Māori Consultative Committee

Open Agenda

 

Meeting Date:

Tuesday 21 May 2019

Time:

3.00pm

Venue:

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Committee Members

Piri Prentice (In the Chair), Councillor Apiata Tapine, Tiwana Aranui, Te Whetū Henare-Winitana and George Reti

Officer Responsible

Director Community Services

Administration

Governance Team

 

Next Māori Consultative Committee Meeting

Tuesday 2 July 2019

 

 


Māori Consultative Committee - 21 May 2019 - Open Agenda

ORDER OF BUSINESS

Karakia

Apologies

Nil

Conflicts of interest

Public forum

Nil

Announcements by the Chairperson

Announcements by the management

Confirmation of minutes

A copy of the Minutes from the meeting held on Tuesday, 9 April 2019 are attached on page 66   

Reports from Standing Committees

Reports from Regulatory Committee held 30 April 2019

1      Earthquake-Prone Buildings - Identification of Priority Buildings - Consultation............... 3

2      Street Naming - 250 Guppy Road Taradale Napier DECISION OF COUNCIL.............. 19

Reports from Finance Committee held 14 May 2019

1      Financial Forecast to 30 June 2019.............................................................................. 27

2      Policies - CCTV and Disposal of Surplus Assets........................................................... 39

Reports from Community Services Committee held 14 May 2019

1      Iron Māori Event - Hardinge Road and Marine Parade Proposed Road Closures DECISION OF COUNCIL          51

2      Creative Communities Funding March 2019.................................................................. 56

 

  


Māori Consultative Committee - 21 May 2019 - Open Agenda

Reports from standing committees

Māori CONSULTATIVE COMMITTEE RECOMMENDATION

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

 

 

 

 

Reports from Regulatory Committee held 30 April 2019

 

1.    Earthquake-Prone Buildings - Identification of Priority Buildings - Consultation

Type of Report:

Legal

Legal Reference:

Building Act 2004

Document ID:

726241

Reporting Officer/s & Unit:

Malcolm Smith, Manager Building Consents

 

1.1   Purpose of Report

To advise Council of the requirements under the Building Act 2004 in relation to the identification of priority buildings under the earthquake-prone building legislation, and to seek approval to release the draft Statement of Proposal for public submissions prior to adoption by Council.

 

Officer’s Recommendation

The Regulatory Committee:

a.     Approve the release of the draft Statement of Proposal for public submissions.

 

1.2   Background Summary

A national system for identifying, assessing and managing earthquake-prone buildings came into effect on 1 July 2017. It targets buildings or parts of buildings that pose the greatest risk to public safety and other property in a moderate earthquake. The system categorised New Zealand into three seismic risk areas: high, medium and low. It sets timeframes, based on the seismic risk area, for identifying potentially earthquake-prone buildings and doing seismic work on them. It also provides information for people using earthquake-prone buildings, such as notices identifying earthquake-prone buildings and a public register.

Priority Buildings

The new system introduced the concept of ‘priority buildings’. These are certain types of buildings in high and medium seismic risk areas that are considered to present a higher risk to life or other property because of their construction, type, use or location. Priority buildings need to be identified and remediated within half the time allowed for other buildings in the same seismic risk areas. Certain hospital, emergency and education buildings are prioritised in the Building Act 2004 because they are likely to be needed in an emergency or are regularly occupied by more than 20 people. Other buildings, such as unreinforced masonry (URM) buildings, may be considered a priority because, in an earthquake, parts of the building could fall onto thoroughfares with high pedestrian and vehicle traffic.

These buildings and routes of strategic importance onto which buildings may fall must be identified with community input.

Napier has been categorised as a high seismic risk area. This means that the Council must identify priority buildings within two and a half years and other potentially earthquake-prone buildings within five years of the new legislation coming into effect on 1 July 2017.

The effect of this is that priority buildings in Napier must be identified by 31 December 2019. Affected building owners will be contacted by the Council and must strengthen or demolish priority buildings within seven and a half years and other earthquake-prone buildings within 15 years.

1.3   Issues

Given that this is a legislative requirement there are no real issues for Council however owners of buildings identified as priority buildings will only have seven and a half years to strengthen or demolish their buildings. Depending on the number of priority buildings there may be issues around the capacity of structural engineers and building contractors to carry out the required work.

It should also be noted there is now a legislative requirement to issue earthquake-prone building notices and for these notices to be attached to the building. Although not part of the public submission process, it is flagged that there may be a potential impact of these notices on Art Deco tourism activities.

1.4   Significance and Engagement

This Statement of Proposal (Attachment A) has significance for owners of buildings identified as priority buildings and the owners of businesses that operate from them.

The Building Act 2004 requires that the Council must use the special consultative procedure:

a.     to identify any part of a public road, footpath, or other thoroughfare in an area of medium or high seismic risk-

        i.  onto which parts of an unreinforced masonry building could fall in an earthquake; and

        ii.  that has sufficient vehicle or pedestrian traffic to warrant prioritising the identification and remediation of those parts of unreinforced masonry buildings.

b.     for the purpose of prioritising buildings that could impede a strategic transport route.

1.5   Implications

Financial

There will be limited additional expenditure required to employ a retired Napier City Council Building Consents Officer to identify potentially earthquake-prone buildings and priority buildings as there is currently no capacity within the team to carry out this work. It is anticipated that the additional expenditure will be able to be accommodated within existing budgets. 

Social & Policy

N/A

Risk

There is a risk that we won’t meet our legislative requirements around identifying priority buildings if we delay going out for public submissions.

 

1.6   Options

The options available to Council are as follows:

a.     Approve the release of the draft Statement of Proposal for public submissions

b.     Amend the draft Statement of Proposal prior to release for public submissions

1.7   Development of Preferred Option

The draft Statement of Proposal has been prepared in line with legislative requirements. The four week period for submissions will commence 6 May 2019 and run through until 31 May 2019. All submissions received will be provided in a report brought to the Regulatory Committee scheduled for 11 June 2019. Should any submitters wish to be heard, this will take place at the same meeting, followed by deliberations on all submissions. 

 

 

At the Meeting

The Manager Building Consents gave a broad overview noting that Council is meeting legislative requirements to consult on this matter. Council officers have initially identified priority areas of risk, and the draft Statement of Proposal has been prepared for public consultation to ensure that all priority areas have been included.

In response to questions from Councillors the following points were clarified:

·     Maraenui and Greenmeadows are not identified as priority areas as Council officers do not believe that any unreinforced masonry buildings are located in those areas. It is anticipated that any areas that the public believe have been incorrectly assessed or overlooked will be identified through the consultation process.

·     No priority buildings have been identified at this stage. Once the priority areas have been confirmed, the priority buildings within these will be identified and building owners will be contacted at that time. Most building owners will already know whether they are likely to be affected or not.

·     Due to the 1931 Earthquake, Napier’s building stock is relatively modern and a number of buildings have already been assessed and upgraded.

·     Council officers will liaise with the Business Associations located in the identified priority areas, the local branch of Engineering NZ will engage with Historic Places and Art Deco Trust (if necessary) once the priority buildings have been identified.

·     Owners of heritage buildings may be able to apply for some dispensations under the Building Act.

 

1.8   Attachments

a     Draft Statement of Proposal   

 


Māori Consultative Committee - 21 May 2019 - Open Agenda

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Māori Consultative Committee - 21 May 2019 - Open Agenda

 

2.    Street Naming - 250 Guppy Road Taradale Napier

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

723801

Reporting Officer/s & Unit:

Paul O'Shaughnessy, Team Leader Resource Consents

 

2.1   Purpose of Report

The purpose of this report is to obtain Councils approval for one new street name to replace a previously approved street name within the recently approved residential subdivisions at 250 Guppy Road. The street in question has already been subject to a previous street name approval by Council (Chue Court), however a mistake by the developer has led to a request for a re-naming to Gee Place.

 

Committee's recommendation

Acting Mayor White / Councillor Tapine

That the Regulatory Committee:

a.     Approve one new street name at 250 Guppy Road as follows:

·      Gee Place-250 Guppy Road

 

b.     That a DECISION OF COUNCIL is required urgently as Council have recently issued Section 224 certification for the subdivision at 250 Guppy Road and the developers require certainty for the purposes of marketing, physical street naming and property addressing.

 

Carried

 

 

 

Council Resolution

Councillors Brosnan / Hague

That Council:

a.     Approve one new street name at 250 Guppy Road as follows:

·      Gee Place-250 Guppy Road

 

Carried

 

2.2   Background Summary

In September 2017 Council granted subdivision scheme plan approval (Resource Consent) for two subdivisions at 240 and 250 Guppy Road as follows:

·     240 Guppy Road-42 residential lots, one road to vest in Council and one private access leg/right-of-way

·     250 Guppy Road-31 residential lots, one road to vest and one access leg/right-of-way

In May 2018 Council approved two street names for 240 and 250 Guppy Road as follows:

·     Young Place-240 Guppy Road

·     Chue Court-250 Guppy Road

The development at 240 Guppy Road is progressing.

Subsequent to this initial street naming it was realised that a mistake had been made by the developer in the street name for 250 Guppy Road and that the use of the name ‘Chue’ was incorrect and that the name should in fact be ‘Gee’. This mistake was identified by the Gee Family who explained that although Chue is their parents legal surname, they did adopt and use the name Gee for day-to-day use. Part of the sale and purchase negotiations did include an undertaking from the developer to use the Gee name as part of their street naming.

(The attachments provide an overall aerial photograph of the subject site, written confirmation from the Gee family and the developer requesting the use of Gee name and a scheme plan layout of the subdivision and road layout for 250 Guppy Road)

1.3 Issues

        The street ‘re-naming’ request originates from a mistake made by the developer during the initial naming process in May 2018. The use of the name Chue was inadvertently put forward rather than Gee for 250 Guppy Road.

        It is considered that the use of Gee is appropriate given the Gee Family links to the site and the wider Taradale area. The name does not replicate any other street names in either Napier, Hastings or the wider Hawkes Bay region.

        The name Gee Place is considered to comply with the ‘Australia/New Zealand Standard for Rural and Urban Addressing’, both in terms of the use of the word ‘Gee’ and the term ‘Place’ which denotes a short street culminating in a cul-de-sac.

2.4   Significance and Engagement

The use of the Gee name is considered appropriate in this street naming for the following reasons:

·     The Gee family have had a long history with 250 Guppy Road

·     Yick Hon Gee (now deceased) and Shirley Sau Ling Gee resided in the Taradale community for 60 plus years, running successful business ventures and contributing to the community

·     The Gee family have requested and support the use of their family name

2.5   Implications

Financial

The introduction of a new street name requires Council to update their information systems, advise Land Information new Zealand, emergency services, utility operators and to erect street signs (at the developers cost). All of these tasks can be achieved under current staffing levels and within budgetary constraints.

Social & Policy

N/A

Risk

The Gee family are aware of and support the use of their family name. This street naming is not considered to require consultation by Council’s Māori Consultative Committee and no risk is envisaged by the use of the Gee name.

2.6   Options

The options available to Council are as follows:

a.     Adopt the street name as proposed by the developer and the Gee family

b.     Adopt an alternative street name

 

 

 

 

2.7   Development of Preferred Option

 

The developer has requested the use of the name Gee and this is supported by the Gee Family. The Gee name is not currently replicated elsewhere in street names in Napier, Hastings or the wider Hawkes bay region. The Gee name is considered appropriate given the Gee family links to 250 Guppy Road and their long association with the wider Taradale community.

 

 

At the Meeting

Councillors agreed that Gee Place was an appropriate name for the street.

 

2.3   Attachments

a     Street Naming-250 Guppy Road   

 


Māori Consultative Committee - 21 May 2019 - Open Agenda

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Reports from Finance Committee held 14 May 2019

 

1.    Financial Forecast to 30 June 2019

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

731958

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

1.1   Purpose of Report

To report to Council the financial forecast to the 30 June 2019 for the whole of Council.

 

Committee's recommendation

Councillors Wright / Price

That Council:

a.     Receive the financial forecast to 30 June 2019.

b.     Approve the 2018/19 financial forecast to 30 June 2019 including the proposed carry forward commitments to 2019/20.

 

Carried

 

1.2   Background Summary

The purpose of this report is to provide a financial forecast for Council’s operating and capital expenditure to 30 June 2019. The operating and capital forecasts are based on actual expenditure January year to date, plus estimated remaining spend for the 2018/19 financial year. Attachment A provides a summary of the variations between the financial forecast and the amended budget for 2018/19 for both capital and operational items. The amended budget includes carry forwards transferred from 2017/18.

Net operating expenditure

The operational forecast shows a forecast net deficit of $3m at 30 June 2019 which is below the revised surplus of $13.6m (see Attachment A). The main drivers of the unfavourable net operating variance are to an unplanned regulatory settlement and changes to timing of the Parkland development.

Capital plan

Officers have reviewed the timing of the capital programme and this has resulted in a number of projects being reprioritised. Officers are seeking approval for these projects to be carried forward and included in the 2019/20 Annual Plan. The following table sets out the proposed carry forward commitments to 2019/20 by business unit:

 

 

 

Business Unit

Carry forward request

Reason

Transportation

2,483,585

Not approved NZTA work. Business case to be completed 18/19

Water Supply

1,482,706

Projects delayed (water supply systems upgrade, district modelling & monitoring, bore improvements, Church Rd booster pump station, reservoir inlets & outlets)

Stormwater

1,018,373

Projects delayed (Bay View pump station, stormwater study, SCADA upgrade, Taradale stormwater diversion, Tennyson St outfall improvements, Onehunga pump station upgrade)

Wastewater

495,505

Projects delayed (SCADA upgrade, Pandora industrial main, Taradale wastewater diversion)

Public Toilets

33,840

Parent facility delayed

Reserves

727,000

Playground renewals and Te Roera Trail Pathway

Cemeteries

66,620

Awaiting completion of Heritage report

Housing (rental)

85,000

Planned renewals delayed until housing review is complete

Aquarium

2,353,829

Awaiting completion of business case

Aquatic centre

1,766,453

Project delayed

Inner Harbour

510,000

Awaiting agreement from NZTA for cost contribution before proceeding with Iron Pot public access work

TOTAL

11,022,911

 

 

The 2018/19 year end forecast includes the carry forward requests outlined in the table above.

The capital plan for 2018/19 (including vested assets) is forecast at $33.4m compared to amended budget of $44.6m (see Attachment A).

Activity

2018/19 Forecast capex

2018/19 Amended budget

Variance

City Strategy

722,996

647,000

(75,996)

Community & Visitor Experiences

11,012,502

16,327,739

5,315,237

Other Infrastructure

1,870,333

1,920,842

50,509

Property Assets

813,592

2,105,001

1,291,409

Stormwater

1,750,849

2,267,045

516,196

Support Units

2,528,201

2,780,500

252,299

Transportation

10,848,256

12,288,718

1,440,462

Wastewater

1,839,213

2,711,000

871,787

Water Supply

2,003,157

3,580,091

1,576,934

TOTAL CAPITAL

33,389,099

44,627,936

11,238,837

 

1.3   Issues

The proposed capital plan for Annual Plan 2019/20 will include capital projects that have transferred from 2018/19.

1.4   Significance and Engagement

The issues for discussion are not significant in terms of Council’s Significance and Engagement Policy and no consultation is required.

1.5   Implications

Financial

Attachments B and C include a summary schedule by activity group, and shows the net movement between forecast and amended budget for both operating and capital expenditure.

Attachment D sets out all rate funded and non-rate funded movements. The following capital projects have either been included in the Draft Annual Plan or moved out to future years:

Business Unit

Amount

Funding

Project

Moved to

Transportation

1,200,000

Rates

Te Awa Avenue (Ellison to NBHS)

2020/21

Stormwater

200,000

Rates

Taradale stormwater diversion

Included in Draft Annual Plan 19/20

Stormwater

200,000

Loans

Tennyson St outfall improvements

2020/21

Wastewater

400,000

IAR

Guppy Rd pumping main installation

Included in Draft Annual Plan 2019/20

Cemeteries

20,000

Rates

Taradale cemetery concept plan implementation

Included in Draft Annual Plan 2019/20

TOTAL

2,020,000

 

 

 

Social & Policy

N/A

Risk

Officers have undertaken a risk assessment on project timing. It was assessed that there is no change in risk as a result of these project movements. Officers will continue to monitor and identify any variance to the capital work programme and will report to management on a monthly basis.

1.6   Options

The options available to Council are as follows:

a.     Council can receive the financial forecast to 30 June 2019 and approve the carry forward commitments to 2019/20.

1.7   Development of Preferred Option

The preferred option is that Council receive the financial forecast to 30 June 2019 and approve the carry forward commitments to 2019/20.

 

 

At the Meeting

In response to questions from Councillors the following points were clarified:

·     There are no significant delays to any specific water related projects as a result of the carry forwards noted in the financial forecast; however, the work programme over the next few years will need to be prioritised in terms of resourcing. 

·     Only six sections remain unsold from the current stage of Parklands. It is anticipated that the Plan change will assist Council in bringing more sections to the market. It was noted that at the time the current stage at Parklands went to market, sections were also released in Te Awa and Greenmeadows.

·     The carry forward of the Aquatic budget is a result of the process that Council has been through over the last six months. The Aquatic Centre project is not as far along as Council officers had anticipated it would be at this time.

 

1.8   Attachments

a     Attachment A 

b     Attachment B 

c     Attachment C 

d     Attachment D   

 


Māori Consultative Committee - 21 May 2019 - Open Agenda

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2.    Policies - CCTV and Disposal of Surplus Assets

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

727324

Reporting Officer/s & Unit:

Duncan Barr, Manager Information Services

Bryan Faulknor, Manager Property

 

2.1   Purpose of Report

To present the CCTV and Disposal of Surplus Assets Policy to Council to be approved.

 

Committee's recommendation

Councillors Price / Dallimore

That Council:

a.     Approve the updates made to the CCTV Policy for finalisation and publication.

b.     Approve the updates made to the Disposal of Surplus Assets Policy for finalisation and publication.

 

Carried

 

2.2   Background Summary

Council undertakes regular reviews of its policies to ensure that they are still pertinent, clear and accurate to reflect any shifts in best practice.

As part of the current review process, two external (public facing) policies have been assessed as follows:

CCTV Policy (Attachment A)

A small number of wording and formatting changes have been made to the policy in order to remain consistent with requirements under the Privacy Act 1993.

Disposal of Surplus Assets Policy (Attachment B)

This policy has been reconfirmed with minor formatting changes.

2.3   Issues

No issues

2.4   Significance and Engagement

Policy reviews are an internal operational process and do not require consultation.

2.5   Implications

Financial

N/A

Social & Policy

N/A

Risk

N/A

2.6   Options

The options available to Council are as follows:

a.     To approve the updates/ actions recommended by officers.

b.     To propose other updates or actions for consideration.

2.7   Development of Preferred Option

It is recommended that the proposed updates/ actions be adopted.

 

 

At the Meeting

It was noted that the CCTV Policy is in relation to the operation of CCTV cameras and how to access data from them. A street management plan is being developed which will help Council assess the number of CCTV cameras that are required and how best to manage privacy issues; at present there are 12 street-based CCTV cameras which are managed by a Trust. To increase this number certain criteria need to be met. It was noted that the Trust is now at capacity and this structure may need to be reassessed moving forward. 

In response to questions from Councillors it was clarified that the use of drone technology raises significant privacy and operational issues, and that CCTV technology now has a much broader reach now in terms of how this can be used.

 

2.8   Attachments

a     CCTV Policy 

b     Disposal of Surplus Assets Policy   

 


Māori Consultative Committee - 21 May 2019 - Open Agenda

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Reports from Community Services Committee held 14 May 2019

 

1.    Iron MĀori Event - Hardinge Road and Marine Parade Proposed Road Closures

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

730705

Reporting Officer/s & Unit:

Sera Chambers, Transportation Team Administrator

Kevin Murphy, Event Manager

 

1.1   Purpose of Report

To seek approval for the proposed course change and proposed road closures for the Iron Māori event to be held in 2019 and future years.

 

Committee's recommendation

Councillors Price / Boag

That Council:

a.     Note the proposed course change and road closures for the Iron Māori event and other events.

b.     Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management.

c.     That a DECISION OF COUNCIL is required urgently as planning is being undertaken now for events and marketing promotion will soon be underway.

Carried

 

 

Council Resolution

Councillors Price / Boag

That Council:

a.     Note the proposed course change and road closures for the Iron Māori event and other events.

b.     Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management.

Carried

 

1.2   Background Summary

Iron Māori is an annual half ironman event held in Napier which has been running for 10 years.  It involves a 2km swim, 90km cycle and 21.1km run, and can be completed as an individual or as a team of two or three competitors.  There were 2,500 participants in the half ironman event for the 10 year anniversary in 2018.  In addition to the half, a quarter event is held each summer approximately a month before and sells out at 2,000 participants.  Iron Māori has also established the Kaumatua and Tamariki/Rangatahi events which are held the day before the quarter and half marathon events respectively. In 2018, there were 500 participants in these events. 

The last economic impact report completed by Sean Bevin in 2012 reported that the Iron Māori events generate approximately 3,000 visitors and a visitor impact of approximately $900,000 per annum.

Previously, road closures have included Humber Street and Pandora Bridge double lanes (partial and full at different times) with traffic management in place in and around the course to provide safety of the participants, set up crew, volunteers, spectators, local residents and business and other road and facility users.

1.3   Issues

The event organisers need to change the swim course as they do not have a guaranteed use of the Pandora Pond and therefore need to have a contingency plan in place.

The safest alternative swim course is outside the Hot Chick/Cool Cat and Boulevard Café/Restaurant on Hardinge Road.

This is similar to the Harbour to Hills event and the proposed bid for the Tri New Zealand Champs which is proposed for the end of January 2020.

The Iron Māori Quarter event and associated events would be held 8 – 9 November 2019 and the Iron Māori Half event and associated events would be held from 28 – 30 November 2019.

The Proposal

·     The cycle course for the event is head south past port gates via Marine Parade to Clive. The Quarter event will go out to Te Awanga and the Half event to complete Tuki Valley/Raymond/Parkhill Road Circuit. 

·     Close Hot Chick Car Park from the Friday evening prior to the Quarter event and the Thursday evening prior to the Half event.

·     Close Hardinge Road (seaward side only) from Bridge Street to Breakwater Road on the Saturday of the event (from 4:00am to shortly after close of the cycle leg) – Quarter event approximately to 10:30 a.m. and Half event to 1:30 p.m. 

·     Event parking would be required at the reserve at Perfume Point (separate application).

·     Close Marine Parade (seaward lane only) from Browning Street to, and including, Warren Street roundabout down to Ellison Street.

·     Close Vautier Street to Marine Parade both ways to through traffic, however the Marine Parade Parking Precinct will be able to be accessed from Vautier Street and Albion Street and exit as usual near the Napier Bike Hire.

·     Outbound cyclists will continue south to complete the rural circuit. 

·     The returning cyclists will travel back via Awatoto and past Ellison Street then will move to the right and at the last gap in the median will cross to the seaward lane prior to the Vautier Street roundabout.  Access to the freedom camping area and Pump Park will enter from the south and turn right when free.  Individual members would need to obey road rules.

With regards to the run course, the Quarter event is approximately 10km and the Half event is approximately 20km.  The run course will be circuits within Ahuriri and no additional road closures are expected at this stage.

1.4   Significance and Engagement

Engagement with all affected parties, including residents and business entities within the event area, will be completed by Iron Māori event organisers with assistance from Napier City Council.  A mail out and submission form will be provided to all affected residents and business entities in Ahuriri and on Marine Parade.  Residents will be able to submit feedback on the proposed change to the Iron Māori event route and proposed road closures. This will be considered as positive (as per the recommendations) if concerns can be resolved at officer level.

1.5   Implications

Financial

There will be no change to funding for the event.

Social & Policy

N/A

Risk

It is possible that the proposed road closures will be perceived to have a negative impact on a small cross section of the Ahuriri community. These impacts should be identified through the proposed consultation and can be addressed through the event management plan to some degree. As identified earlier in the report this event has significant economic, cultural and social benefits to the community that outweigh any potential negative impacts of road closure.

The Napier Port have clarified requirements around the Port Container Gates (traffic lights installed March 2019) which require four people to manage and race day briefings with competitors would address any safety issues at the both Port Gates. The risk is the requirements are new, and this may change, as health and safety is reviewed over time by the Napier Port. It has been confirmed there is no Cruise ship in this year for the proposed Quarter event dates. There is a small cruise ship in for the proposed Half event this year. The bulk of the event cyclists will be gone before the ships unload and the conflict will be more on return. Bus access will be managed. Tour operators could still park inside the road closure as they do now on the seaward side. Exiting via Tennyson Street or Vautier Street / Warren Street would be available when safe.

1.6   Options

The options available to Council are as follows:

a.     Approve the request

b.     Decline the request

1.7   Development of Preferred Option

The preferred option is to support the proposed road closures. It is recommended that the support of the proposed course change and road closures for the Iron Māori event and other events be approved.

 

 

At the Meeting

The Team Leader Transportation spoke to the report and noted that the Iron Māori event organisers have raised the proposed changes with Council early to be able to communicate how they are managing the risk of Pandora Pond with their athletes as soon as possible. This report is required to gauge Council’s comfort level with the proposed road closures prior to going out for consultation, which may result in further fine tuning of the event in certain areas. 

It was clarified that that closure along Marine Parade is incorrectly shown on the map provided as the closure will only apply to the seaward side of the road.

In response to questions from Councillors the following points were clarified:

·     Consultation will be undertaken with businesses and residents in relation to the proposed road closures. Access restrictions during the road closures will form part of the consultation.

·     The whole course is changing from previous years. The safest place for the athletes to complete the swim leg is along Hardinge Road; the exit and cycle route down Marine Parade is less problematic than the second option of Bridge Street out to Prebensen Drive.

·     The proposed road closures are the same as those for the Harbour to Hills Triathlon and will also apply to the other events mentioned in the report.

·     The length and duration of the road closures for the childrens’ events will be shorter.

 

 

 

 

1.8   Attachments

a     Proposed Road Closures   

 


Māori Consultative Committee - 21 May 2019 - Open Agenda

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Māori Consultative Committee - 21 May 2019 - Open Agenda

 

2.    Creative Communities Funding March 2019

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

728363

Reporting Officer/s & Unit:

Belinda McLeod, Community Funding Advisor

 

2.1   Purpose of Report

To note the Creative Communities funding decisions made on 28 March 2019. Council administers the scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.

 

Committee's recommendation

Councillors Wright / Boag

That Council:

a.     Note the Creative Communities funding decisions made on 28 March 2019.

 

Carried

 

2.2   Background Summary

The Creative Communities Scheme is a partnership with Creative NZ, which supports and encourages local communities to create and present diverse opportunities for accessing and participating in arts activities. Council receives base funding of $6000 from Creative NZ each year, and a grants allocation based on 70 cents per head of population. This financial year we received $46,068 for distribution and advertising (7.5% of the funding is allocated to advertising). We hold two funding rounds each year, in March and September, and the Creative Communities Committee make decisions on how to distribute the available funds. There are two Councillors appointed to the Funding Committee, they are currently Cr Boag and Cr Tapine. Cr Wright is Chair of this external committee but represents Creative Arts Napier.

The March round is the final round for 2018/19, with a total of $21,563.60 available for distribution.

2.3   Issues

N/A

2.4   Significance and Engagement

Applications for the Creative Communities Scheme is advertised in the newspaper, social media and radio.

2.5   Implications

Financial

We received 31 applications for the March funding round, seeking total funding of $91,728.61. The decision meeting on 28 March 2019 allocated all of the remaining funds ($21,563.60) to 19 applicants. A list of grants made is attached.

Social & Policy

N/A

Risk

N/A

2.6   Options

N/A

2.7   Development of Preferred Option

The minutes of the March 2019 Creative Communities Committee meeting are attached.

 

 

At the Meeting

There was no discussion on this item.

