Māori Consultative Committee

Open Minutes

 

Meeting Date:

Tuesday 4 December 2018

Time:

3.00pm-4.17pm

Venue

Ikatere Meeting Room
Napier City Council
265 Marine Parade
Napier

 

 

Present

Piri Prentice (In the Chair), Mayor Bill Dalton, Councillor Apiata Tapine, Tiwana Aranui, Te Whetu Henare-Winitana

In Attendance

Chief Executive [from 3.25pm], Director Community Services, Strategic Māori Advisor, Team Leader Policy Planning

Administration

Governance Team

 

Māori Consultative Committee - 04 December 2018 - Open Minutes

 

Karakia

The Strategic Māori Advisor opened the meeting with a karakia.

Apologies

Councillor Tapine / T Aranui

That the apology from George Reti and the apology for lateness from the Chief Executive be accepted.

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

The Chair acknowledged and thanked everyone involved in the blessing of the Hawke’s Bay Airport entrance, held on Sunday 2 December 2018. He also noted that the opening of the first stage of the Airport building will be held on Sunday, 13 January 2019, at a time yet to be decided.

Announcements by the management

The Mayor, on behalf of the Chief Executive, also acknowledged and thanked everyone involved in the blessing of the Hawke’s Bay Airport entrance on Sunday, 2 December 2018.

Confirmation of minutes

Mayor Dalton / T Aranui

That the Minutes of the meeting held on 23 October 2018 were taken as a true and accurate record of the meeting.

 

  


 

Reports from standing committees

Councillor Tapine / Mayor Dalton

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

 

 

Reports from Strategy and Infrastructure Committee held 13 November 2018

 

1.    Compliance with Current Drinking-water Standards for New Zealand - 2017/18

Type of Report:

Information

Legal Reference:

N/A

Document ID:

656402

Reporting Officer/s & Unit:

Santha Agas, Team Leader 3 Waters

1.1   Purpose of Report

The purpose of this report is to advise Council of:

·     The outcome of the report received from Central North Island Drinking Water Assessment Unit (CNIDWAU) on compliance with the Drinking-water Standards for New Zealand 2005 (Revised 2008) and duties under Health Act 1956.

·     The scheduled programme of works in the next 5 years to improve the quality of Napier’s Water Supply network.

 

 

At the Māori Consultative Committee meeting

In response to questions from committee members it was confirmed that Council is compliant with the current Drinking-water Standards for New Zealand.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

 

 

Committee's recommendation

Councillors Brosnan / Hague

That the Strategy and Infrastructure Committee:

a.     Receive the update on compliance with current drinking-water standards.

Carried

 

 

 

2.    Speed Limit Bylaw Review 2018

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

468094

Reporting Officer/s & Unit:

Tony Mills, Senior Roading Engineer

2.1   Purpose of Report

The purpose of this report is to recommend Council to commence formal public consultation on the proposed changes to the “’Napier City Council Speed Limits Bylaw 2012” and the accompanying Statement of Proposal.

 

The proposed changes follow the introduction of the new “Speed Management Guide” which was developed by the New Zealand Transport Agency (NZTA) to help Road Controlling Authorities (RCAs) better understand the risk associated with their roads so that the appropriate speed limits can be set.  

 

Informal public consultation was undertaken to enable the community to have input in to the process at an early stage and the findings are detailed in this report.

 

 

At the Māori Consultative Committee meeting

The current speeds along Meeanee Road were discussed.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors White / Wright

That the Strategy and Infrastructure Committee:

a.     Adopt the report from the Senior Roading Engineer titled “Speed Limit Bylaw Review 2018” with the reasons for the decision being:

i.      That a bylaw is the only method mandated by the Land Transport Rule: Setting of Speed Limits 2017

ii.     That the right to control speed limits is granted by Parliament to territorial authorities and the limitations proposed are justified limitations in terms of section 5 of the New Zealand Bill of Rights Act 1990 and that there is accordingly no breach of the New Zealand Bill of Rights Act.

iii.    That the consultation on the speed limits will allow affected parties and the wider community to fully consider the bylaw amendments proposed having regard to the requirements of the Rule 4.2(2) of the Land Transport Rule: Setting of Speed Limits 2017

b.     Adopt the Proposed Amendments to the Speed Limits Bylaw 2012 and the Statement of Proposal to commence public consultation in accordance with the special consultative procedure under the Local Government Act 2002 and the Land Transport Rule: Setting of Speed Limits 2017.

Carried

 

 

3.    Lease of Reserve - Napier Free Kindergarten Association Incorporated

Type of Report:

Legal

Legal Reference:

Reserves Act 1977

Document ID:

655792

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

3.1   Purpose of Report

To obtain a Council decision to enter into a new ground lease with the Napier Free Kindergarten Association Incorporated for the Carlyle Kindergarten at the Thackeray Street Reserve.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

 

 

Committee's recommendation

Mayor Dalton / Councillor Brosnan

That the Strategy and Infrastructure Committee:

a.     Resolve to enter into a new ground lease with the Napier Free Kindergarten Association Incorporated for the Carlyle Kindergarten for a term of 15 years with one 15-year right of renewal.

 

Councillor Wright did not participate in the discussion or voting due to an expressed conflict of interest.

 

Carried

 

 

 

Reports from Regulatory Committee held 13 November 2018

 

1.    Appointment of District Licensing Committee

Type of Report:

Operational

Legal Reference:

Sale and Supply of Alcohol Act 2012

Document ID:

661285

Reporting Officer/s & Unit:

Rachael Horton, Manager Business Excellence & Transformation

1.1   Purpose of Report

To seek Council’s approval to reappoint the current District Licensing Committee for a further term of 12 months to 29 November 2019, and to align the District Licensing Committee appointment process with the triennial election cycle.

 

 

At the Māori Consultative Committee meeting

As this was a Decision of Council there was no discussion on this item.

 

Council Resolution

Councillors Taylor / Wright

That Council:

a.     Receive the report.

b.     Approve the reappointment of the following members of the District Licensing Committee pursuant to the provisions of the Sale and Supply of Alcohol Act 2012 for a further term of 12 months to 29 November 2019:

·      Dave Fellows as Commissioner and Chair

·      Deputy Mayor Faye White as Deputy Chair

·      Councillor Keith Price

·      John Cocking

·      Ross Pinkham

c.     Approve future appointments of District Licensing Committees for terms of three years in line with the triennial election cycle.

 

Deputy Mayor White and Councillor Price did not participate in the discussion or voting due to their expressed conflict of interest.

Carried

 

2.    Napier Christmas Fiesta - Provision of Food Trucks

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

652821

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

 

2.1   Purpose of Report

The purpose of this report is to obtain a resolution of Council to allow the sale of food and drink (no alcohol) to the public within Clive Square East and Emerson Street between Clive and Memorial Squares as part of the Napier Christmas Fiesta that will be held following the Christmas parade. The Fiesta will run from 1.30pm to 4.00pm on Sunday 2 December 2018.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Wise

That the Regulatory Committee:

a.     Resolve to allow the sale of food and drink to the public within Clive Square East and Emerson Street between Clive and Memorial Squares at the Napier Christmas Fiesta event from 1.30pm to 4.00pm on Sunday 2 December 2018.

Carried

 

 

 

Reports from Finance Committee held 27 November 2018

 

1.    Three Waters Review

Type of Report:

Information

Legal Reference:

N/A

Document ID:

667489

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

1.1   Purpose of Report

This report seeks Council approval to develop a regional business case assessing options to improve the management of drinking water, storm water and wastewater (“Three Waters”) in the Hawkes Bay region and in doing so, address Central Government concerns associated with these activities. This review will develop recommendations for performance improvements to our Regional Three Waters systems with a view to guiding Central Governments Three Waters strategy.

 

At the Māori Consultative Committee meeting

As this was a Decision of Council there was no discussion on this item.

 

Council Resolution

Councillors Price / Wright

That the Finance Committee:

a.     Endorse the development of a regional business case on Three Waters management.

b.     Note the cost of the review is apportioned across the Hawkes Bay Councils as follows:

·        35% NCC, 35% HDC, 15% HBRC, 7.5% WDC, 7.5% CHBDC

 

Carried

 

 

 

 

2.    District Plan Review Funding Options

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

669135

Reporting Officer/s & Unit:

Paulina Wilhelm, Manager City Development

 

2.1   Purpose of Report

The purpose of this report is to allow the use of the funds available in the Financial Contributions Special Fund to enable the production of Structure Plans and other work streams for servicing development in Napier. The Structure Plans will inform any future rezoning decision for the Napier District Plan and enable the city to grow.

 

 

At the Māori Consultative Committee meeting

Councillor Tapine spoke to the report noting that the District Plan is a key document, and that pre-engagement is already underway between Council officers and a number of networks in the community.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Jeffery / Wright

That the Finance Committee:

a.     Approve $1.2m from the Financial Contributions Special Fund to fund the District Plan Review work programme which will allow future city growth.

 

Carried

 

 

 

3.    Budgets to be carried forward to 2018/19

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

637309

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

3.1   Purpose of Report

To seek Council approval to carry forward budgets into 2018/19.

 

 

At the Māori Consultative Committee meeting

The Mayor noted that it had previously been typical for around $80 Million to be carried forward every year, and that carrying forward budgeted expenditure of just $3,796,408 into 2018/19 is a result of efficient processes and systems.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillor Wright / Mayor Dalton

That the Finance Committee:

a.     Approve carrying forward budgeted expenditure of $3,796,408 from 2017/18 into 2018/19.

