Māori Consultative Committee

Open Minutes

 

Meeting Date:

Tuesday 23 October 2018

Time:

3.00pm – 4.31pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Piri Prentice (In the Chair), Deputy Mayor Faye White, Councillor Apiata Tapine, Te Whetu Henare-Winitana [from 3.05pm], and Tiwana Aranui

In Attendance

Director Community Services, Manager Communications and Marketing, Manager Community Strategies, Councillor Maxine Boag

Administration

Governance Team

 


Māori Consultative Committee - 23 October 2018 - Open Minutes

 

Karakia

Tiwana Aranui opened the meeting with a karakia.

Apologies

Deputy Mayor White / Councillor Tapine

That the apology from Mayor Dalton be accepted.

 

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

Nil

Announcements by the management

It was advised that at the Mahi Tahi Economic Development New Zealand Conference 2018 the Matariki REDS Project 1000 initiative won a commendation for best practice collaboration. The project, which focuses on providing young people with job opportunities has already placed around 600 youth into work.

 

Confirmation of minutes

Mr Aranui / Councillor Tapine

That the Minutes of the meeting held on 11 September 2018 were taken as a true and accurate record of the meeting.

 

  

Matters arising from the minutes

It was advised that the implementation of the waste minimisation plan over the next two years will include the marae.

 

General business

At the agreement of the Chair, Cr Boag spoke briefly about the Citizens’ Civic Awards which Council takes nominations for each year, encouraging committee members and their networks to consider volunteers who are active in their communities and could be recognised in this way.

The Committee noted that the nomination form could be better created to encourage engagement, with both more accessible English and the inclusion of Te Reo.

 

Reports from standing committees

Mr Aranui / Councillor Tapine

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

 

 


 

Reports from Strategy and Infrastructure Committee held 2 October 2018

 

1.    Amendment of Resolution - War Memorial Consultation Options

Type of Report:

Legal

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

636482

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

1.1   Purpose of Report

To recommend the amendment of the part b of the resolution of Council dated 29 June 2018 regarding the Napier War Memorial consultation options.

 

 

At the Māori Consultative Committee meeting

It was clarified that one of the original options for the war memorial design had been withdrawn by the designer.

At the Strategy and Infrastructure Committee it was decided to incorporate a further design in the consultation pack. The design incorporates the war memorial into the main building, and is currently being assessed by the structural engineer who was involved in the recent renovations. The design as it stands impacts on fire egress and would create significant impacts on the facility’s storage space and accessibility. The current proposal uses a primary fire door as its entrance which is not possible; the main access to the building would need to be used for the memorial which reduces access to the building’s opening hours.

 

 

 

Council Resolution

Councillors Wise / Brosnan

That the Strategy and Infrastructure Committee amend part b of the Council resolution dated 29 June 2018 to the following:

a.    That Council approve the withdrawal of the Brent Scott design from the community consultation process and replace this with an internal example/concept, that being the design concept prepared by Craig Morley.

 

b.   That the following three design options go out for public consultation, requesting not only feedback but also input into any potential alternative designs or modifications:

 

a)   Option One - Renovation solution Internal to the main Memorial Building

b)   Option Two  – Building solution external to the main Memorial Building

c)   Option Three  - Landscape solution external to the main Memorial Building

 

c.   That Council notes the offer of the video and images of Option One from Mr Morley and agrees that these will be sufficient to include in the consultation without needing to incur additional design costs.

 

Carried

 

 

 

 


 

2.    Easter Sunday Trading Policy

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

632729

Reporting Officer/s & Unit:

Richard Munneke, Director City Strategy

Kim Anstey, Planner Policy/Analyst

 

2.1   Purpose of Report

A high court decision on 1 August 2018 overturned the current Easter Sunday Trading Policy that allowed shops within the Napier District to open on Easter Sunday. This report is to seek Council approval to re consult on an Easter Sunday Trading Policy.  This requires Council to adopt a draft policy, the accompanying Statement of Proposal, and to authorise officers to commence the special consultative procedure.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item. As the matter was a Decision of Council at the Strategy and Infrastructure meeting of 2 October 2018, no recommendation was required from the Maori Consultative Committee.

 

 

 

Council Resolution

Councillors Boag / Brosnan

That the Strategy and Infrastructure Committee:  

 

a.   Agree the proposed changes to the draft Easter Sunday Trading Policy and Statement of Proposal, as follows:

 

1.   Include in Reason for Proposal section (page 10):

Pharmacy and Souvenir Shops, as these are also to be open under the Shop Trading Hours Act 1990.

 

2.   Add in another heading:

What would happen if we do not pass this policy?

We would return to the situation in which some shops listed above could open and others not.

 

3.   Include in the Religious Beliefs section (page 11):

During consultation with the community in 2016 and 2017 on the previous Easter Sunday Trading Policy, Council received feedback from parts of the community that demonstrated concerns with having a policy that removed one of the few remaining days where shops were not legally able to trade. Council is keen to understand the Napier community’s views on this aspect of the policy.

 

4.   That the survey on page 11 of the proposal be removed.

 

b.   Approve the Easter Sunday Trading Policy and Statement of Proposal, with the agreed amendments as set out in Part A.

 

c.   Authorise officers to proceed with public notification through the special consultative procedure as prescribed in Section 83, of the Local Government Act 2002

 

d.   Officers to prepare an engagement plan that is specifically directed to Christian Churches, Unions, Retail and business organisations.

 

e.   Request that council be provided with a full briefing of the High Court ruling by our legal representation

 

f.    That a DECISION OF COUNCIL is required urgently to allow consultation to be initiated as soon as possible.

 

Carried

 

 


 

3.    District Plan Review - pre-engagement strategy

Type of Report:

Procedural

Legal Reference:

Resource Management Act 1991

Document ID:

634986

Reporting Officer/s & Unit:

Catherine Reaburn, Senior Policy Planner

 

3.1   Purpose of Report

The purpose of this report is for Council to approve the pre-engagement strategy for the District Plan Review (DPR).

 

 

At the Māori Consultative Committee meeting

The Committee noted that in order to create higher levels of engagement there needed to be improvement in the language and inclusive approach of Council’s documents and consultation strategies. They noted that while it may have been difficult for officers to hear the Committee’s feedback at the time, the ensuing work to improve the cultural accessibility and inclusion of the McLean Park signage was supported by the Committee.

It was suggested that rather than reviewing documents and collateral on a case-by-case basis, Council should develop an overarching strategy for the incorporation of tikanga and Te Reo into its communications.

Officers advised that the District Plan is not a topic that many people feel engaged with, and the team are working to ensure that appropriate language is used to generate as much accessibility as possible across the city.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wright / Wise

The Strategy and Infrastructure Committee:

a.     Endorse the District Plan Review pre-engagement strategy

 

Carried

 

 


 

4.    Parking Control Change - Upper Tiffen Car Park

Type of Report:

Legal

Legal Reference:

Parking Control Bylaw 2014

Document ID:

603217

Reporting Officer/s & Unit:

Richard Munneke, Director City Strategy

 

4.1   Purpose of Report

To seek council approval to convert the upper floor of Tiffen Car Park from pay and display all day casual parking to leased car parking during the week days (Monday to Friday).

 

 

At the Māori Consultative Committee meeting

It was advised that 61% is considered low occupancy in comparison to other parking areas. Changing the rates is expected to help reduce the waiting list for leased parking, increase occupancy and also provide a better return for the space.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Tapine / White

The Strategy and Infrastructure Committee:

a.     Resolve that the Upper Tiffen car park becomes leased car parking (Monday to Friday).

i.      That the rate be set at $25.00 per week.

b.     Resolve that the ground level of Tiffen car park becomes $5 all day casual parking Monday to Saturday

 

Carried

 

 


 

5.    Road Stopping - Edwardes Street

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

634953

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

5.1   Purpose of Report

To seek a Council resolution to:

a)   Declare the service lane described in the Schedule below as being stopped pursuant to Section 116 of the Public Works Act 1981; and

 

b)   Deal with the stopped service lane described in the Schedule pursuant to Section 117(3)(b) of the Public Works Act 1981 by vesting the stopped service lane in the adjoining owner, Eastside Enterprises Limited, and amalgamating the stopped service lane pursuant to Section 120(3) of the Public Works Act 1981 with the land in CFR HBV2/563.

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Hague

The Strategy and Infrastructure Committee:

a.     Declare the service lane described in the Schedule as being stopped pursuant to Section 116 of the Public Works Act 1981; and

 

b.     Deal with the stopped service lane described in the Schedule pursuant to Section 117(3)(b) of the Public Works Act 1981 by vesting the stopped service lane in Eastside Enterprises Limited, and amalgamating the stopped service lane pursuant to Section 120(3) of the Public Works Act 1981 with the land in CFR HBV2/563.

 

 

SCHEDULE

Hawke’s Bay Land District – Napier City

 

Area (ha)

Legal Description

Adjoining

0.0233

Section 1 SO 528887

CFR HBV2/563

 

Carried

 

 


 

Reports from Finance Committee held 16 October 2018

 

1.    Whakarire Revetment Funding Proposal

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

631017

Reporting Officer/s & Unit:

Richard Munneke, Director City Strategy

 

1.1   Purpose of Report

To consider funding options and obtain approval from Council on the public/private funding split for the Whakarire revetment.

 

At the Māori Consultative Committee meeting

It was advised that this project is one of a suite of projects intended to address future erosion; it involved identifying what benefits will be experienced from the revetment (retaining structure) and who by, then deciding how the funding will be split across public and private beneficiaries.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Mayor Dalton / Councillor Dallimore

That the Finance Committee:

a.   Leave the Officer’s recommendation for this item on the table for further discussion at the Council meeting on 30 October 2018, that being:

 

That the Finance Committee:

a.     Approve, in principle, funding option for the revetment works at Whakarire Avenue in accordance with Section 101(3) of the Local Government Act.

b.     And that options of funding by general rate or UAGC be identified for consideration.

c.     And that consultation be undertaken as appropriate. This would comprise informal consultation on a proposed funding option as per part a above, culminating in formal consultation as part of the 2019/20 Annual Plan process.

Carried

 

2.    Capital Project Funding Bought Forward

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

653014

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

 

2.1   Purpose of Report

To seek approval from Council to bring forward funding in the Long Term Plan 2019/20 budget relating to the Park Island Redevelopment into 2018/19 to complete the earthworks required for the Hawkes Bay Rugby Union complex at Park Island due to be started February 2019.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Taylor / Price

The Finance Committee:

a.     Approve $400,000 to be brought forward from the Long Term Plan 2019/20 budget for the Park Island Redevelopment (Loan funded) to accommodate earthworks required to progress the Hawkes Bay Rugby Union complex at Park Island due to start February 2019

 

Carried

 

 


 

3.    Road Stopping - land corner of Geddis & Longfellow Avenue

Type of Report:

Legal

Legal Reference:

Local Government Act 1974

Document ID:

637186

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

3.1   Purpose of Report

To obtain Council approval to initiate the road stopping process in accordance with the 10th Schedule of the Local Government Act 1974, and subsequent sale of approximately 188m2 of current legal road on the corner of Geddis and Longfellow Avenue, to Ahuriri District Health.