 

2.8   Attachments

a     March 2019 Approved Funding 

b     March 2019 Minutes and confirmation   

 


Māori Consultative Committee - 21 May 2019 - Open Agenda

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Māori Consultative Committee - 21 May 2019 - Open Agenda

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Māori Consultative Committee - 21 May 2019 - Open Agenda

Māori Consultative Committee

Open Minutes

 

Meeting Date:

Tuesday 9 April 2019

Time:

3.00pm-4.05pm

Venue

Council Chamber
Hawke’s Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Piri Prentice (In the Chair), Mayor Bill Dalton, Councillor Apiata Tapine, Tiwana Aranui and Te Whetū Henare-Winitana

In Attendance

Chief Executive, Director Community Services, Pou Ārahi/Strategic Māori Advisor, Manager Sport and Recreation, Manager Community Strategies

Administration

Governance Team

 

 

Karakia

Tiwana Aranui opened the meeting with a karakia, also acknowledging the recent tragedy in Christchurch.

Apologies

Mayor Dalton / Councillor Tapine

That the apology from Hōri Reti be accepted.

Carried

Conflicts of interest

Nil

Public forum

The Chair left the meeting at 3.08pm and the meeting was paused

The Chair returned and the meeting resumed at 3.10pm.

Pat Magill and Joseph Broughton

Joseph and Pat spoke regarding the planned relocation of the aquatic centre, noting that they were dissatisfied with Council’s communication with the public on this matter. They requested that the Committee prevent the relocation to Prebensen Drive and advised that they intend to go to the Waitangi Tribunal should the relocation proceed.

Pat also spoke to the significance of the Pilot City Trust logo.

Minnie Ratima

Minnie addressed the committee in relation to the aquatic centre, noting that she also presented to Council on this matter at the 20 December 2018 meeting. She re-read her previous statements to Council, speaking to the connection that Maraenui residents have with the Onekawa site and requesting that the matter go out for public consultation again.

Announcements by the Chairperson

The Chair spoke to the success of the official launch of Takitimu Seafoods which took place on Monday, 8 April 2019.

He also advised that Minister Andrew Little had just confirmed via telephone that Mana Ahuriri’s treaty settlement claim had just been signed.

Announcements by the management

Nil

Confirmation of minutes

Mayor Dalton / T Aranui

That the Minutes of the meeting held on 26 February 2019 were taken as a true and accurate record of the meeting.

 

Carried

  


 

Reports from standing committees

Mayor Dalton / Councillor Tapine

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Carried

 

 


 

Reports from Strategy and Infrastructure Committee held 19 March 2019

 

1.    Napier Aquatic Centre Development: Completing LTP Caveats

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

711664

Reporting Officer/s & Unit:

Glenn Lucas, Manager Sport & Recreation

 

1.1   Purpose of Report

The purpose of this report is to fulfil the requirements of the four caveats to the LTP decision to proceed with the development of the “Pools & Play” option at Prebensen Drive.

 

At the Māori Consultative Committee meeting

The Manager Sport and Recreation, together with the Pou Ārahi/Strategic Māori Advisor, spoke to the report. They affirmed that the concerns expressed during the public forum around accessibility and connection to the current site have been heard. It was confirmed that the Chief Executive is meeting with Pat and Joseph later in the week and an invitation to attend this meeting was extended to Tiwana at the meeting.

A brief overview of how Council has arrived at this point was provided, and it was noted that the decision facing Council now is to consider the scope of the tender. The aquatic strategy identified that the facilities provided need to meet the needs of the community now and into the future. The QEII facility in Christchurch comes very close to meeting those needs. Through drawing on Christchurch City Council’s experience and processes, Council is able to significantly reduce the costs and timeframe of this project. The risks and costs associated with the Onekawa site were also discussed with the Committee.

With the closure of a number of school pools and now Pandora Pond for recreational use, Committee members noted the importance of an accessible aquatic facility for kids. Safety concerns were also raised on behalf of some residents as a result of moving the facility from neutral territory.

Although statistics show 92% of users drive to the current facility, the next step involves investigating the operational aspects of the facility including accessibility in relation to transport, programmes and so on. The work that Council officers are undertaking regarding equitable access to the new facility will be developed with input from stakeholders.

The Committee were advised that under the terms of reference of this Committee they are able to make recommendations in this meeting for consideration by Council.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors White / Taylor

The Strategy and Infrastructure Committee:

a.     Note that three of the four caveats outlined during the Long Term Plan deliberations in relation to proceeding with the Aquatic Centre project have been completed:

i.      Caveat #1: Post-move development and funding plan put in place for Onekawa Park has been met by the Onekawa Park Development and Funding Plan.

ii.     Caveat #2: Outdoor space built-in to the new complex has been meet by the design concepts included in the ‘Napier Aquatic Centre Concept Design Revision 3.0’.

iii.    Caveat #4: The site investigations for the new location being completed has been met by the Tonkin and Taylor report (Proposed Napier Aquatic Centre, Prebensen Drive, Napier).

b.     Endorse the ‘Scope of Tender’ for the Aquatic Centre project as detailed in this report.  This will complete Caveat #3: Scope for Tender agreed by Council before it is tendered.

c.     Note that the tender come back to Council for approval, including financial costs.

The division was declared carried by 7 votes to 6 votes the voting being as follows:

For:                 Councillors Dalton, Brosnan, Hague, Price, Taylor, White and Wright

Against:         Councillors Boag, Dallimore, Jeffery, McGrath, Tapine and Wise

 

Carried

 


 

2.    Leases of Reserves - Napier Free Kindergarten Association Incorporated

Type of Report:

Legal

Legal Reference:

Reserves Act 1977

Document ID:

702389

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

2.1   Purpose of Report

To obtain a Council decision to enter into two new ground leases with the Napier Free Kindergarten Association Incorporated for the Pirimai Kindergarten and the Onekawa Kindergarten.

