Community Services Committee

Open Minutes

 

Meeting Date:

Tuesday 2 April 2019

Time:

4.00pm – 4.21pm

Venue

Graeme Lowe Stand Corporate Lounge 2
McLean Park
Latham Street
Napier

 

 

Present

Mayor Dalton, Deputy Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright

In Attendance

Chief Executive, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Community Strategies

Administration

Governance Team

 

Community Services Committee - 02 April 2019 - Open Minutes

 

Apologies

Nil

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Wright / Price

That the Minutes of the meeting held on 27 November 2018 were taken as a true and accurate record of the meeting.

 

 

 

Community Services Committee - 02 April 2019 - Open Minutes

Agenda Items

 

1.    Submission of Remit Application to Local Government New Zealand - Housing

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

713591

Reporting Officer/s & Unit:

Natasha Carswell, Manager Community Strategies

 

1.1   Purpose of Report

To seek approval to submit a Remit application to Local Government New Zealand (LGNZ) for them to approach the Government to seek funding support for the operation, upgrade and growth of local authority social housing portfolios.

 

At the Meeting

The following points were made in discussion:

·         It is believed that this remit provides a sensible and sustainable way to address issues faced by Councils in the social housing space.

·         The remit meets the theme of “localism” strongly supported at the 2018 LGNZ conference, which advocates for local government being best placed to support local communities.

Committee's recommendation

The Community Services Committee:

a.     Approve the submission of the Remit application regarding Social Housing.

b.     That a DECISION OF COUNCIL is required urgently to allow the remit to be submitted at the April 2019 Zone 3 meeting.

 

 

 

Council Resolution

Councillors Wright / Brosnan

That Council:

a.     Approve the submission of the Remit application regarding Social Housing.

 

2.      SUBMISSION OF REMIT APPLICATION TO LOCAL GOVERNMENT NEW ZEALAND - LIABILITY TO BUILDING DEFECTS CLAIMS

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

716495

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

2.1   Purpose of Report

To seek approval to submit a Remit application to Local Government New Zealand (LGNZ) to take action as recommended by the Law Commission in its 2014 report on “Liability of Multiple Defendants” to limit the liability of councils in New Zealand in relation to building defects claims.

 

At the Meeting

It was confirmed that the intention is to both put forward the remit and work with LGNZ and central government, while also managing risk in developments directly as well.

It was agreed that the ratepayer should not have to bear the burden of workmanship that is below par.

Committee's recommendation

The Community Services Committee:

a.     Approve the submission of the Remit application regarding liability of councils in relation to building defects claims

b.     That a DECISION OF COUNCIL is required urgently to allow the remit to be submitted at the April 2019 Zone 3 meeting.

 

 

 

Council Resolution

Councillors Wright/ Taylor

That Council:

a.     Approve the submission of the Remit application regarding liability of councils in relation to building defects claims

 

Carried

 

 

3.    Support of Hastings District Council Remit Application to Local Government New Zealand - Alcohol Harm

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

715928

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

3.1   Purpose of Report

To seek Council’s support for Hastings District Council’s (HDC) Remit application to Local Government New Zealand (LGNZ) asking them to identify opportunities and actively advocate on national policy changes to reduce alcohol harm.

 

At the Meeting

The following points were made in discussion:

·         It is important to ensure that alcohol harm continues to be addressed and this remit raises another aspect of the issue from a local government perspective.

·         It was noted that there is a risk that responsible drinkers may be inadvertently penalised and care should be taken that it is harmful levels of drinking that is directly targeted.

·         It was noted the background to this remit may not be the appropriate context to advise that “Hawke’s Bay is renowned as wine region”. 

Committee's recommendation

The Community Services Committee:

a.     Endorse Hastings District Council’s Remit application to LGNZ about reducing alcohol harm.

b.     Agree that a DECISION OF COUNCIL is required urgently to allow the remit to be submitted noting NCC’s endorsement at the April 2019 Zone 3 meeting.

 

 

 

Council Resolution

Councillors Jeffery / Hague

That Council:

a.     Endorse Hastings District Council’s Remit application to LGNZ about reducing alcohol harm.

 

 

4.      Hawke's Bay Museums Trust Collection Management Agreement

Type of Report:

Contractual

Legal Reference:

N/A

Document ID:

715942

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

4.1   Purpose of Report

To seek Council approval to enter into a new Management Agreement with the Hawke’s Bay Museum Trust (HBMT) for a period of one year while the Hawke’s Bay Regional Collection Joint Working Group conducts its review of governance and operational arrangements of how the collection is to be maintained and governed.

 

At the Meeting

There was no discussion on this item.

Committee's recommendation

The Community Services Committee:

a.     Approve that Napier City Council enter into a one-year Management Agreement with the Hawke’s Bay Museum Trust.

 

 

 

 

5.    Regional Indoor Sports and Events Centre (RISEC) Trustees

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

709895

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

5.1   Purpose of Report

To endorse the appointment of the Regional Indoor Sports and Events Centre (RISEC) trustees for a further term of three years.

 

At the Meeting

The following points were noted in discussion:

·         It is difficult to endorse a board structure which does not reflect the diversity expected by Sport New Zealand – there are no women or youth in the proposed trustees.

·         Sport Hawke’s Bay have already had it suggested that they are not meeting the diversity expectations that Sport New Zealand see as vital, as boards are strongly placed to set standards and model expected behaviours.

·         Research shows that it was important to actively “shoulder tap” a range of people who may have the skills required but lack the confidence to put themselves forward.

·         Further information is to be sought on the process undertaken with regards to the proposed board structure prior to the Council meeting scheduled for 16 April 2019.

Officer’s Recommendation

The Community Services Committee:

a.     Endorse the Advisory Group’s recommendation to the RISEC Board to appoint the current trustees for a further three-year term.

 

This Officer’s recommendation was laid on the table, pending further information in relation to the lack of diversity in the current proposed trustees.

 

 

 

 

6.    Safer Napier programme - annual update

Type of Report:

Information

Legal Reference:

Enter Legal Reference

Document ID:

713588

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

6.1   Purpose of Report

To provide a summary of the 2017/18 year of the Safer Napier programme, including key highlights and benefits to Council and Napier.

 

At the Meeting

In response to questions from Councillors it was advised that:

·         A number of different programmes are underway under the umbrella of Safer Napier, including some with a more regulatory focus.

·         Neighbourhood Watch have a part to play in the wider approaches to safety and have recently expanded their own offerings to include responses to street safety, post-burglary support and so on.

Committee's recommendation

The Community Services Committee:

a.     Note the Safer Napier programme update.

 

   

 

Community Services Committee - 02 April 2019 - Open Minutes

PUBLIC EXCLUDED ITEMS

 

Councillors Jeffery / Brosnan

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1.         Art Deco Trust Loan Repayment

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1.  Art Deco Trust Loan Repayment

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved into committee at 4.21pm

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................