 

 

At the Māori Consultative Committee meeting

It was advised that the physical works are intended to be completed as soon as possible to support Ahuriri District Health.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Boag / Tapine

The Finance Committee:

a.     Recommend pursuant to Section 342 of the Local Government Act 1974, to initiate the stopping of approximately 188m2 of legal road, on the corner of Geddis and Longfellow Avenue and adjacent to 65 Geddis Avenue, in accordance with the Tenth Schedule to the Local Government Act 1974.

b.     Recommend that upon completion of the Tenth Schedule stopping process, the stopped road is sold to Ahuriri District Health (a Charitable Trust) at a peppercorn sale price of one dollar plus all associated legal, survey and advertising costs.

 

Carried

 

 


 

4.    Powerco Gas Pipeline - Grant of Easement and Concession

Type of Report:

Legal and Operational

Legal Reference:

Reserves Act 1977, Conservation Act 1987

Document ID:

641344

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property  

 

4.1   Purpose of Report

a.   To obtain Council’s approval to grant a concession in the form of an easement to Powerco Limited to use reserve land to convey gas by way of a pipeline.

b.   To also obtain Council’s approval to grant an easement to Powerco to use non reserve fee simple land owned by Council for the same purpose.

 

 

At the Māori Consultative Committee meeting

It was clarified that there will not be any ecological impacts on the wildlife reserve from the easement – the utilities are already located underground.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Price / Wright

The Finance Committee:

a.     Pursuant to Section 48 of the Reserves Act 1977, approve the granting of a concession in the form of an easement to Powerco Limited to convey gas under the reserve land described in Schedule 1 below.

 

b.     Approve the granting of an easement to Powerco Limited to convey gas under the fee simple land owned by Council as described in Schedule 2 below.

                                                        

SCHEDULE 1

Legal Description

Title/GN Reference

Land Status

Section 2 Survey Office Plan 468666

NZGN 2002 p488

Local Purpose (Wildlife) Reserve

Section 1 Survey Office Plan 468666

641949

Local Purpose (Community Building) Reserve

 

SCHEDULE 2

Legal Description

Title/GN Reference

Land Status

Lot 2 Deposited Plan 8156

HB131/258

Fee Simple

Carried

 

 

 

 

5.    HB Museums Trust Annual Report

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

650777

Reporting Officer/s & Unit:

Chris Denby, Finance Accountant

 

5.1   Purpose of Report

To provide Napier City Council with the Hawke’s Bay Museums Trust Annual Report for the year ending 30 June 2018.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Mayor Dalton / Councillor Tapine

The Finance Committee:

a.     Receive the Annual Report of the Hawke’s Bay Museums Trust

 

Carried

 

 


 

Reports from Community Services Committee held 16 October 2018

 

1.    Library Site Project Steering Group - Terms of Reference

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

643002

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

Natasha Carswell, Manager Community Strategies

 

1.1   Purpose of Report

The purpose of the report is to obtain Council approval of the Terms of Reference for the Library Site Project Steering Group.

 

 

At the Māori Consultative Committee meeting

It was advised that the Steering Group included several councillors as well as officers. Important to the assessment of the various possible options is a heritage overview; this is already underway for the Clive Square option.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Tapine / Boag

That the Community Services Committee:

a.     Approve the Library Site Project Steering Group Terms of Reference.

 

Carried

 

 


 

2.    Draft Library Strategy - Public Feedback

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

643048

Reporting Officer/s & Unit:

Darran Gillies, Libraries Manager

 

2.1   Purpose of Report

To advise Council on the process undertaken in developing the Napier Library Strategy and to request approval to release the draft strategy (attachment one) for stakeholder and public feedback prior to adoption by Council.

 

At the Māori Consultative Committee meeting

It was agreed that there has already been a significant level of engagement on the Library Strategy, which has led to a well-refined and robust final draft being produced for the current consultation process.

 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Hague / Taylor

That the Community Services Committee:

a.     Approve the release of the draft Napier Library Strategy for stakeholder and public feedback.

 

Carried

 

   

 The formal meeting closed at 3.35pm and the Committee moved into a workshop session.

 

Councillor Tapine closed the proceedings  with a karakia at 4.31pm


Māori Consultative Committee - 23 October 2018 - Open Minutes

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................