Extraordinary Meeting of Council
Open Minutes
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Meeting Date: |
Thursday 23 April 2020 |
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Time: |
10.16am – 10.33am |
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Venue |
Zoom
livestreamed via Facebook |
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Present |
Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine, Taylor, Wright |
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In Attendance |
Acting Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Manager People and Capability, Chief Financial Officer, Manager Business Transformation and Excellence |
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Administration |
Governance Team |
Apologies
Nil
Conflicts of interest
Nil
Extraordinary Meeting of Council - 23 April 2020 - Open Minutes
1. Annual Plan 2020/21 Update
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Type of Report: |
Legal and Operational |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
921494 |
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Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
1.1 Purpose of Report
The purpose of this report is to update Council on the status of the 2020/21 Annual Plan in light of the rapidly changing environment due to the Covid-19 virus pandemic. The report also seeks a Council decision to defer the release of the Draft Annual Plan to enable the Council more time to assess the implications of the pandemic both on current operations and the impending 2020/21 financial year; and to present amendments to Financial Policies in response.
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At the Meeting The Director Corporate Services spoke to the report, noting that a revision of the 2020/21 Annual Plan is required to ensure that the impacts of COVID-19 and the national response are captured. This process will impact on the timeframes within which the Plan can be completed; at this point it is anticipated that consultation would take place in June/ July 2020 and the Plan could be adopted by the end of August. This is a breach of the requirements outlined in the Local Government Act 2002 for Annual Plans. The Auditor was present at the recent Audit and Risk meeting and is aware of the change in timeframes and the implications. Council will also be notifying the Department of Internal Affairs after this meeting, the second of its requirements in anticipation of a time frame breach. Many councils across New Zealand will be in a similar position. Discussion took place in relation to impacts on Council’s capital programme. It was noted that the community can access Council’s wider recovery plan on the website, as well as a variety of resources to support their own recovery as a business or household from COVID-19. Thanks were extended to staff for the significant work that has been underway over the last few weeks in addressing the significant impact of COVID-19 currently and moving forward out of Alert Level 4.
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Council resolution |
That Council: a. Note that by deferring the release of the 20/21 Annual Plan, Council will be in breach of its legislative timelines under the Local Government Act 2002 to adopt the Annual Plan by 30 June in the year prior to the plan. b. Approve the deferral of the release of the 20/21 Annual Plan for community consultation, and amendments to Financial Policies, until such time as the most appropriate plan for the changed context of Covid-19 is developed and agreed by Council. c. Note Officers are working towards the draft Annual Plan 20/21 and consultation document being brought to Council in June with community consultation to occur after this. i. The Hearing and adoption of the Annual Plan will be most likely in August.
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Extraordinary Meeting of Council - 23 April 2020 - Open Minutes
PUBLIC EXCLUDED ITEMS
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Council resolution |
That the public be excluded from the following parts of the proceedings of this meeting. |
Agenda Items
1. Interim Chief Executive
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to: |
Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: |
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Agenda Items |
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1. Interim Chief Executive |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved into committee at 10.33am
The meeting was adjourned 10.34am to move back into the ordinary meeting of Council.
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .........................................................................................................
Date of approval .................................................................................................. |