Finance Committee
Open Minutes
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Meeting Date: |
Tuesday 14 May 2019 |
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Time: |
3pm – 3.10pm 3.22 – 3.23pm |
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Venue |
Break
Out Room 2 |
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Present |
Councillor Wise (In the Chair), Acting Mayor White, Councillors Boag, Brosnan, Dallimore, Jeffery, McGrath, Price, Tapine, and Wright |
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In Attendance |
Chief Executive, Director Corporate Services, Director Infrastructure Services, Director City Services, Director City Strategy, Communications Specialist |
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Administration |
Governance Team |
Apologies
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That the apologies from Mayor Dalton, Councillor Hague and Councillor Taylor be accepted. |
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Acting Mayor
Nil
Announcements by the Chairperson
Nil
Announcements by the management
Nil
Confirmation of minutes
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That the Minutes of the meeting held on 2 April 2019 were taken as a true and accurate record of the meeting.
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Finance Committee - 14 May 2019 - Open Minutes
1. Financial Forecast to 30 June 2019
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Type of Report: |
Legal and Operational |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
731958 |
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Reporting Officer/s & Unit: |
Caroline Thomson, Chief Financial Officer |
1.1 Purpose of Report
To report to Council the financial forecast to the 30 June 2019 for the whole of Council.
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In response to questions from Councillors the following points were clarified: · There are no significant delays to any specific water related projects as a result of the carry forwards noted in the financial forecast; however, the work programme over the next few years will need to be prioritised in terms of resourcing. · Only six sections remain unsold from the current stage of Parklands. It is anticipated that the Plan change will assist Council in bringing more sections to the market. It was noted that at the time the current stage at Parklands went to market, sections were also released in Te Awa and Greenmeadows. · The carry forward of the Aquatic budget is a result of the process that Council has been through over the last six months. The Aquatic Centre project is not as far along as Council officers had anticipated it would be at this time. |
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That Council: a. Receive the financial forecast to 30 June 2019. b. Approve the 2018/19 financial forecast to 30 June 2019 including the proposed carry forward commitments to 2019/20.
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2. Policies - CCTV and Disposal of Surplus Assets
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
727324 |
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Reporting Officer/s & Unit: |
Duncan Barr, Manager Information Services Bryan Faulknor, Manager Property |
2.1 Purpose of Report
To present the CCTV and Disposal of Surplus Assets Policy to Council to be approved.
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It was noted that the CCTV Policy is in relation to the operation of CCTV cameras and how to access data from them. A street management plan is being developed which will help Council assess the number of CCTV cameras that are required and how best to manage privacy issues; at present there are 12 street-based CCTV cameras which are managed by a Trust. To increase this number certain criteria need to be met. It was noted that the Trust is now at capacity and this structure may need to be reassessed moving forward. In response to questions from Councillors it was clarified that the use of drone technology raises significant privacy and operational issues, and that CCTV technology now has a much broader reach now in terms of how this can be used. |
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That Council: a. Approve the updates made to the CCTV Policy for finalisation and publication. b. Approve the updates made to the Disposal of Surplus Assets Policy for finalisation and publication.
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The meeting adjourned at 3.10pm to allow the Community Service Committee meeting to be held before moving into Committee, and reconvened at 3.22pm.
Finance Committee - 14 May 2019 - Open Minutes
PUBLIC EXCLUDED ITEMS
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That the public be excluded from the following parts of the proceedings of this meeting, namely: 1. Hawke's Bay Airport Limited - 2019/20 Draft Statement of Intent 2. Interim Governance Arrangements
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The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
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1. Hawke's Bay Airport Limited - 2019/20 Draft Statement of Intent |
7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
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2. Interim Governance Arrangements |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved into Committee at 3.23pm.
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |