Agenda of Māori Consultative Committee

Māori Consultative Committee - 26 February 2019 - Open Agenda

Reports from standing committees

Māori CONSULTATIVE COMMITTEE RECOMMENDATION

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Reports from Strategy and Infrastructure Committee held 19 February 2019

1. Napier Disability Strategy - Draft for Consultation

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	697022
Reporting Officer/s & Unit:	Natasha Carswell, Manager Community Strategies

1.1 Purpose of Report

This report summarises the development of the Napier Disability Strategy and requests approval to release it for community feedback prior to its finalisation for adoption by Council.

Committee's recommendation

Councillors Boag / White

That the Strategy and Infrastructure Committee:

a. Approve the release of the draft Napier Disability Strategy for community feedback.

Carried

1.2 Background Summary

The Napier Disability Strategy has been developed in collaboration with the Disability Sector via Napier Disability Advisory Group (NDAG) and people with a lived experience of disability. The strategy contributes to the New Zealand Disability Strategy and supports the United Nations Convention on the Rights of Persons with Disabilities, as well as Council’s own Vision and Outcomes.

1.3 Issues

Given Council had no policy or strategy focussing on people with disabilities, this strategy focuses the provision and delivery of Council’s activities and services. It sets out six key focus areas that contribute to the strategy’s overall vision that ‘Napier is a City for Everyone’. Under each focus area are key aims for Council that enable the goal to be achieved over time. The six focus areas are:

· Getting around

· Getting involved

· Being included

· Having fun

· Being safe

· Having work

A snapshot of the strategy can be found on page 8 of the draft attached.

Actions have been developed in each area as a result of a series of community workshops in addition to focus groups with Council staff. The timeframes and details of the actions will be determined following the finalisation of the strategy through an Annual Implementation Plan.

1.4 Significance and Engagement

This matter is significant for a moderate proportion of the population. People with a disability make up 27% of Napier’s population and is growing. This strategy also impacts their whanau, caregivers and service providers.

The principles around working with the disability community can be characterised by the phrase ‘nothing about us, without us’. The approach to engagement built on this principle. A reference group was established at the outset. The group is made up of a range of people with a range of disabilities being represented. The group met at least bimonthly through the development of the strategy and took a significant role in the facilitation of workshops with the disability community. A workshop for service providers was completed along with one for people with disabilities and a focus group for the deaf community. A series of staff focus groups were also held around each focus area to help develop Council’s aims and refine the actions.

Feedback will be encouraged from key stakeholders and the wider community through a four week consultation period.

The draft strategy deliberately uses ‘every day’ and approachable language to encourage the principle of inclusiveness. The draft strategy will be made available in a number of formats including NZ Sign Language, Easy Read (pictorial) and plain text.

1.5 Implications

Financial

The actions in the strategy will be prioritised and completed over a five year period with an annual review. The majority of actions focus on changing the way Council engages and provides services and information to the disability community. Additional costs could be incurred to achieve greater access to the built environment, particularly retro-fitting. These costs can be built into individual project budgets and sought through current Council mechanisms. Some projects could attract external funding. The strategy will be implemented by Community Strategies with existing staff.

Social & Policy

This is Napier’s first Disability Strategy. It acknowledges a significant proportion of our current population (higher than the national average), and anticipates a growing disability community. The strategy requires that all areas of Council consider how accessibility and inclusiveness can be increased within their activity areas. It is aligned to the Council’s Vision and Outcomes for Napier.

Risk

The development of the strategy has identified, that the disability community (not including providers) had a low awareness of Council’s activities, largely due to accessibility to information. However, at the same time, there was significant interest and enthusiasm demonstrated for greater engagement. As the draft strategy is available in a range of formats and will be distributed through providers and other networks, the risk of low engagement with the disability community is reduced.

As the community were part of the development of the draft strategy, it is unlikely that feedback will be incongruent with the strategy, but may identify new ideas which could be incorporated.

1.6 Options

The options available to Council are as follows:

a. Release the draft Napier Disability Strategy for community feedback (preferred)

b. Not to release the draft Napier Disability Strategy for community feedback

1.7 Development of Preferred Option

The disability community has engaged well with the development of the strategy. There is an expectation that they will have an opportunity to feedback on the draft that has been developed with their input. In addition, our wider community have not had the chance to provide feedback on this strategy that also has positive impacts for them, particularly our senior population.

At the Meeting

Nicki Young, NZ Sign Language Communicator, was acknowledged and welcomed to the meeting.

The Manager Community Strategies spoke to the report, outlining the process undertaken to date in developing the draft strategy through early consultation with a number of groups within the disability community.

Councillors spoke in support of the strategy noting that this is a robust, aspirational document and they are looking forward to receiving community feedback through the consultation process.

In response to questions from Councillors it was clarified that at this stage the strategy is limited to Council services and how those services are provided. Once the strategy has been implemented Council could begin looking at a full community disability strategy.

It was noted that the strategy will also be produced in an easy read/pictorial version.

1.8 Attachments

a Draft Disability Strategy (Under Separate Cover)

Māori Consultative Committee - 26 February 2019 - Open Agenda

2. Napier Sailing Club Funding Request

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	698622
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

2.1 Purpose of Report

To seek Council’s approval for a grant to the Napier Sailing Club towards the cost of upgrading the existing breastwork and boardwalk immediately in front of the Napier Sailing Club Clubhouse.

Committee's recommendation

Mayor Dalton / Councillor Brosnan

That the Strategy and Infrastructure Committee:

a. Approve a grant to the Napier Sailing Club of 50% of the cost of an upgrade to the breastwork and boardwalk in front of the clubhouse, subject to a maximum grant amount of $250,000.

b. That approval of the grant is subject to Council Officers being satisfied as to final design, scope of works, final quote, and compliance with any required consents.

c. That actual payment to the club is to be made only upon Council Officers being satisfied as to physical progress of the works.

d. That funding is to be provided from current Inner Harbour capital budgets, which are funded from the Hawke’s Bay Harbour Board Endowment Land Income Account.

e. To authorise the transfer of the appropriate budget from the Inner Harbour Capital budgets to a Grant budget.

f. That an appropriate variation be made to the current Deed of Lease to secure reasonable public access to the breastwork and boardwalk in front of the clubhouse.

Carried

2.2 Background Summary

The land occupied by the Napier Sailing Club is vested in the Napier City Council as a local purpose (boating club) reserve under the Reserves Act 1977.

Council leases the land to the club pursuant to a Deed of Lease dated 12 August 1999. The lease is for 21 years with one right of renewal for 21 years. The club pays an annual ground rent to Council of $10,270 plus an annual dredging contribution of $6,000.

