Finance Committee

Open Minutes

 

Meeting Date:

Tuesday 4 September 2018

Time:

3.00pm-4.00pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Mayor Dalton, Councillor Wise (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, White and Wright

In Attendance

Chief Executive, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Community Strategies, Strategic Planning Lead, Transformation Lead, Manager Business Excellence & Transformation, Marketing Manager, Manager Property, Venues Manager, Community Advisor, Community Funding Advisor

Administration

Governance Team

 


Finance Committee - 04 September 2018 - Open Minutes

 

Apologies

Councillors Boag / Brosnan

That the apology from Councillor Taylor be accepted.

Conflicts of interest

Nil

Public forum

Dorothy Pilkington

Mrs Pilkington spoke to the War Memorial design options and advocated that as per Council’s decision on 29 June 2018, three options should be consulted on. As the annex option has since been withdrawn, there is no longer a design that would see the plaques returned to the inside of the building. The community should be offered an option in the consultation process to allow the memorial items to become part of the building again. Mrs Pilkington referred to the International Council on Monuments and Sites New Zealand Charter and circulated images of the Whanganui War Memorial Centre, noting that the elements are located inside their memorial.

 

Craig Morley

Mr Morley also spoke to the War Memorial design options and agreed that it would be impractical to return the building to what it originally was. He noted that the new additions to the building have provided space that could be used to house the memorial elements; specifically, utilising the space to the right of the entrance which is currently a chair storage area. Images were presented to Council showing what this could look like externally, as well as proposed floorplan changes.

 

Mr Morley advised that a public meeting has been arranged, with an independent facilitator, to be held on 16 September, 2pm at the Napier Soldiers’ Club. An invitation was extended to Council to attend.

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Other announcements

Councillor Tapine thanked Council and specifically the depot team, for the manner in which they were able to support the passing of a significant elder of our region, Matua Heitia Hiha.

 

 

 

 

 

Confirmation of minutes

Councillors Wright / White

That the Minutes of the meeting held on 24 July 2018 were taken as a true and accurate record of the meeting.

 


 

Agenda Items

 

1.    Joint Waste Management and Minimisation Plan

Type of Report:

Operational and Procedural

Legal Reference:

Waste Minimisation Act 2008

Document ID:

619564

Reporting Officer/s & Unit:

Rhett van Veldhuizen, Waste Minimisation Lead

 

1.1   Purpose of Report

The purpose of this report is to obtain a decision from the Council on the adoption of the Joint Waste Management and Minimisation Plan (Plan) 2018-2024.

 

At the Meeting

The Chair of the Joint Waste Committee, Tania Kerr, was invited to speak to the Joint Waste Management and Minimisation Plan (Plan) 2018-2024; she noted that input from the community has guided the committee. Feedback from Hastings District Council (HDC) was that the Plan was a little short on the ‘how’ and one Councillor is still uncomfortable with one of the decisions; however, this Plan is about where we wish to go, how we can protect the environment, how we can separate our green waste from mixed waste and how we can ensure that the recycling that we do collect remains safe and clean to be turned into valuable products. Consideration has also been given to small businesses operating in this space.

Councillor Brosnan advised that every aspect of waste has been discussed with 8000 submissions having been received. It was noted that there is still a lot of work to do including final costings, by-laws to be developed and aligned with HDC, recycling receptacles to be chosen, tender scopes to be agreed etc. As the final costings have not yet been decided Council are not voting at this time to adopt any costs, this will come back to Council through the Annual Plan.

In response to questions from Councillors the following points were clarified:

·         This is a 2020 plan for implementation and will go through two more Annual Plans before costs are set; any changes will go through Council.

·         One of the recommendation points allows for flexibility around any changes in this space; any significant changes will come back to Council.

·         The average household waste is 80L and the committee decided that council should provide a service that meets the current average, hence the proposed 80L bins. Three recycling bins will also be provided.

·         The provision of the receptacle does not reduce waste; however, waste will be reduced through education to promote the decrease of waste per household and the implementation of by-laws prohibiting green waste and recycling being placed in those bins. Steps will be taken to drive change.

·         There is a two year lead in time which will be used to educate the community regarding waste.

·         Cameras are located within the collection trucks allowing the contents of bins to be viewed. If anything is there that shouldn’t be, a warning will be issued to the household.

·         There is a serious concern that there will not be a robust tendering process for bag collection in future, due to service providers’ safety concerns.

·         It was accepted that wheelie bins being left out too long affects the streetscape, but this is no different to our recycling receptacles at present.

·         The percentage of general waste in rubbish bags currently is 38%. There is a significant amount of other waste including kitchen waste, green waste, plastic, glass etc. that can be redirected under this Plan.

Committee's recommendation

The Finance Committee:

a.     Adopt the Joint Waste Management and Minimisation Plan 2018-24 in accordance with section 43 of the Waste Minimisation Act 2008 without further amendment which revokes the previous Joint Waste Management and Minimisation Plan 2012-2018.

 

b.     Delegate to the Joint Council Waste Futures Project Steering Committee the authority to implement updates and changes that may be required due to wider environmental factors, while keeping within the intent of the strategy.

 

c.     Acknowledge the recommendation from the Joint Council Waste Futures Project Steering Committee that additional resource is urgently required to implement the Waste Management and Minimisation Plan.

 

 


 

2.    Joint Waste Futures Steering Committee Unconfirmed Minutes

Type of Report:

Information

Legal Reference:

N/A

Document ID:

618626

Reporting Officer/s & Unit:

Cheree Ball, Governance Advisor

 

2.1   Purpose of Report

To present to Council the unconfirmed minutes of the Joint Council Waste Futures Project Steering Committee meeting, held on 25 July 2018.

 

At the Meeting

There was no discussion on this item.

Committee's recommendation

The Finance Committee:

a.     Receive the unconfirmed minutes of the Joint Council Waste Futures Project Steering Committee meeting from 25 July 2018.

 

 

 

3.    Coastal Hazards Joint Committee Membership

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

621251

Reporting Officer/s & Unit:

Deborah Smith, Acting Team Leader Governance

 

3.1   Purpose of Report

To seek approval from Council for the nomination of a further member of the Coastal Hazards Joint Committee.

 

At the Meeting

There was no discussion on this item.

 

Committee's recommendation

The Finance Committee:

a.     Approve the nomination of Cr Brosnan to the Clifton to Tangoio Coastal Hazards Strategy Joint Committee.

 

 

 

4.    2018 NRB Survey

Type of Report:

Information

Legal Reference:

N/A

Document ID:

619834

Reporting Officer/s & Unit:

Steve Gregory, Transformation Lead   

 

4.1   Purpose of Report

To advise Council on the results of the NRB survey carried out in 2018.

 

At the Meeting

It was noted that Council elected members support has plummeted to 53% this year. The 10% drop in satisfaction regarding City Planning was surprising considering what has been achieved in this area. A copy of the survey will be made available to Councillors to view at Council.

Committee's recommendation

The Community Services Committee:

a.     Resolve that the 2018 NRB Survey results be received.

 

 

 

 

 

 

 

 

 

 

 

 

5.    Investment Property Portfolio Policy

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

622351

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property  

 

5.1   Purpose of Report

To seek Council’s approval of a Policy relating to the Investment Property Portfolio (Leasehold Land).

The resolution of Council of 1 June 2018 (as outlined below) required that a divestment, and investment policy for the sale proceeds, is established and approved by Council resolution prior to the release of any leasehold land.

The attached policy has been developed in response to the resolution. It outlines the terms and conditions on which Council may sell non-strategic land included in the portfolio. The policy also provides guidance relating to the investment of the proceeds of sale.

 

At the Meeting

No discussion was held on this item.

Committee's recommendation

The Finance Committee:

a)     Approve the Investment Property Portfolio Policy.

 

 

 


 

6.    Sale of Endowment Land

Type of Report:

Operational and Procedural

Legal Reference:

Napier Borough Endowments Act 1876, Napier Borough Endowments Amendment Act 1999, Sections 140 and 141 of the Local Government Act 2002 (LGA). Section 40 of the Public Works Act 1981 (PWA).

Document ID:

622679

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property  

 

6.1   Purpose of Report

To seek Council’s approval to sell certain land which is subject to the Napier Borough Endowments Act 1876 and is part of Council’s Investment Property Portfolio. Any sale is to be considered on a case by case basis and is subject to the terms and conditions of the Investment Property Portfolio Policy.

 

At the Meeting

In response to questions from Councillors, the Manager Property clarified that in the interest of transparency, it was prudent to raise this as a separate agenda item and have a separate resolution to the Investment Property Portfolio Policy item. 

Committee's recommendation

The Finance Committee:

Resolve:

a.     To allow the sale, after consideration on a case by case basis, of the land included in the schedule below, being endowment land which is subject to the Napier Borough Endowments Act 1876.

b.     That considerations and process is to comply with Council’s Investment Property Portfolio Policy.

c.     To record that this decision represents a discretion to be executed by Council on a case by case basis, nothing in this decision represents a right for any person to insist or require Council to sell to them and the sale by Council of any land under this decision does not create precedence or expectation that other land held by Council (whether of a similar nature or not) will be sold.

d.     That the process requirements set out in Sections 140 and 141 of the Local Government Act 2002 are to be complied with.

e.     To record that Council has considered the issue of an offer back obligation to the Crown under Section 40 of the Public Works Act 1981. Legal advice has confirmed that in the particular circumstances surrounding the land, there are relevant exceptions to any offer back obligation based on the criteria set out in Section 40(2) and (4) of the Public Works Act 1981, and therefore there is no offer back requirement.

 

Schedule of land:

48 West Quay                                   Lot 1 DP 478612, CFR664012

40 West Quay                                   Lot 2 DP 4786142, CFR 664012

14 Bridge Street                               Lot 2 DP 17631, CFR HBK2/1415

16 Bridge Street                               Lot 1 DP 17631, CFR HBK2/1415

22 Bridge Street                               Part Town Section 610 Napier, CFR HBC4/1148

9B, 9FD and 9 E Riddell Street         Lot 1-2 DP 5357, CFR HBA4/1405

160 Wellesley Road                          Town Section 569 Town of Napier CFR HB97/42

 

  

 The meeting closed at 4pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................