Agenda of Strategy and Infrastructure Committee

Strategy and Infrastructure Committee - 23 July 2019 - Open Agenda

PUBLIC EXCLUDED ITEMS

That the public be excluded from the following parts of the proceedings of this meeting, namely:

AGENDA ITEMS

1. Direct Engagement - Kennedy Park Ablution Block Rebuild

2. C 1219 Recycling Contract

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1. Direct Engagement - Kennedy Park Ablution Block Rebuild

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2. C 1219 Recycling Contract

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Strategy and Infrastructure Committee

Open Minutes

Meeting Date:

Tuesday 11 June 2019

Time:

3.00pm-3.35pm

4.06pm-4.07pm

Venue

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

Present	Councillor Price (In the Chair), Acting Mayor White, Councillors Boag, Dallimore, Hague, Jeffery, McGrath, Tapine, Taylor, Wise and Wright
In Attendance	Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Manager Regulatory Solutions, Manager Building Consents, Manager Communications and Marketing, Manager City Development, Team Leader Policy Planner, Strategic Planning Lead, Manager Asset Strategy, Team Leader Parking
Administration	Governance Team

Apologies

Councillors Boag / Wright

That the apologies from Mayor Dalton and Councillor Brosnan be accepted.

Carried

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Acting Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Jeffery / Dallimore

That the Minutes of the meeting held on 19 March 2019 were taken as a true and accurate record of the meeting.

Carried

Questions from Councillors for Further Action

Item	Requestor	Action	Responsible
2	Cr Tapine	Council officers confirmed that a breakdown of the ParkMate user data could be provided to Councillors following the meeting.	City Strategy

Agenda Items

1. District Plan Review - Policy framework for workstreams

Type of Report:	Legal and Operational
Legal Reference:	Resource Management Act 1991
Document ID:	748148
Reporting Officer/s & Unit:	Dean Moriarity, Team Leader Policy Planning

1.1 Purpose of Report

The purpose of this report is to follow up on recent seminars held with Council on 3 April and 2 May 2019 regarding the review of the District Plan and for Council to approve ‘in principle’ the preferred policy direction for specific workstreams so that officers can draft chapters of the District Plan within an agreed framework/strategic direction.

At the Meeting

Councillors discussed the item and the following points were raised:

· A Councillor suggested that planning should be done to tighten restrictions around the height of movable objects i.e. boats/campervans, to ensure that these are in line with boundary heights. This matter has been raised by the public with a number of Councillors as well as through submissions made to previous years’ Long Term Plans.

· Council is working towards facilitating city living and this is reflected in the review of design controls for apartments in commercial zones.

In response to questions from Councillors the following points were clarified:

· As the District Plan focuses on land use it may not be the most efficient vehicle to address water conservation in new subdivisions; however, this could be considered when Council looks at urban growth and how this impacts the city.

· The Chief Executive confirmed that Council will be working with members of the Māori Consultative Committee and the Taiwhenua as part of the District Plan review engagement process. It was also noted that Council is currently developing a memorandum of understanding with the Taiwhenua in relation to how we will work together on a range of issues.

· Council has a statutory requirement to engage with everyone that lives in Napier about the District Plan. There are plenty of opportunities for engagement through the District Plan Review process.

· In terms of consistency around development fees, Council officers are currently undertaking a detailed review of the policy. It was confirmed that decisions to waive any development fees are currently made by way of Council decision.

· Electric vehicles fit within the Transport Strategy, currently being developed, which feeds into the District Plan. Electric vehicles may also be considered as part of the utilities provision within the District Plan. It was noted that the District Plan itself may not be the best vehicle to make provision for electric vehicles as this mainly looks at land use.

· Council is looking to move away from the concept of having one standalone dwelling on a site, preferring terraced/multiple housing. In order to meet the housing needs of the future, Council will need to be more proactive and rely on other tools, not just the District Plan.

Committee's recommendation

Councillors Jeffery / Wise

That the Strategy and Infrastructure Committee:

a. Endorse ‘in principle’ the agreed framework that the specific workstreams will follow in the review of the District Plan.

Carried

2. Parking Strategy Adoption

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	751375
Reporting Officer/s & Unit:	Richard Munneke, Director City Strategy

2.1 Purpose of Report

To adopt the draft Napier Parking Strategy and the Acquisition Guidance Report.

At the Meeting

A number of Councillors spoke in support of the Parking Strategy. It was noted that communication needs to be clearer with the public around the reasons for removing the P120 parking in the CBD, i.e. that Council is attempting to deter workers from using parks that should be available for use by daily shoppers.

In response to questions from Councillors the following points were clarified:

· It was agreed that the feasibility of another parking deck on the Dickens Street West parking building should be assessed as to whether this is a practical parking option in the future. Council officers noted that the need must first be established before the capital spend and infrastructure investment for a project like this can be assessed.

· Council officers confirmed that the hybrid parking arrangement for the Tiffen parking building has been successful, with 100% uptake of the leased parks and the bottom level at capacity most days.

· Disability Strategy takes a broader view of the City rather than just parking. Council’s roading engineers have certain requirements that they must meet around disability parking.

· It was noted that monitoring is crucial to help Council understand the success or otherwise of changes made in this space. Satisfaction surveys will also be completed on a quarterly basis moving forward.

· Customer services offer assistance to the public with installing and setting up the ParkMate app. Current data shows that uptake of the app is steadily increasing. Council officers confirmed that a breakdown of the ParkMate user data can be provided to Councillors following the meeting.

· Coins will remain as a payment option at parking meters for those that do not wish to or are unable to use the app.

Committee's recommendation

Councillors Jeffery / Wright

That the Strategy and Infrastructure Committee:

a. Adopt the Napier Parking Strategy for the CBD & Taradale and Acquisition Guidance Report.

Carried

The meeting adjourned at 3.35pm to allow the Regulatory Committee meeting to be held before moving into Committee, and resumed at 4.06pm.

PUBLIC EXCLUDED ITEMS

Councillors Taylor / Wright

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1. Art Deco Update

Carried

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.
1. Art Deco Update	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into committee at 4.06pm.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .........................................................................................................................

Date of approval ..................................................................................................................

Committee Members	Councillor Price (In the Chair), Acting Mayor White, Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Tapine, Taylor, Wise and Wright
Officers Responsible	Director City Strategy, Director Infrastructure Services
Administration	Governance Team

Meeting Date:	Tuesday 23 July 2019
Time:	Following the Regulatory Committee meeting
Venue:	Council Chambers Hawke's Bay Regional Council 159 Dalton Street Napier