Extraordinary Meeting

of Council

Open Minutes

 

Meeting Date:

Tuesday 4 June 2019

Time:

9.00am – 1.18pm

Venue

Large Exhibition Hall
Napier Conference Centre
Napier War Memorial Centre
Marine Parade
Napier

 

 

Present

Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright

In Attendance

Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Environmental Solutions Manager, Corporate Planner, Manager Community Strategies, Manager Asset Strategy, Manager Sport and Recreation, Senior Advisor Policy, Transformation Lead, Communications Specialist

Administration

Governance Team

 


Extraordinary Meeting of Council - 04 June 2019 - Open Minutes

 

Apologies

Council resolution

Councillors Brosnan / Price

That the apology from Mayor Dalton be accepted.

 

Conflicts of interest

Councillor Price declared an interest during the discussion on the Council Projects Fund as Chairman of Basketball Hawke’s Bay.

Announcements by the Acting Mayor

The Acting Mayor acknowledged that Council’s thoughts are with Mayor Bill and his family at this time and wished them all well through his rehabilitation process.

The Acting Mayor also noted that in accordance with the Local Government Act 2002, this meeting is an opportunity to deliberate on the 218 submissions made to the Draft Annual Plan consultation document, and will not be double debated as the Annual Plan is not able to be delegated to a committee.

Announcements by the management

Nil

 

Funding applicationS

Speakers

Name

Organisation

Points Made

Peter Dunkerley

HB Knowledge Bank

·      HB Knowledge Bank has been running for eight years and is made up of 80-100 volunteers.

·      The website was relaunched this year with the initial quote being $35,000 for this work, but was achieved for $12,500.

·      The Knowledge Bank was profiled in this month’s Bay Buzz magazine noting the broad section of challenges and issues they face.

·      They are asking for Council’s continued support. The labour is free; however, as the number of volunteers grows more equipment is required.

·      Volunteers are currently researching the history of scouting in the area.

 

In response to questions from Councillors it was confirmed that other Councils have been approached also and Hastings District Council has committed funding for three years for equipment and projects. 

 

Charles Daugherty

Biodiversity Hawke’s Bay

·      Biodiversity Hawke’s Bay was founded on the view that biodiversity restoration will make a difference to the people in this region; it is a community based initiative.

·      The action plan was launched 18 months ago.

·      There are two operational streams being the Biodiversity Guardians and the Biodiversity Foundation.

·      All five Hawke’s Bay Councils are involved as accountable partners.

·      The Foundation’s primary focus is to create an endowment fund ($10Million in 10 years) with the proceeds being used to grow the fund, and in perpetuity to support projects being undertaken by others around the region. A small grants/projects fund is already operational.

·      Partnerships are also a focus, as the aim of Biodiversity Hawke’s Bay is to support others with their projects, rather than to lead them. Partnerships of note are with Great Things Grow Here and the Hawke’s Bay Airport (a platinum sponsor). It was noted that Biodiversity Hawke’s Bay may be able to apply for funding for Council projects.

·      Biodiversity Hawke’s Bay is seeking support from all five Councils by way of contribution to the endowment fund, contribution to operating costs and through active partnerships.

·      Various large projects were talked through for which funding is being sought.

 

In response to questions from Councillors it was noted that of the $50,000 provided by Council last year, $25,000 was directed to the endowment fund with the remainder going towards staffing and projects.

It was also noted that there is no particular organisational model to follow in this area but central government has confirmed that it needs to be done.

 

Mark Aspden and Sam Weir

Sport HB

·      An overview was provided for what has been achieved to date in the Maraenui and Tamatea communities following last year’s approved funding.

·      Sport HB noted the work that Council is doing in the wellbeing space with development of the destination playground, sporting facilities and new swimming pool.

·      An overview was provided for what has been achieved to date in the Maraenui and Tamatea communities following last year’s approved funding..

·      Sam Weir, Community Activator, spoke to projects in Maraenui including ‘a better life through movement’ and whakakohe kura.

·      Sport HB feel that they have “only just scratched the surface” in the last 12 months and are seeking further support from Council to continue this work.

 

In response to questions from Councillors the following points were clarified:

·      In relation to funding for facilities and programmes and meeting the same outcomes in two different markets (Napier and Hastings),they believe as long as everyone is clear about who is doing what this can be managed with minimal conflict. Sport HB do not run any facility in the region so there is no overlap there.

·      The focus needs to be on home life and not just activity focused. Sport NZ is clear that the biggest barrier is deprivation.

·      Sport HB have started waka ama with Tamatea Intermediate in terms one and four. The main focus has been on Maraenui at this time though, as it would be difficult to start on both areas at once.

·      Sport HB are currently working with EIT to see how they can evaluate their progress.

·      Sport HB approach the schools and it is up to the school whether they choose to take up the opportunity or not.

·      Sport NZ’s strategic plan focuses on 5-18 year olds and decile 1-4 schools. Sport HB also takes the lead from the DHB and Councils regarding specific areas of focus.

 

Deborah Burnside

Jervoistown Residents

·      Spoke on behalf of residents in relation to security and roadside dumping issues in the Jervoistown area.

·      Some residents would like to see better street lighting and cameras installed. It was noted that some residents may be prepared to contribute to the cost of this in some way, if necessary.

·      Following requests for data which is not currently tracked, residents are asking Council to investigate the cost to Council for collecting dumped rubbish in this area and to find a way to prosecute those responsible.

·      It was suggested that cameras be installed at the entry/exit points to capture number plates etc.

 

In response to questions from Councillors the following points were clarified:

·      It was noted that properties in this area are rated as rural properties and therefore do not receive the same level of service as residential properties.

·      There is currently no signage in the area to deter dumping.

·      Six or seven cameras might be required to cover the entry/exit points, including Napier Street, Jervois Road and the tunnel end.

 


 

Questions from Councillors for Further Action

Item

Requestor

Action

Responsible

2

Cr Boag

Council officers to provide a summary of funding application criteria to Councillors.

Community Services

1

Cr Dallimore

The Harbour Endowment Fund cannot meet all the works committed against it over the next 10 years. Officers to provide more detail on this fund to Councillors.

Corporate Services

     


Extraordinary Meeting of Council - 04 June 2019 - Open Minutes

deliberations

 

The Chair elected to take Agenda Item 2, Submissions on the Annual Plan 2019/20 Consultation document, first.

 

2.    Submissions on the Annual Plan 2019/20 Consultation Document

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

751752

Reporting Officer/s & Unit:

Jane McLoughlin, Corporate Planner

Natasha Carswell, Manager Community Strategies

Caroline Thomson, Chief Financial Officer

Adele Henderson, Director Corporate Services

Antoinette Campbell, Director Community Services

Catherine Bayly, Manager Asset Strategy

Jon Kingsford, Director Infrastructure Services

 

2.1   Purpose of Report

To present the submissions received on the Annual Plan 2019/20 Consultation Document for Council’s consideration.

 

At the meeting

The Chair elected to take the officer’s recommendation in Parts. The following points were discussed during deliberations:

Part A

i.      Waste Management:

·        It was suggested that Council would be doing a disservice to ratepayers by hiding the true cost and paying for this service from reserves.

·        It is expected that there will be a robust debate around recommendations for receptacles.

·        The community are clearly concerned about environmental options.

ii.     Disaster Relief Trust:

·        It was noted that as we live in an area that is susceptible to large disaster events, it is sensible to have this in place before an emergency occurs.

 

 

 

iii.    Whakarire Targeted Rate:

·        The Director Infrastructure Services spoke to the report and noted that the officer’s recommendation is to delay any decision on the matter of the targeted rate to allow Council officers an opportunity to address issues raised by residents, and work through their perceived cost-benefit concerns.

