Community Services Committee
Open Minutes
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Meeting Date: |
Tuesday 14 May 2019 |
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Time: |
3.11pm – 3.22pm |
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Venue |
Break
Out Room 2 |
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Present |
Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Jeffery, McGrath, Price, Tapine, Wise and Wright |
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In Attendance |
Chief Executive, Director Corporate Services, Director Infrastructure Services, Director City Services, Director City Strategy, Communications Specialist, Team Leader Transportation |
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Administration |
Governance Team |
Apologies
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That the apologies from Mayor Dalton, Councillor Hague and Councillor Taylor be accepted. |
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Chairperson
Nil
Announcements by the management
Nil
Confirmation of minutes
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That the Minutes of the meeting held on 2 April 2019 were taken as a true and accurate record of the meeting.
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Community Services Committee - 14 May 2019 - Open Minutes
1. Iron
Maori Event - Hardinge Road and Marine Parade Proposed Road Closures
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
730705 |
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Reporting Officer/s & Unit: |
Sera Chambers, Transportation Team Administrator Kevin Murphy, Event Manager |
1.1 Purpose of Report
To seek approval for the proposed course change and proposed road closures for the Iron Māori event to be held in 2019 and future years.
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The Team Leader Transportation spoke to the report and noted that the Iron Māori event organisers have raised the proposed changes with Council early to be able to communicate how they are managing the risk of Pandora Pond with their athletes as soon as possible. This report is required to gauge Council’s comfort level with the proposed road closures prior to going out for consultation, which may result in further fine tuning of the event in certain areas. It was clarified that that closure along Marine Parade is incorrectly shown on the map provided as the closure will only apply to the seaward side of the road. In response to questions from Councillors the following points were clarified: · Consultation will be undertaken with businesses and residents in relation to the proposed road closures. Access restrictions during the road closures will form part of the consultation. · The whole course is changing from previous years. The safest place for the athletes to complete the swim leg is along Hardinge Road; the exit and cycle route down Marine Parade is less problematic than the second option of Bridge Street out to Prebensen Drive. · The proposed road closures are the same as those for the Harbour to Hills Triathlon and will also apply to the other events mentioned in the report. · The length and duration of the road closures for the childrens’ events will be shorter.
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That Council: a. Note the proposed course change and road closures for the Iron Māori event and other events. b. Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management. c. That a DECISION OF COUNCIL is required urgently as planning is being undertaken now for events and marketing promotion will soon be underway. |
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Council Resolution |
a. Note the proposed course change and road closures for the Iron Māori event and other events. b. Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management. Carried |
2. Creative Communities Funding March 2019
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
728363 |
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Reporting Officer/s & Unit: |
Belinda McLeod, Community Funding Advisor |
2.1 Purpose of Report
To note the Creative Communities funding decisions made on 28 March 2019. Council administers the scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.
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There was no discussion on this item. |
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That Council: a. Note the Creative Communities funding decisions made on 28 March 2019.
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PUBLIC EXCLUDED ITEMS
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That the public be excluded from the following parts of the proceedings of this meeting, namely: 1. To confirm that the Public Excluded Minutes of the meeting held on 2 April 2019 were taken as a true and accurate record of the meeting.
Carried |
The meeting moved into committee at 3.22pm.
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |