Extraordinary Meeting of Council

Open Minutes

Meeting Date:	Friday 8 February 2019
Time:	10.30am
Venue	Council Chambers Hawke's Bay Regional Council 159 Dalton Street Napier

Present	Deputy Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, and Tapine
In Attendance	Chief Executive, Director Corporate Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Manager Building Consents Helen Rice – Managing Director, Rice Speir Amy Davidson – Senior Associate, Rice Speir
Administration	Governance Team

Extraordinary Meeting of Council - 08 February 2019 - Open Minutes

Apologies

Apologies
Council resolution	Councillors Boag / Brosnan That the apologies from Mayor Dalton, Cr Taylor, Cr Wise and Cr Wright be accepted. Carried

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Deputy Mayor

Nil

Announcements by the management

Nil

Extraordinary Meeting of Council - 08 February 2019 - Open Minutes

PUBLIC EXCLUDED ITEMS

Council resolution

Councillors Hague / Price That the public and all staff other than · Members of the Senior Leadership Team · Manager Building Consents · Governance Team (for the purposes of meeting administration · Helen Rice and Amy Davidson of Rice Speir be excluded from the following parts of the proceedings of this meeting. Carried

Agenda Items

1.         Delegation to Chief Executive

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Agenda Items
1.  Delegation to Chief Executive	7(2)(g) Maintain legal professional privilege 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into committee at 10.31am

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................