Agenda of Audit and Risk Committee

Audit and Risk Committee - 28 March 2019 - Open Agenda Item 1

Agenda Items

1. Annual Plan 2019/20 Underlying Documents

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	715731
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

That the Committee review and provide feedback to Council on the Annual Plan 2019/20 underlying documents prior to the final adoption of the reports.

Officer’s Recommendation

The Audit and Risk Committee:

a. Receive the Annual Plan 2019/20 underlying documents:

· Draft Annual Plan

· Revenue and Financing Policy

· Rates Remission Policy

b. Recommend to Council for information to be approved for consultation

Chairperson’s Recommendation

That the Committee resolve that the officer’s recommendation be adopted.

1.2 Background Summary

N/A

1.3 Issues

Recycling costs have increased from the Waste Management and Minimisation Plan, as well the global market change for how recycling plastics managed. We are no longer able to recycle plastics 3-7. This is likely to increase costs. Council is currently working on a month by month contract until the new contract is tendered. Council officers will must provide for increase funding in the Annual Plan.

The Waste contract will be jointly tendered with Hastings for an implementation of 1 July 2020. The contract will need to be tendered late 2019. The current impact for the waste proposal is 2% - the community are being informed of this in the Annual Plan.

1.4 Significance and Engagement

Although the costs of recycling have increased, the actual recycling service remains relatively in line with the current level of service to the ratepayer i.e. Council provide this service

1.5 Implications

Financial

n/a

Social & Policy

n/a

Risk

A. That the Annual Plan provision for recycling services is insufficient

B. That the cost of waste collection tender is higher than signalled

1.6 Options

The options available to Council are as follows:

a. Go with WMMP signalled rate of $59 and wait for tender price to be received

b. Go with best estimate at this point of $72-$95 (allowing $95 for budget purposes and the ability to award the contract

1.7 Development of Preferred Option

Option B – provide for sufficient budget to award the contract. Tender amounts may be known before the final adoption of the Annual Plan

1.8 Attachments

a Draft Annual Plan (to be circulated under separate cover) ⇩

b Revenue and Financing Policy ⇩

c Rates Remission Policy ⇩

Audit and Risk Committee - 28 March 2019 - Open Agenda Item 2

2. Risk Management Report March 2019

Type of Report:	Information
Legal Reference:	N/A
Document ID:	715748
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services

2.1 Purpose of Report

To provide the Audit and Risk Committee (Committee) with an update on progress with risk management work and to report on the highest rated risks.

Officer’s Recommendation

The Audit and Risk Committee:

a. Note the risk management work being undertaken by the Napier City Council Risk Committee.

b. Note the current Major Project risks.

c. Receive the latest Risk Report Dated 7 March 2019.

Chairperson’s Recommendation

That the Committee resolve that the officer’s recommendation be adopted.

2.2 Background Summary

Napier City Council (NCC) has a programme of work to develop and mature its enterprise risk capability. A risk maturity roadmap has been developed to guide this work.

The Committee supports this work by acting in a monitoring and advisory role. This report provides an update to the Committee on progress against the roadmap and reports the highest rated risks to ensure they are being actively managed.

NCC has a Risk Management Framework document together with a Risk Management Strategy. These document set out the NCC risk appetite and the risk management roles, responsibilities and reporting requirements.

NCC risks are recorded in a risk management software solution known as “Sycle”. Each risk is assigned a risk owner and the risk is rated based on an assessment against the NCC risk matrix and based on the level of residual risk once any control measures and actions (or work programmes) designed to prevent or mitigate the risk have been identified and implemented.

NCC has an internal Risk Committee made up of officers from different areas of the organisation. The role of the risk committee is to coordinate the risk management process; monitor the risk profile, risk appetite and effectiveness of controls; monitor & review high and extreme risks and report extreme and high risks to Council’s senior leadership team. The committee is chaired by the Manager Business Excellence & Transformation.

The Risk Management Strategy requires high and extreme risks to be reported to the Audit & Risk Committee. Recognising the level or NCC risk maturity all high\extreme strategic risks and extreme operational risks are reported to each Audit & Risk Committee meeting.

