street Part Town Section 610 Napier, CFR HBC4/1148 9B, 9FD and 9 E Riddell Street Lot 1-2 DP 5357, CFR HBA4/1405 160 Wellesley Road Town Section 569 Town of Napier CFR HB97/42
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Reports from Community Services Committee held 4 September 2018
1. Community Services Grants - Allocation
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
604443 |
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Reporting Officer/s & Unit: |
Natasha Carswell, Manager Community Strategies |
1.1 Purpose of Report
To assess the adequacy of the current budget allocation for the Community Services Grants scheme and to identify options for any increase.
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Māori Consultative Committee's recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting It was noted that this is a significant increase in the amount of funding that will be available to community groups working with those most in need in our community. In response to questions from Councillors the following points were clarified: · The Local Government Cost Index (LGCI) has been applied through the Long Term Plan budget. · LGCI takes multiple factors into consideration including CPI, salary/wages, construction cost etc. and is more favourable than CPI alone. · Pensioners and lower income groups are affected by the use of LGCI as opposed to CPI adjustments. |
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Committee’s recommendation The Community Services Committee: a. Increase the allocation to the Community Services Grants scheme using a combination of population and CPI adjustments and increasing the per head allocation to $1.80.
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Substitute motion Council resolution |
That Council: a. Increase the allocation to the Community Services Grants scheme to $1.80 per head of population, adjusting the allocation annually based on census data or population projections from 2019/20. |
2. White Night - Provision of Food Trucks
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Type of Report: |
Procedural |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
623967 |
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Reporting Officer/s & Unit: |
Fleur Lincoln, Strategic Planning Lead |
2.1 Purpose of Report
The purpose of this report is to obtain a resolution of Council to allow the sale of food and drink to the public within Herschell Street as part of the White Night event on the 20th October 2018.
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Māori Consultative Committee's recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Resolve to allow the sale of food and drink to the public within Herschell Street at the White Night event on Saturday 20th October 2018. |
3. Youth Policy Review - Public Feedback
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
620996 |
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Reporting Officer/s & Unit: |
Jessica Wilson, Community Advisor |
3.1 Purpose of Report
To advise Council on the process undertaken in reviewing the Youth Policy and to request approval to release the draft Strategy (attachment one) for stakeholder and public feedback prior to adoption by Council.
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Māori Consultative Committee's recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. Carried
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council: a. Approve the release of the draft Napier Youth Strategy for stakeholder and public feedback. |
Ordinary Meeting of Council - 18 September 2018 - Open Minutes
Reports Under Delegated Authority
1. Official Information Requests
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
631842 |
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Reporting Officer/s & Unit: |
Cheree Ball, Governance Advisor |
1.1 Purpose of Report
To present the year to date Official Information Request statistics.
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At the Meeting It was noted that Council is receiving an increased number of official information requests, including an increase in scope of requests. This appears to be a national trend experienced by all councils. In response to questions from Councillors, officers confirmed that costs are being recovered where appropriate. |
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Council resolution |
That Council:
a. Receives the report Official Information Requests 28 July 2018 to 10 September 2018. |
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
631835 |
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Reporting Officer/s & Unit: |
Alix Burke, Executive Assistant to the Chief Executive |
2.1 Purpose of Report
To report Tenders let under delegated authority for the period to 7 September 2018.
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At the Meeting Council officers were acknowledged for their input and work in relation to the Maggie’s Way Track improvements; this is an exciting development and the response from the Pathways Trust has been positive. |
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Council resolution |
That Council:
a. Receive the report for Tenders let under delegated authority for the period 26 July 2018 to 7 September 2018. |
3. Resource Consent Applications
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
631836 |
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Reporting Officer/s & Unit: |
Alix Burke, Executive Assistant to the Chief Executive |
3.1 Purpose of Report
To present the report on Resource Consents issued under delegated authority for the period 26 July – 30 August 2018.
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council:
a. Receive the report on Resource Consents issued under delegated authority for the period 26 July – 30 August 2018. |
4. Schedule of Documents Executed Under Seal
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
631841 |
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Reporting Officer/s & Unit: |
Alix Burke, Executive Assistant to the Chief Executive |
4.1 Purpose of Report
To report of documents executed under Seal for the period 26 July to 12 September 2018.
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At the Meeting There was no discussion on this item. |
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Council resolution |
That Council:
a. Receive the Report of Documents Executed Under Seal for the period 26 July to 12 September 2018. |
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Council resolution |
That the public be excluded from the following parts of the proceedings of this meeting. Carried |
Public Excluded - Confirmation of Minutes (no agenda items).
The meeting moved into committee at 3.15pm.
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |