Minutes of Ordinary Meeting of Council

Ordinary Meeting of Council - 11 July 2019 - Open Minutes

Agenda Items

1. Neptune Entertainment - Concerts at Tremain Field

Type of Report:	Contractual
Legal Reference:	Reserves Act 1977
Document ID:	766884
Reporting Officer/s & Unit:	Kevin Murphy, Event Manager

1.1 Purpose of Report

To seek Council’s approval for Neptune Entertainment to stage two concerts at Tremain Field in 2020.

At the meeting

A number of Councillors agreed that it was appropriate for Council to collect a percentage of ticket sales.

In response to questions from Councillors, the following points were clarified:

· An alcohol ban will be in place for these concerts; this was not the case for the Church Road concert that resulted in a number of complaints.

· The promoters are currently looking for artists. Council will address security concerns etc. with the promoter once the artists are confirmed. A Councillor noted the importance of ensuring that the artist is appropriate for the area.

· Napier is currently limited to five concerts a year due to restrictions at Church Road. Having an alternative venue would allow additional concerts to be held in Napier.

· The Chairman of the Napier Old Boys’ Marist Club was present when the promoters were shown the venue. It is likely that the clubrooms would also be used in some manner.

· The last concert held at Park Island was around nine years ago and was not well attended.

· There are a number of similar venues around the country being used for concerts. The promoters will be responsible for ensuring that they meet Council’s requirements for use of a public space and a bond will be required to cover the cost of any damage to the grounds/venue.

Council resolution

Councillors Jeffery / Taylor

That Council:

a. Permit Neptune Entertainment permission to hold two one-day concerts on the Tremain Field from 4:00pm to 10:30pm under section 53(1)(d) and (e) of the Reserves Act 1977 on specific dates yet to be determined.

b. Approve the Chief Executive to negotiate a fair and competitive fee for the use of Tremain Field. This fee would be a percentage of gross ticket sales.

c. Approve a licence for Neptune Entertainment to trade and allow the consumption of alcohol on Tremain Field for the duration of each concert under sections 13.1 and 13.2 of the Napier City Parks and Reserves.

d. Permit the following areas as a “Specified Public Place” where consumption, possession and bringing of alcohol into is prohibited on the day of the concert (date to be confirmed) from 10:00am to midnight, pursuant to section 147 of the Local Government Act 2002 and the Napier City Council Public Places Liquor Control Bylaw 2014.

e. Permit the following areas to be designated as “Specified Public Place” are all those public, places, reserves, roads and footpaths on both sides of the road within the area described as;

· Clyde Jeffery Drive

· Westminster Avenue ( from Durham Ave to Wharerangi Rd)

Meeting Date:	Thursday 11 July 2019
Time:	3.00pm-4.11pm
Venue	Council Chambers Hawke's Bay Regional Council 159 Dalton Street Napier

Present	Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright
In Attendance	Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Community Strategies, Senior Advisor Policy, Event Manager, Team Leader Governance, Strategic Finance Advisor
Administration	Governance Team

Item	Requestor	Action	Responsible
3	Cr Boag	Is there any recommendation or discussion coming to Council around Climate Change.	City Strategy/ Infrastructure Services
Reports under delegated authority - 2	Cr Jeffery	It was requested that any non-complying or contentious activities be advised to the Hearings Committee through the Chair, explaining why resource consent has been granted.	City Strategy

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	764448
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services

Type of Report:	Operational
Legal Reference:	Local Government Official Information and Meetings Act 1987
Document ID:	769842
Reporting Officer/s & Unit:	Cheree Ball, Governance Advisor

Type of Report:	Legal
Legal Reference:	Building Act 2004
Document ID:	737346
Reporting Officer/s & Unit:	Malcolm Smith, Manager Building Consents

Type of Report:	Information
Legal Reference:	N/A
Document ID:	759266
Reporting Officer/s & Unit:	Ross Franklin, Consultant

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Agenda Items
1. Citizens' Civic Awards 2019	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Project Shapeshifter	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Strategy and Infrastructure Committee held 11 June 2019
1. Art Deco Update	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Community Services Committee held 25 June 2019
1. Regional Museum Research and Archives Centre	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.