Meeting Date:

Thursday 11 July 2019

Time:

3.00pm

Venue:

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

Council Members

Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright

Officer Responsible

Chief Executive

Administrator

Governance Team

Next Council Meeting

Tuesday 3 September 2019

Officer’s Recommendation

That Council:

a.     Permit Neptune Entertainment permission to hold two one-day concerts on the Tremain Field from 4:00pm to 10:30pm under section 53(1)(d) and (e) of the Reserves Act 1977 on specific dates yet to be determined.

b.     Approve the Chief Executive to negotiate a fair and competitive fee for the use of Tremain Field. This fee would be a percentage of gross ticket sales.  

c.     Approve a licence for Neptune Entertainment to trade and allow the consumption of alcohol on Tremain Field for the duration of each concert under sections 13.1 and 13.2 of the Napier City Parks and Reserves.

d.     Permit the following areas as a “Specified Public Place” where consumption, possession and bringing of alcohol into is prohibited on the day of the concert (date to be confirmed) from 10:00am to midnight, pursuant to section 147 of the Local Government Act 2002 and the Napier City Council Public Places Liquor Control Bylaw 2014.

e.     Permit the following areas to be designated as “Specified Public Place” are all those public, places, reserves, roads and footpaths on both sides of the road within the area described as;

·     Clyde Jeffery Drive

·     Westminster Avenue ( from Durham Ave to Wharerangi Rd)

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Officer’s Recommendation

That Council:

a.     Adopt the remuneration levels advised by the National Remuneration Authority for the year 2019/20, from 1 July 2019 until the end of the day on which the official result is declared for Napier City Council following the local government election on 12 October 2019

b.     Note the change in how the Authority sets councillor remuneration from 13 October 2019 (or post official result declaration) to a “governance remuneration pool”. The Authority will then consider the councils’ recommendations before determining the remuneration payable to newly elected members.

c.     Note the Remuneration Authority has opened capacity for councils to provide a childcare allowance at their discretion, and specified criteria that must be met whenever payment of this allowance is being considered.

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Officer’s Recommendation

That Council:

a.     Adopt the draft minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 31 May 2019.

b.     Note the additional summary provided of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 31 May 2019.

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Officer’s Recommendation

That Council:

a.   Adopt the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting which was held on 21 June 2019.

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Māori Consultative Committee Recommendation

That the Māori Consultative Committee recommendations be adopted.

At the Māori Consultative Committee meeting

In response to questions from Councillors, the following points were clarified:

·     This report seeks approval for the agreed policy framework that will set the direction for specific workstreams in the review of the District Plan; the potential boundary adjustment is a separate project which is only in the very early stages.

·     Although Mana Ahuriri Trust are not referenced specifically in the policy framework, Council will be required to effectively engage with Mana Ahuriri Trust and other entities throughout the District Plan Review process. Engagement with effected parties will be undertaken within the project framework, which sits below the workstreams being considered at this point.

·     It was noted that the District Plan is not developed based on economic factors. 

·     Engagement with Mana Ahuriri Trust and te Taiwhenua O Te Whanganui-a-Orotū will be important throughout the process to mitigate the potential risk of litigation.

The Chief Executive agreed that it would be useful for Council planners to meet with the committee, and explain how the District Plan Review process will evolve over the next year or so.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Endorse ‘in principle’ the agreed framework that the specific workstreams will follow in the review of the District Plan.

At the Māori Consultative Committee meeting

The Chief Executive spoke to the report, noting that the Napier Parking Strategy has been developed in order to manage parking within the CBD and Taradale areas. The aim being for longer term parking to be pushed out to the fringes of the CBD to allow for higher turnover within the City centre. There was no further discussion on this item. 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Adopt the Napier Parking Strategy for the CBD & Taradale and Acquisition Guidance Report.

At the Māori Consultative Committee meeting

Due to the Decision of Council being made at the Regulatory Committee meeting held on 11 June 2019, there was no discussion on this item.

Committee's recommendation

That the Regulatory Committee:

a.     Receive the submissions on the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal.

b.     Adopt the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal as notified.

c.     That a DECISION OF COUNCIL is required urgently to enable Council Officers to meet a legislative deadline.

At the Regulatory Committee meeting held on Tuesday, 11 June 2019 the committee recommendation was ratified as a DECISION OF COUNCIL.

That Council:

a.     Receive the submissions on the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal.

b.     Adopt the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal as notified.

At the Māori Consultative Committee meeting

It was noted that Council officers have been working closely with the organisers and as a more suitable location could not be found at this time, the Licence to Occupy will allow the Sunday Market to remain in their current location. Traffic concerns raised during the trial period have been investigated and it was found that no change was required.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Approve in principle, the granting of a Licence to Occupy to Margaret Carolyn Habib for a term of 3 years, subject to the s.54(1)(d) Reserves Act 1977 process being successfully completed.

Councillors Dallimore, Hague and Acting Mayor White voted against the motion.

At the Meeting

The Director Corporate Services spoke to the report and provided an update regarding the current status of the Manager Business Excellence and Transformation role. It was noted that risk reporting has not advanced as planned due to the changes in this space and that Council has also been holding off until a permanent appointment is made.

In response to questions, the following points were clarified:

·     It was always intended that a dedicated resource would be appointed to manage the risk programme.

·     Council officers’ would come back to the committee with an update regarding the status of the Bluff Hill fence.

·     The purpose of the report incorrectly referred to the ‘highest paid risks’, this should read ‘highest risks’.

·     It was agreed that Risk Management should be separated out from the other High Risks as this should not be outside of Council’s control.

Committee's recommendation

The Audit and Risk Committee:

a.     Note the Risk Management work being undertaken by the Napier City Council Risk Committee.

b.     Note the current Major Project risks.

c.     Receive the Risk Report Dated 11 June 2019.

