Ordinary Meeting of Council

Open Minutes

 

Meeting Date:

Tuesday 5 March 2019

Time:

3.00pm-4.01pm

Venue

Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

 

Present

The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright

In Attendance

Acting Chief Executive (Director Community Services), Director Corporate Services, Director Infrastructure Services, Director City Strategy, Strategic Māori Advisor, Communications Specialist

Administration

Governance Team

 


Ordinary Meeting of Council - 05 March 2019 - Open Minutes

 

Apologies

The apologies from the Chief Executive were noted and accepted.

Conflicts of interest

Nil

Public forum

Craig Waterhouse – Pettigrew Green Arena

Craig provided a report to Council on the annual performance of Pettigrew Green Arena (PGA), noting that PGA leases space for community and commercial use but does not run programmes.

The following points were highlighted:

·         Community use has peaked; there is no more capacity at the facility.

·         Council operational grants have significantly reduced.

·         They have stopped the gym decline.

·         There has effectively been a $2.4Million turnaround over the last four years.

Upcoming projects were discussed including a standalone gym entrance to allow 24/7 access, new operational offices, replacement of the upstairs stadium seating and glass, and additional stadium space. It was noted that a feasibility study has been completed for a standalone 5-6 court stadium and that long term carparking is an issue with the site.

In response the questions from Councillors the following points were clarified:

·         Community users have been given preference over commercial bookings, with guaranteed bookings for eight weeks of the term. Prior to this, community users had stopped booking Friday nights due to being bumped for commercial bookings.

·         The Mayor noted that Hastings District Council would consider contributing to the expansion project at a later date but have other commitments at present.

·         If Sport Hawke’s Bay relocate to the Regional Sports Park, EIT are the most logical option for a replacement tenant, and discussions are underway in case this eventuates.

Announcements by the Mayor

The Mayor asked Councillors to notify him by the end of the week should they wish to attend the 2019 Conference – two Councillors will be attending.

Announcements by the management

Nil


 

Confirmation of minutes

Council resolution

Councillors White / Wright

That the Draft Minutes of the Ordinary meeting held on 11 December 2018 be confirmed as a true and accurate record of the meeting.

 

Council resolution

Councillors Price / Hague

That the Draft Minutes of the Extraordinary meeting held on 20 December 2018 be confirmed as a true and accurate record of the meeting.

 

Council resolution

Councillors Dallimore / Taylor

That the Draft Minutes of the Extraordinary meeting held on 8 February 2019 be confirmed as a true and accurate record of the meeting.

 

 

 

 


Ordinary Meeting of Council - 05 March 2019 - Open Minutes

Agenda Items

 

1.    Supplementary Report - War Memorial Design

Type of Report:

Information

Legal Reference:

N/A

Document ID:

706128

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

1.1   Purpose of Report

To provide further information on the Strategy and Infrastructure Committee’s recommendation for the Napier War Memorial design and construction.

 

At the meeting

The Mayor suggested that agenda item 6 regarding the War Memorial design options consultation taken to the Strategy and Infrastructure Committee meeting held on 19 February 2019, be brought forward to be discussed in conjunction with this item.

Council resolution

Councillors Brosnan / Wise

That Council:

a.     Note that the design of the Napier War Memorial will be tendered out for completion

b.     Note that timings for completion of the final War Memorial design are dependent upon tender process and acceptance of design which will have a flow on impact to physical construction

c.     Note that without a War Memorial concept design the total costs are unknown

d.     Note that the costs of a new concept design may trigger the requirement for consultation in accordance with Council’s Significance and Engagement policy

e.     Note that the Terms of Reference of the Arts Advisory Panel does not provide for commissioning art works.

 

 

 


 

Item from Strategy & INfrastructure Committee meeting 19 February 2019

6.    War Memorial Design Options Consultation

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

699633

Reporting Officer/s & Unit:

Natasha Carswell, Manager Community Strategies

 

6.1   Purpose of Report

This report provides the feedback received during consultation on concept design options for a War Memorial.  It is recommended that Council select an option in order to proceed with development of a concept brief and subsequent construction of a War Memorial for Napier.

