Community Services Committee

Open Minutes

 

Meeting Date:

Tuesday 16 October 2018

Time:

4.15pm-4.26pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Mayor Dalton, Deputy Mayor White (In the Chair), Councillors Boag, Dallimore, Hague, McGrath, Price, Tapine, Taylor, Wise and Wright

In Attendance

Chief Executive Officer, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Community Strategies, Manager Property, Team Leader Policy Planning, Policy Planner, Environmental Solutions Manager, Waste Minimisation Lead, Manager Business Excellence & Transformation/Manager Regulatory Solutions, Libraries Manager, Communications Specialist

Administration

Governance Team

 

Community Services Committee - 16 October 2018 - Open Minutes

 

Apologies

Mayor Dalton / Councillor Wright

That the apologies from Councillor Jeffery and Councillor Brosnan be accepted.

 

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Wright / Price

That the Minutes of the meeting held on 4 September 2018 were taken as a true and accurate record of the meeting.

 

 

 

Community Services Committee - 16 October 2018 - Open Minutes

Agenda Items

 

1.    Library Site Project Steering Group - Terms of Reference

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

643002

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

Natasha Carswell, Manager Community Strategies

 

1.1   Purpose of Report

The purpose of the report is to obtain Council approval of the Terms of Reference for the Library Site Project Steering Group.

 

At the Meeting

In response to questions from Councillors it was clarified that the National Council of Women have been identified as a key stakeholder and a dialogue will be maintained with them throughout. It was noted that before possible sites can be identified the historical significance and heritage value of Clive Square as a whole needs to be assessed, including the Women’s Rest. The findings will be presented to Council.

Committee's recommendation

That the Community Services Committee:

a.     Approve the Library Site Project Steering Group Terms of Reference.

 

 

 

 

2.    Draft Library Strategy - Public Feedback

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

643048

Reporting Officer/s & Unit:

Darran Gillies, Libraries Manager

 

2.1   Purpose of Report

To advise Council on the process undertaken in developing the Napier Library Strategy and to request approval to release the draft strategy (attachment one) for stakeholder and public feedback prior to adoption by Council.

 

At the Meeting

The Libraries Manager spoke to the report and highlighted a number of amendments to the earlier version of the draft strategy.

In response to questions from Councillors it was clarified that this stage of consultation is about understanding the public needs for the space. Once this has been determined the building design can be developed.

Committee's recommendation

That the Community Services Committee:

a.     Approve the release of the draft Napier Library Strategy for stakeholder and public feedback.

 

  

The meeting closed at 4.26pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................