 

 

At the Māori Consultative Committee meeting

The Mayor confirmed that this item is simply renewing leases that are already in place. 

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Taylor / Brosnan

The Strategy and Infrastructure Committee:

a.     Recommends that Council Resolve to:

i.      Enter into new ground leases with the Napier Free Kindergarten Association Incorporated for the Pirimai Kindergarten and the Onekawa Kindergarten for 15 years with one 15 year right of renewal.

 

Carried

Cr Wright did not vote, as per declaration of interest

 

 


 

3.    Lease of Reserve - Maraenui Rugby & Sports Association Incorporated

Type of Report:

Enter Significance of Report

Legal Reference:

Reserves Act 1977

Document ID:

710981

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

3.1   Purpose of Report

To obtain a Council decision to enter into a new ground lease with the Maraenui Rugby & Sports Association Incorporated for two portions of land located at Maraenui Park, Dinwiddie Avenue, Napier.

 

 

At the Māori Consultative Committee meeting

The Chief Executive confirmed that this item is simply renewing leases that are already in place.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors White / Wise

The Strategy and Infrastructure Committee:

a.     Recommends that Council resolve to:

i.      Enter into a new ground lease with the Maraenui Rugby & Sports Association for 15 years with one 15 year right of renewal.

 

Carried

Cr Boag did not vote, as per declaration of interest

 

 


 

4.    Plastic Recycling

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

713737

Reporting Officer/s & Unit:

Rhett van Veldhuizen, Waste Minimisation Lead

Reason for Exclusion

Section 7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Section 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

4.1   Purpose of Report

The purpose of this report is to update Council on the current plastic recycling market situation, the impact on the Napier City Council waste services and the options going forward.

 

At the Māori Consultative Committee meeting

The Chief Executive spoke to the report, noting that the recycling environment Is changing rapidly as a result of changes to the overseas markets.

Council’s current contractor is on a month by month contract only, which is not ideal considering there are a number of performance issues as well as significantly increased costs for the service provided. Experts are advising Council that the cost for recycling services is likely to be up to $95 per year per household, but this figure will be unconfirmed until Council goes out to tender.

It was noted that part of the Annual Plan process involves asking how Council should pay for the increased costs of recycling. Council also needs to align with the Waste Minimisation Management Plan - Council’s joint waste strategy with Hastings District Council. One of the key objectives of the joint strategy is trying to minimise the amount of waste ending up in the landfill.

The Committee were advised that recycling is likely to be a recurring item on future agendas.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

 


 

 

Committee's recommendation

Councillors McGrath / Tapine

That the Strategy and Infrastructure Committee:

a.     Receive the report of the Waste Minimisation Lead titled “Plastic Recycling” dated 19/03/2019.

b.     Approve the preferred option to collect only Grades 1 and 2 plastics to enable further negotiation with the contractors involved.

c.     Approve funding up to $50k for a joint communication plan on the change with Hastings District Council funded from existing Solid Waste budgets.

 

Carried


 

Reports from Finance Committee held 2 April 2019

 

1.    Hawke's Bay Airport Ltd Half Year Report to 31 December 2018

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

714397

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

1.1   Purpose of Report

To receive the half year report to shareholders from Hawke’s Bay Airport Limited to 31 December 2018.

 

At the Māori Consultative Committee meeting

The Committee acknowledged the work of the Hawke’s Bay Airport Chief Executive Officer in getting the extension project back on track.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Hague / Taylor

The Finance Committee:

a.     Receive the Hawke’s Bay Airport Limited half year report to shareholders, to December 2018.

 

Carried

 

 


 

2.    Elected Members' Remuneration - 2019 Information Update

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

713356

Reporting Officer/s & Unit:

Devorah Nícuarta-Smith, Team Leader Governance

 

2.1   Purpose of Report

To present to Council an information update on the 2019 process provided by the Remuneration Authority, the national body charged with matters in relation to elected members’ remuneration.

 

 

At the Māori Consultative Committee meeting

The Mayor noted that the new level of remuneration for elected members recognises the work that is required to fulfil their duties.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Wright / White

The Finance Committee:

a.     Receive the information update on the 2019 elected members’ remuneration process provided by the national Remuneration Authority.

 

Carried

 

 


 

3.    Quarterly Report for the six months ended 31 December 2018

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

711016

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

3.1   Purpose of Report

To consider the Quarterly Report for the six months ended 31 December 2018.

 

 

At the Māori Consultative Committee meeting

The Chief Executive offered to answer any questions in relation to the quarterly report. There was no discussion on this item.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Hague / Wright

That the Finance Committee:

a.     Receive the Quarterly Report for the six months ended 31 December 2018.

 

Carried

 

 


 

4.    Consent to land being declared road

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

715741

Reporting Officer/s & Unit:

Jenny Martin, Property and Facilities Officer

 

4.1   Purpose of Report

Seek approval by Council under the Public Works Act to consent to the land at 243 Awatoto Road be declared road.

 

 

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

Councillor Tapine / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Jeffery / Tapine

The Finance Committee:

a.     Recommends that Council Resolve:

i.      That in accordance with the provisions of Section 114(2) of the Public Works Act 1981, to consent to the land described in the Schedule hereto to be declared road and vested in the Napier City Council.

 

SCHEDULE

Hawkes Bay land District – Napier City

 

Area

(hectares)

Legal Description

Part of Record

Of Title

0.0039

Section 1 SO Plan 531110

651679

 

 

Carried

 

 


 

Reports from Community Services Committee held 2 April 2019

 

1.    Submission of Remit Application to Local Government New Zealand - Housing

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

713591

Reporting Officer/s & Unit:

Natasha Carswell, Manager Community Strategies

 

1.1   Purpose of Report

To seek approval to submit a Remit application to Local Government New Zealand (LGNZ) for them to approach the Government to seek funding support for the operation, upgrade and growth of local authority social housing portfolios.

 

 

At the Māori Consultative Committee meeting

The Mayor acknowledged those involved in preparing the housing remit.

The Chief Executive confirmed that following the Decision of Council on 2 April 2019, the remit was approved at the Zone Three meeting and will now go to the Local Government New Zealand Conference in July.

 

Council Resolution

Decision of Council made at the Community Services Committee meeting held on 2 April 2019.

Councillors Wright / Brosnan

That Council:

a.     Approve the submission of the Remit application regarding Social Housing.

 

Carried

 

 


 

2.    SUBMISSION OF REMIT APPLICATION TO LOCAL GOVERNMENT NEW ZEALAND - LIABILITY TO BUILDING DEFECTS CLAIMS

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

716495

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

 

2.1   Purpose of Report

To seek approval to submit a Remit application to Local Government New Zealand (LGNZ) to take action as recommended by the Law Commission in its 2014 report on “Liability of Multiple Defendants” to limit the liability of councils in New Zealand in relation to building defects claims.

 

 

At the Māori Consultative Committee meeting

The Mayor noted that this remit aims to readdress the current rule of last man standing, which often leaves the ratepayers having to foot the bill in these matters.

The Chief Executive confirmed that following the Decision of Council on 2 April 2019, the remit was approved at the Zone Three meeting and will now go to the Local Government New Zealand Conference in July.

 

Council Resolution

Decision of Council made at the Community Services Committee meeting held on 2 April 2019.

Councillors Wright / Taylor

That Council:

a.     Approve the submission of the Remit application regarding liability of councils in relation to building defects claims

 

Carried

 

 


 

3.    Support of Hastings District Council Remit Application to Local Government New Zealand - Alcohol Harm

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

715928

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

3.1   Purpose of Report

To seek Council’s support for Hastings District Council’s (HDC) Remit application to Local Government New Zealand (LGNZ) asking them to identify opportunities and actively advocate on national policy changes to reduce alcohol harm.

 

 

At the Māori Consultative Committee meeting

The Chief Executive noted that this decision was made to support HDC on their remit in relation to reducing alcohol related harm, and confirmed that following the Decision of Council on 2 April 2019, the remit was approved at the Zone Three meeting and will now go to the Local Government New Zealand Conference in July.

 

Council Resolution

Decision of Council made at the Community Services Committee meeting held on 2 April 2019.

Councillors Jeffery / Hague

That Council:

a.     Endorse Hastings District Council’s Remit application to LGNZ about reducing alcohol harm.

 

Carried

 

 


 

4.    Hawke's Bay Museums Trust Collection Management Agreement

Type of Report:

Contractual

Legal Reference:

N/A

Document ID:

715942

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

4.1   Purpose of Report

To seek Council approval to enter into a new Management Agreement with the Hawke’s Bay Museum Trust (HBMT) for a period of one year while the Hawke’s Bay Regional Collection Joint Working Group conducts its review of governance and operational arrangements of how the collection is to be maintained and governed.

 

 

At the Māori Consultative Committee meeting

The Director Corporate Services spoke to the report, noting that Council has a management agreement with HBMT to manage the collection on their behalf. Both Napier City Council and Hastings District Council fund HBMT to look after the regional collection. A governance and management review of HBMT is currently being undertaken to ensure a fair contribution from all parties.

In response to questions it was clarified that a joint working group has been established to complete the review. Council officers and elected members from both Hastings and Napier are involved as well as representatives of HBMT, including Mike Paku. This working group will also be considering how we can display more of our local Māori collection.

Māori Consultative Committee's recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Mayor Dalton / Councillor Wright

The Community Services Committee:

a.     Approve that Napier City Council enter into a one-year Management Agreement with the Hawke’s Bay Museum Trust.

 

Carried

 

 


 

5.    Regional Indoor Sports and Events Centre (RISEC) Trustees

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

709895

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

5.1   Purpose of Report

To endorse the appointment of the Regional Indoor Sports and Events Centre (RISEC) trustees for a further term of three years.

 

 

At the Māori Consultative Committee meeting

The Chief Executive advised that this item had been left on the table by the Community Services Committee, and noted that further information had been requested concerning the lack of diversity in the proposed appointments.

There was no discussion on this item.

 

Officer’s Recommendation

The Community Services Committee:

a.     Endorse the Advisory Group’s recommendation to the RISEC Board to appoint the current trustees for a further three-year term.

 

This Officer’s recommendation was laid on the table, pending further information in relation to the lack of diversity in the current proposed trustees.

 

 


 

6.    Safer Napier programme - annual update

Type of Report:

Information

Legal Reference:

Enter Legal Reference

Document ID:

713588

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

6.1   Purpose of Report

To provide a summary of the 2017/18 year of the Safer Napier programme, including key highlights and benefits to Council and Napier.

 

At the Māori Consultative Committee meeting

The Manager Community Strategies gave a brief overview of the Safer Napier Programme, noting that the report highlights the key achievements and focuses over the last year. 

Māori Consultative Committee's recommendation

Mayor Dalton / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Wright / Brosnan

The Community Services Committee:

a.     Note the Safer Napier programme update.

Carried

 

 

General Business

Following the agenda items, no further business was raised for discussion.

Piri’s presence at the Takitimu Seafoods launch on Monday was acknowledged by members of the Committee. It was noted that invitations were not extended to Napier City Council elected members which resulted in a small Council representation at this significant event.

 


 

Te Whetū Henare-Winitana closed the proceedings with a karakia at 4.05pm.

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................