 

 

At the meeting

Councillor Brosnan proposed a substitute motion to the committee’s recommendation including slight amendments to align with the Arts Policy, to address concerns raised by both elected members and Council officers, and to support the tender process. She noted that this is a community led design and the result of a thorough review and extraction of submitters’ comments received through the consultation process, and that Council has a mandate to support this proposal.

The Mayor noted that he voted against the committee’s recommendation at the Strategy and Infrastructure Committee, and commented that the manner in which the proposal was presented at the committee meeting meant that some elected members were unable to visualise what was intended before being asked to make a decision. However, following the committee meeting, the proposer has spent a significant amount of time with elected members and Council officers to address their concerns, and he advised that he is now able to support the motion, although with some reservations, as he wishes to see the memorial elements returned to the site as soon as possible.  The Mayor expressed concern that the proposal is supported by a small group and questioned whether the proposal represents the views of the wider community. He also questioned whether the timeline was practical considering current staff workloads, and whether anyone would submit a tender for such a sensitive public project.

In response to questions regarding the proposed timeline, the Director Infrastructure Services acknowledged that the August 2019 deadline regarding tender development for the design could be achievable; however, suggested that tender development for the construction may be better aligned with the 2019/20 financial year rather than the 2019 calendar year. The mover and seconder agreed to an amendment to reflect this.

Following discussion around the project budget, the mover and seconder also requested that it be specified that the remembrance artwork was excluded from the construction costs.

The following points were raised during discussion:

·         Although only a small number of submitters suggested flagpoles at the site, it was noted that Council had previously indicated that flagpoles would be appropriate for the memorial.

·         The majority of submitters were in favour of the garden option; however, comments received from those that weren’t in support of the garden option felt that the memorial site was disconnected from the building. A number of Councillors agreed that raising the floral clock site to forecourt level addressed this concern, and in fact part of the floral clock site at present is higher than forecourt level.

·         It was noted that Council made an error of judgement back in 2016 in voting to remove the memorial elements from the site. Council adopted the consultation document last year which provided three concepts and requested feedback from the community. The proposal is a combination of the submitters’ comments received through that process and is therefore a community led design.

·         This process has been a huge step forward in relation to Council engagement with the community.

 

Substitute and Substantive motion

Council resolution

Councillors Brosnan / Wise

That Council:

a.    Consider the community feedback,

b.    Reconfirms its decision made on 27 September 2017 to locate the War Memorial at the Floral Clock site, and

c.     Provides direction on a design concept.

d.    That Council staff take the following direction to create a revised community led design concept for adoption by Council: 

1.    That the reinstated Memorial be constructed at forecourt level, on the floral clock site, forming part of the War Memorial Site,

2.    That a curved wall, open to the elements, reflective of the ballroom shape and physically connected to the building, display the Roll of Honour,

3.    That the Perpetual Flame form part of the existing War Memorial Building Entrance so that it is visible when entering the building, from the Memorial and externally at night,

4.    That water be incorporated into the design that is near to and complements the flame, so that they can be viewed together,

5.    That a place/s to sit and reflect be included,

6.    That physical access and visual connection to the formal lawn be incorporated,  

7.    That remembrance artwork be incorporated into the design, to connect the Memorial space with the Memorial Building and lower lawn, uniting the Memorial elements,

8.    That landscaping is included that complements and promotes restful contemplation, and unites the Memorial Building with the Memorial elements,

9.    That the design include flag poles connecting the Memorial and Memorial building,

10. That WW1 and WW2 Rolls be displayed in a prominent way flowing onto consecutive conflicts’ Rolls,

11. That the physical original Roll of Honour be respectfully incorporated into the design and that a small committee of appropriate representatives are given this brief, to provide Council a recommendation on ‘how to incorporate’.

e.     Note Council’s intention to tender the development of a revised concept no later than August 2019 and tender construction as soon as practicable in the 2019/20 financial year.

f.      Notes Council’s existing budget for this project and provides guidance, for the purpose of tendering, that construction costs (excluding remembrance art work and all professional fees) to be up to $750,000.

 

 


 

2.    Hawke's Bay Disaster Relief Trust

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

707715

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

2.1   Purpose of Report

The purpose of this report is to obtain a decision from the Council on a proposal to establish a Hawke’s Bay Disaster Relief Trust and to consult on its establishment through the 2019/20 Annual Plan.

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Taylor / Wright

That Council:

a.     Receive the report of the Chief Financial Officer titled “Hawke's Bay Disaster Relief Trust”

b.     That the Council include the proposal to form the establishment of the Hawkes Bay Disaster Relief Trust within its 2019/20 Annual Plan to fulfil the statutory requirements in creating a Council Controlled Organisation.

        With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in the event of a major disaster.

 

 

 


 

3.    Updated External Policies

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

707930

Reporting Officer/s & Unit:

Deborah Smith, Team Leader Governance

 

3.1   Purpose of Report

To present three external (public facing) policies for ratification of the proposed updates/ actions.

 

At the meeting

In response to questions from Councillors, the Team Leader Governance clarified that the LGOIMA Policy had been deliberately adjusted to a high level overview as this area is heavily legislated with strong guidelines provided by the Office of the Ombudsman. There is also a dedicated page on the Council website regarding the official information request process.

Councillors were advised that this is a legacy policy; although at the time of review Council officers considered the option to propose repealing it in full, it was decided at this point in time to adjust the level of the policy as opposed to repealing it. The information and procedures that have been removed are captured in a number of other places.

Council resolution

Councillors Wright / Taylor

That Council:

a.     Approve the updates made to the LGOIMA Policy for finalisation and publication

b.     Approve the updated Graffiti Removal Policy for finalisation and publication

c.     Repeal the Governance Structure Policy, noting that it is a duplicate of information presented to the public via the Local Governance Statement

 

Councillors Brosnan and White

voted against part a. of the motion

 

 


 

4.    HAWKE'S BAY MUSEUMS TRUST - DRAFT STATEMENT OF INTENT 2019/20 TO 2021/22

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

707966

Reporting Officer/s & Unit:

Chris Denby, Finance Accountant

 

4.1   Purpose of Report

To provide the draft Statement of Intent 2019/20 to 2021/22 for the Hawke’s Bay Museums Trust to Council for its consideration as part of the reporting requirements for council-controlled organisations.

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors White / Wright

That Council:

a.     Receive the Hawke’s Bay Museums Trust Draft Statement of Intent 2019/20 to 2021/22 and provide any feedback to the Trust for their consideration

 

 

 


 

5.    HAWKE'S BAY MUSEUMS TRUST HALF-YEAR FINANCIAL REPORT TO 31 DECEMBER 2018

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

708143

Reporting Officer/s & Unit:

Chris Denby, Finance Accountant

 

5.1   Purpose of Report

To provide the half-yearly report for 2018/19 for the Hawke’s Bay Museums Trust for adoption.

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors White / Wright

That Council:

a.     Receive the half-yearly report for 2018/19 from the Hawke’s Bay Museums Trust.

 

  


Audit and Risk Committee - 06 December 2018 - Open Minutes

REPORTS / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

Māori CONSULTATIVE COMMITTEE MEETING - 26 February 2019

 

Council resolution

Councillors Tapine / Boag

That the Māori Consultative Committee Minutes be received.

Note:       The Māori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

 

Reports from audit and risk Committee held 6 DECEMBER 2018

 

1.    Audit New Zealand Management Letter

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

433397

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

1.1   Purpose of Report

To consider the Audit NZ management letter: Napier City Council Audit for the year ended 30 June 2018 (to be tabled at the meeting).

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Wise / Hague

That Council:

a.     Receive the Audit New Zealand management letter: Napier City Council Audit for the year ended 30 June 2018.

 

Carried

 

2.    Proposed Audit and Risk Committee 2019 Meeting Calendar

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

433409

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

2.1   Purpose of Report

To consider the proposed timetable of meetings for the Audit and Risk Committee in 2018, as detailed below.

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Wise / Hague

That Council:

a.     Receive the proposed timetable of meetings for the Audit and Risk Committee for 2019.

 

Carried

 

 

 

3.    Health and Safety Report

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

433412

Reporting Officer/s & Unit:

Sue Matkin, Manager People & Capability

 

3.1   Purpose of Report

The purpose of the report is to provide the Audit and Risk Committee with an overview of the health and safety performance as at 31st October 2018.

 

 

 

 

 

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Wise / Hague

That Council:

a.     Receive the Health and Safety report as at 31 October 2018.