All improvements and structures on both the land and water are owned by the club. The club has responsibility under the lease for maintenance of these.

The existing breastwork and boardwalk immediately in front of the clubhouse is structurally unsound and in urgent need of replacement. The structure has been viewed by Council staff and it is evident that the replacement is necessary. The replacement needs to take into account the increasing regularity of higher tides and associated erosion. The potential Health and Safety issues associated with the current structure is self- evident on viewing and makes this an urgent matter to be addressed.

While legally the Napier Sailing Club has exclusive use of the reserve land, in practice the reserve is open to the public who frequently walk through the grounds and along the boardwalk, bring their families to look at boats, look inside the clubhouse at old photos etc.

The club is very happy for the public to enjoy the views and waterfront offered from this aspect and consider this an important part of the Napier foreshore.

Replacement of the breastwork and walkway is estimated to cost between $450,000 and $500,000. The club has requested a 50% contribution from Council.

Attachment A shows an aerial view of the Sailing Club site with the line of breastwork and boardwalk outlined in bold.

2.3 Issues

Whilst the club is legally responsible for the maintenance of their assets, they do not have the current financially ability to fund the full cost of the replacement. A high-level review by Council officers of the Clubs latest published financial statements supports this view.

The club is of the view that as the breastwork and associated boardwalk is used by the general public as well as club members, there is a public good element involved with the structure.

Council intends to prepare a Master Plan for the Inner Harbour, and the Sailing Club has signalled the need for a new marina to replace the pile moorings in front of the clubhouse. Planning for such a development would be done in conjunction with the Inner Harbour Master Plan. The Napier Sailing Club is an important stakeholder in terms of development of the plan.

Irrespective of the outcome of the Master Plan, the replacement of the breastwork and boardwalk is required with some urgency. Should the proposed marina development progress then the upgraded breastwork would still form an important element of this.

2.4 Significance and Engagement

This grant is not considered significant and would not require any further consultation with the community.

2.5 Implications

Financial

Estimates for this work indicate a cost of between $450,000 to $500,000. The club has requested Council to contribute 50% of the cost. Should Council agree to contribute then it is suggested, that in order to protect Council’s position, this be capped to the lessor of $250,000 or 50% of the eventual cost.

Funding could be provided from the current years Inner Harbour Capital Budgets. These will not be spent by year-end due to the requirement to hold any further non-critical capital expenditure pending the outcome of the Inner Harbour Master Plan. Whilst this obviously takes available funds away from future years, it is believed this can be managed in conjunction with the development of the master plan.

The budgets referred to are funded from the Hawke’s Bay Harbour Board Endowment Land Income Account. The purpose of this Reserve Account is to fund Inner Harbour works and foreshore reserves.

As Council does not own the Sailing Club assets, the funding proposed would require a transfer of budget from Capital to a grant.

Social & Policy

N/A

Risk

The current state of the breastwork and boardwalk poses a potential health and safety risk if not upgraded in the near future.

2.6 Options

The options available to Council are as follows:

a. Approve funding as a grant with a cap of $250,000 on the amount. (Preferred Option)

b. Decline to provide funding.

2.7 Development of Preferred Option

The Napier Sailing Club sees itself as a vibrant, positive part of the Ahuriri and Napier Community. Their facilities are shared with many other local water based groups and the club hosts many local and national events. In addition the club welcomes and provides berthage facilities for visiting vessels to the area.

As previously mentioned the breastwork and walkway, although the responsibility of the club, is used by the public and poses a potential health and safety risk.

The club is not in a current financial position to fund the full cost of the proposed works.

Council provided funding in 2014 of $34,000 to fund replacement of breastwork at the club’s southern ramp. This was on the basis of public use of the area in close proximity to the public walkway.

At the Meeting

It was noted that funds are available through the Hawke’s Bay Harbour Board Endowment Land Income Account and Council has a responsibility to spend those funds on inner harbour works.

Councillors were happy to see that public access will be formalised and agreed that this work is essential for health and safety reasons.

2.8 Attachments

a Napier Sailing Club aerial view

b Letter from Napier Sailing Club

c Funding Request Presentation

d Engineering Report

PDF Creator

Māori Consultative Committee - 26 February 2019 - Open Agenda

5. Napier Roll of Honour

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	697896
Reporting Officer/s & Unit:	Charles Ropitini, Strategic Maori Advisor

5.1 Purpose of Report

To consider and approve the reviewed Napier Roll of Honour for display at the War Memorial Centre site.

Committee's recommendation

Mayor Dalton / Councillor Taylor

That the Strategy and Infrastructure Committee:

a. Approve the Napier Roll of Honour as an official Civic list of war dead for display at the War Memorial Centre site, and:

b. Approve that 15 identified names from the 1995 Roll of Honour deemed by research to have good and legitimate reason for removal are not carried forward to the revised Roll of Honour.

Carried

5.2 Background Summary

A review of Napier’s Roll of Honour commenced in January 2018 as a part of the war memorial project to return the Roll of Honour and Perpetual Flame to the Napier War Memorial Centre site.

Over 24-25 January 2018 three public workshops were facilitated by Council to gain public input to the development of criteria for the Roll of Honour review. At a Council meeting on 29 June 2018, criteria was accepted and a resolution passed for the naming conventions for display of the roll.

The agreed criteria for the research project is:

1) No names from the previous 1995 iteration of the Roll of Honour are to be removed unless there is a very good and legitimate reason for removal.

2) Research criteria is to be applicable within the physical boundaries of greater Napier from the Tūtaekurī River as the Southern boundary to the former Wairoa Borough Council boundary to the North. To be eligible a person must either be:

§ Born in Napier

§ Enlisted in Napier

§ Next of Kin resides in Napier

§ Employed in Napier

§ Educated in Napier

§ Church parish is in Napier

3) Only those that died on active service at home or abroad are to be commemorated.

4) Timeframe for death in service is to be in accordance with the New Zealand Government dates from the official commencement date to the official end date of that conflict.

The 1995 Roll of Honour listed war dead from WWI, WWII and Vietnam. Through the review the list has expanded to also include war dead from the South African War and Occupation of Japan.

Researchers identified 84 errors across the WWI and WWII list. Errors were in spelling, incorrect initials and duplication of names.

A final list of 1058 Napier war dead is now presented (attached). This is an addition of 536 names added to the 1995 list of 522 names.

5.3 Issues

During the 1994-1995 redevelopment of the War Memorial Centre a review was undertaken of the Roll of Honour. The review and research of the roll was completed by members of the Napier RSA with names for display being accepted by ballot.

To start the 2018 review of the roll, researchers identified two distinct groups from the 1995 list as:

a) those with clearly identifiable links to Napier; and

b) those listed that did not have immediately clear links to Napier.