At the Meeting

The Manager People and Capability spoke to the report, highlighting achievements for the period.  It was noted that work is still required on near miss and hit reporting, and that Council will be targeting staff without access to devices to ensure they are able to report incidents as they occur. An overview was also provided of upcoming workshops and programmes for Council staff.

In response to questions, the following points were clarified:

·     The near miss and hit reporting target is shown as ‘more than’ as Council wants to receive as many near misses as possible. This is for reporting purposes to enable officers to start tracking trends and manage potential incidents.

·     Internal audits are now well underway although Council will not meet the target for this year. The focus has been on contractor audits and ensuring contractors are set up for and using ‘SiteWise’ and meeting other requirements.

·     A number of targets are already measurable for example, a correlation could be made between the reduction in lost time injuries and the number of pre-work assessments being completed.

·     It was noted that safety alerts have previously been used following a significant incidents only; however, officers have questioned whether this tool could be used to notify other incidents also to increase awareness. 

Committee's recommendation

The Audit and Risk Committee:

a.     Receive the Health and Safety report as at 31 May 2019.

At the Meeting

The Chief Financial Officer provided an overview of the investment and debt report, noting that as at May 2019 $61.4Million was held on deposit over a range of banks and different maturities. This amount will reduce to under $60Million by the end of June 2019, and it is forecasted that the rate will drop to 3.25%.

In response to questions, it was clarified that deposits were arranged to allow Council to meet a large expenditure that was earmarked and due at the end of May 2019.

Committee's recommendation

The Audit and Risk Committee:

a.     Receive the snapshot report on Napier City Council’s Investment and Debt as at 31 May 2019.

At the Meeting

The Chief Financial Officer outlined the key areas audited by Crowe Horwath, noting that the review did not identify any expenditure inconsistent with Council’s Sensitive Expenditure Policy and confirmed that Council’s documentation was adequate. A number of the committee members noted that this is a good result.

The Chief Financial Officer commented on Crowe Horwath’s efficiency in carrying out the internal audits.

Committee's recommendation

The Audit and Risk Committee:

a.     Receive the report from Crowe Horwath titled ‘Sensitive Expenditure Monitoring’.

At the Meeting

The Chief Financial Officer spoke to the report and noted that Crowe Horwath have just been on site to complete the internal audit on Grants, with further internal audits planned.

In response to questions, the following points were clarified:

·     It was considered that the business continuity and disaster recovery audit should remain at the scheduled date as it would be appropriate to have the current workstreams reviewed once they are complete. This work will also cover cyber crime.

·     A committee member noted that they would not like to see the community grants process become too restrictive. The Director Corporate Services confirmed that the scope documents will be reviewed by officers to ensure they are fit for purpose prior to commencement of the internal audits.

Committee's recommendation

The Audit and Risk Committee:

a.     Resolve that the internal audit programme for 2019/20 from Crowe Horwath is received and approved

At the Meeting

The Chief Financial Officer spoke to the report, noting that this piece of work involves a review of Council’s funding Policy. A number of workshops have been arranged with Councillors to review 36 activities, to consider how they should be funded and whether current funding mechanisms should be reassessed. Prior to the 2019 Election, Council will decide on the approach they would like to take in relation to funding. It will then be up to the new Council to consider affordability and impacts on particular parts of the community. It was noted that this has been a slow process to date and that the last review was completed in 2001.

Committee's recommendation

The Audit and Risk Committee:

a.     Note the Legislative reviews being undertaken including the Rating review

At the Meeting

The Chief Financial Officer provided a brief overview of the report, highlighting the key changes from the draft Annual Plan 2019/20. It was noted that the key changes were made at the Council meeting held on 4 June 2019.

The Committee members were asked to provide any feedback to the Director Corporate Services as soon as possible to ensure that this could be considered by Council at the 28 June 2019 meeting, where the Annual Plan 2019/20 is scheduled to be adopted.

In response to questions regarding the Westshore revetment, it was noted that the funding decision was delayed by one year in order to give officers time to work through the process further with residents.

Committee's recommendation

The Audit and Risk Committee:

a.     Receive the Annual Plan 2019/20.

b.     Provide any feedback to Council on the Annual Plan 2019/20 prior to the final adoption on 28 June 2019.

c.     Receive the minutes of the Council meeting held on 4 June 2019. 

At the Māori Consultative Committee meeting

The Chief Executive spoke to the report, noting that Council is required under legislation to have a Remuneration Policy (Policy) for employees. It was noted that this Policy sets out the framework regarding remuneration for staff, and that cultural capacity is more in line with KPIs and performance. The Chief Executive advised the committee that the current Strategic Māori Advisor role is being restructured into a Principal Māori Advisor role, and that a new Senior Māori Advisor will be brought in to support this role moving forward. 

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Adopt the Remuneration Policy 2019-22.

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Receive the final Hawke’s Bay Museums Trust Statement of Intent 2019 –2021

At the Māori Consultative Committee meeting

The Director Community Services spoke to the report and noted that the Napier Positive Ageing Strategy (Strategy) has been developed to recognise the City’s demographic shift in population. The Strategy will assist Council in identifying ways to accommodate Napier’s ageing population into the future.

In response to questions, the following points were clarified:

·     A number of focus groups have been consulted and engaged in the development of the Strategy to date, and the next step is to engage with the wider community.

·     Consultation will take place over four weeks, commencing in July.

·     Council officers would welcome committee members’ assistance in facilitating engagement directly with local kaumatua during the consultation period.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Approve the release of the draft Napier Positive Ageing Strategy – Te Rautaki Tipu Ora o Ahuriri for community feedback.

At the Māori Consultative Committee meeting

Committee members noted the underlying issues around water quality at Pandora Pond. The Chief Executive confirmed that the decision to change the course of the event to Hardinge Road was made due to the water quality issues.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Approve the course change and road closures for the Iron Māori event and other events.

Officer’s Recommendation

That Council:

a.     Receive the Report of Tenders Let for the period 13 May – 24 June 2019.

Officer’s Recommendation

That Council:

a.   Receive the report on Resource Consents issued under delegated authority for the period 14 May – 25 June 2019.

Officer’s Recommendation

That Council:

a)     Receive the Report of Documents Executed Under Seal for the period 13 May –   24 June 2019.

Date

Document

Presenting Officer

14.05.2019

Lease of Reserve, Maraenui Park, Dinwiddie Avenue, Napier

Jenny Martin

16.05.2019

Napier Gospel Hall Easements, Tamatea Drive

Colin Hunt

23.05.2019

Sewage Easement 23 Alamein Crescent,

Colin Hunt

28.05.2019

Memorandum of Understanding NCC & Estilo Group Pty Ltd, 231 Hastings Street

Paulina Wilhelm

28.05.2019

Easement in gross at 28 Anzac Avenue

Paul O’Shaughnessy

19.06.2019

Amalgamation Covenant – Record of Title 417147 Lots 126 and 128

Colin Hung

19.06.2019

Car Rental Licence Agreement – Budget Rent a Car Ltd x 2; Avis Rent a Car Limited x 2

HB Airport Ltd

24.06.2019

Consent to transfer Lessee’s interest in lease 11015980.1

Jenny Martin

Officer’s Recommendation

That Council:

a.   Receives the report ‘Official Information Requests’ for the year to 28 June 2019.

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Agenda Items

1.  Citizens' Civic Awards 2019

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Project Shapeshifter

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Strategy and Infrastructure Committee held 11 June 2019

1.  Art Deco Update

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Community Services Committee held 25 June 2019

1.  Regional Museum Research and Archives Centre

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Present

Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright

In Attendance

Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Manager Regulatory Solutions

Administration

Governance Team

Council resolution

That the apology from Mayor Dalton be accepted.

Council resolution

That the Draft Minutes of the Ordinary meeting held on 16 April 2019 be confirmed as a true and accurate record of the meeting.

At the meeting

In response to questions from Councillors, the Manager Regulatory Solutions advised that based on applications received only two hearings would likely be held during the term of this appointment. Councillor Price, as a current member of the Committee, noted that only two of the four members attend each hearing and he has attended two hearings in the last six months. He also expressed his confidence in Councillor Taylor being a good fit for this role.

Council resolution

That Council:

a.     Approve the appointment of Councillor Graeme Taylor as an approved person to be a member of the District Licensing Committee for a period of six months to 29 November 2019.

Councillor Taylor did not participate in the discussion or vote on this agenda item due to his declared interest.

At the meeting

In response to questions from Councillors, the following points were clarified:

·         The Quarterly Report captures past data and events; the determination received in January 2019 regarding the changes to the electoral system will likely be included after this takes effect from 1 July 2019.

·         The new water treatment plant is required to bring multiple treatment facilities into a single permanent location.

·         District licensing hearings occur when one of the parties (i.e. the Police or the District Health Board) object to an application. An unprecedented number of hearings have been required recently. It was noted that licensing inspections undertaken by the Police are typically for high risk premises only.

·         NPS housing referred to under the Senior Strategy section is in reference to the National Policy Statement which is concerned with growth and providing for growth.

·         Performance reporting from the contractor responsible for responding to noise control complaints outlined that a 25 minute response time was not always achievable.

·         The aims and outcomes set out under Democracy and Governance will be reassessed by the new Council.

·         Council officers advised that they will come back to Councillors with further information regarding the delays around stormwater modelling.

·         It was noted that Council officers were unaware of stormwater impacts on eels raised by Councillor Tapine and requested that he provide further data to assist officers in addressing these concerns.

A number of Councillors acknowledged Council officers’ quick response rate to recent roading and footpath issues and continued work in relation to water clarity complaints.

Council resolution

That Council:

a.     Receive the Quarterly Report for the nine months ended 31 March 2019

At the meeting

It was noted that the minutes do not accurately record that Councillor Brosnan has now been appointed to the Joint Committee.

Council resolution

That Council:

a.     Adopt the draft minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meeting held on 18 March 2019

At the meeting

In response to questions from Councillors it was noted that other Territorial Authorities have been chlorinating their water supply for some time and the public are used to that activity taking place by default. They are therefore not receiving the same level of negative feedback from residents that Council is currently experiencing.

It was also noted that the Joint Committee members had agreed to remain open to considering alternatives to chlorination.

Council resolution

That Council:

a.     Adopt the draft minutes of the Hawke’s Bay Drinking Water Joint Committee meeting which was held on 11 April 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Adopt the draft minutes of the CDEM Joint Committee meeting of 3 December 2018

Council resolution

That the Māori Consultative Committee Minutes be received.

At the meeting

There was no discussion on this item.

Council resolution

The Regulatory Committee:

a.    Approve the release of the draft Statement of Proposal for public submissions.

Councillor Jeffery did not participate in the vote due to his previously declared interest in this matter.

At the meeting

As a Decision of Council was made at the Regulatory Committee meeting there was no further discussion on this item.

At the Regulatory Committee meeting held on Tuesday, 30 April 2019 the following  committee recommendation was ratified as a DECISION OF COUNCIL.

That Council:

a.     Approve one new street name at 250 Guppy Road as follows:

·      Gee Place-250 Guppy Road

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the financial forecast to 30 June 2019.

b.     Approve the 2018/19 financial forecast to 30 June 2019 including the proposed carry forward commitments to 2019/20.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Approve the updates made to the CCTV Policy for finalisation and publication.

b.     Approve the updates made to the Disposal of Surplus Assets Policy for finalisation and publication.

At the meeting

Council officers were asked to engage with the Napier Market organisers early in relation to these events.

As a Decision of Council was made at the Community Services Committee meeting there was no further discussion on this item.

At the Community Services Committee meeting held on Tuesday, 14 May 2019 the following  committee recommendation was ratified  as a DECISION OF COUNCIL.

That Council:

a.     Note the proposed course change and road closures for the Iron Māori event and other events.

b.     Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Note the Creative Communities funding decisions made on 28 March 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a)     Receive the Report of Documents Executed Under Seal for the period 2 April – 10 May 2019.

At the meeting

In response to questions from Councillors, Council officers clarified that the Resource Consent process does not address the service level of street lighting and advised that the works being undertaken by Spark NZ around removing street light poles and replacing with a telecommunication facility, is not likely to result in the loss of street lighting. The street lights will likely be fitted to the new structure. Council officers confirmed that they will follow this up.

Council resolution

That Council:

a)     Receive the report on Resource Consents issued under delegated authority for the period 2 April – 10 May 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the Report of Tenders Let for the period 3 April – 10 May 2019.

At the meeting

In response to questions from Councillors, it was clarified that the number of requests received and responded to each month does not necessarily align as the processing of any request may span more than one calendar month, depending on when in that month the request was received.

Council resolution

That Council:

a.     Receives the report Official Information Requests for the year to 17 May 2019.

Council resolution

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Agenda Items

1.  Hawke's Bay Airport Limited - Quarterly Report

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Finance Committee held 14 May 2019

1.  Hawke's Bay Airport Limited - 2019/20 Draft Statement of Intent

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Interim Governance Arrangements

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Present

Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright

In Attendance

Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Environmental Solutions Manager, Corporate Planner, Manager Community Strategies, Manager Asset Strategy, Manager Sport and Recreation, Senior Advisor Policy, Transformation Lead, Communications Specialist

Administration

Governance Team

Council resolution

That the apology from Mayor Dalton be accepted.

At the meeting

The Chair elected to take the officer’s recommendation in Parts. The following points were discussed during deliberations:

Part A

i.      Waste Management:

·         It was suggested that Council would be doing a disservice to ratepayers by hiding the true cost and paying for this service from reserves.

·         It is expected that there will be a robust debate around recommendations for receptacles.

·         The community are clearly concerned about environmental options.

ii.     Disaster Relief Trust:

·         It was noted that as we live in an area that is susceptible to large disaster events, it is sensible to have this in place before an emergency occurs.

iii.    Whakarire Targeted Rate:

·         The Director Infrastructure Services spoke to the report and noted that the officer’s recommendation is to delay any decision on the matter of the targeted rate to allow Council officers an opportunity to address issues raised by residents, and work through their perceived cost-benefit concerns.

·         Around 12 properties are directly affected and 96% of residents disagree with the revetment.

·         The proposed delay is not connected to the decision on coastal hazards funding as every cell has their own risks to consider; this is a separate issue.

·         It was noted that a number of residents have concerns around security and cost, and others are uninformed as they have not taken part in engagement opportunities to date. Further discussion with the affected residents is required to ensure they fully understand the project before this can be progressed further.

·         These properties are at severe risk should another extreme weather event occur. Some residents claim that they have not suffered damage to their property to date but it is considered that those residents may not have experienced a significant event (such as that of the 1970s).

·         Council has an obligation to protect both public and private properties; to protect the whole Westshore shingle spit is a priority.

·         Residents are confused by the proposed targeted rate as they had previously been advised that funding was allocated through the endowment fund.

·         There is no greater risk to the delay than has been the case for some time already.

·         There was some concern that Council could be seen to be ‘double dipping’ through the targeted rate as well as increased rates if the property values increase as a result of the revetment. Council officers noted that all such considerations for public/private funding splits will have taken into account in s101(3) of the Local Government Act 2002 (LGA). This is not just about cost, but rather how the revetment interacts with their properties. 

·         It was confirmed that should a common understanding be reached with residents within the 12 months then the project can be progressed at that time.

The meeting adjourned for morning tea at 10.07am and reconvened at 10.34am.

iv.    Water projects:

·         It was noted that this decision is about bringing $7.8Million of water related projects forward. 193 submissions were received on this topic, with 168 comments.

·         An amended motion was proposed adding the following to the Officer’s recommendation:

3.     Confirms that Water is Councils number 1 priority.

4.     That council commission an independent options and costings assessment report for the supply of un-chlorinated water for Napier.

5.     Council seek expressions of interest for the preparation of this report, and that the selection of the consultant be done by full Council.

6.     That $200k be allocated for this review, with this to be funded through loans. Council note that this will add 0.02% to rates for 2020/21.

7.       That an invitation be extended to CCC Water Supply Improvement Manager and Canterbury Medical Officer of Health to visit Napier to share their information and experience with the removal of chlorine from their network with NCC councillors and staff.

8.       That Council approve those funds be transferred to Council’s property assessment and compliance projects for 2019/20 ($860k).

·         A number of Councillors reiterated that chlorination was forced on Council following the Havelock North Water Inquiry.

·         Council should consider their options in case central government leaves the door open to an unchlorinated supply. Some Councillors noted they would be comfortable spending money to investigate other options considering the community feedback on this matter. The options and costings should then form part of a consultation process to allow the community to decide whether it is unaffordable or not.

·         It is important to state that water is Council’s number one priority.

·         It was acknowledged that selecting the consultant for the independent report may need to be undertaken in a public excluded meeting for commercial reasons.

·         The community are asking Council to investigate other options and Council need to show that they are listening.

·         Christchurch City Council (CCC) is on track to remove chlorine by 98% from their network by the end of June.

·         CT or “Contact time” is the concentration of chlorine x the time required to sit in the holding taken before being released into the network. This is how Council ensures that any bugs in the network might be addressed by chlorine. Currently Council is unable to achieve the required 30 minutes contact time from every dosing point which is why the two new treatment plants are required.

·         It is correct that chlorine doesn’t address protozoa risk which is why secure bore status is held and water age actively tracked.

·         Council officers are already in contact with their counterparts at CCC. For CCC to follow the Netherlands model it would cost a significant amount to achieve. Council has different views on risk to CCC and although there are key learnings to be taken from them, Council would prefer the Dutch were involved in considering options for an un-chlorinated water supply for Napier as they are the experts in this field.

·         It was noted that the Ministry of Health (MoH) have been impressed with Council’s work in this space to date and will address Council later this month. CCC are focussed on getting back to secure bore status, not on the risks within their network. It is understood MoH are advising CCC on what needs to be put in place if they move towards a chlorine free network.

·         Some Councillors felt that the community has been left behind and these discussions need to be held with the community as well.

The meeting adjourned briefly at 10.56am and reconvened at 11.02am.

·         A Councillor questioned whether $30Million over 10 years indicates that water is the number one priority for Council. Council needs to invest in the network.

·         It was clarified that the network is not ‘wasting away’. Staff are adhering to a new regulatory scheme. They are essentially trying to force our network to meet a different set of standards to what it was built to.

·         Although it would be a greater piece of work if the independent report could be completed from a regional perspective, the costs would likely be prohibitive. Council has also been advised that Hastings District Council do not intend to move to an un-chlorinated water supply.

·         It was asked that the independent report also take into consideration the negative affects chlorine has had on residents.

In response to questions around funding the independent report the Chief Executive advised that this report will require significant Council resources. It was recommended that an estimated figure of $200,000 be loan funded to cover the cost.

v.     Provincial Growth Fund:

·         Although the Westshore and Regional Park project applications will be withdrawn from the Provincial Growth Fund (PGF) the funding that was allocated for these projects in the Long Term Plan (LTP) will remain but are based on a different level of outcomes.

·         It was noted that a number of Council’s applications were made in partnership with community groups i.e. Mana Ahuriri were the lead on the Regional Park project and Activate Maraenui was made in partnership with a number of agencies. 

·         Although the PGF is a three year fund there are a number of commitments against it. Council would be best to focus on the applications already submitted at this time.

Parts B - E

·         Enviroschools is set down for year two. These funds are committed for now through the LTP but in future they will be directed to apply through other funds.

·         There were several submissions to the LTP for funding last year for which the projects fund was used at that time. However this means these funding allocations fall outside of the grants process; Council officers will look at the most appropriate fund moving forward as this makes grants management difficult.

·         Subject to a carry forward being approved by Council, some funding could be allocated for other applications pending the rollover of the new financial year, specifically for Basketball Hawke’s Bay and Creative Arts Napier. These have not been assessed yet and will come to Council on a case by case basis. 

·         The Jervoistown Residents application did not specify an amount. To buy seven cameras would cost around $21,000, not including installation or management. This is not something Council has funded in the past and could be proposed as a community development project through another grant.

·         Council are currently undertaking a street management review, including consideration of CCTV run by Council and the Napier Safety trust in the various business districts. If Council is going to facilitate CCTV in rural residential areas then this should be part of the wider picture.

·         The Sport HB application for $20,000 could also be applied for through the community developments fund, although the administrative element would be ineligible.

·         The Biodiversity HB Foundation application would be ineligible under the Council Projects fund and the Small Projects fund due to the endowment fund aspect; Council does not fund the building of other organisations funds. They would be better to seek funding for a specific project. They were funded through the Council Projects Fund last year but that was for seed funding.

·         HB Knowledge Bank could apply to the community development fund although this has a maximum individual grant amount. Council officers will liaise with them to assess what funds could be available to them.

·         It was noted that the money set aside for the Pirimai Residents’ Association under the LTP was for optimising the reserve component of the land.

·         Council officers confirmed that those funded through the LTP were advised that it would be a one-off grant. A review of all community development funding is to be undertaken to assess how effective it is and how it could be better distributed.

·         Potential duplication and other factors are considered when funding applications are assessed.

·         It was confirmed that Sport HB have a three year service agreement with Council and every three years they can propose different activities and deliverables to be assessed against the agreed outcomes.

·         Information around funding application criteria is available on the Council website. Council officers will provide a summary to Councillors.

·         It was noted that it might be helpful for staff responses regarding the location of the library to provide a timeframe for consultation.

·         In relation to comments on essential services, a comment should be included to note that water has been made the number one priority.

·         Feedback was provided on behalf of Greypower members that they would have liked a freepost form included in the consultation document.

·         It was also noted that the community services grant allocation has increased from $1.60 to $1.80 this year.

·         Council officers were reminded that the community meetings were a trial this year and Council may elect to go back to formal hearings next year.

Taken in parts as directed by the Chair

Officer’s Recommendation

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations and consideration of all submissions to the Annual Plan 2019/20 Consultation Document:

i.      Waste Management:

        That Council proceed with the part pay option, that is, 

1.     Using reserves of $1.3 mil to absorb the increased cost of the kerbside recycling service over the next three financial years, 2019/20, 2020/21 and 2021/22. 

2.     For 2019/20, seven hundred thousand dollars ($700,000) will be used from the capital reserve, and the remainder of the increased cost of $683,000 will be paid from rates.

ii.     Disaster Relief Trust:

That Council proceed to establish the Trust.

iii.    Whakarire Targeted Rate:

1.       That Council agree to delay the project to provide the opportunity to re-engage with affected parties as to the necessity, final form and funding options of the proposed revetment, and withdraw the proposed targeted rate component of the project from this annual plan.

2.       That Council agree that the funding allocation for the Whakarire Ave Rock Revetment as outlined in the Long Term Plan (as $1.737 mil for 2019/20), be moved to the 2020/21 financial year and inflated accordingly for LGCI price movements.

3.     That Council note funding for the project will remain as a Loan- HBHB Endowment Land income, which is repaid through general rates, until such time that Council makes a formal decision on a targeted rate for Whakarire Ave residents.

iv.    Water projects:

        That Council proceed with bringing forward water related capital projects of $7.8m, and

1.      Council endorse the change of the funding source for all 3 Waters projects in the capital programme for 2019/20 which are currently funded by rates, to be funded by loans-rates to better reflect inter-generational equity of the investment ($860k).

2.     That Council work with the Ministry of Health to develop a community education campaign to inform the community of the risks of managing network water supplies, the need for chlorine and the potential health impacts of chlorination.

v.     Provincial Growth Fund:

That Council note that officers will report back on the success of applications to the Provincial Growth Fund.  

b.     Note the following commitments from the Council Projects Fund for 2019/20.

Requests committed during the year

1.     Taradale Community Pool Trust $50k

2.     Enviroschools $15k

3.     Napier Community Advice Bureau $30k

c.     Consider funding requests to the annual plan and provide direction to Council Officers.  

d.     Direct officers to prepare the Annual Plan 2019/20 document in accordance with the recommendations above (a-c). 

e.     Direct officers to advise the submitters of Council’s decision in relation to their submission at the time of the adoption of the Annual Plan 2019/20 on 28 June 2019.

Part A i.

Council resolution

Councillors Brosnan / Hague

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations and consideration of all submissions to the Annual Plan 2019/20 Consultation Document:

i.      Waste Management:

        That Council proceed with the part pay option, that is, 

1.     Using reserves of $1.3 mil to absorb the increased cost of the kerbside recycling service over the next three financial years, 2019/20, 2020/21 and 2021/22. 

2.     For 2019/20, seven hundred thousand dollars ($700,000) will be used from the capital reserve, and the remainder of the increased cost of $683,000 will be paid from rates.

Part A ii.

Council resolution

Councillors Taylor / Price

That Council:

a.     Adopt the following officer recommendations, including any changes         and/or additional recommendations arising from the deliberations         and consideration of all submissions to the Annual Plan 2019/20         Consultation Document:

        ii.     Disaster Relief Trust:

               That Council proceed to establish the Trust.

Part A iii.

Council resolution

That Council:

a.     Adopt the following officer recommendations, including any changes         and/or additional recommendations arising from the deliberations         and consideration of all submissions to the Annual Plan 2019/20         Consultation Document:

iii.   Whakarire Targeted Rate:

1.    That Council agree to delay the project to provide the opportunity to re-engage with affected parties as to the necessity, final form and funding options of the proposed revetment, and withdraw the proposed targeted rate component of the project from this annual plan.

2.    That Council agree that the funding allocation for the Whakarire Ave Rock Revetment as outlined in the Long Term Plan (as $1.737 mil for 2019/20), be moved to the 2020/21 financial year and inflated accordingly for LGCI price movements.

3.    That Council note funding for the project will remain as a Loan- HBHB Endowment Land income, which is repaid through general rates, until such time that Council makes a formal decision on a targeted rate for Whakarire Ave residents.

Part A iv.

Substitute Motion

Council resolution

That Council:

a.     Adopt the following officer recommendations, including any changes and/or additional recommendations arising from the deliberations and consideration of all submissions to the Annual Plan 2019/20 Consultation Document:

iv.    Water projects:

        That Council proceed with bringing forward water related capital projects of $7.8m, and

1.      Council endorse the change of the funding source for all 3 Waters projects in the capital programme for 2019/20 which are currently funded by rates, to be funded by loans-rates to better reflect inter-generational equity of the investment ($860k).

2.      That Council work with the Ministry of Health to develop a community education campaign to inform the community of the risks of managing network water supplies, the need for current chlorine and the potential health impacts of chlorination.

3.     Confirms that Water is Council’s number 1 priority.

4.     That council commission an independent options and costings assessment report for the supply of un-chlorinated water for Napier.

5.     Council seek expressions of interest for the preparation of this report, and that the selection of the consultant be done by full Council.

6.     That $200k be allocated for this review, with this to be funded through loans. Council note that this will add 0.02% to rates for 2020/21.

7.      That an invitation be extended to CCC Water Supply Improvement Manager and Canterbury Medical Officer of Health to visit Napier to share their information and experience with the removal of chlorine from their network with NCC councillors and staff.

8.      That Council approve those funds be transferred to Council’s property assessment and compliance projects for 2019/20 ($860k)

Part A v.

Council resolution

Councillors Boag / Taylor

That Council:

a.     Adopt the following officer recommendations, including any changes         and/or additional recommendations arising from the deliberations         and consideration of all submissions to the Annual Plan 2019/20         Consultation Document:

        v.     Provincial Growth Fund:

               That Council note that officers will report back on the success of                applications to the Provincial Growth Fund.  

Parts B and D

Council resolution

Councillors Taylor / Wright

That Council:

b.     Note the following commitments from the Council Projects Fund for         2019/20:

        Requests committed during the year

        1.         Taradale Community Pool Trust $50k

        2.         Enviroschools $15k

        3.         Napier Community Advice Bureau $30k

d.     Direct officers to prepare the Annual Plan 2019/20 document in         accordance with the recommendations above (a-c).

Part C

Substitute Motion

Council resolution

Councillors White / Wise

That Council:

c.     Direct Council officers to review the funding requests made under         this consultation process, seek further information if necessary, and         make a recommendation to Council on funding.

Part E

Council resolution

Councillors Hague / Taylor

That Council:

e.     Direct officers to advise the submitters of Council’s decision in         relation to their submission at the time of the adoption of the Annual         Plan 2019/20 on 28 June 2019.

At the meeting

The Chair elected to take the officer’s recommendation in Parts. The following points were raised during deliberations:

Part A

·         Council officers confirmed that they are already engaging with Whakarire Avenue residents regarding the revetment and there will be a follow up meeting with them. The project could progress in the 2019/20 financial year provided a resolution can be reached with residents.

·         Some residents feel that they are losing their front lawn; officers note that this is reserve land. It was noted that a concrete path would be more suitable than limestone or a boardwalk as it is more durable in the environment; without significant ongoing maintenance, wooden boardwalks can be noisy and also become quite slippery. Officers confirmed that the path will be closer to the revetment than the private property boundaries.

·         The culvert will remain where it at as Council is looking to use that as an option to drain stormwater away from properties. This may need to be bridged to continue the pathway further away from properties.

·         Council officers noted that they have engaged with the Whakarire Avenue residents at every critical point in the process and as Council has been looking to move into each new project phase. The latest phase of consultation was targeted to affected residents and only two were unable to attend the meeting. Following the meeting a letter outlining discussion points and next steps was sent. The residents also had the opportunity to make submissions through the Annual Plan process, and many of them have.

·         It was clarified that the loan for the Whakarire Revetment is through the Harbour Endowment Fund and will not impact ratepayers.

·         The Harbour Endowment Fund cannot meet all the works committed against it over the next 10 years.

Part B

·         It was noted that low income earners can apply for a rates rebate and this now includes retirement village home owners; however, most married couples do not qualify for this rebate as their household income is too high.

Part C

·         A number of Councillors enquired whether the members’ entry fee to BaySkate could be reduced from $4 to $2, as it is currently more expensive for kids that are regular users to go to BaySkate than to hold an adult golf club membership. It was felt that kids are being priced out of the facility.

The Chief Executive advised that this could be possible but Council may need to increase the membership fee to be able to lower the visit fee.

·         The Manager Sport and Recreation confirmed that membership retention is quite high for BaySkate with around 360 at present and a number of very regular users. A revenue review including benchmarking has been undertaken for the facility and our fees are in line or lower than other facilities. He noted that if the facility follows a sustainable cost recovery model this will allow them to be more targeted with specific communities of interest i.e. providing programmes etc.

One Councillor noted that they were hesitant to agree to any changes in fees and costs purely to meet the 40-45% revenue return for facilities under the Revenue and Financing Policy. The Chief Executive advised that the Revenue and Financing Policy adopted by Council identifies the public/private split across all facilities and budgets are then set to meet those splits. It was suggested that the fees for BaySkate could be left as is at this point allowing officers to undertake an assessment of different ways the revenue could be achieved.

·         It was noted that the current operating system at BaySkate needs to be replaced to better track regular users and that the fees can be reset at any time during the year.

·         The charge for “live-aboards” at East Pier was queried as being too low at $18 per night. People are making an economic choice to live aboard and this is having an impact on sanitation facilities etc. in the area. The Chief Executive confirmed that this will be looked at as part of the larger inner harbour project.

Taken in Parts as directed by the Chair

Officer’s Recommendation

That Council:

a.      Adopt the amended Revenue and Financing Policy as attached in Attachment A, noting,

i.      that the proposed targeted rate for Whakarire Ave has been removed from the amended policy.

b.      Adopt the amended Rates Remission Policy as attached in Attachment B.

c.      Adopt the amended Fees and Charges for 2019/20 as attached in Attachment E. 

Parts A and B

Council resolution

That Council:

a.     Adopt the amended Revenue and Financing Policy as attached in Attachment A, noting,

i.      that the proposed targeted rate for Whakarire Ave has been removed from the amended policy.

b.     Adopt the amended Rates Remission Policy as attached in Attachment B.

Part C

Substitute Motion

Council resolution

That Council:

c.     Adopt the amended Fees and Charges for 2019/20, with the exception of Bay Skate, which charges will be left at their current levels, with a review to be undertaken by officers as soon as possible and the results brought back to Council for decision.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Present

Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright

In Attendance

Chief Executive, Director Corporate Services, Director Community Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Team Leader Transportation, Manager Community Strategies

Administration

Governance Team

Council resolution

That the apology from Mayor Dalton be accepted.

At the Meeting

The Chief Financial Officer tabled (attachment A) minor changes to the 2019/20 Annual Plan which included an amendment to the Total Net Assets on page 16 and a paragraph added to the bottom of page 44 to explain the carryforwards from 2018/19. It was noted that the carryforwards will be included in the 2019/20 forecast.

Councillors acknowledged and thanked staff for their work and involvement in the Annual Plan process. Councillors raised the following points during discussion:

·         Council to remain focused on core services and infrastructure.

·         One Councillor noted that they wished to see hearings reinstated to Council’s Annual Plan process in future, and noted that online submissions may not be considered user friendly for a number of people in the community.

·         Chlorination of the network was addressed, noting the unanimous decision on 4 June 2019 to make water the number one priority.

·         The Annual Plan is Council’s plan for the next 12 months.

Council resolution

That Council:

a.     Note and action where necessary any feedback from the Audit and Risk Committee

b.     Agree the Annual Plan 2019/20 has been developed in accordance with section 95 of the Local Government Act 2002 and meets all requirements under the Act. 

c.     Adopt the Annual Plan 2019/20 as attached in Attachment A.

d.     Delegate responsibility to the Chief Financial Officer to approve any final edits required to the Annual Plan and supporting information in order to finalise the documents for uploading online and physical distribution.

e.     Direct officers to comply with section 95 (7) of the Local Government Act 2002 and make the annual plan publicly available.  

Councillors McGrath and Tapine voted against

Council resolution

That Council:

a.     Resolve that the Napier City Council set the following rates under the Local Government (Rating) Act 2002, on rating units in the city for the financial year commencing on 1 July 2019 and ending on 30 June 2020, and that all such rates shall be inclusive of Goods and Services Tax (GST).

(A)   GENERAL RATE

A general rate set under Section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis on the rateable land value to apply to the Differential Groups as follows:

(B)   UNIFORM ANNUAL GENERAL CHARGE

A Uniform Annual General Charge of $368.00 per separately used or inhabited part of a rating unit for all rateable land set under Section 15 of the Local Government (Rating) Act 2002.

(C)   WATER RATES as follows:

1.     Fire Protection Rate

A targeted rate for fire protection, set under Section 16 of the Local Government (Rating) Act 2002 on a differential basis and on the rateable capital value on every rating unit connected to or able to be connected and within 100 metres of either the City Water Supply System, or the Bay View Water Supply System.  This rate will apply to the Differential Groups and Categories as follows:

2.     City Water Rate

A targeted rate for Water Supply, set on a differential basis under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to or able to be connected to and within 100 metres of the City water supply system. This such rate will apply as follows:

3.     Bay View Water Rate

A targeted rate for Water Supply, set on a differential basis under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to or able to be connected to and within 100 metres of the Bay View water supply system. This rate will apply as follows:

4.     Water by Meter Rate

A targeted rate for water supply, set under Section 19 of the Local Government (Rating) Act 2002, on a differential basis per cubic metre of water consumed after the first 300m³ per annum, to all metered rating units as follows:

(D)   REFUSE COLLECTION AND DISPOSAL RATE

A targeted rate for refuse collection and disposal, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit, for which a weekly rubbish collection service is available, with the rate being 2 or 3 times the base rate for those units where 2 or 3 collections per week respectively is available.  This rate will apply as follows:

(E)   KERBSIDE RECYCLING RATE

A targeted rate for Kerbside Recycling, set under Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit for which the Kerbside recycling collection service is available. This rate will apply as follows:

(F)   SEWERAGE RATE

A targeted rate for sewerage treatment and disposal, is set on a differential basis under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis. The rate is applied to each separately used or inhabited part of a rating unit connected or able to be connected and within 30 metres of the City Sewerage system (including the Bay View Sewerage Scheme). This rate will apply as follows:

(G)   BAY VIEW SEWERAGE CONNECTION RATE

A targeted rate for Bay View Sewerage Connection, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the Bay View Sewerage Scheme, where the lump sum payment option was not elected.

The rate to apply for 2019/20 is $941.36

(H)   CBD OFF STREET CARPARKING RATE

A targeted rate to provide funding for additional off street carparking in the Central Business District set under Section 16 of the Local Government (Rating) Act 2002 on a differential basis on the rateable land value, to apply to rating units in the Central Business District. The rate to apply to the Differential Groups is as follows:

(I)    SUBURBAN OFF STREET CARPARKING RATE

          A targeted rate to provide funding for additional off street carparking in Suburban Shopping and commercial areas and to maintain existing offstreet parking areas in suburban shopping and commercial areas, set under Section 16 of the Local Government (Rating) Act 2002 as a rate in the dollar on Land Value as follows:

(J)   TARADALE OFF STREET CARPARKING RATE

          A targeted rate to provide funding for additional off street carparking in the Taradale Shopping and commercial area and to maintain existing offstreet parking areas in Taradale, set under Section 16 of the Local Government (Rating) Act 2002 as a rate in the dollar on Land Value as follows:

(K)   CBD PROMOTION RATE

A targeted rate to fund at least 70% of the cost of the promotional activities run by the Napier City Business Inc, set under Section 16 of the Local Government (Rating) Act 2002, and applied uniformly on the rateable land value of all rating units in the area defined as the Central Business District, such rate to apply to applicable properties within the Differential Groups and Differential Codes as follows:

(L)   TARADALE PROMOTION RATE

A targeted rate to fund the cost of the Taradale Marketing Association’s promotional activities, set under Section 16 of the Local Government (Rating) Act 2002 and applied uniformly on the rateable land value of all rating units in the Taradale Suburban Commercial area, such rate to apply to the Differential Groups and Differential Codes as follows:

(M) SWIMMING POOL SAFETY RATE

A targeted rate to fund the cost of pool inspections and related costs, set under Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on every rating unit where a swimming pool or small heated pool (within the meaning of the Building (Pools) Amendment Act 2016) is located, of $51 per rating unit.

(N)  DUE DATES FOR PAYMENT AND PENALTY DATES (For Rates other than Water by Meter Rates)

That rates other than water by meter charges are due and payable in four equal instalments. A 10% penalty will be added to any portion of rates (except for Water by Meter) assessed in the current year that remains unpaid after the relevant instalment date, on the respective penalty date as shown in the following table as provided for in section 57 and 58(1)(a) of the Local Government (Rating) act 2002

Any portion of rates assessed in previous years (including previously applied penalties) which remains unpaid on 30 July 2019 will have a further 10% added, firstly on 31 July 2019, and if still unpaid, again on 31 January 2020.

(O)  WATER RATES

Targeted rates for metered water supply will be separately invoiced from other rates invoices. Metered water supply for commercial properties is invoiced quarterly and metered water for domestic (residential) water supply is invoiced annually. A 10% penalty will be added to any part of the water rates that remain unpaid by the due date as shown in the table below as provided for in section 57 and 58(1)(a) of the Local Government (Rating) Act 2002.

Metered Water Supply rates are due for payment as follows:

A penalty of 10% will be added to any portion of water supplied by meter, assessed in the current year, which remains unpaid by the relevant instalment due date, on the respective penalty date above.

Any portion of water rates assessed in previous years (including previously applied penalties) which are unpaid by 30 July 2019 will have a further 10% added, firstly on 31 July 2019, and if still unpaid, again on 31 January 2020.

        Any water payments made will be allocated to the oldest debt.

Council resolution

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Agenda Items

1.  Contract 1215 - Road Maintenance and Renewal Contract

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................