 

Carried

 

 

4.    Risk Management Report

Type of Report:

Information

Legal Reference:

N/A

Document ID:

433414

Reporting Officer/s & Unit:

Ross Franklin, Consultant

 

4.1   Purpose of Report

To provide the Audit and Risk Committee (Committee) with an update on progress with risk management work and to report on the highest rated risks.

 

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Wise / Hague

That Council:

a.     Note the risk management work being undertaken by the NCC Risk Committee.

b.     Receive the report titled: Highest rated risks report 24 September 2018.

c.     Receive the report titled; NCC Risk Maturity Roadmap:  5 Year Plan

 

Carried

 

 


 

5.    Internal Audit Programme 2018/19

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

671251

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

5.1   Purpose of Report

To table to the Committee the internal audit programme for 2017/18 and 2018/19 from Crowe Horwath.  Recommendations, feedback and any other review priorities the Committee deems relevant, is sought.

 

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Wise / Hague

That Council:

a.     Resolve that the internal audit programme for 2017/18 and 2018/19 from Crowe Horwath is received.

 

Carried

 

  


Reports from Strategy and Infrastructure Committee held 19 February 2019

 

1.    Napier Disability Strategy - Draft for Consultation

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

697022

Reporting Officer/s & Unit:

Natasha Carswell, Manager Community Strategies

 

1.1   Purpose of Report

This report summarises the development of the Napier Disability Strategy and requests approval to release it for community feedback prior to its finalisation for adoption by Council.

 

 

At the meeting

The Mayor acknowledged the work of Council officer’s and stakeholders to date in preparing the draft Napier Disability Strategy.

Council resolution

Councillors Price / Hague

That Council:

a.     Approve the release of the draft Napier Disability Strategy for community feedback.

 


 

2.    Napier Sailing Club Funding Request 

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

698622

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

 

2.1   Purpose of Report

To seek Council’s approval for a grant to the Napier Sailing Club towards the cost of upgrading the existing breastwork and boardwalk immediately in front of the Napier Sailing Club Clubhouse.

 

 

At the meeting

There was no further discussion on this item.

Council resolution

Councillors Price / Hague

That Council:

a.     Approve a grant to the Napier Sailing Club of 50% of the cost of an upgrade to the breastwork and boardwalk in front of the clubhouse, subject to a maximum grant amount of $250,000.

b.     That approval of the grant is subject to Council Officers being satisfied as to final design, scope of works, final quote, and compliance with any required consents.

c.     That actual payment to the club is to be made only upon Council Officers being satisfied as to physical progress of the works.

d.     That funding is to be provided from current Inner Harbour capital budgets, which are funded from the Hawke’s Bay Harbour Board Endowment Land Income Account.

e.     To authorise the transfer of the appropriate budget from the Inner Harbour Capital budgets to a Grant budget.  

f.     That an appropriate variation be made to the current Deed of Lease to secure reasonable public access to the breastwork and boardwalk in front of the clubhouse.

 


 

3.    Representation Review 2018 - Local Government Commission Determination

Type of Report:

Information

Legal Reference:

Local Electoral Act 2002

Document ID:

693953

Reporting Officer/s & Unit:

Deborah Smith, Team Leader Governance

 

3.1   Purpose of Report

To bring to Council the determination of the Local Government Commission in relation to the 2018 representation review.

 

 

At the meeting

There was no further discussion on this item.

Council resolution

Councillors Price / Hague

That Council:

a.     Receive the Local Government Commission determination on the 2018 representation review.

b.     Note that Officers will make the appropriate arrangements for the 2019 elections in liaison with Council’s election provider.

 


 

4.    Ordering of candidates' names on voting documents

Type of Report:

Operational

Legal Reference:

Local Electoral Act 2001

Document ID:

694417

Reporting Officer/s & Unit:

Deborah Smith, Team Leader Governance

 

4.1   Purpose of Report

To obtain a decision from the Council on the ordering of candidates’ names on voting documents, as per the Local Electoral Act 2001.

 

 

At the meeting

There was no further discussion on this item.

Council resolution

Councillors Price / Hague

That Council:

a.     Endorse the presentation of candidates’ names in random order on voting documents for the 2019 Local Government Elections.

