Agenda of Strategy and Infrastructure Committee

Strategy and Infrastructure Committee - 11 June 2019 - Open Agenda Item 1

Agenda Items

1. District Plan Review - Policy framework for workstreams

Type of Report:	Legal and Operational
Legal Reference:	Resource Management Act 1991
Document ID:	748148
Reporting Officer/s & Unit:	Dean Moriarity, Team Leader Policy Planning

1.1 Purpose of Report

The purpose of this report is to follow up on recent seminars held with Council on 3 April and 2 May 2019 regarding the review of the District Plan and for Council to approve ‘in principle’ the preferred policy direction for specific workstreams so that officers can draft chapters of the District Plan within an agreed framework/strategic direction.

Officer’s Recommendation

The Strategy and Infrastructure Committee:

a. Endorse ‘in principle’ the agreed framework that the specific workstreams will follow in the review of the District Plan

Chairperson’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

1.2 Background Summary

Officers have previously presented a seminar on 23 July 2018 and followed up with a report to the Strategy and Infrastructure Committee in August 2018 which showed a recommended strategic direction for the review of the District Plan consisting of ‘Outcomes’, ‘Key Principles’, and ‘Strategic Objectives’. These cascade down from each other to create an overall recommended strategic direction for the review of the District Plan.

Officers will review the specific provisions of the District Plan (Issues, Objectives, Policies and Rules) against this overall strategic direction to ensure the District Plan retains an internal consistency. The objective is to make administration of the District Plan easily understandable, logical and traceable.

The recent seminars capture those outcomes, key principles and strategic objectives and ‘lands’ them in terms of a more granular refinement for how officers intend to draft specific chapters of the District Plan focussing primarily on the ‘main overall theme/s to achieve the overall strategic direction.

There still needs to be due consideration given in the review to the legislative requirements set by the Resource Management Act. However, confirming a philosophical approach to specific workstreams early in the review will assist greatly in defining the scope of the project and to draft provisions in line with Councils preferred approach.

Drafting new plan provisions will also need to be assessed against the draft templates for all District Plans recently released by central government including specific layout, chapters and definitions that must be adhered to.

1.3 Issues

The recommendations from officers for the framework for drafting specific provisions within workstreams are itemised on Attachment 1, and cover the following:

Ø Residential design provisions

Ø Residential car parking

Ø Medium density residential

Ø City Living for a Vibrant CBD

Ø Commercial design provisions

Ø Notable trees

Ø Pandora industrial area

Ø Ahuriri

Ø Art deco signage

Ø Heritage items

Ø Heritage character areas

Ø City centre heritage

Ø Landscapes

Ø Ecology

Ø Coastal environment

Ø Coastal hazards

Ø Genetically modified organisms

Ø Rural production

Ø Subdivision

1.4 Significance and Engagement

The District Plan potentially impacts every person, business and property owner in Napier. A full review of the District Plan typically only occurs once every 10-15 years and provides a unique opportunity for the community to input their views into its development. Given the magnitude of the District Plan review separate engagement/consultation plans will be developed at appropriate times during the process to provide meaningful opportunities for feedback.

One such opportunity has already been provided in relation to Councils overall framework in relation to outcomes, key principles and strategic objectives. A memo was sent to Council on 18 February 2019 detailing the feedback received on this and advised that over 200 response were received. The majority in support of Councils approach.

One significant milestone that will provide a major opportunity to comment will be on release of the non-statutory draft when people will be able to understand how Councils overall objectives and strategic directions manifest themselves in specific plan provisions.

Additionally individual workstreams within the District Plan review may have their own bespoke engagement/consultation processes tailored for the workstream to recognise the significance of any change proposed in the planning framework impacting on key stakeholders. This may involve several iterations of engagement with the stakeholders if required.

1.5 Implications

Financial

There is currently budget set aside for the District Plan review and at this stage progress aligns with the budgetary expectations. Should additional funding be required separate application would be made to Council through the normal budgeting processes.

Social & Policy

The review is a rare opportunity for Council to ensure that the District Plan fully aligns with all of its current strategic priorities, plans and policies. Officers have identified a full list of these that may impact on the District Plan and will endeavour to align the regulatory provisions of the District Plan with the adopted priorities, plans and policies.

Risk

The risk with this project is that should Council decide not to adopt ‘in principle’ an agreed framework for specific workstreams to follow in reviewing the District Plan, the scope, complexity, time and resourcing required to deliver the project may expand significantly. This could potentially compromise the quality of the final product.

1.6 Options

The options available to Council are as follows:

a. Adopt ‘in principle’ in principle the agreed framework for specific workstreams to follow in reviewing the District Plan.

b. Not to adopt ‘in principle’ the agreed framework for specific workstreams to follow in reviewing the District Plan.

1.7 Development of Preferred Option

The preferred option is for Council to adopt ‘in principle’ the agreed framework for specific workstreams to follow in reviewing the District Plan. This will assist officers in refining the scope of the review, determining the key issues and opportunities of importance, and producing a product that has internal consistency that aligns with Council’s key strategies, and policies.

1.8 Attachments

a Summary of the framework for drafting provisions within workstreams ⇩

Strategy and Infrastructure Committee - 11 June 2019 - Attachments

Item 1

Attachments a

Summary of District Plan Review – Initial Recommendations

Residential Design Provisions

Recommendations:

1. Explore new controls relating to:

a. Front fences

b. Impervious area

c. Garage door widths and setbacks

d. Windows facing the street

e. Building length

f. Alternative height in relation to boundary and narrower outdoor living court allowances for duplexes

2. Develop assessment criteria for multi-dwelling developments

3. Prepare design guidelines to provide guidance for residential developments to assist in achieving “Great Urban Areas”

4. Review the provisions for amenity character areas:

a. Marine Parade Character Zone

b. Napier Hill Character Zone

c. Northern Residential Zone (Battery Road and Westshore)

Residential Car Parking

Recommendation:

5. Require one car park per house, except two per house on Napier Hill

Medium Density Residential

Recommendations:

6. Investigate potential for medium density residential areas (enabling three storey height, provisions which support attached dwelling forms):

a. Around the CBD

b. Marewa/Maraenui (to align with HNZ plans for growth; support planned community facilities)

c. Taradale (due to the larger sites available and proximity to a well serviced town centre)

d. Other areas if required to meet growth targets (Onekawa, Tamatea, Greenmeadows)

City living for a Vibrant CBD

Recommendations:

7. Establish a “City Centre Zone” under the new District Plan template

8. Develop design controls for apartment developments

9. Consider incentives in the review of the development contributions policy, in recognition of actual demand on infrastructure from inner city living

Commercial Design Provisions

Recommendations:

10. CBD/Ahuriri/Taradale:

a. Require resource consent and design assessment for new developments / substantial redevelopments

b. Consider funding an Urban Design Panel in the 2020/2021 Annual Plan (next round)

c. Retain 10m height limit in the city core

d. Review the height allowances for the city fringe

11. Neighbourhood centres:

a. Introduce new design controls for active frontages along key pedestrian routes, and landscaping for frontages along other routes

Notable Trees

Recommendation:

12. Schedule only trees on public property. Review following feedback on the draft District Plan if required

Pandora Industrial Area

Recommendations:

13. Complete Regional Industrial Land Strategy process (due September 2019)

14. Undertake a review of the stormwater bylaw and Industrial zone provisions

15. Appoint a consultant to undertake opportunities/constraints analysis on the appropriate zone for the edge of Pandora Industrial Area, considering the following options:

a. General Industrial Zone (status quo)

b. Light Industry Zone

c. Mixed use Zone

Ahuriri

Recommendations:

16. Prepare a precinct plan for Ahuriri to guide development

17. Consider introduction of acoustic insulation requirements for noise sensitive activities

Art Deco Signage

Recommendations:

18. Explore opportunities to bring the District Plan provisions more line with the Art Deco Signage Guidelines

19. Retain updated Guidelines to provide further guidance

20. Retain Grant system

Heritage Items

Recommendations:

21. Research additional nominated heritage items (50+ items) for inclusion in the District Plan heritage schedule

22. Introduce more restrictive provisions relating to the demolition of Group 1 heritage items

23. Introduce paint colour restrictions for the Art Deco Quarter

24. Consider requiring a resource consent and assessment for the construction of any new building on the same site and within 50m of Heritage item (consistent with Hastings District Plan)

Heritage Character Areas

Recommendations:

25. Review the spatial extent and appropriate provisions for managing heritage character in all existing heritage character areas:

a. Marewa Art Deco

b. Marewa State Housing

c. Te Awa Bungalow

d. Battery Road Character

e. Iron Pot Character

f. Hardinge Road Character

g. Coronation Street Character

26. Consider the spatial extent and appropriate provisions for potential new heritage character precincts in consultation with local communities e.g. Napier South, pockets of Napier Hill

27. Remove non-statutory advocacy areas from the District Plan

City Centre Heritage

Recommendation:

28. Align with the Hastings District Plan approach in relation to the recognition and protection of city centre heritage streetscapes (either for existing Art Deco Quarter only or extending to the existing Inner City Commercial Zone)

29. Introduce provisions relating to paint colour

30. Require resource consent and design assessment for external alterations to buildings and construction of new buildings in the City Centre zone

Landscape

Recommendation:

31. Draft provisions aimed to ensure future development is sympathetic to Napier’s unique built and natural landscapes, while enabling appropriate growth

Ecology

Recommendations:

32. Identify Significant Natural Areas in the draft District Plan

33. Introduce an appropriate aspirational indigenous planting target

Coastal Environment

Recommendations:

34. Adopt same/similar boundary as the Hawkes Bay Coastal Plan

35. Introduce Objectives and policies that will reflect significance of our coastline

Coastal Hazards

Recommendations:

36. Retain the status quo until a regional approach is agreed

37. Advocate for Hawkes Bay Regional Council to be the main consenting authority for coastal hazards (excluding subdivision), consistent with the approach for the rest of the region

Genetically Modified Organisms (GMOS)

Recommendation:

38. Align GMO provisions with the Hastings District Plan to propose a consistent management approach across the Heretaunga Plains, for feedback in the draft Napier District Plan engagement

Rural Production

Recommendation:

39. Draft provisions that prioritise productive uses (relying on soil) in the Rural zone

40. Limit non-rural uses in the Rural zone

41. Develop assessment criteria for non-rural uses supporting production via resource consent

42. Develop subdivision rules that promote productive uses in the Rural zone

Subdivision

Recommendation:

43. Develop subdivision provisions which focus on achieving the outcome of “Great Urban Areas” and the key principles of “Smart Growth”, “Environmental Excellence”, and “Resilient Napier”, including through:

a. Napier-appropriate low impact design

b. Quality infrastructure

c. Better urban design outcomes

d. Improved connectivity

e. Tighter controls to manage contaminants entering our stormwater network

44. Consider minor adjustments to the subdivision minimum lot sizes where required to achieve quality outcomes

45. Add new shape factor requirement to prevent spite strips and undevelopable sites

Strategy and Infrastructure Committee - 11 June 2019 - Open Agenda Item 2

2. Parking Strategy Adoption

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	751375
Reporting Officer/s & Unit:	Richard Munneke, Director City Strategy

2.1 Purpose of Report

To adopt the draft Napier Parking Strategy and the Acquisition Guidance Report.

Officer’s Recommendation

The Strategy and Infrastructure Committee:

a. Adopt the Napier Parking Strategy for the CBD & Taradale and Acquisition Guidance Report.

Chairperson’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

2.2 Background Summary

The draft Parking Strategy (see Attachment A) seeks to provide a framework for the city to address vehicle circulation primarily in the CBD and Taradale. The strategy is based on data trends gained through annual parking occupancy surveys. That data shows that while Taradale has a reasonably stable parking supply, the CBD is under parking pressure which is forecasted to continue. The Strategy looks to find ways to manage the needs of regular commuters who work in the CBD in balance with the casual parkers who are in town for the day or short periods of time. The central tenet of the Strategy is to find more car parking for commuters on the fringe of the CBD, which will by default free up the centre for casual parking.

2.3 Issues

While the adoption of this Strategy represents the formal endorsement of the direction proposed in the Strategy, it should be noted that many initiatives to improve parking supply have been implemented already. Therefore, the Strategy documents what we are currently doing and what we want to continue to do to manage parking supply in the CBD in particular.

The Napier Parking Acquisition guidance report identifies the main area for future parking opportunities. It does not focus on any particular sites or properties. These will be managed through a separate process on a case by case basis.

2.4 Significance and Engagement

The Strategy is a significant document, albeit one where individual actions/ initiatives are likely to come back through Council for decisions on whether to go ahead with implementation. Council Seminars on the draft parking strategy were held on:

· 23 May 2019

· 20 November 2018

· 24 April 2018

In terms of community engagement, the Strategy is particularly relevant to the CBD retailing community. A breakfast meeting with Napier CBD Retailers was held on 17 April 2018. Minutes from that meeting can be found in Attachment C.

2.5 Implications

Financial

The Acquisition Guidance Report (Attachment B) enables the use of the parking capital fund to purchase property for parking purposes. This funding is ring fenced for this purpose.

Social & Policy

The Council must provide public parking for the CBD and Taradale commercial areas. This is reflected in the provisions of the Napier District Plan where the expectation for inner city retailers is that they can develop commercial operations without providing onsite parking.

Risk

N/A

2.6 Options

It should be noted that initiatives implemented in the parking space debate reflect the direction set out in the Parking Strategy therefore the options are to:

a. Adopt the Parking Strategy and accompanying Acquisition Guidance Report.

b. Let the matter lie and continue to refine the Draft Parking Strategy

2.7 Development of Preferred Option

N/A

2.8 Attachments

a Parking Strategy ⇩

b Parking Strategy Land Acquisition Guidance Report ⇩

c Record of Napier CBD Retailers meeting ⇩

Strategy and Infrastructure Committee - 11 June 2019 - Attachments

Item 2

Attachments a

PDF Creator

Strategy and Infrastructure Committee - 11 June 2019 - Attachments

Item 2

Attachments c

Presentation of Parking Strategy to CBD Retailers

The findings of the Parking Strategy were presented to a group of retailers at a breakfast meeting organised by Napier City Business on Wednesday 17^th April. Approximately 25 retailers attended the presentation which was held at the Masonic Hotel. The presentation was led by Murray Tonks of Birman Consulting. Mr Tonks is the principal author of the Parking Strategy report.

The presentation included background to the current state and configuration of the Napier parking resource and the way in which it is administered by the Council in the CBD. The broader objectives and principles of the strategy were also outlined.

Mr Tonks explained that there is now an estimated short-fall of 185 carparks in the wider CBD area, and that this shortage has mostly arisen within the last 3 years. It is believed to be the result of natural growth in downtown activity, exacerbated by closure of the private Munroe Street ‘gravel pit’ carpark in 2018; and against the background of a more or less static parking supply over the past 10 to 20 years.

The presentation explained that the current parking shortage applies equally to both commuter and downtown (retail) parking, but that as commuter parking is generally cheaper and easier to secure; has been particularly hard hit by closure of the ‘gravel pit’ carpark; and indirectly relieves pressure on downtown parking anyway. For these reasons it has been identified as the preferred focus for new parking-area procurements.

Discussion at the meeting confirmed that retailers are likewise concerned at the shortage of commuter parking, including the availability of leased parking. Another issue discussed was the management of parking in the downtown area on Sundays – which have now become major shopping days. At present there are no time-limit restrictions on parking in the CBD on Sundays and no system of enforcement as the wardens are not generally on duty on those days. This is an issue particularly on Emerson Street where some retail workers are known to park all day on what are normally 10 minute loading zones in the centre of the downtown shopping area – making fewer carparks available for shoppers. This is acknowledged as an issue that may require further assessment to determine the most efficient and effective way to keep cars turning over in the downtown area at these times. It may simply require coordinated self-regulation among retailers. Failing that, new rules and regulatory enforcement may be called for.

Also of interest were comments to the effect that Napier CBD parking is considered by some to be ‘too cheap’ and that parking charges needed to be increased to better incentivise the separation of commuter and retail parking. This is to some extent already being addressed through the current and on-going programme of changing ‘free’ 2-hour carparks on the downtown periphery to ‘paid’ all-day parking. The overall level of charge for parking is under continual review.

At the conclusion to this presentation was a further presentation from the operators of the ParkMate App – presented by Violet Hitchcock from ParkMate. Ms Hitchcock discussed some of the marketing applications for the App, including the ability for retailers to offer an incentive of paid parking to customers. These features are already in use among a number of the inner city hotels and has the potential to be extended to other downtown businesses.

Ms Hitchcock went on to visit businesses in Taradale over the rest of the day, with the assistance of Taradale Marketing Association coordinator, Linda Walsh. An ‘after-5’ meeting and presentation of findings from the Parking Strategy, similar to that provided to the CBD retailers, was also offered to Taradale retailers but had insufficient uptake for this presentation to proceed.

Strategy and Infrastructure Committee - 11 June 2019 - Open Agenda

Strategy and Infrastructure Committee

Open Minutes

Meeting Date:	Tuesday 19 March 2019
Time:	3.00pm – 3.54pm
Venue	Council Chambers Hawke's Bay Regional Council 159 Dalton Street Napier

Present	Mayor Dalton, Councillor Price (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Tapine, Taylor, White, Wise and Wright
In Attendance	Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Manager Sport and Recreation, Manager Design and Projects, Senior Project Manager, Team Leader Transportation, Team Leader Parking, Waste Minimisation Lead, Corporate Planner
Administration	Governance Team

Apologies

Nil

Conflicts of interest

Cr Wright declared an interest in Item 2: Lease of Reserves – Napier Free Kindergarten Association Incorporated, due to her participation in the Napier Free Kindergarten Association committee.

Cr Boag declared an interest in Item 3: Lease of Reserve – Maraenui Rugby & Sports Association, due to her participation in the Maraenui committee.

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Wright / Brosnan

That the Minutes of the meeting held on 19 February 2019 were taken as a true and accurate record of the meeting.

Carried

Questions from Councillors for Further Action

Item

Requestor

Action

Cr Wise

Officers will confirm whether the $500K budgeted for the demolition of the buildings at the Onekawa site allows for any management of contamination required.

Cr Price

Officers will provide an outline of Council’s anticipated debt levels against comparable other Councils.

Agenda Items

1. Napier Aquatic Centre Development: Completing LTP Caveats

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	711664
Reporting Officer/s & Unit:	Glenn Lucas, Manager Sport & Recreation

1.1 Purpose of Report

The purpose of this report is to fulfil the requirements of the four caveats to the LTP decision to proceed with the development of the “Pools & Play” option at Prebensen Drive.

At the Meeting

The following points were raised during the discussion on this item:

· Managing the costs of this project is a very high priority. A further $3M to the LTP provisions has been allowed for to provide some flexibility in recognition of the shifting construction market; this has not been formalised in future years at this point as it remains to be seen what bids are received from any tendering process.

· Some Councillors indicated strong concerns with regards to the affordability of the project, when considered against a number of other large pieces of work due to be undertaken.

· These Councillors also suggested that some cost figures provided (such as for the Onekawa site development) may be inadequate for the works required.

· A full contamination survey has been undertaken for the Prebensen site and no issues were identified.

· In regards to geotechnical considerations, the Prebensen site is no worse than the Onekawa site. The Design-Build contractor will also undertake their own further geotechnical assessments, and will take all factors, including the water table level, into account in the design of foundations and excavation.

· The critical success factors were developed in discussion with Council, and emphasis placed on accessibility and “value for money” based on the clear feedback from elected members.

· The Onekawa Park Working Group has not yet been established; Terms of Reference will be drafted and membership confirmed at the appropriate time in the wider project.

· The list of people that will be engaged with in regards to the Onekawa Park development is indicative only at this point, and is not exhaustive.

· The project as a whole has been taken to the Māori Consultative Committee on several occasions.

· It was reiterated that the decision in front of the Committee is whether to proceed to tender, not which site to use as that decision has already been taken; tenders will be brought back to Council, at which point Council can assess the costs which will have been refined through the tender process.

· Aquatic facilities have been the number one concern raised in the community surveys over several years.

· Although some councillors felt that the decision should be left until after the election, others noted that it is this Council that has received all the information, that has participated in the workshops and that has made the decisions to date, and it was important to continue to take ownership of the project.

Officers will confirm whether the $500K budgeted for the demolition of the buildings at the Onekawa site allows for any management of contamination required.

Officers will provide an outline of Council’s anticipated debt levels against comparable other Councils.

Deputy Mayor White proposed a minor amendment to the Officer’s recommendation, which as it was supported by the seconder to the motion, was captured as part c to the Committee’s recommendation.

Officer’s Recommendation

That the Strategy and Infrastructure Committee:

a. Note that three of the four caveats outlined during the Long Term Plan deliberations in relation to proceeding with the Aquatic Centre project have been completed:

i. Caveat #1: Post-move development and funding plan put in place for Onekawa Park has been met by the Onekawa Park Development and Funding Plan.

ii. Caveat #2: Outdoor space built-in to the new complex has been meet by the design concepts included in the ‘Napier Aquatic Centre Concept Design Revision 3.0’.

iii. Caveat #4: The site investigations for the new location being completed has been met by the Tonkin and Taylor report (Proposed Napier Aquatic Centre, Prebensen Drive, Napier).

b. Endorse the ‘Scope of Tender’ for the Aquatic Centre project as detailed in this report. This will complete Caveat #3: Scope for Tender agreed by Council before it is tendered.

Committee's recommendation

Councillors White / Taylor

The Strategy and Infrastructure Committee:

a. Note that three of the four caveats outlined during the Long Term Plan deliberations in relation to proceeding with the Aquatic Centre project have been completed:

i. Caveat #1: Post-move development and funding plan put in place for Onekawa Park has been met by the Onekawa Park Development and Funding Plan.

ii. Caveat #2: Outdoor space built-in to the new complex has been meet by the design concepts included in the ‘Napier Aquatic Centre Concept Design Revision 3.0’.

iii. Caveat #4: The site investigations for the new location being completed has been met by the Tonkin and Taylor report (Proposed Napier Aquatic Centre, Prebensen Drive, Napier).

b. Endorse the ‘Scope of Tender’ for the Aquatic Centre project as detailed in this report. This will complete Caveat #3: Scope for Tender agreed by Council before it is tendered.

c. Note that the tender come back to Council for approval, including financial costs.

The division was declared carried by 7 votes to 6 votes the voting being as follows:

For: Councillors Dalton, Brosnan, Hague, Price, Taylor, White and Wright

Against: Councillors Boag, Dallimore, Jeffery, McGrath, Tapine and Wise

Carried

2. Leases of Reserves - Napier Free Kindergarten Association Incorporated

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	702389
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

2.1 Purpose of Report

To obtain a Council decision to enter into two new ground leases with the Napier Free Kindergarten Association Incorporated for the Pirimai Kindergarten and the Onekawa Kindergarten.

At the Meeting

There was no discussion on this item.

Committee's recommendation

Councillors Taylor / Brosnan

The Strategy and Infrastructure Committee:

a. Recommends that Council Resolve to:

i. Enter into new ground leases with the Napier Free Kindergarten Association Incorporated for the Pirimai Kindergarten and the Onekawa Kindergarten for 15 years with one 15 year right of renewal.

Carried

Cr Wright did not vote, as per declaration of interest

3. Lease of Reserve - Maraenui Rugby & Sports Association Incorporated

Type of Report:	Enter Significance of Report
Legal Reference:	Reserves Act 1977
Document ID:	710981
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

3.1 Purpose of Report

To obtain a Council decision to enter into a new ground lease with the Maraenui Rugby & Sports Association Incorporated for two portions of land located at Maraenui Park, Dinwiddie Avenue, Napier.

At the Meeting

It was confirmed that there were no implications for the Pukemokimoki Marae land aspirations from this item.

Cr Tapine advised the meeting that reserve for Marae have to be directly part of the activities of the Marae, and in this instance it is a nearby sports ground in question.

Committee's recommendation

Councillors White / Wise

The Strategy and Infrastructure Committee:

a. Recommends that Council resolve to:

i. Enter into a new ground lease with the Maraenui Rugby & Sports Association for 15 years with one 15 year right of renewal.

Carried

Cr Boag did not vote, as per declaration of interest

PUBLIC EXCLUDED ITEMS

Councillors Hague / Wise

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1. Parking Strategy Implementation

2. Award of Contract - Inner Harbour Dredging

3. Plastic Recycling

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.
1. Parking Strategy Implementation	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Award of Contract - Inner Harbour Dredging	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Plastic Recycling	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into committee at 3.54pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Committee Members	Councillor Price (In the Chair), Acting Mayor White, Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Tapine, Taylor, Wise and Wright
Officers Responsible	Director Infrastructure Services, Manager Regulatory Solutions
Administration	Governance Team
	Next Strategy and Infrastructure Committee Meeting Tuesday 23 July 2019

Meeting Date:	Tuesday 11 June 2019
Time:	3pm
Venue:	Council Chambers Hawke's Bay Regional Council 159 Dalton Street Napier