While further research could provide clarity and linkage to Napier for the majority of those listed in 1995, a list of 15 names is identified as having good and legitimate reason for removal, and are presented for consideration.

World War One: Four names recommended for removal:

§ Two people have death dates outside of the official Government end of WWI.

§ Two people have their departure vessel listed as “Hawke’s Bay”. These two people are from Canterbury and Auckland with no links to Napier, and have been identified only through the name of the departure vessel.

World War Two: Eleven names recommended for removal

§ Three names listed have not returned personnel files or information with NZDF or Commonwealth records. The surnames and initials are not recorded on local honour boards and no further information can be obtained for these three individuals.

§ Seven people have death dates outside of the official Government end of WWII.

§ One person is to be removed at the family’s request as the person did not have connections to Napier.

5.4 Significance and Engagement

The draft Roll of Honour was released to the public for viewing and input over November and December 2018.

The Roll of Honour was actively publicised through:

§ Corflute boards displayed at the Napier and Taradale RSAs

§ A double page spread inserted to the Napier Courier

§ The Council website

§ Radio advertisements.

Enquiries were captured directly through Customer Services and forwarded to the research team for scrutiny and addition to the draft list.

In total, 25 individuals made the effort to contribute to the draft list:

§ 19 individuals added, confirmed, or corrected their direct family member’s details. Two names were requested by family to be removed as they did not have a connection to Napier

§ Six interested individuals provided feedback to people they had a connection to, or had researched in their private capacity.

With public contribution and further research, the draft Roll of Honour has been uplifted from 1043 to 1058.

The names of those recommended for removal were not included in this published draft list. There were no enquiries from the public as to their omission.

5.5 Implications

Financial

An expanded reviewed Roll of Honour will have financial implications to the development of any memorial design with allowance required for the full list to be displayed appropriately.

Social & Policy

A Roll of Honour policy will be required to govern the management and future editing of the Roll of Honour. Such policy will be developed in conjunction with a policy for the War Memorial Centre site which protects the heritage and recognises the commemorative elements and community use.

Risk

A known risk is to the accuracy and completeness of the Roll of Honour. While the research team have made every effort to ensure accuracy, it cannot be guaranteed that all Napier war dead have been captured and that all details are 100% accurate.

A risk exists in the communication to families of those recommended for removal and further research efforts would be made to find family members for those who died outside of the official war period.

5.6 Options

The options available to Council for those recommended for removal are as follows:

a. Approve that 15 identified names from the 1995 Roll of Honour deemed by research to have good and legitimate reason for removal are not carried forward to the revised Roll of Honour.

b. Approve that the 15 identified names recommended for removal are carried forward and remain on the revised Roll of Honour.

5.7 Development of Preferred Option

Thorough analysis and research of the 1995 Roll of Honour has been undertaken to ascertain and confirm the links of each individual to Napier. Robust research and cross-referencing has led to these 15 names identified for removal from the reviewed Roll of Honour. The preferred option is therefore to approve the final Roll of Honour as an official Civic list of war dead for display at the War Memorial Centre site with the 15 names identified by research removed.

At the Meeting

Councillors acknowledged the hard work of those involved to date to ensure that the roll of honour is as accurate as possible.

In response to questions from Councillors management confirmed that, where possible and practicable, attempts were made to contact the families of those identified to be removed from the roll of honour. A Councillor noted their unease in relation to removing names from the roll of honour where the family could not be contacted.

5.8 Attachments

a Napier Roll of Honour (Under Separate Cover)

Māori Consultative Committee - 26 February 2019 - Open Agenda

6. War Memorial Design Options Consultation

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	699633
Reporting Officer/s & Unit:	Natasha Carswell, Manager Community Strategies

6.1 Purpose of Report

This report provides the feedback received during consultation on concept design options for a War Memorial. It is recommended that Council select an option in order to proceed with development of a concept brief and subsequent construction of a War Memorial for Napier.

Committee's recommendation

Councillors Brosnan / Wise

That the Strategy and Infrastructure Committee:

a. Considers the community feedback,

b. Reconfirms its decision made on 27 September 2017 to locate the War Memorial at the Floral Clock site, and

c. Provides direction on a design concept.

d. That Council staff take the following design direction to create a final design concept for adoption by Council:

1. That the reinstated Memorial be constructed at forecourt level, on the floral clock site, forming part of the War Memorial Site,

2. That a curved wall, open to the elements, mimicking the ballroom shape and physically connected to the building, display the Roll of Honour,

3. That the Perpetual Flame be built into the existing War Memorial Building Entranceway so that it is visible when entering the building, from the Memorial and externally at night,

4. That water be incorporated into the design that is near to and complements the flame, so that they can be viewed together,

5. That a place/s to sit and reflect be included,

6. That physical access and visual connection to the formal lawn be incorporated,

7. That remembrance artwork be commissioned, to connect the Memorial space with the Memorial Building and lower lawn, uniting the Memorial elements; and that this be given as a brief to the Arts Advisory Group to commission,

8. That landscaping is included that complements and promotes restful contemplation, and unites the Memorial Building with the Memorial elements,

9. That the design include flag poles connecting the Memorial and Memorial building,

10. That WW1 and WW2 Rolls be displayed in a prominent way flowing onto future conflicts such as Vietnam and Boer War Rolls,

11. That the physical original Roll of Honour be respectfully incorporated into the design and that a small committee of appropriate representatives are given this brief, to provide Council a recommendation on ‘how to incorporate’.

e. Note Councils intention to adopt a final design no later than August 2019 and begin construction as soon as practicable in the 2019 calendar year.

The division was declared carried by 12 votes to 1 vote the voting being as follows:

For: Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright

Against: Mayor Dalton

Carried

6.2 Background Summary

The Napier War Memorial Centre building was extended in 2016. As part of this extension, memorial elements were removed and stored pending a decision on a site for their relocation. In July 2017, after considering three site options it was agreed between Council and the presidents of the Napier and Taradale and Districts Returned Service Associations to establish the memorial in close proximity to the Napier War Memorial Centre building on the Reserve. Council resolved to locate the War Memorial at the Floral Clock site on 27 September 2017, and to relocate the Floral Clock to the Sunken Gardens.

Three design options were provided to Council for consideration. On 29 June 2018, Council resolved to release all three designs for public feedback. The design that housed the elements within an annex to the building was subsequently withdrawn by Council at request of the designer, leaving two designs to be released for feedback. Artist impressions and ‘flyby’ videos were created for the two designs for presentation to the community.

Subsequently, a third Indoor design option was offered by Craig Morley, a member of the public, to replace the Annex design that was withdrawn. On 2 October 2019, Council amended its 29 June resolution to include the Mr Morley’s design in the consultation process, noting the video and images provided by Mr Morley were sufficient and did not require any further design treatment to align with the other two concept options.

On 19 November 2018, the following design concepts were released to the community to provide feedback, suggest modifications or to suggest new design options:

· Forecourt Building – a memorial located on the forecourt next to the main building featuring a new separate building containing the Perpetual Flame and an outdoor area for the Roll of Honour.

· Garden – an open air memorial located next to the main building at the site of the Floral Clock, incorporating the Perpetual Flame and Roll of Honour and a reflection pool.

· Indoor – a memorial located within the main building housing the Perpetual Flame and Roll of Honour.

The Roll of Honour research had been undertaken and a draft was released for feedback. This process ran separately but concurrently to the consultation on the design options.

6.3 Issues

The consultation process acknowledged the interest of those with a special interest and of key stakeholders, and also sought feedback from the wider community. In developing the consultation plan, both Returned Services Associations (RSA) Presidents, as leaders of key stakeholder groups, were contacted to ascertain their preference for consultation activities involving them.

Consultation Process

A range of consultation tools were utilised to invite the community to provide feedback including meetings, presentations, community pop-ups, focus groups and digital engagement. Promotion was implemented through a variety of mechanisms including print and digital advertising, radio, billboards, media releases, website and social media. An independent survey was completed to provide a demographically representative response to the consultation matter.

Surveys were available online, at Napier and Taradale Libraries, both the RSAs, at the Napier City Council Customer Services Centre and at the community pop-ups and meetings.

The consultation period was four weeks and was undertaken from 19 November to 14 December 2018.

Details of the consultation activity are included in the War Memorial Consultation Summary attached.

6.4 Significance and Engagement

Any of the three options would constitute minor changes to the Napier War Memorial Centre, a Strategic Asset, which in itself would not trigger the need to consult under the Significance and Engagement Policy. However, the site selected for a new Napier War Memorial is within the very prominent Marine Parade potentially generating an interest for the wider community. In addition, this matter is of significance to specific groups in the community who have a strong connection to those remembered through the memorial, including friends and whānau of the war dead, and members of the Napier and the Taradale and Districts RSAs. While cost is not the key factor for consideration of which option is preferred, the potential cost impacts on rates and/or borrowing supports the decision to consult on the matter.

6.5 Implications

Results

A full summary of the feedback of the consultation activity is provided in the War Memorial Consultation Summary report attached. Respondents could also suggest modifications or new designs. Six drawings and one written description are summarised below. Several photos of memorials were provided – these are appended to the War Memorial Consultation Summary report attached. Additional written feedback was provided by five respondents which is summarised in the War Memorial Consultation Summary report attached with the full feedback appended to that report. The full SIL Research Survey report is also attached. This report provides detail regarding methodology and demographic breakdowns.

Survey Results

The independent survey results and the online (www.sayitnapier.nz) and hardcopy results are combined. A total of 1298 people responded to the surveys. Respondents were able to select more than one option to like therefore results do not add up to 100%. Respondents’ reasons for liking an option and their concerns are consistent with the feedback provided at the face to face consultation activities. The results are in the table below.

Results table:

Design Option	GARDEN	INDOOR	FORECOURT BUILDING
Result	Two thirds like this option (65.5%)	One third like this option (32.6)	Slightly less than a third like this option (28%)
Reasons	Nice, good, beautiful	A rightful place, provides protection from damage	Generally liked it
Main concern	Potential damage through vandalism and weather	Restrictive access	Price

Design modifications / ideas

All drawings were variations of the consultation design concepts, with two that combine indoor and outdoor locations and features. The variations are summarised as follows:

Garden variations

1. Changes to improve accessibility for wheelchair users, provide extra seating for the elderly and suggestions for design features, materials and plantings. Roll of Honour to be placed along the wheelchair ‘slopes’ – a “wrap around” similar to the forecourt option.

Management response: additional / altered features can be considered in any detailed design.

2. June Graham suggests to relocate the Garden option to the forecourt, to include hedging for shelter from the wind, a roof to the pergola structure and for the Floral Clock to remain in its current position.

Management response: choice of materials can be considered in any detailed design. Impact on the use of the forecourt area would need to be considered in any detailed design of this option.

Indoor variations

3. Uses approximately one third of the existing storage room to create a memorial space and extends the storage room by a third into the main hall. New glass doors create a separate entrance onto a piazza style area. The Perpetual Flame could be located inside so that it is visible from outside. It adds features such as statues and flagpoles.

Management response: This concept does not appear to impact on the conference centre activity or current storage availability.

4. Sites the Roll of Honour on the outer wall of the building, suggests signage options to include the Building’s name and the activity name, it locates Perpetual Flame inside the building in front of windows where it can be seen from the outside.

Management response: Locating the Perpetual Flame in the foyer may have an impact on the use of that area when full conferences are operating. The features of this concept could be considered in any detailed design.

5. Provided by Craig Morley. Provides options to relocate storage without extending the building in order to accommodate the original indoor option. Storage location options are as follows:

a. Basement (with a new service elevator)

b. Area between large and small exhibition halls (3 options to achieve from 19 – 39 metres square)

c. Install a mezzanine floor in large exhibition hall

d. Upper level staff area (with a new service elevator) providing 100 metres square

e. A combination of the area in the basement and the upper staff area (service elevator between the three floors)

Management response: The revised concept appears to return the corridor to its current layout maintaining fire egress. All of the options above require the installation of a service lift. The lift would require doors on both sides as openings are different between the floors. Installing a lift requires excavation under the basement to house the mechanics, this could be substantial for a lift servicing three floors. Shaft framing and fire rated walls are also required. The various storage options provide different sized areas for the displaced storage some of which will not address the storage need. The options could be considered as part of any detailed design. The impact of removing or shifting current facilities would also need to be assessed.

Indoor / Outdoor combinations

6. Ray Blewett suggests to locate the Perpetual Flame inside in the foyer so it is easily seen from the front and side. The Roll of Honour would be placed on a new Wall of Remembrance, and the original plaques attached to two new brick memorial arches representing the two World Wars.

Management response: This concept appears to use the current wall area creating little to no impact on the forecourt area.

7. Dorothy Pilkington provided a combined concept in person and attached it to a hardcopy survey. It includes using the space identified in the Indoor Design Concept, but at a reduced size (one third of the storage room) to house the plaques and new elements including art, poetry and digital technology such as touch tables (similar to those in Wairoa). A new wall adjacent and joining the main building, on the forecourt for the Roll of Honour with a circular reflection pool is identified. The Perpetual Flame could be either elevated in the pool (within a glass or Perspex case) or in the foyer of the main building behind the wall of windows facing Marine Parade. The concept suggests a service lift from the basement be installed to keep vehicles off the forecourt allowing for the memorial elements.

Management response: This concept installs a service lift so goods can be received at the basement not via the forecourt, freeing up the forecourt for the installations identified as well as supporting alternative storage within the building. The lift would require doors on both sides as openings are different between the floors. Installing a lift requires excavation under the basement to house the mechanics, this could be substantial for a lift servicing three floors. Shaft framing and fire rated walls are also required. The impact of removing or shifting current facilities would also need to be assessed.

Photos

Seven photos were uploaded with online survey forms. Five were examples of other memorials including one incorporating a Perpetual Flame in the open, three modern designs – two of which use Cortene steel and the other with poppies included on a Roll of Honour. A photo of a field of poppies was provided and a 1957 photo of the Floral Clock with the Napier War Memorial Centre in the background.

Additional feedback

Four people provided additional written comment in support of their preferred option. One person wrote to express their concern about the costs associated with this matter, including the cost to reinstate the memorial elements. Their feedback is summarised in the War Memorial Consultation Summary report attached, which also includes the full written feedback.

Financial

The design and construction costs would be included in the 2019/20 Annual Plan.

Social & Policy

The consultation process aligns with Council’s Significance and Engagement Policy. Over 200 people engaged in the face to face consultation activities with over 1200 people providing feedback through the survey. The promotion of the consultation utilised a range of mechanisms to encourage the community to participate.

Risk

There is an expectation in the community that Council will select a concept to progress to detailed design and construction taking into consideration the feedback they have provided. Should this not occur, the community may perceive their feedback has not been part of the decision-making process.

6.6 Options

The options available to Council are as follows:

a. Select a design option for further design development that considers feedback received on that option through the consultation process (preferred)

b. Do not select one of the three design options. The consultation process did not result in any substantively new designs being provided. All drawings were variations or hybrids of the three designs presented during consultation. Selecting a substantively new design would require further consultation.

6.7 Development of Preferred Option

In selecting an option, the feedback received through the consultation process is a factor to be considered in the decision. Whichever option is selected, the main issues raised by the community about that option ought to be acknowledged and, where possible, mitigated.

All of the raw feedback pertaining to the option selected will be collated, summarised and provided so it is considered in the developed concept design process. Modifications will be investigated in terms of cost, operational impacts and ease of development during this phase.

The selected design option and the agreed next steps will be communicated to the community, particularly to key stakeholders.

At the Meeting

Virgil Troy of SIL Research and the Manager Community Strategies spoke to the report, outlining the consultation process undertaken and noting that 65% preferred the garden option. Although other options were submitted, none of those substantially departed from the concepts consulted on.

In response to questions from Councillors the following points were clarified:

· The responses did not indicate that preference for an indoor option was diluted by having more than one; there was a clear preference for the garden option.

· The majority of the 172 submissions that had been removed were due to incomplete or unusable responses. 10 were assessed as allegedly being from the same person or double-ups which was validated through checking IP addresses and other methods. It was noted that removing those 10 submissions does not affect the overall result.

· The survey was targeted at Napier residents therefore submissions from outside of Napier were removed. No special requests were made by non-residents in their submissions explaining why they considered their views should be included.

· Over sampling is considered best practice to ensure that enough clean data is achieved to present accurate results.

Councillor Brosnan acknowledged the Chair’s recommendation in the officer’s report and moved a substantive motion which had been prepared in consultation with members of the public actively following the matter, including Guy Natusch. The substantive motion draws on key items taken from the submissions and was assessed against criteria including ‘important elements’, ‘what the community said’ and ‘outcome wants’; these criteria were tabled at the meeting (Attachment B). The intention is that officer’s at the direction of Council, prepare a final design to be adopted by Council in five months’ time.

Management noted that the proposed timeline was of concern given the level of work required and that this may not be practically achievable.

In response to questions, Councillor Brosnan clarified that the new roll of honour would be displayed and the old physical roll of honour would be incorporated into the site in another way based on the recommendation of an appropriate committee. The location of the memorial will still be the floral clock site in accordance with Council’s decision of 27 September 2017, but raised to forecourt level.

Councillors in support of the motion noted the following points:

· This motion is a combination of all three options.

· The direction from Council on 2 October 2018 was to go out for feedback and input on the three options. Councillors noted that it should not be a tick box exercise but rather to receive input into a community-led design.

· Submissions noted a clear desire to pay homage to the original design and return the flame to the building, ensuring the flame is at forecourt level, 24/7 access and providing an area for reflection. This motion recognises that the building and the whole site are key to the memorial.

· This motion provides clear direction to experts to produce something for those sharing the space.

· The concepts are broad enough to still allow flexibility in design.

· This is a good compromise and seems to be one that most can live with. Any problems will be worked through in the design process.

· As a gesture of good faith we should just go for it.

Councillors speaking against the motion noted the following points:

· Council is trying to design by committee.

· The results of the survey were clear, with twice as much support for the garden/landscape option than the next option.

· Concern was expressed as to whether enough of the garden option had been incorporated into the proposal given this was the strongly preferred option through the consultation.

· Giving officers such a prescriptive directive is limiting and denies officers the ability to work with a clear mind.

· The information was only provided to officers and some Councillors at the meeting and it would have been useful to also have a visual to help envisage what this proposal would look like, as was done for the consultation options.

· Further due diligence is required before a final decision can be made.

Some discussion was held around the wording of the motion with minor tweaks being agreed to by the mover and seconder.

6.8 Attachments

a War Memorial Consultation Summary (Under Separate Cover)

Māori Consultative Committee - 26 February 2019 - Open Agenda

Reports from Regulatory Committee held 19 February 2019

1. NCC and Napier City Business Inc Events 2019

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	694616
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

1.1 Purpose of Report

The purpose of this report is to obtain a resolution of Council to allow trading in a public place to occur at Napier City Council and Napier City Business Inc events in Napier city until the end of October 2019.

Committee's recommendation

Councillors Boag / Tapine

That the Regulatory Committee:

a. Approve the sale of food and beverages, including alcoholic beverages, to the public on public land within the city centre as part events held by either Napier City Council or Napier City Business Inc until the 31^st October 2019.

Carried

1.2 Background Summary

The Trading in Public Places Bylaw 2014 prohibits trading in public places within the city centre, unless a resource consent or resolution of Council has been obtained. To date, a resolution of Council has been sought prior to each event (that involves trading such as food trucks and markets). This has proved to be problematic due to the lead-in time required to prepare a report and the frequency of Council meetings. On a number of occasions, ideas for city centre events have been abandoned (particularly over the busy summer period) due to the inability to obtain Council approval within the timeframes required for event planning.