2.3 Issues

Since our last report to the Committee progress has continued to be made in the following areas:

· Further development of the Sycle Projects module

· Commencement of a Business Continuity Management programme of work

· Review risk processes, systems and of the risk register

Sycle Projects Module

As reported to the last meeting work continues to progress on the implementation of the projects module in Sycle.

Business Continuity Management

Work continues on Business Continuity Management (BCM) at NCC. The Business Impact Analysis has been completed and a draft report has been prepared. The next stage is to identify the BCM risks, based on the business impact analysis and capture any key risk into the Corporate Risk Management framework

The BCM framework responds to the strategic risk SR5 – ‘Event causing disruption or destruction of critical business functions and/or production and delivery of council services’.

Review of the Risk Register

With the holiday break, current secondment of the NCC risk management resource and need to staff to focus on other priorities such as the development of the annual plan progress on the register has been slow. We expect to be able to report more progress to the next meeting.

Review of the Corporate Risk Management Framework and NCC Risk Management Strategy

A draft Risk Management Policy has been prepared to replace the existing Corporate Risk Management Framework and a draft of a revised Risk Management Strategy has also been prepared. Once these have been through an internal review process we will present them to the committee for consideration.

2.4 Significance and Engagement

There are no external consultation requirements for this report.

2.5 Implications

Risk

As reported to the last meeting there are currently 5 strategic and 177 operational risks in the risk register. (Project risks have been excluded from reporting). One risk has been added to or removed from the registers since the last meeting of the Committee.

OR178 which was previously rated as extreme has been removed as officers have a strategy in place and are working towards a long-term solution that will mitigate this risk.

There are seven risks to report to the Committee as the highest rated risks; three are operational risks rated Extreme (OR155, OR164, OR178) and four are strategic risks rated High (SR2, SR3, SR5 and SR6).

These risks are reported in the attached spreadsheet and they are the same as reported to the last meeting (Attachment A).

All seven risks have treatment actions to further manage the causes or consequences of each risk.

Extreme Risks

The Extreme risks in the operational risk register are:

· OR155 Pandora Pond – customer drowning

· OR164 Bluff Hill – fall from cliff top

· OR178 Reliance on monopoly contractors for waste management

These risks were previously reported to you on 6^th December.

The Pandora Pond facility has remained closed due to water quality issues in Pandora pond. We expect that this risk will be eliminated and removed from the register.

The project to replace the fence around the cliff top on Bluff Hill is underway and the fence is expected to be complete by the end of June.

Officers are continuing to work through the issues in an effort to mitigate and reduce the waste management risk.

High Risks

The four high risks in the strategic register are:

· SR2 Removal of three waters delivery and management

· SR3 Increased number and/or severity of major/natural disaster events

· SR5 Event causing disruption or destruction of critical business functions and/or production and delivery of council services.

· SR 6 Risk management practices

These risks were previously reported to you on 6 December 2018 and have not changed. The risks are outside the control of NCC. The risks treatments listed against these risks are ongoing.

NEW – Council insurers are signalling increased premiums/no cover for some areas. More detail provided under Insurance section

2.6 Options

N/A

2.7 Development of Preferred Option

N/A

2.8 Attachments

a Schedule of Extreme and High Risks as at 6 March 2019 ⇩

Audit and Risk Committee - 28 March 2019 - Open Agenda Item 3

3. Risk Management - Insurance Arrangements

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	711491
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

3.1 Purpose of Report

To outline Council’s current insurance programme, discuss any issues and to provide the opportunity for the Committee to provide feedback for insurance arrangements for the upcoming financial year 2019/20.

Officer’s Recommendation

The Audit and Risk Committee:

a. Resolve to receive the report on current insurance arrangements.

b. That any feedback from the committee be considered for incorporation into the insurance arrangements for the insurance year commencing 1 July 2019.

Chairperson’s Recommendation

That the Committee resolve that the officer’s recommendation be adopted.

3.2 Background Summary

Napier City Council is part of the Hawke’s Bay Councils Collective Insurance Group. A number of policies have shared limits. Major policies outside of the Collective are Public Liability and Professional Indemnity, and Underground Infrastructure.

