Māori Consultative Committee

Open Minutes

 

Meeting Date:

Tuesday 11 September 2018

Time:

3.05pm-4.11pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Piri Prentice (In the Chair), Mayor Bill Dalton, Councillor Apiata Tapine, Tiwana Aranui, Te Whetu Marama Henare-Winitana [3.08pm], Councillor Maxine Boag.

In Attendance

Chief Executive, Director Community Services, Strategic Māori Advisor, Communications and Marketing Manager, Manager Community Services, Marketing Manager, Manager Sport & Recreation, Event Manager, Associate Project Engineer.

Administration

Governance Team

 


Māori Consultative Committee - 11 September 2018 - Open Minutes

 

Karakia

Tiwana Aranui opened proceedings with a karakia.

 

Te Whetu Henare-Winitana joined the meeting at 3.08pm

 

Apologies

Mayor Dalton / T Aranui

That the apology from Hori Reti be accepted.

Conflicts of interest

Nil

Announcements by the Chairperson

The Chair, followed by members of the committee, reflected on the passing of Ruruarau Heitia Hiha, and acknowledged the work of Pukemokimoki Marae. The committee expressed their wishes for Heitia to be recognised in some way as a significant elder in the community.

Announcements by the management

Nil

Confirmation of minutes

Mayor Dalton / T Aranui

That the Minutes of the meeting held on 31 July 2018 were taken as a true and accurate record of the meeting.

 

  


 

 

Reports from standing committees

Mayor Dalton / T Aranui

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

 

 

Reports from Strategy and Infrastructure Committee held 21 August 2018

 

1.    Marine Parade Traffic Calming - Update

Type of Report:

Information

Legal Reference:

Enter Legal Reference

Document ID:

486985

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

 

1.1   Purpose of Report

The purpose of the report is to provide Council with a progress update, and to outline the proposed approach moving forward for this project.

 

At the Māori Consultative Committee meeting

In response to questions from the committee, the Mayor confirmed that the traffic calming has been successful although there are further improvements to be added. It was noted that the average speed has increased due to this stretch of road being a straight run along the parade. Council officers are considering measures to address this, including raised crossings and speed reduction, which will also deter trucks from using this route.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

 

Committee's recommendation

Councillors Wright / Hague

The Strategy and Infrastructure Committee:

a.     Note the update provided by the Council Officer.

Carried

 

2.    District Plan Review - Project Launch

Type of Report:

Procedural

Legal Reference:

Resource Management Act 1991

Document ID:

603455

Reporting Officer/s & Unit:

Dean Moriarity, Team Leader Policy Planning

 

2.1   Purpose of Report

The purpose of this report is to follow up on the seminar held with Council on 23 July 2018 regarding initiating a review of the District Plan and for Council to approve ‘in principle’ both the overall strategic direction for the review and the indicative overall process the review of the District Plan will follow.

 

At the Māori Consultative Committee meeting

The Chief Executive spoke to the report noting that preliminary work to date has identified a number of outcomes to focus the review of the District Plan, including greenfield growth into the hills and establishing the estuary as a premier regional park through the Ahuriri Masterplan. Key principles and strategic objectives have also been identified to help Council drive the delivery of outcomes through the District Plan.

The next phase in the review process is engagement, which will follow the normal process and will begin with the Heritage Strategy workshop in a couple of weeks.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Jeffery

The Strategy and Infrastructure Committee:

a.     Resolve to formally initiate the review of the current District Plan.

b.     Endorse ‘in principle’ both the overall strategic direction for the review and the indicative overall process the review of the District Plan will follow.

Carried

 

 

Reports from Regulatory Committee held 21 August 2018

 

1.    Annual Dog Control Report 2017/18

Type of Report:

Legal

Legal Reference:

Dog Control Act  1996

Document ID:

559263

Reporting Officer/s & Unit:

Hayleigh Brereton, Manager Regulatory Solutions  

 

1.1   Purpose of Report

To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2017 – 30 June 2018, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.

 

 

At the Māori Consultative Committee meeting

The Chief Executive spoke to the report advising that this is an annual report and the increase in infringement notices can be attributed to Council’s focus on dog registration numbers.

In response to questions regarding the pound, it was confirmed that Council are tracking well and meeting the new standards. MPI have completed a further check and Council are aware that there are a number of pounds across NZ yet to meet those standards.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors White / Tapine

The Regulatory Committee:

a.     Adopt the Napier City Council Annual Dog Control Report 2017/18.

i.      That the report be submitted to the Secretary for Local government and published in accordance with the Dog Control Act 1996.

 

Carried

 

 

Reports from Finance Committee held 4 September 2018

 

1.    Joint Waste Management and Minimisation Plan

Type of Report:

Operational and Procedural

Legal Reference:

Waste Minimisation Act 2008

Document ID:

619564

Reporting Officer/s & Unit:

Rhett van Veldhuizen, Waste Minimisation Lead

 

1.1   Purpose of Report

The purpose of this report is to obtain a decision from the Council on the adoption of the Joint Waste Management and Minimisation Plan (Plan) 2018-2024.

 

 

At the Māori Consultative Committee meeting

Councillor Tapine noted that the report is a culmination of work by both Napier City Council and Hastings District Council. 8000 submissions were received and considered addressing how we manage our waste going forward, and the Plan recognises that a strategy will need to be rolled out over a period of time.

Practical steps and measures have been identified to help Councils move towards their goal of better waste management across the region, and the proposed Plan will allow Council to record data to assist with better decisions in future.

In response to questions from the committee it was clarified that there are Marae specific programmes running outside of this Plan. Maraes support waste minimisation but consideration needs to be given as to how this will work for them; it may be beneficial for Council to meet with the four Marae to discuss the Plan.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Tapine

The Finance Committee:

a.     Adopt the Joint Waste Management and Minimisation Plan 2018-24 in accordance with section 43 of the Waste Minimisation Act 2008 without further amendment which revokes the previous Joint Waste Management and Minimisation Plan 2012-2018.

 

b.     Delegate to the Joint Council Waste Futures Project Steering Committee the authority to implement updates and changes that may be required due to wider environmental factors, while keeping within the intent of the strategy.

 

c.     Acknowledge the recommendation from the Joint Council Waste Futures Project Steering Committee that additional resource is urgently required to implement the Waste Management and Minimisation Plan.

 

Carried

 

 

2.    Joint Waste Futures Steering Committee Unconfirmed Minutes

Type of Report:

Information

Legal Reference:

N/A

Document ID:

618626

Reporting Officer/s & Unit:

Cheree Ball, Governance Advisor

 

2.1   Purpose of Report

To present to Council the unconfirmed minutes of the Joint Council Waste Futures Project Steering Committee meeting, held on 25 July 2018.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Hague

The Finance Committee:

a.     Receive the unconfirmed minutes of the Joint Council Waste Futures Project Steering Committee meeting from 25 July 2018.

 

Carried

 

 

3.    Coastal Hazards Joint Committee Membership

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

621251

Reporting Officer/s & Unit:

Deborah Smith, Acting Team Leader Governance

 

3.1   Purpose of Report

To seek approval from Council for the nomination of a further member of the Coastal Hazards Joint Committee.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Jeffery / Dallimore

The Finance Committee:

a.     Approve the nomination of Cr Brosnan to the Clifton to Tangoio Coastal Hazards Strategy Joint Committee.

 

Carried

 

 

4.    2018 NRB Survey

Type of Report:

Information

Legal Reference:

N/A

Document ID:

619834

Reporting Officer/s & Unit:

Steve Gregory, Transformation Lead   

 

4.1   Purpose of Report

To advise Council on the results of the NRB survey carried out in 2018.

 

 

At the Māori Consultative Committee meeting

The Chief Executive spoke to this item noting that as part of the Annual Report process Council is required to report on the community’s satisfaction levels.

It was noted that overall the results of the NRB survey are pleasing, in particular, council staff are regarded increasingly well by the community; and satisfaction levels regarding the MTG are slowing increasing.

Council is aware that the swimming pool issue needs to be addressed with a decision expected shortly. The water supply satisfaction levels are likely a result of chlorination.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wright / Boag

The Community Services Committee:

a.     Resolve that the 2018 NRB Survey results be received.

 

Carried

 

 

5.    Investment Property Portfolio Policy

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

622351

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property  

 

5.1   Purpose of Report

To seek Council’s approval of a Policy relating to the Investment Property Portfolio (Leasehold Land).

The resolution of Council of 1 June 2018 (as outlined below) required that a divestment, and investment policy for the sale proceeds, is established and approved by Council resolution prior to the release of any leasehold land.

The attached policy has been developed in response to the resolution. It outlines the terms and conditions on which Council may sell non-strategic land included in the portfolio. The policy also provides guidance relating to the investment of the proceeds of sale.

 

 

At the Māori Consultative Committee meeting

The Chief Executive spoke to the report noting that the Investment Property Portfolio Policy will allow the freeholding of Council’s leasehold land portfolio. Freeholding has been a subject of debate with lessees for a number of years as the previous policy did not allow this.

The policy provides principles that Council can assess land against to determine whether the land is strategic or non-strategic. It was noted that the leasehold land portfolio currently produces $1.9M per annum in revenue, and this revenue will need to be offset.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wise / Hague

The Finance Committee:

a)     Approve the Investment Property Portfolio Policy.

 

Carried

 

 

6.    Sale of Endowment Land

Type of Report:

Operational and Procedural

Legal Reference:

Napier Borough Endowments Act 1876, Napier Borough Endowments Amendment Act 1999, Sections 140 and 141 of the Local Government Act 2002 (LGA). Section 40 of the Public Works Act 1981 (PWA).

