Māori Consultative Committee

Open Minutes

 

Meeting Date:

Tuesday 26 February 2019

Time:

3.04pm-4.12pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Piri Prentice (In the Chair), Mayor Dalton, Councillor Tapine, Tiwana Aranui, Te Whetū Henare-Winitana and George Reti

In Attendance

Chief Executive, Director Community Services, Councillor Boag, Strategic Māori Advisor, Communications and Marketing Manager

Administration

Governance Team

 

Māori Consultative Committee - 26 February 2019 - Open Minutes

 

Karakia

George Reti opened the meeting with a karakia.

Apologies

Nil

Conflicts of interest

Nil

Public forum

Joan Plowman, Chair and Mark Cleary, Trustee - Napier Pilot City Trust

Joan and Mark addressed the committee and spoke to the rejuvenated vision, mission and strategic plan of the Napier Pilot City Trust [tabled at the meeting]. This work has been completed through a series of workshops involving up to 40 members of the Napier community. The Trust aspires to Napier becoming an inclusive society where all members of the community are treated with fairness and kindness, including access to quality employment and active participation by all members of the community.

The Trust are holding a re-launch on 24 April 2019 and a hīkoi from Tangoio Marae to Pukemokimoki Marae on 28 April 2019.

The work of Pat Magill in this space was recognised by the Committee and it was noted that the Trust would like to increase their Māori representation.

Announcements by the Chairperson

Nil

Announcements by the management

The Chief Executive advised the Committee members that the Director Community Services will be Acting Chief Executive during his upcoming leave.

 

The Mayor noted that discussions are underway in relation to the 2019 Civic Awards. Council would appreciate input from the Committee regarding potential nominees.

Confirmation of minutes

Mayor Dalton / T Aranui

That the Minutes of the meeting held on 4 December 2018 were taken as a true and accurate record of the meeting.

 

  


 

Reports from standing committees

Councillor Tapine / T Aranui

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

 

 

Reports from Strategy and Infrastructure Committee held 19 February 2019

 

1.    Napier Disability Strategy - Draft for Consultation

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

697022

Reporting Officer/s & Unit:

Natasha Carswell, Manager Community Strategies

 

1.1   Purpose of Report

This report summarises the development of the Napier Disability Strategy and requests approval to release it for community feedback prior to its finalisation for adoption by Council.

 

At the Māori Consultative Committee meeting

Councillor Tapine spoke to previous discussion had by the Strategy and Infrastructure Committee on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Boag / White

That the Strategy and Infrastructure Committee:

a.     Approve the release of the draft Napier Disability Strategy for community feedback.

Carried

2.    Napier Sailing Club Funding Request 

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

698622

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

 

2.1   Purpose of Report

To seek Council’s approval for a grant to the Napier Sailing Club towards the cost of upgrading the existing breastwork and boardwalk immediately in front of the Napier Sailing Club Clubhouse.

 

 

At the Māori Consultative Committee meeting

The Mayor clarified that the grant is to assist the Napier Sailing Cub with the cost of upgrading the breastwork around the sailing club.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Mayor Dalton / Councillor Brosnan

That the Strategy and Infrastructure Committee:

a.     Approve a grant to the Napier Sailing Club of 50% of the cost of an upgrade to the breastwork and boardwalk in front of the clubhouse, subject to a maximum grant amount of $250,000.

b.     That approval of the grant is subject to Council Officers being satisfied as to final design, scope of works, final quote, and compliance with any required consents.

c.     That actual payment to the club is to be made only upon Council Officers being satisfied as to physical progress of the works.

d.     That funding is to be provided from current Inner Harbour capital budgets, which are funded from the Hawke’s Bay Harbour Board Endowment Land Income Account.

e.     To authorise the transfer of the appropriate budget from the Inner Harbour Capital budgets to a Grant budget.  

f.     That an appropriate variation be made to the current Deed of Lease to secure reasonable public access to the breastwork and boardwalk in front of the clubhouse.

Carried

 

 

 

3.    Representation Review 2018 - Local Government Commission Determination

Type of Report:

Information

Legal Reference:

Local Electoral Act 2002

Document ID:

693953

Reporting Officer/s & Unit:

Deborah Smith, Team Leader Governance

 

3.1   Purpose of Report

To bring to Council the determination of the Local Government Commission in relation to the 2018 representation review.

 

 

At the Māori Consultative Committee meeting

It was noted that Council will move to a ward-only system from the next election.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Boag / Wright

That the Strategy and Infrastructure Committee:

a.     Receive the Local Government Commission determination on the 2018 representation review.

b.     Note that Officers will make the appropriate arrangements for the 2019 elections in liaison with Council’s election provider.

 

Carried

 

 

 

4.    Ordering of candidates' names on voting documents

Type of Report:

Operational

Legal Reference:

Local Electoral Act 2001

Document ID:

694417

Reporting Officer/s & Unit:

Deborah Smith, Team Leader Governance

 

4.1   Purpose of Report

To obtain a decision from the Council on the ordering of candidates’ names on voting documents, as per the Local Electoral Act 2001.

 

 

At the Māori Consultative Committee meeting

The Chief Executive advised that other Councils are now moving to random order of candidates’ names on voting papers.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors McGrath / Taylor

That the Strategy and Infrastructure Committee:

a.     Endorse the presentation of candidates’ names in random order on voting documents for the 2019 Local Government Elections.

Carried

 

 

5.    Napier Roll of Honour

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

697896

Reporting Officer/s & Unit:

Charles Ropitini, Strategic Maori Advisor

 

5.1   Purpose of Report

To consider and approve the reviewed Napier Roll of Honour for display at the War Memorial Centre site.

 

At the Māori Consultative Committee meeting

The Strategic Māori Advisor spoke to the item, noting that updating the Roll of Honour (ROH) has been a large piece of work undertaken with the assistance of external researchers and archivists. The number of names has doubled from the number listed on the original ROH. Through this work some Māori names have been identified for correction and the Committee were asked to review the names and advise of any discrepancies. It was noted that records for Māori soldiers in particular are very poor.

In response to questions and discussion from the Committee it was clarified that the ROH does not recognise service. The criteria for the ROH is names of those that died within the official government period of the conflict. The Chair noted his dissatisfaction that service would not be recognised on the ROH.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Mayor Dalton / Councillor Taylor

That the Strategy and Infrastructure Committee:

a.     Approve the Napier Roll of Honour as an official Civic list of war dead for display at the War Memorial Centre site, and:

b.     Approve that 15 identified names from the 1995 Roll of Honour deemed by research to have good and legitimate reason for removal are not carried forward to the revised Roll of Honour.

Carried

 

 

 

6.    War Memorial Design Options Consultation

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

699633

Reporting Officer/s & Unit:

Natasha Carswell, Manager Community Strategies

 

6.1   Purpose of Report

This report provides the feedback received during consultation on concept design options for a War Memorial.  It is recommended that Council select an option in order to proceed with development of a concept brief and subsequent construction of a War Memorial for Napier.

 

 

At the Māori Consultative Committee meeting

It was noted that the War Memorial is still in the planning stage, but as the community has indicated that they would like to see interactive elements, there are opportunities for technology to be used in some manner to ensure the younger generation feel connected to this space and possibly to recognise others involved in those conflicts.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Brosnan / Wise

That the Strategy and Infrastructure Committee:

a.   Considers the community feedback,

b.   Reconfirms its decision made on 27 September 2017 to locate the War Memorial at the Floral Clock site, and

c.   Provides direction on a design concept.

d.   That Council staff take the following design direction to create a final design concept for adoption by Council: 

1.     That the reinstated Memorial be constructed at forecourt level, on the floral clock site, forming part of the War Memorial Site,

2.     That a curved wall, open to the elements, mimicking the ballroom shape and physically connected to the building, display the Roll of Honour,

3.     That the Perpetual Flame be built into the existing War Memorial Building Entranceway so that it is visible when entering the building, from the Memorial and externally at night,

4.     That water be incorporated into the design that is near to and complements the flame, so that they can be viewed together,

5.     That a place/s to sit and reflect be included,

6.     That physical access and visual connection to the formal lawn be incorporated,  

7.     That remembrance artwork be commissioned, to connect the Memorial space with the Memorial Building and lower lawn, uniting the Memorial elements; and that this be given as a brief to the Arts Advisory Group to commission,

8.     That landscaping is included that complements and promotes restful contemplation, and unites the Memorial Building with the Memorial elements,

9.     That the design include flag poles connecting the Memorial and Memorial building,

10.   That WW1 and WW2 Rolls be displayed in a prominent way flowing onto future conflicts such as Vietnam and Boer War Rolls,

11.   That the physical original Roll of Honour be respectfully incorporated into the design and that a small committee of appropriate representatives are given this brief, to provide Council a recommendation on ‘how to incorporate’.

e.     Note Councils intention to adopt a final design no later than August 2019 and begin construction as soon as practicable in the 2019 calendar year.

The division was declared carried by 12 votes to 1 vote the voting being as follows:

For:                 Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright

Against:         Mayor Dalton

Carried

 

 

 

7.    Greendale Pool Funding Decision: Council Projects Fund

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

700270

Reporting Officer/s & Unit:

Glenn Lucas, Manager Sport & Recreation

 

7.1   Purpose of Report

To approve a $50,000 grant to Greendale Committee to contribute towards the restoration of the Taradale School Pool (Greendale Pool).

 

 

At the Māori Consultative Committee meeting

The Mayor clarified that the aquatic strategy is currently underway with a new facility to be built at Prebensen Drive. In the short term there is a shortage of swimming lanes, especially for learn to swim programmes. Council has agreed to assist with the cost of upgrading the Greendale Pool, with funding being subject to the Greendale fundraising committee obtaining a signed contract for the works.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

 

Committee's recommendation

Councillors Wise / Taylor

That the Strategy and Infrastructure Committee:

a.     Approve that $50,000 be allocated from the 2019/20 Council Project Fund to the Greendale Committee to restore the Taradale School Pool, conditional upon the receipt of a signed tender agreement signalling the commencement of the refurbishment work.

The division was declared carried by 12 votes to 1 vote the voting being as follows:

For:                 Mayor Dalton, Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, Price, Tapine, Taylor, White, Wise and Wright

Against:         Councillor McGrath

Carried

 

 

 

8.    Road Stopping - Corner of Geddis and Longfellow Avenues

Type of Report:

Legal

Legal Reference:

Local Government Act 1974

Document ID:

696916

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

8.1   Purpose of Report

To confirm the Council resolution of 30 October 2018 to initiate the road stopping process in accordance with the 10th Schedule of the Local Government Act 1974 and subsequent sale of approximately 188m2 of the current legal road on the corner of Geddis and Longfellow Avenues, to Ahuriri District Health.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item. The Mayor noted that the road stopping is an operational matter.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 

Committee's recommendation

Councillors Jeffery / Boag

That the Strategy and Infrastructure Committee:

a.     Declare the road adjoining 65 Geddis Avenue, as described in the Schedule hereto, to be stopped; and

b.     Transfer the stopped road to the owners of the adjoining land, as described in the Schedule hereto, and require the amalgamation of the stopped road with the adjoining land under one record of title.

 

SCHEDULE

 

Hawkes Bay Land District – Napier City

 

Area

Description

Adjoining Land

 

0.0188 ha

Section 1 SO Plan

530636

Record of Title

HBM3/1138

 

 

Carried

 

 

9.    Omarunui Refuse Landfill Joint Committee Minutes 7 December 2018

Type of Report:

Information

Legal Reference:

N/A

Document ID:

696550

Reporting Officer/s & Unit:

Cheree Ball, Governance Advisor

 

9.1   Purpose of Report

To present to Council the unconfirmed minutes of the Omarunui Refuse Landfill Joint Committee meeting, held on 7 December 2018.

 

 

At the Māori Consultative Committee meeting

The Mayor noted that the real challenge is around limiting the amount of waste that ends up at the landfill. New environmental requirements mean that the cost to build a new landfill will be enormously expensive. It was acknowledged that education will be key to delaying this for as long as possible.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Tapine / Hague

That the Strategy and Infrastructure Committee:

a.     Receive the unconfirmed minutes of the Omarunui Refuse Landfill Joint Committee meeting from 7 December 2018. 

 

Carried

 

 

 

Reports from Regulatory Committee held 19 February 2019

 

1.    NCC and Napier City Business Inc Events 2019

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

694616

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

 

1.1   Purpose of Report

The purpose of this report is to obtain a resolution of Council to allow trading in a public place to occur at Napier City Council and Napier City Business Inc events in Napier city until the end of October 2019.

 

 

At the Māori Consultative Committee meeting

The Chief Executive noted that this recommendation provides approval for food carts to trade in the CBD as part of Council or Napier City Business Inc events until 31 October 2019, which they are currently unable do under the bylaw.

In response to questions it was noted that Council will assess whether a change to the bylaw is required.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

Councillors Boag / Tapine

That the Regulatory Committee:

a.     Approve the sale of food and beverages, including alcoholic beverages, to the public on public land within the city centre as part events held by either Napier City Council or Napier City Business Inc until the 31st October 2019.

 

Carried

 

   

 

Māori Consultative Committee - 26 February 2019 - Open Minutes

General business

 

The following matters were raised and discussed during a round table discussion at the request of the Chair.

Matariki Regional Economic Development Strategy (Matariki REDS)

The Committee requested an overview of Matariki REDS. The Chief Executive confirmed that he would provide an presentation/update to the Committee at the next Māori Consultative Committee meeting.

Appointments to the Māori Consultative Committee

Clarification was requested as to how members are appointed to this Committee due to concerns being raised amongst other groups around the current representation.

It was clarified that although members are appointed by the Mayor, this has been done in consultation with Piri. A conscious decision was made to not appoint representatives of different parts of Māoridom but rather to have good people from within the Māori community around the table.

The Strategic Māori Advisor noted that Council as a whole is going through an evolutionary process in relation to cultural competency. He advised that Council want better representation and to be more responsive to mana whenua but needs their involvement to achieve this, and although Council has made some big improvements in this space over the last two years there is still a lot of work to do.

It was noted that Local Government across New Zealand is experiencing issues with Māori engagement. Napier City Council has large cultural aspirations but recognises that these will only be achieved through working together.

The Committee agreed that appointments to the Māori Consultative Committee were best to be discussed and agreed upon by the current committee members with recommendations to be put forward to the Mayor. The Strategic Māori Advisor confirmed that he would assist in facilitating this.

Terms of Reference

It was noted that the new Terms of Reference are yet to be confirmed and an update was requested from officers. The Strategic Māori Advisor confirmed that he will provide an update on the Terms of Reference at the next meeting.

Art Deco Weekend

The 2019 Art Deco Weekend was discussed with the lack of Māori involvement noted by the Committee; however, the Māori section of the fashion parade and the pōwhiri were both highlighted as successes. Officers noted that the Art Deco Trust are currently reviewing their capacity etc. and Council may be in a position to assist the Trust with their cultural responsiveness.

Other

·         The Strategic Māori Advisor noted that the ASB Building is now under new ownership with the owners looking to restore the Māori motifs featured in the building.

·         It was noted that the NZ Planning Institute Conference will be held here in Napier this year and the Committee members were asked to advise the Strategic Māori Advisor if they wish to attend. A Māori focus day will be held on 2 April 2019 specifically for kaupapa Māori in the planning space.

·         In response to comments from the Committee as to whether Napier holds any records around how marae and hapū groups assisted at the time of the earthquake, the Strategic Māori Advisor noted that he had recently attended a hui on marae resilience. He relayed how the Parewahawaha Marae in Bulls had captured their own korero on what they had done in the past, including where they lived and why they lived there.

 

Tiwana Aranui closed the proceedings with a karakia at 4.12pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................