Māori Committee

Open Minutes

 

Meeting Date:

Friday 8 May 2020

Monday 11 May 2020

Time:

8 May 2020 10.12am – 11.35am adjourned

Reconvened 11 May 2020 11.00am – 12.52pm

Venue

Zoom

 

 

Present

Mayor Kirsten Wise

Maungaharuru-Tangitū Trust – James Lyver

Ngāti Pārau Hapū Trust – Chad Tareha

Pukemokimoki Marae Trust – Tiwana Aranui [from 11.19am Monday 11 May 2020]

In Attendance

Interim Chief Executive, Director Community Services, Director Infrastructure Services, Principal Māori Advisor, Senior Māori Advisor, Manager Design and Projects, HBLASS Programme Manager  

 

Administration

Governance Team

 


Māori Committee - 08 May 2020 - Open Minutes

 

Karakia

Principal Māori advisor (Charles Ropitini) opened the Friday 8 May meeting as per request from Snr Māori Advisor.

Apologies

The Committee accepted the apology from the Maraenui & Districts Māori Committee representative, Adrienne Taputoro.

The Pukemokimoki Marae representative Tiwana Aranui was absent from the meeting until 11.19am, Monday 11 May 2020.

Confirmation of minutes

The Draft Minutes of the Committee meeting held on 13 March 2020 were laid on the table pending corrections raised on Friday 8 May 2020.

Agenda items

Project Management introduction and overview of “shovel ready” projects

An update was provided on Council’s application to the Ministry of Business, Innovation and Employment’s (MBIE) shovel ready projects fund by the Manager Design and Projects. It was noted that:

·       The aim is to include all relevant parties from the beginning of a project, and to involve traditional Māori practices and protocols appropriately in projects. One way to achieve this will be by regular contact between this Committee and Council’s Design and Projects Team. 

·       Phase 1 of the MBIE “shovel ready projects” application aims to give small businesses simple projects which will generate income in a short timeframe.

·       Phase 2-4 in the MBIE “shovel ready projects” application will consider progressively bigger projects which will require more planning.

·       Council is waiting to hear from Central Government about their application before proceeding.

·       The Māori community, and its many resources, should not be forgotten in the urgency to get these projects started; the social needs of the community will also be taken into account in the prioritising of projects.

 

Three waters project

The HBLASS Programme Manager, who has also recently been appointed to lead the regional recovery programme following the COVID-19 response, provided a confidential update on the Three Waters project.    

 

The meeting adjourned at 11.35am.

The meeting reconvened Monday 11 May 2020 at 11am. The appointment of a committee Chair was postponed until the Pukemokimoki Marae representative had joined the meeting.

 

 

 

Confirmation of Māori committee representatives

Chief Executive recruitment RFP tender evaluation team

Chad Tareha was formally confirmed as the Māori Committee representative on the Chief Executive Recruitment RFP tender evaluation team. The Committee members supported this appointment.

It was noted that in considering the Chief Executive’s KPIs, the four key fundamentals highlighted during the Elected Members’ induction should be incorporated. Those being early engagement, relationships, cultural competency and early whakaaro.

Recovery planning working group 

Chad Tareha was formally confirmed as the Māori Committee representative for the Recovery Planning working group. The Committee members supported this appointment.

It was noted in the meeting that the terms of reference of this group were being drafted currently and the Māori Committee will be able to give feedback in due course.

 

Feedback on committee terms of reference and job description

The Māori Committee handbook is intended as a reference document and guide to how local government and Napier City Council operates; also how the Māori Committee fits in the overall governance structure of Council.

Tiwana Aranui joined the meeting at 11.19am

During a round table discussion, the following points were raised by Committee members:

·       Having high level terms of reference which can be built on by current Committee members, future members, and the organisations they represent, is ideal and allows for continuous improvement.

·       The terms of reference should be the Committee’s tika.

·       If the handbook, terms of reference, and job description were bi-lingual documents they would be more inclusive and reflect the desired partnership.

·       The handbook could be improved by having the kaupapa at the start, and the context next, rather than the other way round as is currently the case

ACTION: A workshop will be scheduled to work through the three documents so all Committee members and relevant Council staff could review them in an open forum before being finalised.

 

Update from partner entities

Ngāti Pārau Hapū Trust – Chad Tareha

·       All Ahuriri hapū have been focusing their efforts during the national lockdown on the Ahuriri Hapū Settlement Bill. Submissions are open at the moment.

·       Funding has been sought, and the Trust has been working with the Taiwhenua, to support Ngati Pārau’s Kaumātua and over 200 at risk whānau who are struggling due to the lockdown. One focus has been homes that have between 10 and 17 people living in them.

·       The country moving to Alert level 2 is looked forward to so more mahi can be done with the at risk community members.

 

 

 

Maungaharuru-Tangitū Trust – James Lyver

·       The Trust was able to prepare and implement their COVID-19 response in advance of the more stringent national lockdown in March 2020. They adopted a Whānau Champions model, where an individual who is well connected within their whānau cluster was identified and recruited to support the rest of their whānau with education about the lockdown and also social support. The social support was difficult as it is not Maungaharuru-Tangitū’s core role, but they were able to connect with the Ahuriri Collective which lead utilising the Tihei Mauri Ora model of supporting whānau in crisis.

·       Communication was developed to encourage whānau to follow the Prime Minister’s and Government official’s advice, and not be too proud to ask for help if it was needed.

·       Business continuity was maintained during the lockdown which encouraged a feeling of normality.

·       The Trust has two new staff, a Resource Consent and Policy Analyst role and a Projects Coordinator.

·       Work on the Marine and Coastal Area Act (MCAA) application has been progressing; submissions need to be in by 30 June 2020. This has taken a lot of time and resource. The Trust is collaborating with other organisations for this, and that has had both advantages and challenges.

·       The Trust has also continued with the Tangoio Marae development project, and has made good progress around the stopbank, despite the delay COVID-19 created.

·       The time and resouces spent on the MCAA has limited the Trust’s ability to contribute to the District Plan to date. However it is anticipated that some efficiencies will be created to feedb ack into the District Plan from the MCAA submission process once complete, in particular for coastal areas. For inland areas funding from Council may be required so an Archeologist, Historian and/or Mapping Expert can be engaged.

 

Pukemokimoki Marae Trust – Tiwana Aranui

·       Many changes have come into place due to COVID-19 and the different Alert levels have had different impacts on Pukemokimoki’s whānau and also at the hospital.

·       Māori input into change needs to be maintained and tikanga be applied, in all areas. Then change will be accepted successfully. Change is difficult for some of their whānau, and also for Pākehā, but if it is carried out correctly it can positively challenge all to move forward and accept what is in the future. Being inclusive will help eliminate inequality.

·       Tiwana has been supporting the whānau in Maraenui and Tamatea as the country goes through the lockdown, working with them on issues such as how to bring deceased whānau home from overseas in this time.

 

District Plan Review Update – Charles Ropitini

·       The schedule of sites of significance to Māori is still being worked on. Once complete the rules and protective mechanisms for the schedule will need to be workshopped. This schedule is currently sitting with the Mana Whenua entities for their sign off.

·       Time frames for the schedule of sites of significance may need to be adjusted so Maungaharuru-Tangitū Trust can participate once able to.

·       A revised timeframe for the next two years has been completed so the Mana Whenua can see the process Council is following and see where each part of the process fits in.

·       Mana Ahuriri have sent through four areas that they would like to work closer with Council on, as other Mana Whenua partners are also welcome to do, outside of the sites of significance work.

 

Team Napier Communications

An update was provided to the Committee about the new Team Napier branding. The Recovery Group have developed this for the whole Ahuriri community to use, not just Council, as a way to unite the community in the COVID-19 recovery effort. It can be used in many contexts to generate civic pride, for example on footpaths, bags, clothing or shop windows.

 

The picture is of two hearts sitting on top of one another; this represents unity, coming together as one. There is a koru on one of the hearts which represents growth. Some see a bird in the other heart, others see waves, and this could represent the ocean.

 

During a round table discussion, the following points were raised by Committee members:

·       The Te Reo translation presented of the slogan ‘We are team Napier’ is currently ‘Te kotahi tātou a Ahuriri’. It was felt the word kotahi was inclusive of all people in Ahuriri regardless of ethnicity. The use of ‘ngātahi’ in place of ‘kotahi’ was considered by the Committee as it celebrates individual cultures working together within a group, rather than grouping them together as one people.

·       In the presentation about the logo it was felt the explanation of civic pride needs to be clearer and at the start of the presentation. Also the photos in the presentation should be taken in Ahuriri.

·       Macrons should be added to the presentation.

 

General Business

At the meeting it was noted:

·       The setting for the distribution of the agenda has been at the legislative requirement, which is two full working days prior to the meeting, due to this meeting being monthly rather than six weekly. This will be amended to seven calendar days, in line with Council’s six weekly committees.

·       Maungaharuru-Tangitū Trust would like to host a Committee meeting once out of lockdown.

·       The current timing of the meetings, 10am-1pm, will be changed to 9am-12pm.

 

Chairperson/s for the Māori Committee

Nominations for the Committee Chair were called for.

Chad Tareha was endorsed by the other Committee members as Chair of the Committee.

 

Whakamutunga Karakia

James Lyver closed the meeting on behalf of the Committee with a whakamutunga karakia.

 

The meeting closed at 12.52pm

 

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .........................................................................................................

 

 

Date of approval ..................................................................................................