·        Around 12 properties are directly affected and 96% of residents disagree with the revetment.

·        The proposed delay is not connected to the decision on coastal hazards funding as every cell has their own risks to consider; this is a separate issue.

·        It was noted that a number of residents have concerns around security and cost, and others are uninformed as they have not taken part in engagement opportunities to date. Further discussion with the affected residents is required to ensure they fully understand the project before this can be progressed further.

·        These properties are at severe risk should another extreme weather event occur. Some residents claim that they have not suffered damage to their property to date but it is considered that those residents may not have experienced a significant event (such as that of the 1970s).

·        Council has an obligation to protect both public and private properties; to protect the whole Westshore shingle spit is a priority.

·        Residents are confused by the proposed targeted rate as they had previously been advised that funding was allocated through the endowment fund.

·        There is no greater risk to the delay than has been the case for some time already.

·        There was some concern that Council could be seen to be ‘double dipping’ through the targeted rate as well as increased rates if the property values increase as a result of the revetment. Council officers noted that all such considerations for public/private funding splits will have taken into account in s101(3) of the Local Government Act 2002 (LGA). This is not just about cost, but rather how the revetment interacts with their properties. 

·        It was confirmed that should a common understanding be reached with residents within the 12 months then the project can be progressed at that time.

 

The meeting adjourned for morning tea at 10.07am and reconvened at 10.34am.

iv.    Water projects:

·        It was noted that this decision is about bringing $7.8Million of water related projects forward. 193 submissions were received on this topic, with 168 comments.

·        An amended motion was proposed adding the following to the Officer’s recommendation:

3.    Confirms that Water is Councils number 1 priority.

4.    That council commission an independent options and costings assessment report for the supply of un-chlorinated water for Napier.

5.    Council seek expressions of interest for the preparation of this report, and that the selection of the consultant be done by full Council.

6.    That $200k be allocated for this review, with this to be funded through loans. Council note that this will add 0.02% to rates for 2020/21.

7.        That an invitation be extended to CCC Water Supply Improvement Manager and Canterbury Medical Officer of Health to visit Napier to share their information and experience with the removal of chlorine from their network with NCC councillors and staff.

8.        That Council approve those funds be transferred to Council’s property assessment and compliance projects for 2019/20 ($860k).

·        A number of Councillors reiterated that chlorination was forced on Council following the Havelock North Water Inquiry.

·        Council should consider their options in case central government leaves the door open to an unchlorinated supply. Some Councillors noted they would be comfortable spending money to investigate other options considering the community feedback on this matter. The options and costings should then form part of a consultation process to allow the community to decide whether it is unaffordable or not.

·        It is important to state that water is Council’s number one priority.

·        It was acknowledged that selecting the consultant for the independent report may need to be undertaken in a public excluded meeting for commercial reasons.

·        The community are asking Council to investigate other options and Council need to show that they are listening.

·        Christchurch City Council (CCC) is on track to remove chlorine by 98% from their network by the end of June.

·        CT or “Contact time” is the concentration of chlorine x the time required to sit in the holding taken before being released into the network. This is how Council ensures that any bugs in the network might be addressed by chlorine. Currently Council is unable to achieve the required 30 minutes contact time from every dosing point which is why the two new treatment plants are required.

·        It is correct that chlorine doesn’t address protozoa risk which is why secure bore status is held and water age actively tracked.

·        Council officers are already in contact with their counterparts at CCC. For CCC to follow the Netherlands model it would cost a significant amount to achieve. Council has different views on risk to CCC and although there are key learnings to be taken from them, Council would prefer the Dutch were involved in considering options for an un-chlorinated water supply for Napier as they are the experts in this field.

·        It was noted that the Ministry of Health (MoH) have been impressed with Council’s work in this space to date and will address Council later this month. CCC are focussed on getting back to secure bore status, not on the risks within their network. It is understood MoH are advising CCC on what needs to be put in place if they move towards a chlorine free network.

·        Some Councillors felt that the community has been left behind and these discussions need to be held with the community as well.

 

The meeting adjourned briefly at 10.56am and reconvened at 11.02am.

·        A Councillor questioned whether $30Million over 10 years indicates that water is the number one priority for Council. Council needs to invest in the network.

·        It was clarified that the network is not ‘wasting away’. Staff are adhering to a new regulatory scheme. They are essentially trying to force our network to meet a different set of standards to what it was built to.

·        Although it would be a greater piece of work if the independent report could be completed from a regional perspective, the costs would likely be prohibitive. Council has also been advised that Hastings District Council do not intend to move to an un-chlorinated water supply.

·        It was asked that the independent report also take into consideration the negative affects chlorine has had on residents.

In response to questions around funding the independent report the Chief Executive advised that this report will require significant Council resources. It was recommended that an estimated figure of $200,000 be loan funded to cover the cost.

 

v.     Provincial Growth Fund:

·        Although the Westshore and Regional Park project applications will be withdrawn from the Provincial Growth Fund (PGF) the funding that was allocated for these projects in the Long Term Plan (LTP) will remain but are based on a different level of outcomes.

·        It was noted that a number of Council’s applications were made in partnership with community groups i.e. Mana Ahuriri were the lead on the Regional Park project and Activate Maraenui was made in partnership with a number of agencies. 

·        Although the PGF is a three year fund there are a number of commitments against it. Council would be best to focus on the applications already submitted at this time.

 

Parts B - E

·        Enviroschools is set down for year two. These funds are committed for now through the LTP but in future they will be directed to apply through other funds.

·        There were several submissions to the LTP for funding last year for which the projects fund was used at that time. However this means these funding allocations fall outside of the grants process; Council officers will look at the most appropriate fund moving forward as this makes grants management difficult.

·        Subject to a carry forward being approved by Council, some funding could be allocated for other applications pending the rollover of the new financial year, specifically for Basketball Hawke’s Bay and Creative Arts Napier. These have not been assessed yet and will come to Council on a case by case basis. 

·        The Jervoistown Residents application did not specify an amount. To buy seven cameras would cost around $21,000, not including installation or management. This is not something Council has funded in the past and could be proposed as a community development project through another grant.

·        Council are currently undertaking a street management review, including consideration of CCTV run by Council and the Napier Safety trust in the various business districts. If Council is going to facilitate CCTV in rural residential areas then this should be part of the wider picture.

·        The Sport HB application for $20,000 could also be applied for through the community developments fund, although the administrative element would be ineligible.

·        The Biodiversity HB Foundation application would be ineligible under the Council Projects fund and the Small Projects fund due to the endowment fund aspect; Council does not fund the building of other organisations funds. They would be better to seek funding for a specific project. They were funded through the Council Projects Fund last year but that was for seed funding.

·        HB Knowledge Bank could apply to the community development fund although this has a maximum individual grant amount. Council officers will liaise with them to assess what funds could be available to them.

·        It was noted that the money set aside for the Pirimai Residents’ Association under the LTP was for optimising the reserve component of the land.

·        Council officers confirmed that those funded through the LTP were advised that it would be a one-off grant. A review of all community development funding is to be undertaken to assess how effective it is and how it could be better distributed.

·        Potential duplication and other factors are considered when funding applications are assessed.

·        It was confirmed that Sport HB have a three year service agreement with Council and every three years they can propose different activities and deliverables to be assessed against the agreed outcomes.

·        Information around funding application criteria is available on the Council website. Council officers will provide a summary to Councillors.

·        It was noted that it might be helpful for staff responses regarding the location of the library to provide a timeframe for consultation.

·        In relation to comments on essential services, a comment should be included to note that water has been made the number one priority.