 

Carried

 

 

4.    Rating Outturn Surplus 2017/18

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

637305

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

4.1   Purpose of Report

To report on the Rating Account to 30 June 2018, and to approve allocations from the Rating Surplus

At the Māori Consultative Committee meeting

Councillor Tapine spoke to the item and noted that the surplus would likely be allocated to capital projects and infrastructure; however, the committee members have an opportunity to identify any capital investment opportunities to bring to Council, and are welcome to engage with the Chief Executive and senior staff in this regard.

The Chief Executive added that it would be beneficial for committee members to provide an indication in terms of the outcomes they are wanting to drive, particularly around environmental enhancements.

The committee members agreed that Council’s priority needs to be our three waters delivery and discussed the importance of clear communication with the community regarding incidents involving the estuary. It was agreed that a collaborative approach is necessary in order to clean up the estuary.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Mayor Dalton / Councillor Taylor

That the Finance Committee:

a.     Approve transferring the 2017/18 net rating surplus of $926,578 to the Capital Reserve Account where it is available for future commitments.

 

Carried

 

 

The Chief Executive joined the meeting at 3.25pm.

 

5.    Leases of Reserve - Napier Free Kindergarten Association Incorporated

Type of Report:

Legal

Legal Reference:

Reserves Act 1977

Document ID:

665671

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

5.1   Purpose of Report

To obtain a Council decision to enter into three new ground leases with the Napier Free Kindergarten Association Incorporated for the Taradale Kindergarten, Greenmeadows Kindergarten and Marewa Kindergarten.

 

 

At the Māori Consultative Committee meeting

There was not discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Hague

That the Finance Committee:

a.     Recommend that Council resolve to enter into a new ground lease with the Napier Free Kindergarten Association Incorporated for the Taradale Kindergarten, Greenmeadows Kindergarten and the Marewa Kindergarten each for a term of 15 years with one 15-year right of renewal.

 

Due to an expressed conflict of interest, Councillor Wright did not participate in the discussion or vote on this agenda item.

Carried

 

 

6.    Fire Hydrant Use Policy 2018

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

662412

Reporting Officer/s & Unit:

Anze Lencek, Water Quality Lead

 

6.1   Purpose of Report

To seek Council approval of the proposed Fire Hydrant Use Policy 2018.

 

 

At the Māori Consultative Committee meeting

The Mayor clarified that the Fire Hydrant Use Policy is required to protect our water supply.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Price / White

That the Finance Committee:

a.     Adopt the Fire Hydrant Use Policy 2018.

 

Carried

 

 

 

Reports from Community Services Committee held 27 November 2018

 

1.    Library Strategy Consultation Feedback

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

664231

Reporting Officer/s & Unit:

Darran Gillies, Libraries Manager

 

1.1   Purpose of Report

To update Council on the feedback on the Library Strategy (attachment A), and to request adoption of the Strategy.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wright / Hague

That the Community Services Committee:

a.     Adopt the Napier Library Strategy 2018.

 

Carried

 

 

 

2.    Creative Communities Funding September 2018

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

661887

Reporting Officer/s & Unit:

Belinda McLeod, Community Funding Advisor

 

2.1   Purpose of Report

To note the Creative Communities funding decisions made on 27 September 2018. Council administers the scheme on behalf of Creative NZ.  Funding decisions do not require ratification from Council.

 

 

At the Māori Consultative Committee meeting

In response to questions from committee members it was clarified that the funding decisions were made by the Creative Communities Assessment Committee.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Boag / Wright

That the Community Services Committee:

a.     Note the Creative Communities funding decisions made on 27 September 2018.

Carried

 

 

 

3.    Youth Policy Review

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

664273

Reporting Officer/s & Unit:

Jessica Wilson, Community Advisor

 

3.1   Purpose of Report

To update Council on the feedback received on the draft Napier Youth Strategy, and to recommend adoption of the Strategy.

 

At the Māori Consultative Committee meeting

It was noted that the Napier Youth Strategy was widely supported through community consultation and the Youth Council has had significant input into the Strategy.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Wright / Price

That the Community Services Committee:

a.     Adopt the Napier Youth Strategy 2018.

 

Carried

 

   

The formal meeting closed at 3.33pm and the Committee moved into a workshop session.

 

District Plan Review

The Team Leader Policy Planning lead a discussion with committee members regarding the District Plan Review noting that the District Plan controls all land-use activities. The review is an opportunity to set strategic direction for how Council would like to move forward to achieve positive environmental outcomes. It was noted that areas of historical significance to Māori are included in the District Plan. The committee were encouraged to participate in the engagement process.

 

War Memorial Design Options

The Strategic Māori Advisor lead a discussion with the committee members regarding the three War Memorial concepts which are currently out for public consultation. Each of the three concepts were discussed and shown via the website. The committee were asked for their input and encouraged to participate in the public consultation which closes on 14 December 2018. It was noted that a significant amount of work has been undertaken already in reviewing the Roll of Honour which has increased from 522 to over 1000 names.

 

Tiwana Aranui closed the proceedings with a karakia at 4.17pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................