To avoid this issue, this report requests approval of Council for multiple events to be run by either NCC or Napier City Business Inc to be held within the prohibited area of the central city, up until the end of October 2019. It is noted that the White Night event is to be held one week after the elections, however there is not sufficient time in which to hold a Council meeting with the new Council before the event. As such, resolution is sought for approval until the end of October 2019.

The following events (involving trading) are programmed to be held in the city centre:

Event name	Date	Agency responsible
Night Fiesta	24^th May & 19^th July 2019	NCBI
After 5 pop-ups	Unknown (at this stage)	NCBI
White Night	19^th October 2019	NCBI

It is possible that events may be held throughout the year that have not yet been programmed. In order to respond to public and retailer requests, and to move quickly on good ideas, it is requested that this resolution is inclusive of events that are not yet known. To provide Council with some certainty around the appropriateness of these circumstances, a set of criteria are proposed that must be met in order to be approved by this resolution:

1. Trading must occur as part of an event or pop-up event

2. Trading must not occur for more than 5 hours at any one time

3. Trading must only occur within the street reserve (not on reserve land)

4. Goods traded must not be in direct competition with those sold by a bricks and mortar store unless permission has been obtained.

5. Trading of food and beverages only.

6. Permission must be obtained from both the Transportation Team Leader and NCC CE

7. Consultation with nearby retailers must be completed at least one week prior to the event and all issues resolved

8. Trading is limited to the following streets: Hastings Street; Market Street; Tennyson Street; Emerson Street; Dalton Street; Clive Square East; Herschell Street; Marine Parade

9. The usual road closure procedures will be followed if road closures are deemed necessary.

1.3 Issues

This resolution will provide for trading in public places related to events that are both programmed, as well as those that are yet to be thought of, up until October 2019. This will avoid the need to request Council permission throughout the year for each event, and will also enable the city to act quickly on good ideas for city activation that involve trading in public places. Although this presents a risk to Council (Council approval without full knowledge of event details), the criteria proposed above should provide Council with some certainty of the types of activities that could be approved, and that Manager approval is still required. In the long-term, the Trading in Public Places Bylaw will be reviewed to better manage events in public places where trading occurs.

1.4 Significance and Engagement

N/A

1.5 Implications

Financial

N/A

Social & Policy

The number and frequency of events in Napier’s city centre are increasing, bringing life to the city both during peak shopping periods, and in the quieter times (typically after 5pm). Over the past few years, events such as these have proven to be popular and to increase the number of people in the city. The sale of food and drink supplement entertainment activities at these events, and create a full and vibrant street scene. They also help to supplement existing hospitality providers where demand for goods could outstrip supply.

The existing Bylaw doesn’t provide for trading relating to events well. Once the Bylaw is up for review, Council Officers will be amending this Bylaw to avoid the need to seek a resolution of Council for each event.

A Council resolution that provides the ability to quickly respond to ideas and opportunities, whilst ensuring fairness to existing retailers in the city, is consistent with the City Vision framework.

Risk

As noted above, there is a risk to Council in approving trading in public places where this occurs as part of an event, where Council does not yet know the full details of each event. However, the criteria proposed above should provide Council with some certainty of the types of activities that could be approved, and that Manager approval is still required. If Council does not approve this recommendation there is a risk of lost opportunity to support events which promote a vibrant city centre.

1.6 Options

The options available to Council are as follows:

a. Resolve to allow the sale of food and beverages in public places as part of events held by NCC or NCBI in the city centre until October 2019

b. Require Council resolutions to be obtained for each event that involves the sale of food and beverages in public places on a case by case basis.

1.7 Development of Preferred Option

This report seeks to obtain a resolution of Council that will allow trading of food and beverages to the public in public places of the city centre as part of an event. Typically a resolution is sought prior to each event. The frequency of Council meetings and the summer shut down period has meant that a number of event ideas have not had sufficient time to obtain approval resulting in them not being held. Planning ahead, and providing approval for all known and not as yet known events held by NCC and NCBI in the city centre will enable opportunities to be seized as they arise. A set of criteria that must be met in order to fall within this resolution will provide some certainty to Council that future events involving trading in public places are appropriate. Once the Bylaw comes up for review under the LGA, Council officers will be looking at the best options on how to manage these events in the future.

At the Meeting

The Strategic Planning Lead spoke to the report. In response to questions from Councillors she confirmed that in some cases ‘beverages’ will include alcoholic beverages; however, events held within public spaces would be required to meet the Joint Alcohol Strategy and the Alcohol Decision Matrix. In some cases, establishments will have their own liquor licensing. To provide Council with some certainty in this area the following points were noted in addition to those already in the officer’s report:

1.2 Background Summary

Criteria 9 should include: ‘If alcohol is to be sold at the event, the usual liquor licensing requirements also apply.’

A new Criteria 10 should be added as follows: ‘Any sale of alcohol must be consistent with the Joint Alcohol Strategy and the Alcohol Decision Matrix.’

It was also clarified that consideration had been given as to how to minimise waste from events or whether to host a waste-free event. Officers confirmed that how waste is to be addressed would be included in future reports to Council regarding events, but noted that while fully waste free events are the preference, Council cannot guarantee this will be achieved for all events.

In response to a Councillor’s request to put monitoring and feedback in place after events, the Director City Strategy noted that this decision is required to enable the approval process only. Mechanisms are already in place to monitor events and provide feedback to Council.

For clarity, an amendment was proposed to specify alcoholic beverages in the motion.

1.8 Attachments

Nil

Māori Consultative Committee - 26 February 2019 - Open Agenda

Māori Consultative Committee

Open Minutes

Meeting Date:	Tuesday 4 December 2018
Time:	3.00pm-4.17pm
Venue	Ikatere Meeting Room Napier City Council 265 Marine Parade Napier

Present	Piri Prentice (In the Chair), Mayor Bill Dalton, Councillor Apiata Tapine, Tiwana Aranui, Te Whetu Henare-Winitana
In Attendance	Chief Executive [from 3.25pm], Director Community Services, Strategic Māori Advisor, Team Leader Policy Planning
Administration	Governance Team

Karakia

The Strategic Māori Advisor opened the meeting with a karakia.

Apologies

Councillor Tapine / T Aranui

That the apology from George Reti and the apology for lateness from the Chief Executive be accepted.

Carried

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

The Chair acknowledged and thanked everyone involved in the blessing of the Hawke’s Bay Airport entrance, held on Sunday 2 December 2018. He also noted that the opening of the first stage of the Airport building will be held on Sunday, 13 January 2019, at a time yet to be decided.