 


 

5.    Napier Roll of Honour

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

697896

Reporting Officer/s & Unit:

Charles Ropitini, Strategic Maori Advisor

 

5.1   Purpose of Report

To consider and approve the reviewed Napier Roll of Honour for display at the War Memorial Centre site.

 

 

At the meeting

In response to questions from Councillor Hague, the Strategic Māori Advisor reconfirmed the eligibility criteria to be named on the Roll of Honour and clarified the following points:

·         Council officers are concerned about the precedent that would be set if Council were to include those names that have been clearly identified as not meeting the criteria. Of the 15 names identified for removal, a number died well outside of the New Zealand government conflict period, returning to Napier after the conflict and living into their old age - if the names were not removed, consideration would need to be given to all others that served and returned to Napier but have not been recognised in this way.

·         Five of those identified for removal, Council officers and the researchers involved are quite certain that they are either not real names or have no association with Napier. It is thought that they may have been associated with Napier by way of the name of their departure vessel ‘Hawke’s Bay’ only.

·         One family has come forward to advise that their relative held no connection to Napier and asked for the name to be removed. Another family advised that their family member is recorded on another roll.

·         Without publicising the names and using the databases that the researchers involved have had access to, Council would not have been able to track as many families as they have. Council officers are certain that every effort has been made to identify the individuals and track families.

·         As Council works through the detailed design phase, a space will be considered for further names to be added, where appropriate. A policy and procedure will be put in place regarding any supplementary plaque or dedicated space for future additions. Although officers are confident that no mistake has been made in identifying the 15 names for removal, if it is found that names have been removed in error they will be able to be reinstated at a future date in accordance with the policy.

Councillor Hague confirmed that she would be happy to vote in support of the motion knowing that if a mistake has been made in removing any of the identified names, that they can be reinstated.

It was noted that the total number of those that have served in various conflicts is unknown; however, on average across New Zealand, it can be expected that the Roll of Honour represents around 10-20% of those that served from the region. A number of Councillors suggested that there may be opportunities through remembrance artwork to also recognise all those that served including survivors.

Council resolution

Councillors Price / Hague

That Council:

a.     Approve the Napier Roll of Honour as an official Civic list of war dead for display at the War Memorial Centre site, and:

b.     Approve that 15 identified names from the 1995 Roll of Honour deemed by research to have good and legitimate reason for removal are not carried forward to the revised Roll of Honour.

 


 

 

7.    Greendale Pool Funding Decision: Council Projects Fund

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

700270

Reporting Officer/s & Unit:

Glenn Lucas, Manager Sport & Recreation

 

7.1   Purpose of Report

To approve a $50,000 grant to Greendale Committee to contribute towards the restoration of the Taradale School Pool (Greendale Pool).

 

 

At the meeting

Councillor McGrath confirmed that he voted against this motion at the committee meeting but that he would now be voting in support due to the lack of pool space in Napier, which he felt this pool may help to address; however, he restated his concern that Council are supporting the refurbishment of a 72 year old pool yet are planning to demolish the 20 year old Ivan Wilson pool.

Council resolution

Councillors Price / Hague

That Council:

a.     Approve that $50,000 be allocated from the 2019/20 Council Project Fund to the Greendale Committee to restore the Taradale School Pool, conditional upon the receipt of a signed tender agreement signalling the commencement of the refurbishment work.

 


 

8.    Road Stopping - Corner of Geddis and Longfellow Avenues

Type of Report:

Legal

Legal Reference:

Local Government Act 1974

Document ID:

696916

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

8.1   Purpose of Report

To confirm the Council resolution of 30 October 2018 to initiate the road stopping process in accordance with the 10th Schedule of the Local Government Act 1974 and subsequent sale of approximately 188m2 of the current legal road on the corner of Geddis and Longfellow Avenues, to Ahuriri District Health.

 

 

At the meeting

There was no further discussion on this item.

Council resolution

Councillors Price / Hague

That Council:

a.     Declare the road adjoining 65 Geddis Avenue, as described in the Schedule hereto, to be stopped; and

b.     Transfer the stopped road to the owners of the adjoining land, as described in the Schedule hereto, and require the amalgamation of the stopped road with the adjoining land under one record of title.

