Napier People and Places Committee

Open Minutes

 

Meeting Date:

Thursday 27 February 2020

Time:

10am-10.57pm

Venue

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Mayor Wise, Councillor Boag (In the Chair), Deputy Mayor Brosnan, Councillors Browne, Chrystal, Crown, Mawson, McGrath, Price, Tapine, Taylor and Wright

In Attendance

Director Community Services, Director Corporate Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Asset Strategy, Manager Property, Manager Regulatory Solutions, Manager Community Strategies, Senior Advisor Policy, Investment and Funding Manager

Ian MacDonald - Hawke’s Bay Civil Defence Emergency Management Group

Virgil Troy - SIL Research

Administration

Governance Team

 

Napier People and Places Committee - 27 February 2020 - Open Minutes

 

Apologies

Councillors Wright / Tapine

That the apology from Councillor Simpson be accepted.

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

Minor matters not on the agenda to be discussed at the end of the meeting:

·         Te Pihinga Update

·         Update on the communications and engagement plan for three waters

Announcements by the management

Nil

Confirmation of minutes

Nil

 

 

Napier People and Places Committee - 27 February 2020 - Open Minutes

Agenda Items

 

1.    Hawke's Bay Civil Defence Emergency Management Group Annual Report 2018/19

Type of Report:

Information

Legal Reference:

N/A

Document ID:

896904

Reporting Officer/s & Unit:

Antoinette Campbell, Director Community Services

 

1.1   Purpose of Report

To receive the Hawke’s Bay Civil Defence Emergency Management Group Annual Report 2018/19.

 

At the Meeting

Ian MacDonald from the Hawke’s Bay Civil Defence Emergency Management Group (HBCDEM Group) spoke to the report and clarified the following points in response to questions from Councillors:

·         The HBCDEM Group hub is located in Hastings.

·         The HBCDEM Group fulfil an advocacy role in relation to the local territorial authorities respective District Plans and are already working with Council officers in this space.

·         Regarding Coronavirus, the District Health Board (DHB) is the lead agency for any pandemic. The HBCDEM Group’s role is to support the DHB in relation to welfare. Contingencies are being put in place and the HBCDEM Group are currently working on their action plan.

·         The Ministry of Health website provides information for the public in relation to Coronavirus.

Committee's recommendation

The Napier People and Places Committee:

a.     Receive the Hawke’s Bay Civil Defence Emergency Management Group Annual Report 2018/19.

 

 

 

 

2.    Napier Positive Ageing Strategy

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

881939

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

2.1   Purpose of Report

To seek Council approval to adopt the finalised Napier Positive Ageing Strategy, which incorporates feedback on the draft received from the community.

 

At the Meeting

The Manager Community Strategies and Senior Advisor Policy spoke to the report and provided a brief overview of the process undertaken to date.

In response to questions from Councillors, the following points were clarified:

·         The implementation plan will be developed by the Advisory Group, once established. Council officers expect this to take around 6-12 months. The Advisory Group will need to undertake a priority setting exercise first; however, initiatives have already and will continue to be implemented in the meantime.

·         It is anticipated that each of the priority areas will involve partnerships with appropriate organisations already working in that space. Small project teams will be established for each of the priority areas in order to manage actions.

Committee's recommendation

The Napier People and Places Committee:

a.     Adopt the final Napier Positive Ageing Strategy.

 

 

 

 

3.    Safer Napier Programme - Annual Update

Type of Report:

Information

Legal Reference:

N/A

Document ID:

889350

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

3.1   Purpose of Report

To provide a summary of the 2018-2019 year of the Safer Napier programme, including key highlights and benefits to Council and the Napier community.

 

At the Meeting

The Senior Advisor Policy and Manager Community Strategies spoke to the report, noting the annual update is for the 12 months ending 30 June 2019.

In response to questions from Councillors, the following points were clarified:

·         The Safe as Houses programme is run in conjunction with Neighbourhood Support, as well as other agencies including Kāinga Ora and the Police.

·         Neighbourhood Support follow up with individuals interested in joining or starting a neighbourhood support group.

·         The Safer Napier programme is working on projects in response to the increase in assaults/ domestic violence and addiction related harm, as well as supporting others working in these areas.

·         There has been no increase in funding for the Safer Napier programme over the last five years. The organisations Council is working with tend to be the service delivery arm of their agencies and do not have funding to deal with responses. There are also hidden costs to Council i.e. staff resources.

·         There has been representation from mana whenua partners in the past but their involvement has been in connection to projects that aligned with their key areas of focus at the time. Council officers would be interested in working with mana whenua in whatever capacity they wish to be involved.

·         It was noted that officers are aware that the Sophie Elliott Foundation was winding up and were in talks around whether the Police will continue this work. Officers advised that the Police run their own programmes in this space also.

Committee's recommendation

The Napier People and Places Committee:

a.     Note the Safer Napier programme update.

 

 

 

 

4.    Napier Social Monitor Report - 2019

Type of Report:

Information

Legal Reference:

N/A

Document ID:

890440

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

4.1   Purpose of Report

To provide a summary of findings from the 2019 Napier Social Monitor report.

 

At the Meeting

The Senior Advisor Policy and Virgil Troy of SIL Research spoke to the report noting that the report is a snapshot in time and provides a good baseline which Council can track over time. They confirmed that the results will be made available to colleagues and other key agencies including the DHB, Safer Napier partners and Kāinga Ora.

In response to questions from Councillors, the following points were clarified:

·         Council can keep up with more recent figures through the quarterly surveys.

·         Council officers confirmed that there are a number of measures in place to support Taradale residents and retailers with their current safety concerns, and agreed that it would be beneficial to get a feel for how recent events have impacted the rest of the city also.

·         The question around resident activity is a new question which Council will be able to track over time.

·         Officers noted that they had been surprised by the lack of emergency preparedness, despite increased discussions and awareness around this.

 

ACTION: Council officers to follow up concerns raised by the deaf community following the public meeting regarding gangs, held in Taradale.

 

Committee's recommendation

The Napier People and Places Committee:

a.     Receives the Napier Social Monitor report 2019.

 

 

 

 

5.    Lease of Reserve - Hawke's Bay Volunteer Coastguard Charitable Trust

Type of Report:

Legal

Legal Reference:

Reserves Act 1977

Document ID:

890479

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Jenny Martin, Property and Facilities Officer

 

5.1   Purpose of Report

To obtain Council approval to enter into a new ground lease with the Trustees of the Hawke’s Bay Volunteer Coastguard Charitable Trust at Meeanee Quay for ten years with one right of renewal.

 

At the Meeting

The Building Manager spoke to the report, noting that Council is taking the opportunity to align the ground lease at Meeanee Quay with Council’s other standard leases of reserves.

Committee's recommendation

The Napier People and Places Committee:

a.     Recommend Council agree to enter into a ground lease pursuant to Section 61(2A) of the Reserves Act 1977 with the Trustees of the Hawke’s Bay Volunteer Coastguard Charitable Trust for the land on Meeanee Quay, Westshore, with a legal description of Section 4 SO Plan 10927. The lease term to be ten years with one right of renewal and based on Council’s standard format for ground leases to community groups.

 

  

 

 

 

MINOR MATTERS NOT ON THE AGENDA

Te Pihinga Update

The Mayor requested a brief update on Te Pihinga.

The Manager Community Strategies noted that no official response had been received yet in relation to the application made to the Provincial Growth Fund for this project, and that other funding avenues are currently being considered. The concept design is being worked on at present with a view to taking this out to the community in March/April this year and officers are working with the community to assess the needs and programmes of interest for a facility in this area.

In response to questions from Councillors, the following points were clarified:

·         Council officers understand the community’s desire for a splash pad in this area and will consider whether it is possible to incorporate this into the design.

·         Council will consider the operational model once the needs and requirements of the community facility have been agreed. 

 

Update on the Three Waters Communications and Engagement Plan Committee

Councillor Crown provided an update on the recently-established Three Waters Communications and Engagement Plan Committee, noting that the aim of the committee is to support the community and assist staff in this space moving forward.

 

 

The meeting closed at 10.57am.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................