Announcements by the management

The Mayor, on behalf of the Chief Executive, also acknowledged and thanked everyone involved in the blessing of the Hawke’s Bay Airport entrance on Sunday, 2 December 2018.

Confirmation of minutes

Mayor Dalton / T Aranui

That the Minutes of the meeting held on 23 October 2018 were taken as a true and accurate record of the meeting.

Carried

Reports from standing committees

Councillor Tapine / Mayor Dalton

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Carried

Reports from Strategy and Infrastructure Committee held 13 November 2018

1. Compliance with Current Drinking-water Standards for New Zealand - 2017/18

Type of Report:	Information
Legal Reference:	N/A
Document ID:	656402
Reporting Officer/s & Unit:	Santha Agas, Team Leader 3 Waters

1.1 Purpose of Report

The purpose of this report is to advise Council of:

· The outcome of the report received from Central North Island Drinking Water Assessment Unit (CNIDWAU) on compliance with the Drinking-water Standards for New Zealand 2005 (Revised 2008) and duties under Health Act 1956.

· The scheduled programme of works in the next 5 years to improve the quality of Napier’s Water Supply network.

At the Māori Consultative Committee meeting

In response to questions from committee members it was confirmed that Council is compliant with the current Drinking-water Standards for New Zealand.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Brosnan / Hague

That the Strategy and Infrastructure Committee:

a. Receive the update on compliance with current drinking-water standards.

Carried

2. Speed Limit Bylaw Review 2018

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	468094
Reporting Officer/s & Unit:	Tony Mills, Senior Roading Engineer

2.1 Purpose of Report

The purpose of this report is to recommend Council to commence formal public consultation on the proposed changes to the “’Napier City Council Speed Limits Bylaw 2012” and the accompanying Statement of Proposal.

The proposed changes follow the introduction of the new “Speed Management Guide” which was developed by the New Zealand Transport Agency (NZTA) to help Road Controlling Authorities (RCAs) better understand the risk associated with their roads so that the appropriate speed limits can be set.

Informal public consultation was undertaken to enable the community to have input in to the process at an early stage and the findings are detailed in this report.

At the Māori Consultative Committee meeting

The current speeds along Meeanee Road were discussed.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors White / Wright

That the Strategy and Infrastructure Committee:

a. Adopt the report from the Senior Roading Engineer titled “Speed Limit Bylaw Review 2018” with the reasons for the decision being:

i. That a bylaw is the only method mandated by the Land Transport Rule: Setting of Speed Limits 2017

ii. That the right to control speed limits is granted by Parliament to territorial authorities and the limitations proposed are justified limitations in terms of section 5 of the New Zealand Bill of Rights Act 1990 and that there is accordingly no breach of the New Zealand Bill of Rights Act.

iii. That the consultation on the speed limits will allow affected parties and the wider community to fully consider the bylaw amendments proposed having regard to the requirements of the Rule 4.2(2) of the Land Transport Rule: Setting of Speed Limits 2017

b. Adopt the Proposed Amendments to the Speed Limits Bylaw 2012 and the Statement of Proposal to commence public consultation in accordance with the special consultative procedure under the Local Government Act 2002 and the Land Transport Rule: Setting of Speed Limits 2017.

Carried

3. Lease of Reserve - Napier Free Kindergarten Association Incorporated

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	655792
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

3.1 Purpose of Report

To obtain a Council decision to enter into a new ground lease with the Napier Free Kindergarten Association Incorporated for the Carlyle Kindergarten at the Thackeray Street Reserve.

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Mayor Dalton / Councillor Brosnan

That the Strategy and Infrastructure Committee:

a. Resolve to enter into a new ground lease with the Napier Free Kindergarten Association Incorporated for the Carlyle Kindergarten for a term of 15 years with one 15-year right of renewal.

Councillor Wright did not participate in the discussion or voting due to an expressed conflict of interest.

Carried

Reports from Regulatory Committee held 13 November 2018

1. Appointment of District Licensing Committee

Type of Report:	Operational
Legal Reference:	Sale and Supply of Alcohol Act 2012
Document ID:	661285
Reporting Officer/s & Unit:	Rachael Horton, Manager Business Excellence & Transformation

1.1 Purpose of Report

To seek Council’s approval to reappoint the current District Licensing Committee for a further term of 12 months to 29 November 2019, and to align the District Licensing Committee appointment process with the triennial election cycle.

At the Māori Consultative Committee meeting

As this was a Decision of Council there was no discussion on this item.

Council Resolution

Councillors Taylor / Wright

That Council:

a. Receive the report.

b. Approve the reappointment of the following members of the District Licensing Committee pursuant to the provisions of the Sale and Supply of Alcohol Act 2012 for a further term of 12 months to 29 November 2019:

· Dave Fellows as Commissioner and Chair

· Deputy Mayor Faye White as Deputy Chair

· Councillor Keith Price

· John Cocking

· Ross Pinkham

c. Approve future appointments of District Licensing Committees for terms of three years in line with the triennial election cycle.

Deputy Mayor White and Councillor Price did not participate in the discussion or voting due to their expressed conflict of interest.

Carried

2. Napier Christmas Fiesta - Provision of Food Trucks

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	652821
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

2.1 Purpose of Report

The purpose of this report is to obtain a resolution of Council to allow the sale of food and drink (no alcohol) to the public within Clive Square East and Emerson Street between Clive and Memorial Squares as part of the Napier Christmas Fiesta that will be held following the Christmas parade. The Fiesta will run from 1.30pm to 4.00pm on Sunday 2 December 2018.

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

T Aranui / T Henare-Winitana

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Brosnan / Wise

That the Regulatory Committee:

a. Resolve to allow the sale of food and drink to the public within Clive Square East and Emerson Street between Clive and Memorial Squares at the Napier Christmas Fiesta event from 1.30pm to 4.00pm on Sunday 2 December 2018.

Carried

Reports from Finance Committee held 27 November 2018

1. Three Waters Review

Type of Report:	Information
Legal Reference:	N/A
Document ID:	667489
Reporting Officer/s & Unit:	Wayne Jack, Chief Executive

1.1 Purpose of Report

This report seeks Council approval to develop a regional business case assessing options to improve the management of drinking water, storm water and wastewater (“Three Waters”) in the Hawkes Bay region and in doing so, address Central Government concerns associated with these activities. This review will develop recommendations for performance improvements to our Regional Three Waters systems with a view to guiding Central Governments Three Waters strategy.

At the Māori Consultative Committee meeting

As this was a Decision of Council there was no discussion on this item.