·        Feedback was provided on behalf of Greypower members that they would have liked a freepost form included in the consultation document.

·        It was also noted that the community services grant allocation has increased from $1.60 to $1.80 this year.

·        Council officers were reminded that the community meetings were a trial this year and Council may elect to go back to formal hearings next year.

 

 

Taken in parts as directed by the Chair

Officer’s Recommendation

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations and consideration of all submissions to the Annual Plan 2019/20 Consultation Document:

 

i.      Waste Management:

        That Council proceed with the part pay option, that is, 

1.    Using reserves of $1.3 mil to absorb the increased cost of the kerbside recycling service over the next three financial years, 2019/20, 2020/21 and 2021/22. 

2.    For 2019/20, seven hundred thousand dollars ($700,000) will be used from the capital reserve, and the remainder of the increased cost of $683,000 will be paid from rates.

 

ii.     Disaster Relief Trust:

That Council proceed to establish the Trust.

 

iii.    Whakarire Targeted Rate:

1.        That Council agree to delay the project to provide the opportunity to re-engage with affected parties as to the necessity, final form and funding options of the proposed revetment, and withdraw the proposed targeted rate component of the project from this annual plan.

2.        That Council agree that the funding allocation for the Whakarire Ave Rock Revetment as outlined in the Long Term Plan (as $1.737 mil for 2019/20), be moved to the 2020/21 financial year and inflated accordingly for LGCI price movements.

 

3.     That Council note funding for the project will remain as a Loan- HBHB Endowment Land income, which is repaid through general rates, until such time that Council makes a formal decision on a targeted rate for Whakarire Ave residents.

 

iv.    Water projects:

        That Council proceed with bringing forward water related capital projects of $7.8m, and

1.        Council endorse the change of the funding source for all 3 Waters projects in the capital programme for 2019/20 which are currently funded by rates, to be funded by loans-rates to better reflect inter-generational equity of the investment ($860k).

2.    That Council work with the Ministry of Health to develop a community education campaign to inform the community of the risks of managing network water supplies, the need for chlorine and the potential health impacts of chlorination.

 

v.     Provincial Growth Fund:

That Council note that officers will report back on the success of applications to the Provincial Growth Fund.  

 

b.     Note the following commitments from the Council Projects Fund for 2019/20.

Requests committed during the year

1.     Taradale Community Pool Trust $50k

2.     Enviroschools $15k

3.     Napier Community Advice Bureau $30k

 

c.     Consider funding requests to the annual plan and provide direction to Council Officers.  

 

d.     Direct officers to prepare the Annual Plan 2019/20 document in accordance with the recommendations above (a-c). 

 

e.     Direct officers to advise the submitters of Council’s decision in relation to their submission at the time of the adoption of the Annual Plan 2019/20 on 28 June 2019.

 

Part A i.

Council resolution

Councillors Brosnan / Hague

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations and consideration of all submissions to the Annual Plan 2019/20 Consultation Document:

 

i.      Waste Management:

        That Council proceed with the part pay option, that is, 

1.     Using reserves of $1.3 mil to absorb the increased cost of the kerbside recycling service over the next three financial years, 2019/20, 2020/21 and 2021/22. 

2.     For 2019/20, seven hundred thousand dollars ($700,000) will be used from the capital reserve, and the remainder of the increased cost of $683,000 will be paid from rates.

 

Part A ii.

Council resolution

Councillors Taylor / Price

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations        and consideration of all submissions to the Annual Plan 2019/20        Consultation Document:

        ii.     Disaster Relief Trust:

               That Council proceed to establish the Trust.

Part A iii.

Council resolution

Councillors Hague / Wright

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations        and consideration of all submissions to the Annual Plan 2019/20        Consultation Document:

iii.   Whakarire Targeted Rate:

1.     That Council agree to delay the project to provide the opportunity to re-engage with affected parties as to the necessity, final form and funding options of the proposed revetment, and withdraw the proposed targeted rate component of the project from this annual plan.

2.     That Council agree that the funding allocation for the Whakarire Ave Rock Revetment as outlined in the Long Term Plan (as $1.737 mil for 2019/20), be moved to the 2020/21 financial year and inflated accordingly for LGCI price movements.

3.     That Council note funding for the project will remain as a Loan- HBHB Endowment Land income, which is repaid through general rates, until such time that Council makes a formal decision on a targeted rate for Whakarire Ave residents.

Part A iv.

Substitute Motion

Council resolution

Councillors Brosnan / Wise

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations and consideration of all submissions to the Annual Plan 2019/20 Consultation Document:

 

iv.    Water projects:

        That Council proceed with bringing forward water related capital projects of $7.8m, and

1.        Council endorse the change of the funding source for all 3 Waters projects in the capital programme for 2019/20 which are currently funded by rates, to be funded by loans-rates to better reflect inter-generational equity of the investment ($860k).

2.        That Council work with the Ministry of Health to develop a community education campaign to inform the community of the risks of managing network water supplies, the need for current chlorine and the potential health impacts of chlorination.

3.    Confirms that Water is Council’s number 1 priority.

4.    That council commission an independent options and costings assessment report for the supply of un-chlorinated water for Napier.

5.    Council seek expressions of interest for the preparation of this report, and that the selection of the consultant be done by full Council.

6.    That $200k be allocated for this review, with this to be funded through loans. Council note that this will add 0.02% to rates for 2020/21.

7.        That an invitation be extended to CCC Water Supply Improvement Manager and Canterbury Medical Officer of Health to visit Napier to share their information and experience with the removal of chlorine from their network with NCC councillors and staff.

8.        That Council approve those funds be transferred to Council’s property assessment and compliance projects for 2019/20 ($860k)

 

Part A v.

Council resolution

Councillors Boag / Taylor

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations        and consideration of all submissions to the Annual Plan 2019/20        Consultation Document:

        v.     Provincial Growth Fund:

               That Council note that officers will report back on the success of            applications to the Provincial Growth Fund.  

 

Carried

 

Parts B and D

Council resolution

Councillors Taylor / Wright

That Council:

b.     Note the following commitments from the Council Projects Fund for         2019/20:

        Requests committed during the year

        1.        Taradale Community Pool Trust $50k

        2.        Enviroschools $15k

        3.        Napier Community Advice Bureau $30k

d.     Direct officers to prepare the Annual Plan 2019/20 document in         accordance with the recommendations above (a-c).

 

Carried

 

Part C

Substitute Motion

Council resolution

Councillors White / Wise

That Council:

c.     Direct Council officers to review the funding requests made under         this consultation process, seek further information if necessary, and make a recommendation to Council on funding.

 

Part E

Council resolution

Councillors Hague / Taylor

That Council:

e.     Direct officers to advise the submitters of Council’s decision in         relation to their submission at the time of the adoption of the Annual    Plan 2019/20 on 28 June 2019.

 

 

The meeting adjourned for lunch at 12pm and reconvened at 12.34pm.

1.    Amendments to funding policies and fees and charges

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

750774

Reporting Officer/s & Unit:

Jane McLoughlin, Corporate Planner

Caroline Thomson, Chief Financial Officer

 

1.1   Purpose of Report

To present to Council submissions received on proposed amendments to funding policies and changes to fees and charges for consideration. 

 

At the meeting

The Chair elected to take the officer’s recommendation in Parts. The following points were raised during deliberations:

Part A

·        Council officers confirmed that they are already engaging with Whakarire Avenue residents regarding the revetment and there will be a follow up meeting with them. The project could progress in the 2019/20 financial year provided a resolution can be reached with residents.

·        Some residents feel that they are losing their front lawn; officers note that this is reserve land. It was noted that a concrete path would be more suitable than limestone or a boardwalk as it is more durable in the environment; without significant ongoing maintenance, wooden boardwalks can be noisy and also become quite slippery. Officers confirmed that the path will be closer to the revetment than the private property boundaries.

·        The culvert will remain where it at as Council is looking to use that as an option to drain stormwater away from properties. This may need to be bridged to continue the pathway further away from properties.

·        Council officers noted that they have engaged with the Whakarire Avenue residents at every critical point in the process and as Council has been looking to move into each new project phase. The latest phase of consultation was targeted to affected residents and only two were unable to attend the meeting. Following the meeting a letter outlining discussion points and next steps was sent. The residents also had the opportunity to make submissions through the Annual Plan process, and many of them have.

·        It was clarified that the loan for the Whakarire Revetment is through the Harbour Endowment Fund and will not impact ratepayers.

·        The Harbour Endowment Fund cannot meet all the works committed against it over the next 10 years.

 

 

 

Part B

·        It was noted that low income earners can apply for a rates rebate and this now includes retirement village home owners; however, most married couples do not qualify for this rebate as their household income is too high.

 

Part C

·        A number of Councillors enquired whether the members’ entry fee to BaySkate could be reduced from $4 to $2, as it is currently more expensive for kids that are regular users to go to BaySkate than to hold an adult golf club membership. It was felt that kids are being priced out of the facility.

The Chief Executive advised that this could be possible but Council may need to increase the membership fee to be able to lower the visit fee.

·        The Manager Sport and Recreation confirmed that membership retention is quite high for BaySkate with around 360 at present and a number of very regular users. A revenue review including benchmarking has been undertaken for the facility and our fees are in line or lower than other facilities. He noted that if the facility follows a sustainable cost recovery model this will allow them to be more targeted with specific communities of interest i.e. providing programmes etc.

One Councillor noted that they were hesitant to agree to any changes in fees and costs purely to meet the 40-45% revenue return for facilities under the Revenue and Financing Policy. The Chief Executive advised that the Revenue and Financing Policy adopted by Council identifies the public/private split across all facilities and budgets are then set to meet those splits. It was suggested that the fees for BaySkate could be left as is at this point allowing officers to undertake an assessment of different ways the revenue could be achieved.

·        It was noted that the current operating system at BaySkate needs to be replaced to better track regular users and that the fees can be reset at any time during the year.

·        The charge for “live-aboards” at East Pier was queried as being too low at $18 per night. People are making an economic choice to live aboard and this is having an impact on sanitation facilities etc. in the area. The Chief Executive confirmed that this will be looked at as part of the larger inner harbour project.

 

Taken in Parts as directed by the Chair

Officer’s Recommendation

That Council:

a.       Adopt the amended Revenue and Financing Policy as attached in Attachment A, noting,

i.       that the proposed targeted rate for Whakarire Ave has been removed from the amended policy.

 

b.       Adopt the amended Rates Remission Policy as attached in Attachment B.

 

c.       Adopt the amended Fees and Charges for 2019/20 as attached in Attachment E. 

 

Parts A and B

Council resolution

Councillors Taylor / Hague

That Council:

a.     Adopt the amended Revenue and Financing Policy as attached in Attachment A, noting,

i.      that the proposed targeted rate for Whakarire Ave has been removed from the amended policy.

b.     Adopt the amended Rates Remission Policy as attached in Attachment B.

Part C

Substitute Motion

Council resolution

Councillors McGrath / Wright

That Council:

c.     Adopt the amended Fees and Charges for 2019/20, with the exception of Bay Skate, which charges will be left at their current levels, with a review to be undertaken by officers as soon as possible and the results brought back to Council for decision.

 

On closing the meeting Acting Mayor White acknowledged and thanked all staff involved in the Annual Plan process to date.

   

The meeting closed at 1.18pm

 

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .........................................................................................................................

 

 

Date of approval ..................................................................................................................