 

SCHEDULE

 

Hawkes Bay Land District – Napier City

 

Area

Description

Adjoining Land

 

0.0188 ha

Section 1 SO Plan

530636

Record of Title

HBM3/1138

 

 


 

9.    Omarunui Refuse Landfill Joint Committee Minutes 7 December 2018

Type of Report:

Information

Legal Reference:

N/A

Document ID:

696550

Reporting Officer/s & Unit:

Cheree Ball, Governance Advisor

 

9.1   Purpose of Report

To present to Council the unconfirmed minutes of the Omarunui Refuse Landfill Joint Committee meeting, held on 7 December 2018.

 

 

At the meeting

There was no further discussion on this item.

Council resolution

Councillors Price / Hague

That Council:

a.     Receive the unconfirmed minutes of the Omarunui Refuse Landfill Joint Committee meeting from 7 December 2018. 

 


 

Reports from Regulatory Committee held 19 February 2019

 

1.    NCC and Napier City Business Inc Events 2019

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

694616

Reporting Officer/s & Unit:

Fleur Lincoln, Strategic Planning Lead

 

1.1   Purpose of Report

The purpose of this report is to obtain a resolution of Council to allow trading in a public place to occur at Napier City Council and Napier City Business Inc events in Napier city until the end of October 2019.

 

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Wright

That Council:

a.     Approve the sale of food and beverages, including alcoholic beverages, to the public on public land within the city centre as part events held by either Napier City Council or Napier City Business Inc until the 31st October 2019.

 

 


Ordinary Meeting of Council - 05 March 2019 - Open Minutes

Reports Under Delegated Authority

 

1.    Tenders Let

Type of Report:

Information

Legal Reference:

N/A

Document ID:

707806

Reporting Officer/s & Unit:

Debbie Beamish, Executive Assistant to the Chief Executive

 

1.1   Purpose of Report

To report Tenders let under delegated authority for the period 22 November 2018 – 22 February 2019.

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Taylor / Wright

 

That Council:

a.     Receive the Report of Tenders Let for the period 22 November 2018 – 22 February 2019.

 

 

2.    Resource Consents

Type of Report:

Information

Legal Reference:

N/A

Document ID:

707813

Reporting Officer/s & Unit:

Debbie Beamish, Executive Assistant to the Chief Executive

 

2.1   Purpose of Report

To present the report on Resource Consents issued under delegated authority for the period 22 November 2018 to 22 February 2019.

 

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Dallimore / Hague

That Council:

a.     Receive the report on Resource Consents issued under delegated authority for the period 22 November 2018 to 22 February 2019.

 

 

 

3.    Documents Executed Under Seal

Type of Report:

Information

Legal Reference:

N/A

Document ID:

707817

Reporting Officer/s & Unit:

Debbie Beamish, Executive Assistant to the Chief Executive

 

3.1   Purpose of Report

To report of Documents Executed Under Seal for the period 22 November 2018 – 22 February 2019.

 

At the meeting

There was no discussion on this item.

Council resolution

Mayor Dalton / Councillor Dallimore

 

That Council:

a)     Receive the Report of Documents Executed Under Seal for the period 22 November 2018 – 22 February 2019.

 

 

 

4.    Official Information Requests

Type of Report:

Information

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

708001

Reporting Officer/s & Unit:

Cheree Ball, Governance Advisor

 

4.1   Purpose of Report

To present the year to date Official Information Request statistics.

 

At the meeting

There was no discussion on this item.

Council resolution

Councillors Taylor / Jeffery

That Council:

 

a.     Receives the report Official Information Requests for the year to 26 February 2019.

 

  

 


Ordinary Meeting of Council - 05 March 2019 - Open Minutes

PUBLIC EXCLUDED ITEMS

 

Council resolution

Councillors White / Tapine

That the public be excluded from the following parts of the proceedings of this meeting.

 

Reports from Strategy and Infrastructure Committee held 19 February 2019

1.         Omarunui Refuse Landfill Joint Committee Public Excluded Minutes 7 December 2018

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Reports from Strategy and Infrastructure Committee held 19 February 2019

1.  Omarunui Refuse Landfill Joint Committee Public Excluded Minutes 7 December 2018

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved in to committee at 4.01pm.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................