Finance Committee

Open Minutes

 

Meeting Date:

Tuesday 16 October 2018

Time:

3.00pm-4.15pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Mayor Dalton, Councillor Wise (In the Chair), Councillors Boag, Dallimore, Hague, McGrath, Price, Tapine, Taylor, White and Wright

In Attendance

Chief Executive [to 3.56pm], Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Community Strategies, Manager Property, Team Leader Policy Planning, Policy Planner, Environmental Solutions Manager, Waste Minimisation Lead, Manager Business Excellence & Transformation/Manager Regulatory Solutions, Libraries Manager, Communications Specialist

Administration

Governance Team

 


Regulatory Committee - 21 August 2018 - Open Minutes

Apologies

Councillors White / Wright

That the apologies from Councillor Jeffery and Councillor Brosnan be accepted.

 

Conflicts of interest

Nil

Public forum

David Kamper – Onekawa Pool Petition

Mr Kamper spoke to the petition presented to Council seeking to retain and redevelop the aquatic centre on the current Onekawa site, and to not relocate to Prebensen Drive. He noted that the petition received 7173 endorsements and was driven by the community as a result of a 50m pool not being consulted on in the Long Term Plan process.

 

In response to questions from Councillors the following points were clarified:

·         It would be beneficial to make the information regarding the soil contamination of the Onekawa site available to the public; Mr Kamper suggested that a geo-technical report should be prepared for the Onekawa site.

·         The petition has been organised by Mr Kamper in his personal capacity, separate from the Aquahawks organisation.

·         Mr Kamper suggested that the Onekawa site closure would be minimal if the Ivan Wilson pool remained open for a period of the rebuild.

·         Mr Kamper believes that the new build at Prebensen Road site will result in less water space.

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

The Chief Executive noted that he has another engagement and will need to leave the meeting before 4pm.

Confirmation of minutes

Councillors McGrath / Hague

That the Minutes of the meeting held on 4 September 2018 were taken as a true and accurate record of the meeting.

 

 

 

 

 

 

Questions from Councillors for Further Action

Item

Requestor

Action

Responsible

3

Cr Tapine

Further information was requested from officers around how the road stopping work ties in with the Activate Maraenui Project.

 

Antoinette C                           


Finance Committee - 16 October 2018 - Open Minutes

Agenda Items

 

1.    Whakarire Revetment Funding Proposal

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

631017

Reporting Officer/s & Unit:

Richard Munneke, Director City Strategy

 

1.1   Purpose of Report

To consider funding options and obtain approval from Council on the public/private funding split for the Whakarire revetment.

 

At the Meeting

The Director City Strategy spoke to the report noting that this stage of the process requires Council, as decision makers, to consider what factors will determine where the benefit lies and to apportion the costs accordingly. It was noted that there are numerous ways to split the funding across the beneficiaries of the revetment and once a proposal has been determined in principle this will be further refined through community engagement before the final funding proposal is determined through the 2019/20 Annual Plan adoption process.

In response to questions from Councillors the following points were clarified:

·         If the work does not go ahead the existing structure will suffer further degradation and private property will ultimately be affected.

·         This work is required to address existing erosion, as opposed to predicted future erosion, solutions for which are being worked through by the Coastal Hazards Strategy Joint Committee. The revetment design and consenting approval process had occurred prior to the majority of the Coastal Hazard Strategy work.

·         The shared pathway has not been included in the cost estimate at this stage, although it has been included in the Resource Consent. The pathway will be included later following consultation with residents and users of the area.

·         Funding set aside in the Hawke’s Bay Harbour Board Endowment Land Income Account is for the purposes of maintaining the foreshore reserves and works in the inner harbour. These funds are already committed to projects.

·         It was confirmed that shingle from Marine Parade is no longer being moved to Westshore Beach. This work was funded largely through general rate payers, split between Napier City Council and Hawke’s Bay Regional Council.

Councillor Dallimore tabled a document for consideration by Council officers and spoke to the history of the issue, noting that this is not an exact science.

Some Councillors stated that the figures should be reworked and further information was required to determine the balance between public good and the benefit to local residents, including that of the wider Westshore residents.

It was agreed that Councillors would collate and submit any questions to the Chief Executive by Thursday, 18 October 2018 to allow for responses to be considered prior to the Council meeting on 30 October 2018, where the matter would be debated further.

The Chief Executive left the meeting at 3.56pm.

Officer’s Recommendation

That the Finance Committee:

a.     Approve, in principle, funding option for the revetment works at Whakarire Avenue in accordance with Section 101(3) of the Local Government Act.

b.     And that options of funding by general rate or UAGC be identified for consideration.

c.     And that consultation be undertaken as appropriate. This would comprise informal consultation on a proposed funding option as per part a above, culminating in formal consultation as part of the 2019/20 Annual Plan process.

 

Substitute Motion

Committee's recommendation

That the Finance Committee:

a.    Leave the Officer’s recommendation for this item on the table for further discussion at the Council meeting on 30 October 2018, that being:

 

That the Finance Committee:

a.     Approve, in principle, funding option for the revetment works at Whakarire Avenue in accordance with Section 101(3) of the Local Government Act.

b.     And that options of funding by general rate or UAGC be identified for consideration.

c.     And that consultation be undertaken as appropriate. This would comprise informal consultation on a proposed funding option as per part a above, culminating in formal consultation as part of the 2019/20 Annual Plan process.

 


 

 

2.    Capital Project Funding BRought Forward

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

653014

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

 

2.1   Purpose of Report

To seek approval from Council to bring forward funding in the Long Term Plan 2019/20 budget relating to the Park Island Redevelopment into 2018/19 to complete the earthworks required for the Hawkes Bay Rugby Union complex at Park Island due to be started February 2019.

 

At the Meeting

In response to questions from Councillors it was clarified that there was a misunderstanding between the parties in relation to the timing and Plan change in this matter, which has resulted in the funding having to be brought forward from the Long Term Plan 2019/20 budget. It was noted that this request is part of a larger package of work.

Committee's recommendation

The Finance Committee:

a.     Approve $400,000 to be brought forward from the Long Term Plan 2019/20 budget for the Park Island Redevelopment (Loan funded) to accommodate earthworks required to progress the Hawkes Bay Rugby Union complex at Park Island due to start February 2019

 

 


 

 

3.    Road Stopping - land corner of Geddis & Longfellow Avenue

Type of Report:

Legal

Legal Reference:

Local Government Act 1974

Document ID:

637186

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

3.1   Purpose of Report

To obtain Council approval to initiate the road stopping process in accordance with the 10th Schedule of the Local Government Act 1974, and subsequent sale of approximately 188m2 of current legal road on the corner of Geddis and Longfellow Avenue, to Ahuriri District Health.

 

At the Meeting

Further information was requested from officers around how this work ties in with the Activate Maraenui Project.

Committee's recommendation

The Finance Committee:

a.     Recommend pursuant to Section 342 of the Local Government Act 1974, to initiate the stopping of approximately 188m2 of legal road, on the corner of Geddis and Longfellow Avenue and adjacent to 65 Geddis Avenue, in accordance with the Tenth Schedule to the Local Government Act 1974.

b.     Recommend that upon completion of the Tenth Schedule stopping process, the stopped road is sold to Ahuriri District Health (a Charitable Trust) at a peppercorn sale price of one dollar plus all associated legal, survey and advertising costs.

 

 


 

 

4.    Powerco Gas Pipeline - Grant of Easement and Concession

Type of Report:

Legal and Operational

Legal Reference:

Reserves Act 1977, Conservation Act 1987

Document ID:

641344

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property  

 

4.1   Purpose of Report

a.   To obtain Council’s approval to grant a concession in the form of an easement to Powerco Limited to use reserve land to convey gas by way of a pipeline.

b.   To also obtain Council’s approval to grant an easement to Powerco to use non reserve fee simple land owned by Council for the same purpose. 

 

At the Meeting

There was no discussion on this item.

Committee's recommendation

The Finance Committee:

a.     Pursuant to Section 48 of the Reserves Act 1977, approve the granting of a concession in the form of an easement to Powerco Limited to convey gas under the reserve land described in Schedule 1 below.

b.     Approve the granting of an easement to Powerco Limited to convey gas under the fee simple land owned by Council as described in Schedule 2 below.

                                                        

SCHEDULE 1

Legal Description

Title/GN Reference

Land Status

Section 2 Survey Office Plan 468666

NZGN 2002 p488

Local Purpose (Wildlife) Reserve

Section 1 Survey Office Plan 468666

641949

Local Purpose (Community Building) Reserve

 

SCHEDULE 2

Legal Description

Title/GN Reference

Land Status

Lot 2 Deposited Plan 8156

HB131/258

Fee Simple

 


5.      HB Museums Trust Annual Report

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

650777

Reporting Officer/s & Unit:

Chris Denby, Finance Accountant

 

5.1   Purpose of Report

To provide Napier City Council with the Hawke’s Bay Museums Trust Annual Report for the year ending 30 June 2018.

 

At the Meeting

There was no discussion on this item.

Committee's recommendation

The Finance Committee:

a.     Receive the Annual Report of the Hawke’s Bay Museums Trust

 

   

 


Finance Committee - 16 October 2018 - Open Minutes

PUBLIC EXCLUDED ITEMS

 

Councillors Tapine / Hague

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1.         Proposed Solution to Recycling Service for Napier

2.         Leasehold Land Freeholding - Request 1

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1.  Proposed Solution to Recycling Service for Napier

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Leasehold Land Freeholding - Request 1

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved into committee at 4.15pm.

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................