Officers need to place insurance arrangements by 1 July each year. Terms are arranged in conjunction with the group’s insurance broker Jardine Lloyd Thompson Limited (JLT) and after discussions within the collective group of Councils.

Summary of current Insurance 1 July 2018 to 30 June 2019:

Material Damage

Covering Buildings, Contents, Plant & Machinery and other property as listed in the Insurance Property Schedule. No shared limited with other Councils.

Sum Insured $385.9m.

Excess – Perils $10,000 per claim. Earthquake 2.5% site sum insured and where pre 1936 or earthquake prone 10% of site sum insured.

Material Damage – Residential

Covering Residential Dwellings and Community Housing as listed $63.1m. Excess as above. No Shared limit with other Councils.

Business Interruption

Policy linked to Material Damage.

Loss of Revenue- $12.9m covering - Halls, Pools, Aquarium, Par2, Conference Centre, Municipal Theatre, I-site, Kennedy Park, MTG.

Additional expenses- $20m (shared limit with other Councils).

Indemnity period – Additional expenses 36 months, Loss of revenue 24 months.

Motor Vehicle & Third Party

All vehicles, other mobile plant and equipment. Excess $1,000 per claim. No shared limit with other Councils.

Crime Insurance

Insures loss of money and property resulting from fraud or dishonesty of Employees. Limit of Indemnity $2m, Excess $25,000. No shared limit with other Councils.

Employers Liability

Indemnity in respect of claims made by employees against employer for personal injury falling outside any Workers Compensation legislation. Limit of indemnity $1m. Shared limit with other Councils.

Statutory Liability Insurance

Indemnity for Defence costs and fines as a result of an alleged breach of any Act of parliament other than “Excluded Acts’. Limit of Indemnity $4m (shared limit with other Councils). Excess $10,000.

Cover excluded for statutory breaches of the Resource Management Act.

Overseas Travel

Covering employees and elected members for overseas travel. No shared limit.

Marine Hull

National Aquarium of NZ Boat

Hall Hirers Insurance

Public Liability Insurance for uninsured users of Council facilities. No shared limit.

Fine Arts Collection Insurance

HB Museums Trust Collection $38.8m. Excess $2,500.

Trustee Liability

HB Museums Trust, $5m any one claim and in the aggregate during policy period. Excess $5,000.

Public Liability and Professional Indemnity

$300m any one claim and in the aggregate during the policy period. (Excludes claims against Council in relation to weather tightness issues). Excess $10,000 PI and $5,000 PL. No shared limit.

Underground Infrastructure

For 2018/19 Council placed cover as per previous years. Cover is based on a Probable Maximum Loss (PML) of $120m based on a total replacement value of underground infrastructure of $587.8m. Actual insurance cover is based on the assumption that Central Government assistance will be available in a major disaster and will provide for 60% of the eligible costs. Council therefore has insurance cover for $40% of $120m with a $10m excess.

See below for further comments under 1.3 Issues.

Contract Works Insurance

This is taken out as required for construction projects. In general where a project consists of alterations and improvements to an existing insured asset then Council takes out contract works insurance directly. For green fields construction the contractor is required pursuant to the construction contract to take out cover.

Uninsured assets include roads, bridges and associated assets. In the event of a major disaster support is anticipated to come from Central Government to reinstate the roading network.

Other uninsured assets consist of land, playground equipment, sports fields and reserves, turf, plants and trees, paved surfaces, associated roads, irrigation and other land improvements. Lagoon Farm livestock, hay, water supply and other improvements. Paved surfaces and roading relating to the Depot, Housing Villages, and Transfer Station.

Funding of Uninsured Risks and amounts over and above any insurance recovery and Government support would be provided from a combination of reserve funds, debt, and reprioritisation of Council’s planned capital and operating expenditure.

3.3 Issues

Underground Infrastructure: As mentioned above, subject to Cabinet approval, upon a major disaster it is assumed that the Government will provide a 60% subsidy for eligible Infrastructure recovery costs. Council must demonstrate that it is able to meet the remaining 40% through insurance or other financial means. Attached are relevant Government financial support factsheets produced by the Ministry of Civil Defence & Emergency Management, these are also available on the Ministry’s website.

It is obviously important to have an understanding of a Probable Maximum Loss (PML) on which to base Council’s insurance, as not all the infrastructure would be damaged in a major event.

A natural catastrophe modelling exercise in respect of below ground assets was last carried out for Napier City Council in 2015.

As a first step in enabling an updated loss modelling exercise to be carried out the 5 Hawke’s Bay Council’s in conjunction with the Manawatu Councils are currently carrying out a valuation benchmarking exercise. The purpose is to partner in an initiative to benchmark and develop a consistent approach across Councils in determining asset valuations for insurance purposes. The focus is to develop accurate and consistent valuation methodologies that form the foundations of our risk financing solutions to:

· Feed into the loss models

· Determine financial exposure

· Optimise the risk transfer programme

· Reduce insurers uncertainty

· Enhance claim resolution

Public Liability and Professional Indemnity: We have been advised that there are likely to be ramifications, for NCC, from the recent weather tightness settlement that Council was a party to. The exact details are not known however the advice is that we could expect any or a combination of the following;

• Significant premium increase, and/or deductible increase

• Claims arising from Councils building control functions being excluded

• Insurers withdrawing from the market

Our brokers are continuing to monitor the situation and will provide advice of the market\insurer reaction as soon as it come to hand.

3.4 Significance and Engagement

N/A

3.5 Implications

Financial

Insurance premiums are budgeted each year but do fluctuate depending on market conditions.

Social & Policy

N/A

Risk

Insurance is an important aspect of managing Council’s risk. There are no indications that cover will not be available for the 2019/20 year.

3.6 Options

The options available to Council are as follows:

a. To receive the report

b. To receive the report and suggest changes to the insurance renewal programme for 2019/20.

3.7 Development of Preferred Option

N/A

3.8 Attachments

a Government financial support factsheets - produced by the Ministry of Civil Defence & Emergency Management ⇩

Audit and Risk Committee - 28 March 2019 - Open Agenda Item 4

4. Risk Management - Business Continuity Plan Update

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	715767
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services

4.1 Purpose of Report

Update on progress towards the development of a Business Continuity Management programme for Napier City Council.

Officer’s Recommendation

The Audit and Risk Committee:

a. Receive the Draft Business Continuity Plan update.

b. Receive the Draft Business Impact Assessment.

c. Provide feedback to Council officers for inclusion in final plans.

Chairperson’s Recommendation

That the Committee resolve that the officer’s recommendation be adopted.

4.2 Background Summary

Napier City Council has undertaken a Project to develop a comprehensive Business Continuity Management (BCM) program. This is being carried out with the assistance of Simon Jordan from Resilient IT. This company specialises in Business Continuity and Information Security Management.

A well-developed, structured and rehearsed BCM program assists an organisation in recovering from an incident as quickly as possible when faced with a risk.

It provides a framework for building resilience and the capability for an effective response that safeguards the interests of key stakeholders, the reputation, brand and value creating activities of an organisation. A business continuity plan will ensure that staff know their roles and responsibilities in the event of an unexpected incident and respond following a recognised practiced and agreed procedures.

This will ensure that the most important functions, services and systems those that are most critical to the running of the organisation are up and running in the shortest possible time frame. By doing so this will ensure the impact is limited.

Examples of incidents include:

· severe weather

· loss of utilities

· loss of premises or restricted access

· loss of key personnel

· theft / vandalism

· adverse publicity

· fire

· flood

In addition, under Section 61 of the CDEM Act 2002, Napier City Council must ensure that it is able to function to the fullest possible extent, even though this may be at a reduced level, during and after an emergency. As Napier City Council provides a number of “lifeline services” a current, and active, business continuity management programme is mandated for critical services as defined by the Act.

Lifeline services applicable to the council include:

· Supply or distribution of water

· Provision of a waste water or Sewerage network

· Provision of a road network

Napier City Council must establish a BCM programme to provide for the continued availability of critical services and assets, and of other services and assets when warranted by a security threat or risk assessment.

To date a draft Business Continuity Policy has been produced which sets the scope of the BCM programme (attachment A).

In December, a series of interviews were conducted with key Council staff to determine processes, activities and resource dependencies. The findings of these interviews are presented in a draft Business Impact Analysis report (attachment B).

4.3 Issues

N/A

4.4 Significance and Engagement

n/a

4.5 Implications

Risk

Identified as Strategic Risk (SR3) in the Risk Register – impact on Service Delivery due to major / natural disaster events.

4.6 Options

N/A

4.7 Development of Preferred Option

N/A

4.8 Attachments

a Draft Business Continuity Policy ⇩

b Draft Business Impact Analysis Report ⇩

Audit and Risk Committee - 28 March 2019 - Open Agenda

Audit and Risk Committee

Open Minutes

Meeting Date:

Thursday 6 December 2018

Time:

1.00pm – 1.30pm

Venue

Ikatere Boardroom

Level 2, Capeview Building

265 Marine Parade

Napier

Present

John Palairet (In the Chair), Mayor Bill Dalton, Geoff Foster, Councillor Claire Hague, and Councillor Kirsten Wise

In Attendance

Stephen Lucy – Audit New Zealand

Director Corporate Services, Director Infrastucture Services, Chief Financial Officer, Manager People and Capability [to 1.12pm], Manager Communications and Marketing [from 1.12pm], Strategic Finance Advisor, Accounting/ Risk Management Contractor [to 1.26pm]

Administration

Governance Team

Apologies

Nil

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Hague / Wise

That the Minutes of the meeting held on 11 October 2018 were taken as a true and accurate record of the meeting.

Carried

Agenda Items

1. Audit New Zealand Management Letter

Type of Report:	Information
Legal Reference:	Local Government Act 2002
Document ID:	433397
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

To consider the Audit NZ management letter: Napier City Council Audit for the year ended 30 June 2018 (to be tabled at the meeting).

At the Meeting

Mr Lucy spoke to the management letter, noting that some minor matters are being worked through with Council officers; many of the findings are already under action.

The Annual Report was of good quality. It was noted that Council has a large number of big assets and a good process was in place to ensure that valuations are undertaken for these. The reporting mandated by Department of Internal Affairs was considered robust.

Committee’s recommendation

Councillors Wise / Hague

That the Audit and Risk Committee:

a. Receive the Audit New Zealand management letter: Napier City Council Audit for the year ended 30 June 2018.

Carried

2. Proposed Audit and Risk Committee 2019 Meeting Calendar

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	433409
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

2.1 Purpose of Report

To consider the proposed timetable of meetings for the Audit and Risk Committee in 2018, as detailed below.

At the Meeting

The Chair advised that the March and June dates would need to be adjusted due to other commitments he holds.

Proposed alternative dates will be circulated to the committee for consideration. The recommendation was left lying on the table.

Officer’s Recommendation

a. That the Committee receive the proposed timetable of meetings for the Audit and Risk Committee for 2019.

3. Health and Safety Report

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	433412
Reporting Officer/s & Unit:	Sue Matkin, Manager People & Capability

3.1 Purpose of Report

The purpose of the report is to provide the Audit and Risk Committee with an overview of the health and safety performance as at 31^st October 2018.

At the Meeting

The Manager People and Capability spoke to the report, noting that there have been no serious incidents in the reporting period since the previous meeting. There has been an increased focus on contractor auditing and ‘visible leadership’ in the Health and Safety space within the reporting period; 37 additional onsite visits were made by Corporate Manager Team members to discuss Health and Safety matters.

November was ‘Men’s health awareness month’, and $2600 was raised for prostate cancer support.

Testing has recently been completed of response times in relation to a new tool for use by independent onsite workers called “man-down devices”. If someone has an incident or accident while on their own and they are literally “down” the device triggers and contacts a company called Red Wolf. They will then call the person. If a response is not receive emergency services are immediately notified and directed to the location of the worker, identified via GPS tracking associated with the devices.

Workloads have been very high in the lead into the summer holiday period and People and Capability are liaising with teams across Council to ensure that stress and fatigue levels are monitored and managed.

In response to a question from the Committee it was advised that bullying and sexual harassment are identified as hazards under the Health and Safety in the Workplace Act. In May this year an anti-bullying campaign was run which identified what bullying and harassment looks like, provided tools for managers and staff, and advised on how to get help.

committee’s recommendation

Councillors Wise / Hague

That the Audit and Risk Committee:

a. Receive the Health and Safety report as at 31 October 2018.

Carried

The Manager People and Capability left the meeting at 1.12pm.

The Manager Communications and Marketing joined the meeting at 1.12pm.

4. Risk Management Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	433414
Reporting Officer/s & Unit:	Ross Franklin, Consultant

4.1 Purpose of Report

To provide the Audit and Risk Committee (Committee) with an update on progress with risk management work and to report on the highest rated risks.

At the Meeting

The Sycle projects module delivery date has been adjusted to March 2019 to ensure good delivery of the project. The business continuity management project is in the investigative phase.

As most of the current risks in the risk register were entered in July 2018, they have now become due to review. The opportunity is being taken to review these in more detail, checking the risk description and rating remain accurate.

The risk framework and policy will be brought to this Committee at its first meeting for the 2019 year.

It was noted that the risk related to Pandora Pond has now been removed. The inflatables will not be placed in the pond this summer season as an outcome of the patterns identified through modelling by the Infrastructure team; fluctuations in the pond following rain events have been identified through this process.

In response to question from the Committee it was advised that:

· One of the important culture changes has been to consider risk management as part of everyday work. While the teams are doing as much as they can with the resource available, Council continues to consider options to ensure that it is able to continue moving forward in this space.

· While dedicated resource, such as a risk management insurance role, could be put in place and may be considered at some point, it has been important to ensure that all managers and risk owners are brought along the change journey and clearly understand risk and what is required of them. This process may have been circumvented by a dedicated role being in place too early.

· Consideration would need to be given to the level within the risk framework that any dedicated role operated at.

committee’s recommendation

Councillor Hague / Mr Foster

That the Committee:

a. Note the risk management work being undertaken by the NCC Risk Committee.

b. Receive the report titled: Highest rated risks report 24 September 2018.

c. Receive the report titled; NCC Risk Maturity Roadmap: 5 Year Plan

Carried

The Accounting/ Risk Management Contractor left the meeting at 1.26pm.

5. Internal Audit Programme 2018/19

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	671251
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

5.1 Purpose of Report

To table to the Committee the internal audit programme for 2017/18 and 2018/19 from Crowe Horwath. Recommendations, feedback and any other review priorities the Committee deems relevant, is sought.

At the Meeting

The Chief Financial Officer spoke to the report, briefly reviewing the recent audits completed by Crowe Horwath and the intended schedule for the next year. It was noted that the contract with Crowe Horwath is flexible so it would be possible to incorporate a broader high level review into the schedule if desired.

In response to a question from the Committee it was advised that the first fraud workshop was run with senior leadership and the second with cash handling positions, depot and front of house staff. It was recommended that a specialist in the area of fraud present to this Committee in 2019.

It was noted that Crowe Horwath do not currently review cyber security but a separate review of our IT security measures is undertaken annually.

committee’s recommendation

Councillor Wise / Mr Foster

The Audit and Risk Committee:

a. Resolve that the internal audit programme for 2017/18 and 2018/19 from Crowe Horwath is received.

Carried

PUBLIC EXCLUDED ITEMS

Mayor Dalton / Councillor Hague

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1. Independent Audit Member Appointment

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.
1. Independent Audit Member Appointment	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into committee at 1.30pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Meeting Date:	Thursday 28 March 2019
Time:	1pm
Venue:	Council Chamber Hawke's Bay Regional Council 159 Dalton Street Napier

Committee Members	John Palairet (In the Chair), Mayor Bill Dalton, David Pearson, Councillor Claire Hague and Councillor Kirsten Wise
Officer Responsible	Director Corporate Services
Administration	Governance Team
	Next Audit and Risk Committee Meeting Thursday 13 June 2019