Document ID:

622679

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property  

 

6.1   Purpose of Report

To seek Council’s approval to sell certain land which is subject to the Napier Borough Endowments Act 1876 and is part of Council’s Investment Property Portfolio. Any sale is to be considered on a case by case basis and is subject to the terms and conditions of the Investment Property Portfolio Policy.

 

 

 

 

At the Māori Consultative Committee meeting

The Chair noted this is a good opportunity to consider the future of endowment land.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wise / Hague

The Finance Committee:

Resolve:

a.     To allow the sale, after consideration on a case by case basis, of the land included in the schedule below, being endowment land which is subject to the Napier Borough Endowments Act 1876.

b.     That considerations and process is to comply with Council’s Investment Property Portfolio Policy.

c.     To record that this decision represents a discretion to be executed by Council on a case by case basis, nothing in this decision represents a right for any person to insist or require Council to sell to them and the sale by Council of any land under this decision does not create precedence or expectation that other land held by Council (whether of a similar nature or not) will be sold.

d.     That the process requirements set out in Sections 140 and 141 of the Local Government Act 2002 are to be complied with.

e.     To record that Council has considered the issue of an offer back obligation to the Crown under Section 40 of the Public Works Act 1981. Legal advice has confirmed that in the particular circumstances surrounding the land, there are relevant exceptions to any offer back obligation based on the criteria set out in Section 40(2) and (4) of the Public Works Act 1981, and therefore there is no offer back requirement.

 

Schedule of land:

48 West Quay                                   Lot 1 DP 478612, CFR664012

40 West Quay                                   Lot 2 DP 4786142, CFR 664012

14 Bridge Street                               Lot 2 DP 17631, CFR HBK2/1415

16 Bridge Street                               Lot 1 DP 17631, CFR HBK2/1415

22 Bridge Street                               Part Town Section 610 Napier, CFR HBC4/1148

9B, 9FD and 9 E Riddell Street         Lot 1-2 DP 5357, CFR HBA4/1405

160 Wellesley Road                          Town Section 569 Town of Napier CFR HB97/42

 

Carried

 

 

Reports from Community Services Committee held 4 September 2018

 

1.    Community Services Grants - Allocation

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

604443

Reporting Officer/s & Unit:

Natasha Carswell, Manager Community Strategies

 

1.1   Purpose of Report

To assess the adequacy of the current budget allocation for the Community Services Grants scheme and to identify options for any increase.

 

 

At the Māori Consultative Committee meeting

The Manager Community Strategies spoke to the report and noted that Council officers were asked to assess whether the allocation for the Community Services Grants scheme could be increased from the current rate of $1.60 per population head.

It was decided to increase the population amount to $1.80 with increases calculated annually and to apply CPI adjustments per year. The result being an increased allocation of funding each year for community and voluntary organisations providing support services to Napier residents.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Substitute Motion

Councillors Boag / Jeffery

The Community Services Committee:

a.     Increase the allocation to the Community Services Grants scheme using a         combination of population and CPI adjustments and increasing the per head         allocation to $1.80. 

Carried

 

 


 

2.    White Night - Provision of Food Trucks

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

623967

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

 

2.1   Purpose of Report

The purpose of this report is to obtain a resolution of Council to allow the sale of food and drink to the public within Herschell Street as part of the White Night event on the 20th October 2018.

 

At the Māori Consultative Committee meeting

The Mayor spoke to this item noting that Council authorisation is required for food stalls to operate within the CBD for events, as this is not normally a permitted activity.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Mayor Dalton / Councillor Hague

The Community Services Committee:

a.     Resolve to allow the sale of food and drink to the public within Herschell Street at the White Night event on Saturday 20th October 2018.

 

Carried

 

 

3.    Youth Policy Review - Public Feedback

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

620996

Reporting Officer/s & Unit:

Jessica Wilson, Community Advisor

3.1   Purpose of Report

To advise Council on the process undertaken in reviewing the Youth Policy and to request approval to release the draft Strategy (attachment one) for stakeholder and public feedback prior to adoption by Council.

 

 

At the Māori Consultative Committee meeting

The Manager Community Strategies noted that the Youth Council presented the Youth Policy Review, which will be going out for consultation shortly.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Hague / Tapine

The Community Services Committee:

a.     Approve the release of the draft Napier Youth Strategy for stakeholder and public feedback.

 

Carried

 

 

PRESENTATION

Council officers presented an update on the McLean Park wayfinding and branding project to the Māori Consultative Committee.

In response to questions from the committee, the following points were clarified:

·         Māori greetings are used on gate signage, the main entrance sign and the main plinth sign.

·         The intention was to be very clear and use simple signs; where appropriate, icons have been used.

·         Council officers acknowledge the history around the name.

·         Council are looking to develop a policy for the use of Te Reo Māori and how we can incorporate this into Council facilities.

 

The meeting closed at 4.11pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................