Council Resolution

Councillors Price / Wright

That the Finance Committee:

a. Endorse the development of a regional business case on Three Waters management.

b. Note the cost of the review is apportioned across the Hawkes Bay Councils as follows:

· 35% NCC, 35% HDC, 15% HBRC, 7.5% WDC, 7.5% CHBDC

Carried

2. District Plan Review Funding Options

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	669135
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

2.1 Purpose of Report

The purpose of this report is to allow the use of the funds available in the Financial Contributions Special Fund to enable the production of Structure Plans and other work streams for servicing development in Napier. The Structure Plans will inform any future rezoning decision for the Napier District Plan and enable the city to grow.

At the Māori Consultative Committee meeting

Councillor Tapine spoke to the report noting that the District Plan is a key document, and that pre-engagement is already underway between Council officers and a number of networks in the community.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Jeffery / Wright

That the Finance Committee:

a. Approve $1.2m from the Financial Contributions Special Fund to fund the District Plan Review work programme which will allow future city growth.

Carried

3. Budgets to be carried forward to 2018/19

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	637309
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

3.1 Purpose of Report

To seek Council approval to carry forward budgets into 2018/19.

At the Māori Consultative Committee meeting

The Mayor noted that it had previously been typical for around $80 Million to be carried forward every year, and that carrying forward budgeted expenditure of just $3,796,408 into 2018/19 is a result of efficient processes and systems.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillor Wright / Mayor Dalton

That the Finance Committee:

a. Approve carrying forward budgeted expenditure of $3,796,408 from 2017/18 into 2018/19.

Carried

4. Rating Outturn Surplus 2017/18

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	637305
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

4.1 Purpose of Report

To report on the Rating Account to 30 June 2018, and to approve allocations from the Rating Surplus

At the Māori Consultative Committee meeting

Councillor Tapine spoke to the item and noted that the surplus would likely be allocated to capital projects and infrastructure; however, the committee members have an opportunity to identify any capital investment opportunities to bring to Council, and are welcome to engage with the Chief Executive and senior staff in this regard.

The Chief Executive added that it would be beneficial for committee members to provide an indication in terms of the outcomes they are wanting to drive, particularly around environmental enhancements.

The committee members agreed that Council’s priority needs to be our three waters delivery and discussed the importance of clear communication with the community regarding incidents involving the estuary. It was agreed that a collaborative approach is necessary in order to clean up the estuary.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Mayor Dalton / Councillor Taylor

That the Finance Committee:

a. Approve transferring the 2017/18 net rating surplus of $926,578 to the Capital Reserve Account where it is available for future commitments.

Carried

The Chief Executive joined the meeting at 3.25pm.

5. Leases of Reserve - Napier Free Kindergarten Association Incorporated

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	665671
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

5.1 Purpose of Report

To obtain a Council decision to enter into three new ground leases with the Napier Free Kindergarten Association Incorporated for the Taradale Kindergarten, Greenmeadows Kindergarten and Marewa Kindergarten.

At the Māori Consultative Committee meeting

There was not discussion on this item.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Brosnan / Hague

That the Finance Committee:

a. Recommend that Council resolve to enter into a new ground lease with the Napier Free Kindergarten Association Incorporated for the Taradale Kindergarten, Greenmeadows Kindergarten and the Marewa Kindergarten each for a term of 15 years with one 15-year right of renewal.

Due to an expressed conflict of interest, Councillor Wright did not participate in the discussion or vote on this agenda item.

Carried

6. Fire Hydrant Use Policy 2018

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	662412
Reporting Officer/s & Unit:	Anze Lencek, Water Quality Lead

6.1 Purpose of Report

To seek Council approval of the proposed Fire Hydrant Use Policy 2018.

At the Māori Consultative Committee meeting

The Mayor clarified that the Fire Hydrant Use Policy is required to protect our water supply.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Price / White

That the Finance Committee:

a. Adopt the Fire Hydrant Use Policy 2018.

Carried

Reports from Community Services Committee held 27 November 2018

1. Library Strategy Consultation Feedback

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	664231
Reporting Officer/s & Unit:	Darran Gillies, Libraries Manager

1.1 Purpose of Report

To update Council on the feedback on the Library Strategy (attachment A), and to request adoption of the Strategy.

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Wright / Hague

That the Community Services Committee:

a. Adopt the Napier Library Strategy 2018.

Carried

2. Creative Communities Funding September 2018

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	661887
Reporting Officer/s & Unit:	Belinda McLeod, Community Funding Advisor

2.1 Purpose of Report

To note the Creative Communities funding decisions made on 27 September 2018. Council administers the scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.

At the Māori Consultative Committee meeting

In response to questions from committee members it was clarified that the funding decisions were made by the Creative Communities Assessment Committee.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Boag / Wright

That the Community Services Committee:

a. Note the Creative Communities funding decisions made on 27 September 2018.

Carried

3. Youth Policy Review

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	664273
Reporting Officer/s & Unit:	Jessica Wilson, Community Advisor

3.1 Purpose of Report

To update Council on the feedback received on the draft Napier Youth Strategy, and to recommend adoption of the Strategy.

At the Māori Consultative Committee meeting

It was noted that the Napier Youth Strategy was widely supported through community consultation and the Youth Council has had significant input into the Strategy.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Wright / Price

That the Community Services Committee:

a. Adopt the Napier Youth Strategy 2018.

Carried

The formal meeting closed at 3.33pm and the Committee moved into a workshop session.

District Plan Review

The Team Leader Policy Planning lead a discussion with committee members regarding the District Plan Review noting that the District Plan controls all land-use activities. The review is an opportunity to set strategic direction for how Council would like to move forward to achieve positive environmental outcomes. It was noted that areas of historical significance to Māori are included in the District Plan. The committee were encouraged to participate in the engagement process.

War Memorial Design Options

The Strategic Māori Advisor lead a discussion with the committee members regarding the three War Memorial concepts which are currently out for public consultation. Each of the three concepts were discussed and shown via the website. The committee were asked for their input and encouraged to participate in the public consultation which closes on 14 December 2018. It was noted that a significant amount of work has been undertaken already in reviewing the Roll of Honour which has increased from 522 to over 1000 names.

Tiwana Aranui closed the proceedings with a karakia at 4.17pm.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Committee Members	Piri Prentice (In the Chair), Councillor Apiata Tapine, Tiwana Aranui Te Whetu Henare-Winitana and George Reti
Officer Responsible	Director Community Services
Administration	Governance Team
	Next Māori Consultative Committee Meeting Tuesday 9 April 2019

Meeting Date:	Tuesday 26 February 2019
Time:	3.00pm
Venue:	Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier